C a n a d i a n B a t o n Tw i r l i n g Fe d e r a t i o n

La Fdration Canadienne de Baton Sportif

FALL TECHNICAL MEETING
ONTARIO TECHNICAL CHAIR NOTES & COMMENTS
FRIDAY SEPTEMBER 21ST
SASK SPORT
SDP UPDATE
6:30 -8:30 pm
Those in attendance do not have to participate in SKYPE call.
First 4 badges face front.
364 elements
White to maroon $20 or white to diamond $40.
Always starting in same corner - told by adjudicator - corner 4 first then corner 3.
S1 yellow to maroon
S2 bronze
S3 silver to pink
S4 gold to end
Grading forms on website.
Exam sheets on printable excel spreadsheet.
June 10th SK did update with new masters.
Adjudicators use master instead of scoring on the score sheet.
Scoring is different. We took discussion from technical room. Not a competitive program. It is a recreational
program that all athletes can participate in.
They have to be able to do the skills
New proficiency scale for performance & technique on Pg 12
Lots of discussion about the new proficiency scale.
Test DVD will be on the web site instead of mailing

------------------------------------------------------------------SATURDAY SEPTEMBER 22ND

ROYAL EXECUTIVE INN, REGINA, SK
JADE ROOM- 9:00 AM
1.0

WELCOME/INTRODUCTIONS
1.1
1.2
1.3

2.0

Elan Paluck

Roll Call - 13 voting members

Call for Additional Agenda Items - none
Approval of the Agenda 13 for carried

ACCEPTANCE OF THE MINUTES

2.1

3.0

(15 MIN)

2011 Fall Technical Meeting (see attachment) approved 3 abstain

SPORT ADMINISTRATION/HOUSEKEEPING
3.1

Manuals update (5 min)

a) Technical Rule Book
b) Policy Manual
c) Competition Handbook

Karen Gratton

TRB is finished. Competition manual had to be researched before putting in TRB. Policy manual
will be done after other 2 manuals are completed.
3.2 Sanctions
3.2.1

Online Sanctioning (5 min)

Gail Ashcroft

Background: In 2010, a new database was developed to record the number and types of sanction
requests received by the CBTF Sanction Officer. In 2011, it was proposed that the CBTF investigate the
feasibility of having an on-line sanctioning process. Two potential drawbacks included that the CBTF
would be charged for the use of PayPal (i.e., would the fee be absorbed internally, or passed on to the
user?) and the validity of electronic signatures for online sanctioning.
Desired Outcome: A recommendation to the CBTF Board as to whether or not online sanctioning should
be offered to event directors.
E-signatures are beginning to be used. However insurance advises we still need the paper copy with the
original signature. Provincial or National Sanction officer needs to keep the original. Not a scanned
copy. Scanned info must follow up with original by mail. Gail doesnt mind if every provincial sanction
officer has an original signature on file. Its a matter of being tested in court. Leaning with the old tested
and true. There is no waiver on a sanction. We are recognizing that an event is being held. Need a line
that by typing your name that you accept this as your signature. Not waiver on line just a sanction.
Were not set up for e-signatures. We have to be able to prove this is signed by that person. Thats why
we cant do e-signatures.
Forward to the BOD but note that members still want to use scanning over regular mail.

3.2.2 Sanctioning Spring Competitions (15 min)

OBTA

Background: Sanctions for spring competitions "pending" until provinces have hired all their judges
leaves competition directors at loose ends while the provinces sort their competitions out. Open
competition directors are unable to finalize, unable to hire judges. There seems to be no guideline or
rule for the province to follow as to timelines for getting their hiring completed. Provincials are
extremely important and of course have priority, but without the rank & file open competition directors
who run competitions, the athletes and our organization would suffer. CBTF feels it can force judges to
accept provincial hiring requests over open competition requests. There are several reasons that a judge
might prefer to remain local on any given reason, or to not judge at all on a particular weekend, and
these reasons should be respected without the judge feeling bullied by CBTF.
Desired Outcome: Allow open competition directors to contract and hire judges when they want to,
with the provision that judges may opt out of the competition by a given date (my suggestion
is February 1st) of the competition year, if they are hired by a province and want to be contracted by a
province. This would allow the provinces until January 31st to get their hiring completed.
OBTA/MBTSA issue. Go back to why that rule was in put in place. Judges will say no to the one they
dont want to go to. At a provincial level do you know when your provincials are being held? AB and
MB cant even book a facility until January. You cant tell people what to do. As a judge you dont feel
responsible for another province not being able to hire enough judges for provincials. It shouldnt need
to be a rule. Provincials should not be run on the same weekend. Need to hire new judges for open
competitions. AB runs competition at a deficit to get a variety of judges. ON clubs use open
competitions as fundraisers. Technical Directory on web site is not updated after a new course. Contact
CBTF judges rep for updated list. New judges can contact competition directors directly. Discussed last
year send out newly certified judges to those that hire judges. New one in public part of the web site.
CBTF does not include e-mail. For TD open to all C members. TD gets updated once a year. People
dont look! We have 20 Master judges plus additional M5.
Any need to take this further? Yes
We need to communicate better. Everyone has to work together.
In the past you have to submit Provincial dates in Fall but now some Provinces cant even book until
January. Provinces should use new M5 judges.
The rule is there. Lets work together.
I made a motion to rescind motion SBM #14 from 2008. 6 for 7 against defeated
Now we need to develop a way to enforce it through communication.
Tentative Provincial dates:
April 27 MB
May 10 BC SK
May 25 ON
NB ?
3.3 CBTF Website
3.3.1

Athletes Section (5 min)

Sara Thibeault

Background: In 2010, revisions to the CBTF Athletes Manual were abandoned in favour of an Athletes
Section on the CBTF website. In 2011, submissions were invited from the Provincial Athletes Reps and
posted monthly on the website. There was no activity on the Athletes page in 2012 in terms of new
submissions.
Desired Outcome: Update to the Technical Committee and an agreed upon plan for the future of this
service to CBTF athletes.
Athletes section was popular the first year. Second year it was not used. New suggestion is a monthly
tips. Submit question and get answer. Wont post names. Like Dear Abby. Open to changing what it
looks like. People arent sending things in. CBTF has Facebook page.dont create another one. Create
on web site not Facebook or Twitter. Promote Canadian twirlers. Maybe an uphill battle. Videos,
pictures, etc. Link video to a question. Send in local newspaper clippings. Blast from the pastdont
forget the history. Anyone can send in doesnt have to be an athlete or athletes rep. Share this at the
BOD meeting.
3.3.2

