APPENDICES

Appendix A
Letter of Intent for the Company
July 27, 2016
#7 West Road LISP I
Brgy. Diezmo, City of Cabuyao
Laguna 4025 Philippines
Sir/Madam:
We, the Students of ASIATECH College namely, Carl Arvin A. Dimas, Jomar M.
Rebulado, Mark Diether G. Tangcalagan and Jonas N. Constantino taking up
Bachelor of Science in Information Technology, currently enrolled in System
Analysis and Design would like to ask a permission if you may allow us to
conduct a personal interviews regarding to the Payroll System of your company
GEMPHIL Technologies Inc. The information that we gathered will be a big help
in our program System Analysis and Design.
Attached here is the list of Interview Questionnaires, Information Data and
Registration card that can prove that we are students of Asia Technological
School of Science and Arts College.
We are hoping for your response on our request, rest assured that the
information we gathered is highly confidential and for studying purposes only.
Thank you so much and God Bless.

Sincerely Yours,
Constantino, Jonas N.
Dimas, Carl Arvin A.
Rebulado, Jomar M.
Tangcalagan, Mark Diether G.
Noted by:

Mrs. Rozaida C. Tuazon

System Analysis and Design Professor

Appendix B
Questionnaires

PAPER INTERVIEW
Name (Optional):________________

Age: __________________

Gender: _______________________

Occupation: ____________

Please complete the following questions to reflect your opinions as accurately as

possible and to answer factual questions to the best of your knowledge. Rest
assured that the information derived herein is treated with utmost confidentiality.

1. Company Background:
a. What is GEMPHIL Technologies Inc.?
__________________________________________________________
__________________________________________________________
_____________________________________________

b. When was the company established?

__________________________________________________________
__________________________________________________________
_____________________________________________

c. How many employees are currently in GEMPHIL?

__________________________________________________________
__________________________________________________________
_____________________________________________

2. Brief description of the System:

________________________________________________________________
________________________________________________________________
___________________________________________________

3. What problems do employee encounters when it comes to payroll?

________________________________________________________________
________________________________________________________________
___________________________________________________

4. Is there any solution for the problem?

________________________________________________________________
________________________________________________________________
___________________________________________________

5. How much is the rate per hour?

___________________________________________________________

6. Is there any allowance? How much?

___________________________________________________________

7. How many percent is the Withholding Tax?

___________________________________________________________

Signature

Appendix C
Entity Relationship Diagram
Age
Address

Status

Empname

Position

EmployeeID

Admin

EmployeeID

Register

DeptID

DeptName

Division

Employee

Works
For

Department

Name
File Record

Has

Daily Time
Record

Position

Date
Time In & Out
Department
Position
PositionID

PositionName

Goes
To

EmployeeID

Distributes
Payslip

Accountant

Employees

Computes

Name

Deduction

Determine

Department
Employees
Salary

Loans
&
Taxes
PagIBIG
ITW (BIR)

Gross Pay

PhilHealth

Net Pay
SSS

Figure 3.9: Entity Relationship Diagram of Payroll System for GEMPHIL

Technologies, Inc.

Appendix D
Visual Table of Contents (VTOC)
1.0
Timekeeping and
Payroll System

1.1
Employee
Management

1.2
Finger Print
Registration

1.6
Leave

1.3
Attendance
Monitoring

1.7
Holiday

1.4
Payroll
Transaction

1.8
Reports

1.5
Loan

1.9
Access
Control

Figure 8: Visual Table of Content for Time keeping and Payroll System for
Blanco Family Academy

