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Executive Summary
Aberdeen research shows that the need to deliver a cost-effective service
experience to customers across multiple geographic regions is driving
service executives to adopt centralized management and business processes
to better manage people, parts, and data within their service organizations.
A survey of 180 global service executives conducted in December 2007 and
January 2008 found that Best-in-Class firms are centralizing knowledge
management and logistics functions, developing local service models that can
be integrated into a global service function, and leveraging technology with
global functionality to address an expanding international customer base.
Research Benchmark
Aberdeens Research
Benchmarks provide an indepth and comprehensive look
into processes, procedures,
methodologies, and
technologies with best practice
identification and actionable
recommendations
Best-in-Class Performance
Aberdeen used five key performance criteria to distinguish Best-in-Class
companies. These Key Performance Indicators (KPIs) are the financial,
operational, and customer-facing metrics most frequently cited as indicators
of balanced service performance. Best-in-Class firms reported:
Required Actions
To achieve Best-in-Class performance, companies must:
Table of Contents
Executive Summary....................................................................................................... 2
Best-in-Class Performance..................................................................................... 2
Competitive Maturity Assessment....................................................................... 2
Required Actions...................................................................................................... 2
Chapter One: Benchmarking the Best-in-Class ..................................................... 4
Business Context ..................................................................................................... 4
The Maturity Class Framework............................................................................ 5
The Best-in-Class PACE Model ............................................................................ 5
Best-in-Class Strategies........................................................................................... 6
Chapter Two: Benchmarking Requirements for Success .................................... 8
Competitive Assessment........................................................................................ 8
Capabilities and Enablers........................................................................................ 9
Managing Global Service Parts ............................................................................11
Global Workforce Management Challenges....................................................12
Technology Adoption Plans.................................................................................13
Chapter Three: Required Actions .........................................................................15
Laggard Steps to Success......................................................................................15
Industry Average Steps to Success ....................................................................15
Best-in-Class Steps to Success............................................................................16
Appendix A: Research Methodology.....................................................................17
Appendix B: Related Aberdeen Research............................................................19
Figures
Figure 1: Pressures Driving the Need for Global Service Operations................ 4
Figure 2: Best-in-Class Prefer Centralized Service Management....................... 6
Figure 3: The Strategic Actions of Best-in-Class Firms........................................ 6
Figure 4: Leading Supply Chain Challenges for the Best-in-Class....................11
Figure 5: Leading Workforce Challenges for the Best-in-Class.......................13
Figure 6: Technology Enablers Among the Best-in-Class ..................................13
Figure 7: Improvements Since Technology Adoption ........................................14
Tables
Table 1: Top Performers Earn Best-in-Class Status.............................................. 5
Table 2: The Best-in-Class PACE Framework ....................................................... 5
Table 3: The Competitive Framework..................................................................... 9
Table 4: The PACE Framework Key ......................................................................18
Table 5: The Competitive Framework Key ..........................................................18
Table 6: The Relationship Between PACE and the Competitive Framework
.........................................................................................................................................18
Chapter One:
Benchmarking the Best-in-Class
Business Context
Global expansion is a business reality for organizations faced with shrinking
product margins, increasing competition from foreign sources, and a
technology environment that gives customers unprecedented choice in the
selection of products and services. As companies expand sales operations
beyond national borders, post-sale service organizations are put under
significant pressure to deliver a high level of customer service at an
acceptable cost and with strong profit performance on a global scale.
Service executives facing the challenges of global operations must make
difficult decisions regarding management practices centered on service
resources, regularly deal with the complexity of parts logistics impacted by
trade and tariff restrictions, and ultimately must deliver service that
supports and enhances the enterprise's brand promise to the customer.
Aberdeen found that 76% of all companies surveyed are currently operating
service on an international scale, and more than half (55%) have at least
seven years of experience in global service operations. Companies deploy
different service models related to technicians and parts distribution and
these models sometimes change regionally. However, survey respondents
indicate a strong consistency in the pressures driving global service delivery
(Figure 1).