Out of date information regarding courses (5 min)

OBTA

Background: in searching the site, members have noticed old information had not been replaced
regarding some of the coaching & judging courses.
Desired Outcome: To have accurate and up to date info on CBTF website.
Brenda Arsenault is music, manuals, video coordinator. Only one person.
3.3.3

CBTF Athlete Awards (15 min)

Joanne Moser

Background: Tech needs to confirm the objectives and criteria for these awards and give the CBTF
Board of Directors any recommendations for improvement or change in the way the awards are
calculated. Age divisions need to be clearly identified for these awards. Differences in each year from
World Championships to International Cup need to be clarified. (please see attachment).
Desired Outcome: A concise direction that encompasses all awards, year to year, that could be presented
at the Fall Board Meeting would serve useful.
Cant touch challenge cup. Dont use Grand Nationals unless there is a tie? Only two group Grand
Nationals. Its really a BOD thing. Of the year Awardsage division. Age divisions dont match.
They are senior because it is a CBTF award. Of the year awards are a year late because we dont have
a banquet thats why they are done at opening ceremonies. Some people feel Medley & Solo Dance are
a building block. Does it have to be a choice, can we recognize athlete of the year for doing well in
individual events and individual event doing well at worlds/international cup. Overall athlete of the year
can include just worlds/international cup or everything? Deciding factor previously was medaling at
Worlds. Some athletes have stopped doing CBTF events. Last medal at worlds was 10 years ago.
International Cup has a lot more events they can be in. SK has rule that you have to do two open
competitions not just provincials. SK didnt have funding that rule was put into place. If we put a group
together we can see what each province does. Maybe we can use what has been adopted by one of the
provinces. The other thing that messed up athlete of the year is that WBTF went to Worlds every 2
years. Form a committee to examine & give recommendation to BOD. We have 2 streams. Finals
participants at Worlds changes based on # of athletes completing. Currently, CBTF gives plaques to top
six. This will have to be looked into.
4.0

FUNDAMENTAL PROGRAMS: GRASSROOTS DEVELOPMENT

4.1

Program Review for 2011/12 (5 min)

Elan Paluck
Overview of grassroots initiatives in Canada including number of sanctioned
parades/performances, recreational programs, and beginner clinics/ workshops held.

Overview of the SDP initiatives occurring in Canada, including number of scheduled

badge examinations, types of badges examined, and number of adjudicators trained.

4.2 Issues/Challenges/Proposals Regarding the FUNdamental Phase

4.2.1

Process Update on the SDP program(5 min)

- Updating Existing Adjudicators
- Dissemination of SDP materials
- Process for Ordering Badges
- Process for Reporting results

4.2.2

Updating Qualifications for Becoming a SDP Adjudicator

Denise Johnston

Denise Johnston

Background: There's nothing in the SDP Adjudicator's manual that indicates what the perquisites are to
becoming a SDP adjudicator. We have rules in place for the coaching and judging programs. The most
recent information that can be found in this area dates back to Sylvia Kernohan's paperwork from her
June 1995 Badge Officer's report under Adjudicator's Certification Procedures:
To test Yellow & Orange
- 14 yrs of age and a pre-level 1 coach
- registered member in good standing of their province
To test Red to Pink
- 16 yrs of age and a level 1 coach
- registered member in good standing of their province
There is nothing noted in reports beyond this date indicating anything else (the Badge Program only
went to Pink in 1995!).
Desired Outcome: An updated proposal describing who can become a SDP adjudicator. To align with
our coaching and judging programs, the following standards are suggested:
To become a S1 or S2 adjudicator you must be 18 years of age and a Level 1 coach
To become a S3 or S4 adjudicator you must be 18 years of age and a Level 2 or 3 coach and/or
a Module 2 or higher judge
Prerequisite to be an adjudicator currently are 18 years of age & member of CBTF in good standing.
Motion from 2001.Should we change it? We will grandfather already certified adjudicators.
After you pass the SDP adjudicator course you have to be a member of Technical Association to actually
be an adjudicator.
I stated that that this is the grassroots and we shouldnt set limitations. I reminded about remote areas &
I was reminded they can get video testing.

Motion to take the prerequisite to take SDP adjudicator course:

S1 L1
S2 L2
S3 & S4 M2 or by application (any application must be sent to SDP Rep with decision by Technical
Committee) 12 for 1 against (me) carried
4.2.3

SDP Next Steps (5 min)

Plan for certifying new adjudicators
Revision to the grading process

Denise Johnston

Motion marking fee for SDP adjudicator mail in process is a$5 payment per adjudicator test marking.
Passed. 12 for carried
To be hired adjudicate you must be a member of the Technical Association. 12 for passed
Mail in will now be electronic.
We will standardize a master form to work on for all badges/pins. Tonights project.
Proposal to change form mail-in to on-line up 11 for 1 absent carried.
Proposal to change adjudicator master condensed to 2. 11 for 1 absent carried.
4.3

5.0

Goal Setting/Action Items for 2012/13

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LEARNING TO TRAIN PROGRAMS

5.1

5.2
5.2.1

Program Review (2011/12)

A report on the number/description of individuals participating in pre-competitive
events
Issues/Challenges/Proposals Regarding the Athletes in the Learning to Train Phase
Update: Pilot project Grading System (20 min)
- See Sask & Alberta reports (attached)
- Q & A on the process tabulation, awards, etc.
- Grading system to be implemented across Canada for all primary Level C and Bn
Athletes in Sask and Alberta may continue offering the program for all Primary and
Juvenile athletes.

Medals were approved at the previous meeting. I voiced my opinion that Level A dont get medals in
ON & that it should be progressional. We could give these same to all levels. I was told to vote against
but was told it was already approved. SK/AB pilot project $1.95 per medal including ribbon
(approximately). We need to set up deadline & medals will be available at FBM. Need formula to ball

park their medal quantity. If there is a plan to change medal to advise. Medal may change. Can use old
inventory. Medal is a service to the members. Its always going to be a good deal. Its 41 cents more than
pre-event ribbons. Specialization of neck ribbons are not allowed. Neck ribbons come in various
colours. If open club directors want. If you run Juvenile this year they are not eligible for individual
challenge cup. It is only mandatory for primary. If run at open for juvenile they will be scored at
provincials & Canadians. This is what we should be doing for athletes of this age. We are not copying
the dance festivals. The dance festivals were ahead of this.
Proposal that may also offer to C & BN juvenile as well in provinces that did not do pilot project.
Next year it is mandatory. 13 for carried
Last year it was supposed to be Level C Primary & Juvenile & then went BN Primary & Juvenile
because they switch mid-season. SK didnt want them going back & forth.
5.2.2

Reminder for the 2013 Canadian W/C Event (10 min)

- Level C/Bn athletes who are 7 or 8 years of age may participate in the Open
Competition at Canadians. A Level Bi and A division will continue to be offered for
these athletes.
- Primary athletes may participate as part of a team/group at the Canadian
Championships or at the Open competition.

Open competition at Canadians. Cant do both open & winner/championships. If not old enough to
compete in individual you can do winner/championship group. Maple Leaf Open. Cant make it Maple
Leaf Cup.
5.3

Goal Setting/Action Items for Learning to Train

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6.0

TRAINING TO COMPETE & TRAINING TO EXCEL PROGRAMS (INDIVIDUALS)

11:00 AM

6.1

Training to Compete/Excel Program Review (2011/12) (5 min)

Elan Paluck

Overview of the number of athletes and their respective skill level

Number and type of training opportunities that were hosted for these athletes

6.2

Issues/Challenges/Proposals Pertaining to the TTC & TTE Phases

6.2.1 Implementation of Drop Penalties (15 min)
Reminder drop penalties for all events (0.1) will be implemented this year
Thank you to Dana Peteleski for revising the score sheets.

Elan Paluck

Note that Drop Penalties are now also in effect for WBTF International Cup individual and pair
events (0.1 per drop) and team and group events (1.0 per drop).
Scores are flashed before penalties.
Desired Outcome: A motion required to approve the revised score sheets (see attached) for the

2013 competition season is required

Are drop penalties before or after grading system? No, dont change the way you judge. It will
be after.
Can we add another row? No need it will be calculated in tab.
Judge only fills in the gross score.
Penalties can drop them below a minimum score in bronze? Minimum score is 0.5 on bronze.
Judges dont change the way we score. Yes they get double dinged.
Leave 1st score as gross score.
Motion to accept the new drop penalty score sheets and master sheets. 13 for carried.
6.2.2

Flashing of Scores (15 min)

Elan Paluck

Background: At the 2011 FTM, it was agreed that scores should be flashed at the Canadian W/C event,
but that provinces could decide on their own as to whether or not they should flash at local events. With
the adoption of the grading system, the primary reason for NOT flashing (i.e., protection of young
athletes) is not as relevant.
Desired Outcome: A motion to take to the Fall Board Meeting for approval. Suggested policy:
- Athletes participating in the graded system will not have their grade/score flashed.
- As the juvenile athletes are phased into the graded system, provinces will have the
option of flashing or not flashing the scores of these athletes.
- All other athletes will have their scores flashed at open and/or provincial events.
- All athletes participating in the Canadian W/C event will have their scores flashed.
Athletes that are ready for score, get score. Grade score will not be posted or flashed. Juveniles have the
option for this year. Making a rule as a time saver. Avoid reflashing when there are errors.
In all CBTF competitions scores will be flashed before penalties for all events with the exception of
CBTF group events & all graded events. 12 for 1 abstain carried
Not flashing is more about self esteem.
Discussion on flashing for Grand Nationals individuals & duets?
Discussion on flashing for groups? Logistically and timing .
Tabulators were telling results last year. Tab room needs to maintain confidentiality.
6.2.3

Longer time limit for solos Update (10 min)

SBTA

Background: Saskatchewan pilot tested a system of using upbeat music that was 2:00 minutes in length
for their Bi and A athletes. The goal was to improve twirling speed and repertoire of material. See
attached report. Nancy to give a brief verbal report.

Desired Outcome: consensus as to how to proceed with this initiative.

SK tried at open competitions. Never really knew what song. More caught up more in the music. Music
is a guideline where they should be in the program. Use music as a training tool? Old CBTF music was
2:00 min. We were slower before.
6.2.4 Artistic Twirl music for solo dance (15 min)

OBTA

Background: Many coaches/athletes do not like the current selection or the upcoming selections. For
those athletes/coaches involved in International Cup, it creates a need to train 2 routines.
Desired Outcome: Adopt WBTF Artistic Twirl music for solo dance effective 2013.
Note: WBTF is adopting NEW Artistic Twirl/Pair music. It will not be approved until the Winter
Technical meeting (2013) and will not be implemented until the 2015 International Cup. At the FTM,
Elan will play the new music in her opinion it is superior the current Artistic Twirl music and could
influence peoples opinion on this matter.
I was told to vote in favour of OBTA proposal but I personally have a hard time changing music for this
year when some coaches have already started choreography. There was some discussion about dropping
solo dance altogether. Well use the current artistic twirl until WBTF changes the artistic twirl music.
The 3 WBTF selections were not voted it wont be in effect until 2015. Its not yet approved piece of
music at WBTF BOD. Can we use DT music for primary & juvenile at CBTF? We listened to the new
WBTF piece 1:50 in length. The WBTF still has to work on the ending. Its a variety of instrumental
with some highs & lows. Its much better than those original 3 selections that were sent out early this
year. WBTF has been asked to punch up the ending. It is definitely a freestyle music type selection.
Music doesnt have a beat that athletes can follow.
I moved to use WBTF artistic twirl Jan 2013. 2 for 11 against. Defeated
Remind competition director that they can over an artistic twirl event.
Canada is hosting 2015 International Cup. Take back message that in 2015 we are hosting the
international cup on home soil. Qualifier in MB in 2015 they need to plan for it and think about it now.
We need to get ready for it now. Its at home its in your back yard. Canada needs a full contingent. Its a
mature piece of music. Those athletes that are 9 years old in 2012 will be 12 in 2015 & their coaches &
parents need to think about it now.
6.3

Goals/Action Items for Training to Compete/Training to Excel Athlete Development

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WORKING LUNCH (11:45 AM)

7.0

TRAINING TO COMPETE & TRAINING TO EXCEL PROGRAMS (GROUPS) (75 MINUTES)

7.1

Program Review for 2010/11 (5 min)

Elan Paluck

- Number and type of groups competing in each province

- Number and type of judging workshops/clinics conducted
7.2

Issues/Challenges/Proposals Pertaining to CBTF Groups

7.2.1

Qualification - TransCanada WBTF teams & CBTF Dancetwirls/Teams (30 min)

Background: The qualification process for TransCanada WBTF teams, CBTF dancetwirls or CBTF
Teams has some gaps. The qualification issue is complicated with provinces that do not have full
membership status and their members are Direct Members. When TransCanada teams have members
from 3 or more provinces, it is extremely difficult to qualify in a province where the majority of
members reside (which is the current rule).
Desired Outcome: a motion that clearly outlines the qualification process for Trans Canada WBTF
teams and trans Canada CBTF teams or dancetwirls. Issues to be addressed include: minimum score,
residency
Karen Gratton will lead the discussion in this area, outlining where gaps in the process have occurred
and make a suggestion as to how the new motion should read.
Topic: Trans Canada Team Clarification
Background: The actual policy is that Trans Canada teams only "qualify" at a provincials, they do not
compete. Therefore, two trans-Canada teams would be allowed to qualify in the same province.
Assuming that point is true, is it is theoretically possible that one athlete could be on BOTH these transCanada teams? (This would not follow through for National trials, because these teams would be
actually competing against each other)
Desired outcome: Motion to clarify
Topic: Province of residency
Background: There is a rule on the books that in order to compete at any provincial championship, that
an athlete must be either a Canadian citizen or landed immigrant, and be a permanent resident of that
province. Does this extend to CBTF Dance Twirl Teams and other CBTF Groups (specifically speaking,
if a group here has 7 Ontario athletes, and 1 athlete from another province, does that exclude that team
from participation in the Ontario Provincial Championships.
Desired Outcome: motion for clarity
Topic: Qualification of Athletes from provinces not big enough to have their own provincial/qualifying
event?
Desired Outcome: Motion for clarity
Direct members dont have a provincial association.
1. Proposal: TC DT TC CBTF TC WBTF PAIRS CBTF DUET. TC provincials enter a TC Teams and
pairs minimum score 40.00 CBTF WBTF Team B or A any round after penalties TC DT TC CBTF
minimum qualifying score for the event entered. (what about 2 direct member pairs) wont receive a
placement. Directly before or after TC Team pair. Will get a score but dont have to attain a score. The

10

actual proposal is longer & more detailed than this. 13 for carried
2. Proposal: Direct member & member province to qualify together. Held in conjunction with a member
province. Deadline Fall BOD meeting. The actual proposal is longer & much more detailed than this.
Share trials would be accepted even for bigger provinces as well. 13 for carried
7.2.4 New Group Event (25 min)

CBTF Group Rep

Background: There are increasingly few groups events that athletes can participate in. Many coaches
believe that dancetwirl is the easiest event to begin with, when in fact, the combination of baton and
body increases the complexity. A proposal for a beginner Twirl Team event that focuses on twirling- and
less on body movement- will be presented.
Desired Outcome: Discussion and direction for the CBTF in terms of Group progression/ development
in Canada.
Maureen talked about developing a twirl team using march music. Get them interested in a fun way.
Asking for an endorsement of a concept. Fixed routine for pre-event. 1:30 is demo video. Demo of good
C level twirl team. Had to keep them engaged. Goal should be no drop. Japan says no more drops than a
1/3 of your members.
Motion to proceed with process & if someone wants to assist on ad hoc committee. WBTF Group event
is going to move more into production without props. Content is severely restricted. Japan did pilot. 60
athletes doing no more content than maroon badge. If you win it one year you cant win next year. Big
or small. Mixing and matching and adding more. They are all in it all the time. Pick a temp based piece
of music.
7.2.5

Music submitted as a digital file (10 min)

OBTA

Background: CDs are not supposed to play at varying speeds but inconsistencies have been noted
over the years. CDs occasionally do not play for varying reasons. CDs are subject to on site damage
(scratches, etc) that could have problems for the athlete/team. The whole process of music submission
and then re-collection is somewhat cumbersome. These problems can cause delays in the competition,
and more importantly, stress for the athlete/coach. Downloading music onto a computer system to be
tied into the facility sound system would allow for easier timing, more consistent speed, and eliminate
the possibility of music not playing. Added bonus, for events where order of appearance is preset, music order could be organized in advance.
Desired Outcome: Effective 2013, music for the Canadian W/C Group completion, Open Competition,
and Freestyle/Pair competition is submitted on a flash drive.
IC qualifier & 2014 Canadians 12 for 1 abstain carried
7.3

Action Items/Goal Setting for Groups in the Training to Compete Phase

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8.0

"TRAINING TO EXCEL" - CBTF ELITE ATHLETES

(1:45 PM)

11

8.1

Review of Elite Athlete Development 2010/11 (5 min)

- Number of elite athletes in Canada, programs available to them
- Report on Team Canadas showing in France

Elan Paluck

8.2

WBTF Update (10 min)

Jeff Johnson

2015 International Cup: Canada will be hosting! Currently, three cities are being evaluated as potential
locations: Edmonton, Ottawa, Halifax.
2017 International Cup: Awarded to Australia
Affiliation with the World DanceSport Federation
The World DanceSport Federation Games are becoming a reality. This is conceived as a bi-annual event.
The first WDSF Games is planned for September 2013, China. More details will not be available until
the end of October at best. The initial World Artistic Games (every 4 years) is being delayed to March
2014. No further details are available and it is entirely possible this event could be delayed further. Part
of the WBTF agreement with the WDSF is that all of the WBTF national federations will form a
working relationship of some type with the corresponding WDSF national federation. CBTF has
contacted Canada DanceSport but there is nothing yet to report. As a starting point, the WBTF
recommends we find ways to cross-educate... possibly by having our athletes demonstrate at DS
competitions and vice versa.
8.2

Issues/Challenges/Proposals Pertaining to Elite Athlete Development

8.2.1

ICup Qualification Process (20 min)

Elan Paluck

Update: At the FBM, it was approved that effective 2013, all athletes wishing to earn a berth on the
Canadian contingent attending the International Cup must participate in the International Cup Qualifier.
Canada will be allowed to send the Top 6 athletes in each division/event. New content restrictions have
been developed for multiple baton and groups (see attachment). To assist with the planning of the
Qualifier and with Contingent travel plans, we will still follow the Intent to Compete Declaration
process as in 2011 and 2009.
Desired Outcome: General awareness and understanding of the process being used
Now we have to compete before you didnt have to if there were not enough expressing intent to
compete.
7.5 would be elite. If they only had 7.5 once, then they could be level A. The coach & Technical Chair
would talk about this. There is a deposit required but will be refunded if they dont own a birth but not if
they decide not to go. Is there any rule that you have to attend Canadians. Concern that people are
choosing. Every year both held in East or both in West so you have 2 flights in one year. The list for the
next 5 years
2013 ic barrie/cdns moncton
2014 tt sk/ cdns ab
2015ic mb/cdns qc
2016 tt ab/cdns on
2017 ic sk/cdns nb
2018 tt ?/cdns mb
8.2.2

Update: National Talent ID/National Team Selection (20 min)

Elan Paluck

12

Background: At the 2011 FTM, it was agreed that a National approach to identify future National Team
members be developed. Due to time constraints, efforts were directed towards the establishment of a
Trans-Canada team to represent Canada at the 2012 World Championships. A report from the Trans
Canada team coaches and athletes will be shared at the meeting. (see attachment)
Desired Outcome; Healthy discussion regarding the future of a National Talent ID/Team Selection
process in Canada.
Yes, if it is going to benefit Canada. It is important to have a Team at Worlds. NB would never have an
opportunity to have an athlete. Process has to be communicated to everyone. Try a five year plan.
Canada doesnt have strong clubs at the bottom. Need a national training centre. Take a much longer
viewpoint in order to get on the podium. Japan all go to the same university. They have alternates
waiting. 5 practices over a season are not going achieve medals. That TC process wont produce the
results that we are hoping for again. It has to be inclusive. Make sure info gets out to everyone. There
are a lot of good teams out there that are training together and need to stay together. CBTF is not in a
position to support a team without supporting pair & freestyle as well. We will never have a national
training centre because we are not a nationally recognized sport. We need to pursue national sport status.
Difference between supporting a TC team and we have TC team rules that people should take advantage
of. This isnt something we can support. This isnt something we can be wishy washy on. It was a
pilot project. Elan will send thank you to Leisha and Kristin. It doesnt have to be funded. There are
parents that are willing to self-support. Look at university aged kids instead of high school. Japan Team
all go to school in Osaka. It wasnt a pilot project because it wasnt all inclusive. Have to commit to 3
year minimum. They wont even do that at a club level. We have our own history of success at Worlds.
How do we get there? Is the answer national team or nothing. NB is much more engaged. Are we going
to take advantage. Continue to promote the benefits. We cant close off any avenues for team. It was
never supposed to be The Team. The pilot project was to have two coaches bring athletes together. We
dont have the structure in place to support this. We need more athletes. Every club needs lots of 5 & 6
year olds. We have to get the membership up. Last time national recognition Previously, this was looked
into we needed 3000 athletes. Need books audited for the last 4 years.
8.2.3 Revision of CBTF Selection Process to WBTF World Championships (20 min) Jeff Johnson
Background: We currently delegate the responsibility for selecting our WC representatives to the
judging panel. This is one way but not the only way and it is worth a review. As an alternative, consider
the approach taken by USA Gymnastics (using the 2008 and 2012 Olympic cycles as examples):
- In Women's Artistic Gymnastics, a 5-person team is selected.
- At the 2012 US Trials, the athlete placing 1st in the All-Around (Gabby Douglas) was automatically
named to the Olympic Team. The other 4 athletes were selected by committee and announced at the end
of the competition.
- At the 2008 US Trials, the athletes placing 1st and 2nd in the All-Around (Sean Johnson and Nastia
Liukin) were automatically named to the Olympic Team. The other 3 athletes were selected by
committee after participating in a training camp. Eight athletes were invited to the training camp (1st
and 2nd plus 6 others).
- It is not uncommon for an event specialist to be selected [e.g. 2012 McKayla Maroney, Vault only]
- It is also not uncommon for a 'rising star' to be selected, although this is more likely for the World
Championships team (annual) than the Olympic squad [e.g. 2011 Gabby Douglas age 15... ranked 7th in
the USA in All-Around in 2011, became the Olympic All-Around Champion in 2012]
With the current WBTF World Championship schedule, a Junior age athlete will only be age-eligible 2
or 3 times (odd birth year: eligible for 2 WCs, even birth year: eligible for 3 WCs).

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Desired Outcome: Consideration of whether all spots on the Junior and/or Senior Freestyle teams
should be determined exclusively by placement at Trials. OR, whether 1 spot on the Junior Team and/or
1 spot on the Senior Team should be reserved and selected by a National Team Committee, with a view
toward elite athlete development and improving future results.
8.2.3 a Music Tests

(5 min)

OBTA

Background: Since we have moved to a "no music test" format, what exactly is the process? If
advanced timing is done, before the competition, are coaches/competitors to be told if they have a
timing issue and be allowed to rectify it? What happens if the pre-timing does not report a problem, but
at the actual competition a timing penalty is assessed?
Desired Outcome: Clarity on the process.
Who is in charge. There was an athlete clocked at 2:11. Prelim round knocked athlete from the music
was re-timed & the penalty was removed. There was another athlete affected that was told she had to
make finals. When ever a penalty was assessed the head judge and technical chair should review. The
penalty was noted should have been re-timed instead of going straight to tabulation. Cant have a judge
time music. Yes the CD shows is what the actual track is. When using an ipod 1.5 sec at start & 3 sec at
end just in case music person, in the above case it would look as 2:14. WBTF considers the beep before
music as the first sound. It is part of the timing. The fade counts as Dana will do a how-to doc for music
on an ipod. It doesnt matter what the WBTF does. The WBTF has waived a penalty when music was
3.5 sec over the 2:10. When using volunteer need to make them aware of their importance & if there are
penalties advise technical chair before sending penalty sheet to tabulation. At Canadian Team Trials an
athlete also got a penalty and this wasnt flagged as it was a judge doing the timing & the coach didnt
find out about it 2 weeks later when the score sheet was given by the athlete to the coach. If there is a
judge timing it should be brought to the attention of the head judge or technical chair.
8.2.4 Qualification Process for W/C event Freestyle/Pairs

(5 min)

Karen Gratton

Background: In 2005, a motion was made to offer Level B freestyle at the Canadian Championships. It
was officially offered as freestyle only, and then a few years later, compulsory moves were added in,
and shortly after that, the use of CBTF age divisions were added. The motions need to be cleaned up to
avoid misunderstanding.
The main issue is that the 2005 motion is still in effect, and the 2010 motion does not address the
qualification process. The 2010 motion refines/changes/improves/gives more details to the basic 2005
motion and adds that compulsories/SP are now combined with freestyle. The whole 2005 motion was
not rescinded (otherwise we wouldn't have a level B competition).
Desired Outcomes: a) Rescind the 2005 motion, and; b) Amend the 2010 motion to include the need to
qualify provincially in order to enter the Canadian W/C events. Suggested:
Move that a Canadian Level B Freestyle and Pair Winner competition be run during
Canadians with the following rules and procedures:
- Qualification: athletes and pairs must have entered and competed at their Provincials in these
events in the B category in the same year.
- Age Divisions: same as other Canadian Winner Events; age as of December 31st
- Rounds: same as other Canadian Winner Events
- Level B Compulsory Moves (Set A or B, selected in advance): shall be performed by freestyle
athletes and compulsory scores shall count for 25% of the total score combined with freestyle
for 75%.

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- No music tests
- WBTF costume rules, time limits, score sheets, judging methods and other procedures shall
apply.
This is a clean up. Why do we run two freestyle championships in a Worlds year? Other sports a
combine or run their Olympic Trials separately. Each sport decides what is best for their sport. We want
to run our Canadians the same every year. It ties into our elite athlete progression.
Proposal: A & B Freestyle Pairs must compete at their Provincials to compete at Canadians. The
proposal is very much longer. 13 for carried
8.2.5 Selection for the 2013 World DanceSport Federation Games (15 min)

Jeff Johnson

Background: [NOTE FROM CBTF PRESIDENT: The information below regarding the 2013 WDSF
Games in Taiwan, China is extremely confidential and should not be shared or distributed unless
absolutely necessary to help formulate an opinion.]
There was a lot of good discussion on this topic.
8.3

Action Items/Goal Setting for the Development of Elite Athletes

4:00 Official FTM meeting adjourned for Day 1
All attendees are asked to meet in lobby at 4:15 pm comfortable clothing
Transport to Cornwall School
Coaches/Judges Workshop for All FTM Attendees:
Recognizing/Encouraging/Developing Proficiency in Rolls & Contact Material
4:30 6:30 pm

Maureen and her athletes held a wonderful demonstration on building progression of contact material. Maureen
demonstrated Silver & Gold Rolls badges with different athletes at different levels.
7:00 pm 9:30 pm
Group Reservation for Dinner at Earls
(across the street from the hotel)
9:30 pm to 11:00 pm
I joined the working group back at the hotel to adjust the SDP score sheets and adjudicator masters. The
goal of making the top section of the score sheet out of 80 was achieved for all badges/pins with the
exception of Gold & Diamond as are hand are tied with each pin having 15 compulsories. So Gold &
Diamond top section will be out of 75.

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Canadian Baton Twirling Federation

La Fdration Canadienne de Baton Sportif
SUNDAY SEPTEMBER 23RD
ROYAL EXECUTIVE INN, REGINA, SK
JADE ROOM- 8:30 AM 3:30 PM
9.0

OFFICIALS DEVELOPMENT
9.1
Program Updates for 2010/11 (10 min)

A report will be provided regarding the number/Type of coaching courses held and the
number of new coaches certified

An update will be provided regarding the number of judging courses held and the number
of new judges certified
9.2

Issues/Challenges/Proposals Pertaining to the Development of Our Coaches and Judges

9.2.1

Report on the ABTA Judges Mentoring Program (20 min)

ABTA

Background: In 2011, the ABTA implemented a Judges Mentoring program. Wendy Cruickshank will
provide a report on the program and recommendations for its future. (see attachment)
Had good feedback. Costs were included. We need 3000 athletes & 150 athletes. Good way to build
confidence. Every individual. It is a provincial project. We dont what inbreeding especially in Ontario.
(Lets see who catches this comment.)
9.2.2 Guidelines for communication between judges and coaches (10 min)

OBTA

Background: We need to establish firmer guidelines on appropriate communication between judges and
coaches regarding feedback on athletes programs, performances. We seem to be frequently having
issues where coaches are approaching judges for feedback, and others are questioning the
appropriateness of it - raising questions of favouritism, politics. Judges seem to be questioning how
they are ethically allowed to respond.
Desired Outcome: Coaches need to be instructed on what, if any, one-on-one communications are
acceptable (face to face/via writing). Judges need to be instructed on what is considered appropriate
feedback - what they CAN give, vs what they MUST give. Of course, CBTF must first decide what the
answer to these questions is - as it seems to be quite the grey area.
Once this is established, sanctions/penalties against coaches who approach judges inappropriately,
and/or judges who reply inappropriately have to be enforced. CBTF can decide whatever it feels is best whether that be zero communication allowed, or "anything goes" - but the guidelines have to be
established and adhered to).
Should we agree to communicate. If putting boundaries help. If provincials dont offer critiques. Is it
appropriate to ask for assistance. Can you go back to that judge after work done on a program. After
Nov 30 deadline issue. No time for critiques. Competition ran over. Can you e-mail critique. After team
trial competition should be a critique. One didnt even offer & one ran out of time. We should have had

16

time to do. Some found time others didnt. Can coaches ask for feedback by video? Some people see it
as being unprofessional. No solid policy. Coaches Judges Rep should be drawing up these guidelines.
You learn a lot through. As a judge some coaches expect some suggestions on how to fix. As a judge is
my job willing to go further. There are judges that want to work one on one with the athletes. What did
you see as the strengths and weaknesses in the program. Pick brain how you will give a hirer score.
Putting up boundaries to deal with those situation. As anyone talks to me as CBTF coaches rep to move
to training centre for guidance from that coach for 10 to 20 years and then judge says I cant help you.
We should hire judges that can communicate & mentor. Elan didnt know have The critique sheet used
at team trials was a valuable guideline as to the type of feedback that judges should give. Giving video
feedback is inappropriate. Should be critiquing what they just saw. Coaches are not supposed to say how
to have their athlete place ahead of another. We had one judge to refuse the template. Think Ontario
wants too many rules. CBTF put in a rule that no one can get a leg up. Kim called three different sports.
Gymnastics lady said that was 50 years ago thinking. Keep a paper trail for communication. We have a
code of conduct. We have a feedback form. Give us enough warning to use feedback form. Speed dating
thing at team trials were beneficial. Dont think we have to develop more guidelines. Not being paid for
this to fill out critique form. On judges contract tick off verbal or written or both on contract. You have a
contract write everything down. Written critiques sheet a Team Trials be circulated to the judges. It was
heightened because it was a world championship year. CBTF supports feedbacks that you were based on
hired to judge. Take into clinic setting can not happen past Nov 30. As soon as person hears that there
has been communication it is deemed unprofessional. How much involvement you have had with
certain people in other provinces? Some people not familiar with the situation. You know that everyone
wants feedback & so judges should use the form. Coach should file the concern. Code of conduct that
has existed for 20 years. Wont talk to the source and person with the concern needs to come forward &
go directly to the person you have the problem with. It is a CBTF problem. We need to support what is
right. Ron has this information & when choosing the judges need to know both sides. The smart people
are not putting it in print. Whenever there is gossip there is two people at fault. Take issue up with the
person you have the problem with. The bully, the victim & the bystander. Get over it. No more good
that can come from this conversation. Asked Joanne to do a draft on conflict resolution flow chart. Its a
sport governance issue that will be addressed by BOD.
9.2.3

Fitness and Nutrition (10 min)

OBTA

Background: There are several overweight, out of shape athletes in our competitive ranks. These
athletes are probably not able to realize their potential due to their less than optimum fitness and weight,
and poor eating habits. It seems quite possible that some of these athletes are putting themselves at risk
by training and executing routines that have elements that are putting bones and soft tissue at risk
(moves never intended to be done by overweight people resulting in long term overstress).
Furthermore, with careful consideration of "body image issues", we have to realize the reality is that an
aesthetically pleasing body is a definite competitive advantage.
Many coaches/athletes and parents seem to think the idea is "get fit from doing baton"....while that
might be somewhat reasonable at our rec levels, the statement at our competitive levels should be "get
fit, eat well, and maintain a healthy body weight so I can excel at baton"
Desired Outcome: Nutrition and Fitness guidelines should become entrenched in our coaching program
(introduced by level 2 for sure, with more emphasis and detail in subsequent levels).

9.2.3

Athletes Who Wish to Judge (20 min)

Elan Paluck

Background: Historically, it was the recommendation that athletes "retire" from competitive twirling

17

\before embarking on their judging careers. In more recent years, we have lightened this restriction by
allowing collegiate aged athletes to judge pre competitive events. The times have changed and athletes
are being encouraged to twirl longer- and we need to re-visit our policies in this area.
Desired Outcome: to approve a proposal that would allow collegiate athletes to pursue their judges'
certification without having to discontinue competitive twirling. The proposal would include safeguards
(e.g., the judge would not be allowed to judge any of their fellow competitors, or anyone they have
competed against in the previous 2-3 seasons), and may include a restriction on the 'scope/level' of
competition they are allowed to judge at (e.g., local only - no provincial or national level).
Cleaning up the motions but dont make it an exclusionary process. In US they do allow it. Dont want
to throw up road blocks. We need collegiate athletes & we need judges. It gives AB mentoring program
an opportunity to work.
Proposed to permit collegiate athletes to compete & judge. Cant judge at competition at which
competing. Cant judge athlete competed against in the last 3 years. No provincials or nationals. Cant
judge senior or collegiate. 12 for 1 absent carried
9.2.4 Use of Social Media platforms by Officials (10 min)

Ron Kopas

Background: The use of social networking platforms such as twitter and facebook has become the norm.
Athletes, coaches, and judges from near and abroad are often "friends". The content of what is being
posted maybe perceived by some to be inappropriate for all three audiences.
Desired Outcome: a recommendation for the appropriate use of social networking platforms when it
pertains to "baton business".
A lot of people misconstrue what is said and done. It is perceived differently by different people.
9.2.5 Differentiating Between a Novice and a Veteran Judge (15 min)

Elan Paluck

Background: The CBTF National Judges' Selection policy recognizes two levels of judges: Novice (3 or
fewer years of experience judging at the National level) and Veteran (more than 3 years experience
judging at the Canadian championships). In an effort to ensure that novice judges are given the
opportunity to gain experience at the National level, guaranteed "spots" are reserved for this class of
judges. Over the last 3 years, the differentiation between novice and veteran has not been effective in
the Judges' Selection process.
Desired Outcome: A recommendation as to what the distinction should be between a novice and a
veteran judge so that the intent of the policy can achieve the intended outcome.
We put so many boundaries. We should open the door. Let the judge self declare. If the Technical Chair
has a concern will address it with the applicant directly. That will be Elan that does the sniff test. On
paper they feel they are novice because they are out of it for family reasons or coaching obligations.
9.2.6

Judges' Per Diem Rate at National Competitions (20 min)

Elan Paluck

Background: A number of years ago, the daily rate of $150 was established to allow for easy of
accounting/budgeting. The rate was calculated on the average daily length of the competition - which
was 7 days at that point in time. Currently, with more efficient scheduling, we are down to a 4-day
competition - and at the 2012 Canadian Championships we experienced a 3-day competition. The days
are significantly longer than when the $150/day rate was approved. This past year, judges were paid

18

more to account for the difference - most were paid for the equivalent of 4 or more days of competition.
Desired Outcome: A recommendation for a new daily rate for National level competitions and a
definition of how many hours constitutes a "day".
Because this is a financial issue it should be addressed by the BOD.
2012 Canadians judges fees $5,765.00
Recommend to take to the BOD.
SK 12 hour day was certainly an exception.
The only way to solve a problem is to make a rule. Get rid of the minority. Some are negative. It a vocal
minority. Can we agree a daily per diem is an 8 hour day?
--LUNCH SERVED-9.2.7

Updating of Judges who only have M4 or M3 (20 min)