1.2
Finger Print
Registration

1.2.1
Search
Employee

1.2.2
Scan
Finger

Figure 8.1: Finger Print Registration

1.1
Employee
Management

1.1.1
Add
Employee

1.1.2
Edit
Employee

1.1.3
Delete
Employee

1.1.4
Save
Employee

1.1.5
Set
Salary

Figure 8.2: Employee Management

1.3
Attendance
Monitoring

1.3.1
Time In & Out
Identifier

1.1.6
Set
Schedule

1.1.7
Search
Employee

Figure 8.3: Attendance Monitoring

1.4
Payroll
Transaction

1.4.1
Search
Employee

1.4.2
Calculate

1.4.3
Print

1.4.4
Schedule
Information

Figure 8.4: Payroll Transaction

1.5
Loan

1.5.1
Search
Employee

1.5.2
Loan Type

1.5.3
Loan Amount

Figure 8.5: Loan

1.5.4
Amount Period

1.6
Leave

1.6.1
Search
Employee

1.6.2
Set Date

1.6.3
Submit
Leave

Figure 8.6: Leave

1.7
Holiday

1.7.1
Set Holiday

1.7.2
Save

1.7.3
Delete

Figure 8.7: Holiday

1.8
Reports

1.8.1
Payslip

1.8.2
Tax

1.8.3
SSS

1.8.7
Loan
Contribution

1.8.6
Timesheet

1.8.4
PhilHealth

1.8.8
13th Month

1.8.5
Pag-IBIG

1.8.9
Tax Refund

Figure 8.8: Reports

1.9
Access
Control

1.9.1
Select User

1.9.2
Enrolled

1.9.3
Non Enrolled

1.9.4
Submit

Figure 8.9: Access Control

1.9.5
Cancel

1.9.6
Set Username &
Password

Appendix E
Hierarchical Input Process Output

Figure 7: Hierarchical Input Process Output of Payroll System for GEMPHIL

Technologies, Inc.

Figure 7.1: Hierarchical Input Process Output of Payroll System for

GEMPHIL Technologies, Inc.

Figure 7.2: Hierarchical Input Process Output of Payroll System for

GEMPHIL Technologies, Inc.

Figure 7.3: Hierarchical Input Process Output of Payroll System for

GEMPHIL Technologies, Inc.

Appendix F
Economic Feasibility

Appendix G
GANTT Chart

Fig. 3.2 Gantt Chart

Appendix H
Users Manual
Login Process

Fig. 3.0
This figure show above is the start of the systems operation. The program
will ask for a valid Employee ID and password. Both inputs are in strings format.

Report/ Form Specification

This figure shows the information of employee is updated.

This figure shows the information of employee.

Report/ Form Specification

This figure shows the information of employee is deleted.

This figure shows the information of employee is successfully added.

Fig. 3.2, Fig. 3.3, Fig. 3.4, Fig. 3.5

Program/ Module Specification

Fig. 3.6

This figure show above is the start of the systems operation. The
program will ask for a valid Admin username and password. Both inputs
are in strings format.

Lets you choose if you want to access Employee management form or

Payroll management form.

Fig. 3.7
The picture shown above lets you manage Employee information.
The search button lets you search for existing records saved on the
database; the edit button next search button lets you modify information
about the employee. Example scenario is when a woman employee gets
married, and its middle and last name should be modified as soon as
possible to avoid misleading and wrong information printed on the payslip.

Fig. 3.8
This will show if you choose the payroll picture on the right side of
the choose form. To start with the process, youll enter the started days
until the end work date. Once you clicked the find button, Employees

information will show up on the left side of the form with their
corresponding ID and Name. Once you clicked on the ID, The employees
payroll information will show up to their corresponding text boxes and data
grid view. Rate per hour, Allowance, and withholding tax are constant.
(Based on the interview). When you clicked compute button, Gross pay
and Net pay are calculated. Then you can print the information now.

Fig. 3.9
This is now the printed payslip and can now be distributed to the
employee.

Reference
A. Books
Steven bragg, Accounting for Payroll page 42-48 2012
Walpale Myer, Probability Statistics for scientist and Engineer, 7th edition,

B. Journals and Magazines

Philippine National Police: Biometrics Technology to be Implemented in
PNP,Philippine Inquirer, 2013
Mendrz, Andrew: Vision Designer Inc.,
Floran, Ramon: The Computer Edge of the New Employment and
Opportunities, Philippine Daily Inquirer, Page 14, October
Primer, Thomas:

Automated

Computerize

magazine, page 45, May 2015

Better Humans: Sweet FingerPrint,
Watson: ESVES Biometrics System, 2011
Johnson: Modern Computer Accelerates, 2013

Process

Readers

Digest

C. Unpublished Materials (Theses)

Aquilan, John: Automation of time attendance System, Technological
Institute of the Philipines, Cubao Quezon City, March 2014.
Cantoma, Andrea: Computer Library System for St. James Academy
Technological Institute of the Philipines, Cubao Quezon City, March 2014.
Computer

Engineers:

Computerized

Daily

Time

Record

System,

Technological Institute of the Philipines, Cubao Quezon City, August 2014.