Fast Facts
Best-in-Class firms have
achieved more than three
times the two-year service
profitability improvement
than all other firms
Best-in-Class firms have
generated more than four
times the two-year customer
retention improvement than
all other firms
Best-in-Class firms have
posted more than twice the
performance improvements
in profitability, contract
compliance, and customer
retention from technology
implementations than other
firms
Provideunifiedcustomer
experienceforbrandvalue
42%
42%
Supportcompany
globalsalesstrategy
50%
31%
31%
Customerdemand
forlocalizedservice
27%
24%
Needtoreduce
servicecosts
0%
BestinClass
AllOthers
AllOthers
Actions
The need
Integrate
to provide
contract labor
unified
into permanent
customer
workforce
experience Integrate
to support
multiple
the brand
knowledgebases
promise
into common
service
knowledgebase
Capabilities
Enablers
Best-in-Class Strategies
As Figure 2 shows, Best-in-Class service organizations operating on a global
scale have adopted a centralized management approach for a majority of service
functions. Only workforce management, scheduling and routing, and repair
functions are managed on a regional basis by the majority of Best-in-Class firms.
Figure 2: Best-in-Class Prefer Centralized Service Management
86%
Pricing
DataCollection
79%
73%
Partsprocurement
Knowledgemanagement
68%
Excessmanagement/Dispositioning
65%
Distribution
59%
Contactcenter
57%
Inventory(parts)management
57%
Reverselogistics
0%
52%
20%
40%
60%
80%
100%
%ofBICrespondentsfavoringcentralmanagement
%ofBICrespondentsfavoringcentralmanagement
42%
Integratingregionalcontract
laborintolaborpool
38%
Developinglocal
servicemodel
35%
Centralizinglogisticsfunctions
31%
Establishpartsstocking
locationsclosertocustomer
31%
Implementorupgradetechnology
27%
0% 5% 10% 15% 20% 25% 30% 35% 40% 45%
%ofBestinClassrespondents
%ofBestinClassrespondents
In the next chapter, we will see what the top performers are doing to
achieve these gains.
Chapter Two:
Benchmarking Requirements for Success
The establishment of integrated business processes, supported by
technology that contains global functionality, can enable the effective
delivery of service on a global scale, leading to enhanced customer and
financial performance.
Case Study Texas Instruments
For Texas Instruments Education Technology Business Group, a leader in
the manufacture and sale of calculating equipment for the education
market, delivering customer service on a global basis requires a
combination of regional and global management - and heavy reliance on
trusted outsourced partners. To meet our differing customer
expectations and requirements as well as provide us with a view of how
service is operating at any given time, our service processes are regional in
execution but global in design," says Tom Shields, Manager of Logistics and
Supply Chain.
Fast Facts
Best-in-Class organizations
have improved contract
compliance by 53% since
implementing technology to
aid global service operations
Best-in-Class firms generate
nearly twice the profitability
from service than Laggard
firms
Competitive Assessment
Aberdeen Group analyzed the aggregated metrics of surveyed companies to
determine whether their performance ranked as Best-in-Class, Industry
Average, or Laggard. In addition to having common performance levels, each
class also shared characteristics in five key categories: (1) process (the
2008 Aberdeen Group.
www.aberdeen.com
36%
26%
Knowledge
Laggards
Organization
Average
48%
34%
48%
39%
Technology
Performance
57% centralized
data warehouse
system
59% strategic
service
management
solution
62% workforce
management
solution
60% parts
pricing solution
49% centralized
data warehouse
system
54% strategic
service
management
solution
32% workforce
management
solution
57% parts
pricing solution
26% centralized
data warehouse
system
48% strategic
service
management
solution
36% workforce
management
solution
46% parts
pricing solution
63%
21%
Process
Management of the service parts supply chain, which includes parts planning,
pricing, procurement, forward and reverse logistics, and inventory
management, was identified as one of the top two overall challenges in
managing a global service organization by firms at all maturity levels. A
strong majority of Best-in-Class firms are aiming for greater efficiency by
adopting systems and business processes to manage the planning and
purchasing aspects of parts control on a global scale, with 48% claiming to
have the capability in place and another 43% planning to implement the
practice.