Ron Kopas

Background: Now that we have a M3 which addresses both teams and corps, what do we do with the
judges who have the M4 but not M3 and vice versa. We have to decide if they should retake the new M3
or just the portion they are missing. Actually now, we do not have the old M3 (corps).
Desired Outcome: Proposal/motion to address the issue.
Problem on the database the old M3 & M4. How do we get them on the same page? In 4 years we can
remove it from our database. I dont think an update would suffice. It would be preferable to take
course.
Motion made that judge must sit in & update within next 4 years. Choose to write exam. 9 for 1 absent 2
abstain 1 against carried
9.2.8

Elimination of M5 (10 min)

Ron Kopas

Background: Why do we continue with M5? We do have a motion that reads: Motion #27 2004
FBM-Karen Gratton moved that Proposal #20, 2004 FTM be accepted as amended:
That CBTF eliminate the Module 5 Judges Course and use the WBTF Masters Course
exclusively. Applicants who achieve a passing mark of 60% will be designated as M5 judges
and certified to judge at a National Team Trial Level. Applicants who achieve a passing mark of
70% shall have attained WBTF Master Certification and certified to judge at World
Championships (as per WBTF rules). Clarification: This will apply to those judges who have
taken the Masters Course in the past twelve months from the date of the 2004 FBM.
HOWEVER: We have not addressed the M5 judges who have not taken the Masters. WBTF is
working on an educational and conversational section for certified Master Judges only; on the
WBTF website. Our M5 judges would not be able to access this important area of the website.
Desired Outcome: The time has come to drop the old M5 and have everyone wishing to judge the
WBTF World Events must take the Masters Exam.

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WBTF Facebook & Youtube was intended to be a closed but have now opened it to Masters judges. Our
M5 people are losing out on those updates.
M5 no longer recognized as of January 1, 2017. Must take a Master course. 9 for 1 against 1 abstain 2
absent carried
9.2.9

Adoption of the WBTF Role Models by the CBTF (25 min)

Ron Kopas

Background: WBTF has new role models coming out for the WC and IC events. I think we need to
review the policy of keeping the old role models for our competitions. The new FS role models have a
number of performances for each range and using Jr and Sr and Men as well as Women. Yes, it has
raised the bar in a couple of ranges, However, if we do not keep up with the WBTF expectations our
country will be hindered. Same goes with the new IC events. Originally we thought it best to stay with
the old one, mainly because we advance our athletes by scores and we could let the coaches and athletes
that attend the WBTF competitions understand the difference in scoring. Generally they would be lower
scores than at home. How long can we do this, without falling behind?
Desired Outcome: A motion to accept the WBTF role models for use in Canada.
Motion to adopt WBTF role model for WBTF & International cup events effective January 1, 2013. 11
for 2 absent carried
Do we have a plan to get everyone updated? WBTF role model video is on line. Solo, freestyle, artistic
pair & twirl are all new role models. CBTF will send a copy to each province. Judges sign contract they
are stating they have the video & we expect professionalism.
9.2.10 Updating of Judges

(30 min)

Ron Kopas

Background: We need to put a updating procedure together for our CBTF events. Most likely not M1
events, but surely M2 and M3 events. We need a timeframe for updating (e.g.-WBTF every 4 years).
Set a procedure in which they could update. i.e.--Sit in on a WBTF masters exam, sit in at a Provincial
Championship or National Championship focus meeting, judging at a Prov. or Nat. championship etc.
Desired Outcome; a motion/proposal to address this issue.
Motion to permit a national focus meeting to M2 or M3 every 4 years audit a course, attend a course
judge at provincial or nationals or sit in a provincial head judge to be recognized as a full focus meeting.
12 for 1 absent carried.
9.2.11 Update on Coaches Level 1 Course

(20 min)

Kim Genton

It is complete and can be sent to Brenda. Waiting for update to course conductors manual. There has
been a focus on grassroots and development of baton. Level 1 coaches program can be an effective tool.
There are some really knowledgeable course conductors. Feeling more passionate about the programs.
Its not about the manual its about the program. Kim is not going to do the Level 2.
9.2.12 Proposal for a Coaches/Judges Symposium (10 min)

Kim Genton

Kim and Ron are working on this together in Ontario. Put together a 3 day workshop in August 16-18,
2013. Weekend before Kims camp. Ron Kopas, Jackie Stewart, Ginette Groome, Michael Harris &
Maureen Johnson. Asked SK & AB to send one course conductor. It will be held in Gravenhurst, 2 hours
from Toronto. Did not ask CBTF to financially support it. I hope SK or CBTF would send Elan. This is

20

almost as important as a judges focus meeting. Whats the agenda? Jackie says wait to see who comes.
Who is the best for 3 baton?
Ontario is also offering a symposium Oct 2012 for 4 days. Anyone is welcome to come.
9.3

Action Items/Goals Pertaining to Officials Development

-

10.0

FALL TECHNICAL MEETING RECAP

10.1

Combined Meetings- Scheduling (15 min)

Jeff Johnson

Background: Technical and Board meetings are expensive to host and it seems there is never a great
time to host these events. A proposal is being made that the Technical and Board meetings be moved to
late August (for example) and held in conjunction with technical workshops for coaches, judges and
athletes.a type of kick-off to the season. The event would be a full week and would replace the Fall
Technical Meeting, the Fall Board meeting and the Summer Board Meetings. Scheduling this event in
August would be better for many coaches who find it difficult to attend a Fall Technical meeting in
September or a Summer Technical Meeting held in conjunction with the Canadian Championships.
Desired Outcome: Health discussion surrounding this topic.
Jeff met with skate Canada. At the beginning of their season they have a week long meeting. Technical
& BOD. They spend time on ice. Hands on working conference. Thats it! One set of meetings kicks it
off. We have 3 big WE send $17-20K on this. One time may not be cheaper but it may be something we
adopt. We would look at end of August or beginning of September. This would be too fast for 2013. It
works for skate Canada because their coaches and judges go. It works because they all go. It works for
Tourism Boards can bid on event. Looking to bring in visitors & sell 100 hotel rooms. Round table
discussion supported the idea. Who would bring athletes? It would depend on where it is? SK has own
provincial clinic. Can be a kick off to national training centre. It would be a smaller pool.
---Meeting Adjourned ---

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