Olivar: Biometrics Attendance Record System, University of the East,
Manila, March 2011.

D. Electronic Sources
http://www.scribd.com/doc/45262822/Thesis-1-4-ted
Wikipedia: Terminologies
Http://Wikipedia.org

Jomar Madriaga Rebulado

Unit 4-A Cellar Mansion, Purok 2 Brgy. Dita Sta. Rosa Laguna
0936-361-6717
sdmmadjore17@gmail.com

OBJECTIVE
To secure a position with a well-established organization with a stable environment
that will lead to a lasting relationship in the field of information technology.

EDUCATIONAL ATTAINMENT

Tertiary
Name of School:
School Address:

Asia Technological School of Science and Arts

Golden City Subd., Brgy. Dila, Sta. Rosa, Laguna

Course:

Bachelor of Science in Information Technology

Year:

2014-Present

Secondary
Name of School:

Cabuyao National High School

School Address:

Limcaoco Subd., Cabuyao, Laguna

Year:

2010-2014

Primary
Name of School:

Caybiga Elementary School (Grade 1-4)

Dila Elementary School (Grade 5-6)

School Address:
Year:

Caybiga, Caloocan City and Dila, Sta. Rosa, Laguna

2004-2008 & 2008-2010

SKILLS

Microsoft Office Application (word, excel, power point)

Good in written and communication skills

PERSONAL INFORMATION

Date of Birth :

December 17, 1997

Place of Birth :

Caloocan City

Age

18 y/o

Gender

Civil Status

Single

Height

57

Religion

Male

Born Again Christian

CHARACTER REFERENCES

Name

:Mr. Jett Heinrich G. Hernandez

Profession

:Faculty Member - Angels in Heaven School

Address

: Katapatan Subd., Banay-banay, Cabuyao, Laguna

Contact No.

:0909-270-5925

Name

:Ms. Dareen Bianca R. Lendez

Profession

:Purchasing Specialist TRP, Inc.

Address

: Birmingham Village, Pulo, Cabuyao, Laguna

Contact No.

:0936-458-3524

Name

:Mr. Christopher Carandang

Profession

:CEO, Brain Galaxy- Memory Life Coach

Address
Contact No.

:DME Compound, Pulo, Cabuyao, Laguna

:0928-693-5574

I hereby certify that the above information are true and correct to the best of my
knowledge.

Jomar M. Rebulado

Carl Arvin A. Dimas

Blk 36 Lot 37 St. Joseph 7 Marinig, Cabuyao, Laguna
09759627400
ralcnariv@gmail.com

OBJECTIVE
To secure a position with a well-established organization with a stable environment
that will lead to a lasting relationship in the field of information technology.

EDUCATIONAL ATTAINMENT

Tertiary
Name of School:
School Address:

Asia Technological School of Science and Arts

Golden City Subd., Brgy. Dila, Sta. Rosa, Laguna

Course:

Bachelor of Science in Information Technology

Year:

2014-Present

Secondary
Name of School:

Cabuyao National High School

School Address:

Limcaoco Subd., Cabuyao, Laguna

Year:

2010-2014

Primary
Name of School:
School Address:
Year:

Cabuyao Elementary School

Limcaoco Subd., Cabuyao, Laguna
2004-2010

SKILLS

Microsoft Office Application (word, excel, power point)

Good in written and communication skills

PERSONAL INFORMATION

Date of Birth :

September 16, 1996

Place of Birth :

Valenzuela City

Age

20 y/o

Gender

Civil Status

Single

Height

55

Religion

Male

Roman Catholic

CHARACTER REFERENCES

Name

:Mr. Kenney Tulisan

Profession

:Faculty Member - Angels in Heaven School

Address

: Katapatan Subd., Banay-banay, Cabuyao, Laguna

Contact No.

:0909-945-9878

Name

:Ms. Dina Moralez

Profession

:Purchasing Specialist TRP, Inc.

Address

: Birmingham Village, Pulo, Cabuyao, Laguna

Contact No.

:0936-458-3524

Name

:Mr. Dodong Navarro

Profession

:CEO, Brain Galaxy- Memory Life Coach

Address
Contact No.

:DME Compound, Pulo, Cabuyao, Laguna

:0928-693-5574

I hereby certify that the above information are true and correct to the best of my
knowledge.

Carl Arvin A. Dimas