Organization
As service organizations adopt more centralized management of service
delivery elements, including parts management, data collection, knowledge
management and reverse logistics, the advantages of a well-integrated
organizational reporting structure that eliminates operational silos, speeds
decision-making, and offers the enterprise a global view of service
operations can significantly impact performance. Prior Aberdeen research
indicates that 6% of all organizations report having a C-level executive in
charge of service operations, a statistic that is likely to increase as the office
of the Chief Service Officer (CSO) begins to take shape.
Knowledge Management
Service organizations run on information. In most organizations the
information flow begins with the customer. As service operations become
more geographically diverse, information capture and maintenance becomes
more complex as customers often cross regions and contracts are written
on a global scale. Maintaining customer information in a common knowledge
warehouse, providing the entire service organization with readily accessible
data to drive operating efficiency and better decision-making, is a capability
that 96% of Best-in-Class firms have or plan to implement.
Technology
Based on survey responses, technology solutions play a strong enabling role
across all of the main aspects of global service management: workforce
management, data management, and service parts management. The Best-inClass organizations have and plan to adopt technology in all of these areas
to aid global performance - and are significantly ahead of Laggard firms in
most areas of technology adoption.
Performance Management
While service organizations are adopting business practices and technology
to drive global efficiency by taking advantage of economies of scale in
2008 Aberdeen Group.
www.aberdeen.com
25%
Integratingregionalprocesses
21%
Maintainingmulticountry
logisticssuppliers
17%
Maintaininglocalstock
tomeetSLAs
17%
0%
5%
%ofBestinClassrespondents
%ofBestinClassrespondents
27%
Adoptingcommon
procedures
23%
Creatingcommon
performancestandards
15%
0%
5%
10%
15%
20%
25%
30%
%ofBestinClassrespondents
%ofBestinClassrespondents
PlanningtoUse
PlanningtoUse
48%
43%
Service
Management
59%
27%
Inventory(Parts)
Management
59%
27%
PartsPricing
60%
25%
Workforce
Management
62%
24%
Asset
Management
65%
0%
20%
40%
17%
60%
80%
100%
%ofBestinClassrespondents
65%
Customerretention
24%
53%
SLA/Contractcompliance
26%
45%
Serviceprofitability
16%
0%
10%
20%
BestinClass
Others
Others
30%
40%
50%
60%
70%
%ofrespondents
Chapter Three:
Required Actions
Whether a company is trying to move its global service performance from
Laggard to Industry Average, or Industry Average to Best-in-Class, the
following actions will help spur the necessary performance improvements:
Fast Facts
Best-in-Class firms are
nearly twice as likely as all
other firms to have
implemented a workforce
management system that
goes beyond scheduling and
routing to aid global
operations
Best-in-Class organizations
have produced 267% more
improvement in workforce
utilization (44%) over the
past two years
Appendix A:
Research Methodology
Between December 2007 and January 2008, Aberdeen examined business
intelligence and analytics initiatives of 180 post-sale service organizations in
a diverse set of industries.
Aberdeen supplemented this online survey effort with telephone interviews
with select survey respondents, gathering additional information on global
service strategies, experiences, and results.
Responding enterprises included the following:
Study Focus
Responding service executives
completed an online survey
that included questions
designed to determine the
following:
The length of time and
degree to which service
organizations have been
conducting operations on a
global scale
The most significant
challenges faced by service
executives as they establish
or expand their operations
to a global footprint
The business processes and
strategic actions that service
firms are using to improve
global operations
The benefits, if any, that have
been derived through
technology adoption
The study aimed to identify
emerging best practices for
global service operations and to
provide a framework by which
readers could assess their own
management capabilities.
Appendix B:
Related Aberdeen Research
Related Aberdeen research that forms a companion or reference to this
report includes: