Académique Documents
Professionnel Documents
Culture Documents
______
Revision Code: 00
Department of Education
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Officer I
Supply Officer I
Property Division-Administrative Unit
Supply Officer III, IV, V
None
Salary Grade
10
Effectivity Date
Page/s
JOB SUMMARY
Is responsible for the procurement of items using alternative modes of procurement, receiving deliveries, inspection, issuance, storekeeping and maintenance,
inventory of supplies, materials and properties, plant and equipment and facilitates the disposal of waste materials and unserviceable equipment
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Bachelors Degree
Experience None required
Eligibility Career Service (Professional) Second Level Eligibility
Trainings None required
B. Preferred Qualifications
Education Bachelors Degree
Experience None required
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 8 hours relevant training
6.
7.
8.
9.
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position
Supervised
Administrative Officer IV
Supply Officer II
Admin Unit-Office of the SDS
Schools Division Superintendent
Storekeeper I
Salary Grade
15
Effectivity Date
Page/s
JOB SUMMARY
Exercises supervision over a group of personnel engaged in supply and property management such as procurement (using alternative mode), inspection,
acceptance, issuance, storage, maintenance and inventory; facilitates disposal of waste materials and unserviceable equipment
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Bachelors Degree
Experience 1 year of relevant experience
Eligibility Career Service (Professional) Second Level Eligibity
Trainings 4 hours of relevant training
B. Preferred Qualifications
Education Bachelors Degree
Experience 2 years relevant experience
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 24 hours relevant training
2. Takes charge of requisitions, procurement (in case of alternative mode of procurement) receipts, inspection, issuances, utilization and maintenance and
recording of supplies and equipment
3. Checks and initials contracts papers and proposals for supplies and materials, equipment and other items to be procured
4. Performs storekeeping and various office property control activities
5. Maintains updated and accurate records of all issued office properties and supplies
6. Takes charge of periodical inventories and prepares required reports thereof
7. Facilitates repair and maintenance of properties
8. Recommends disposal of waste materials and unserviceable equipment and proper IIRUP
9. Issues clearance and keeps record of accountable employees and officials
Division Office
1. Takes charge of supply and property management activities
2. Takes charge of requisitions, procurement (in case of alternative mode of procurement) receipts, inspection, issuances, utilization and maintenance and
recording of supplies and equipment
3. Checks and initials contracts papers and proposals for supplies and materials, equipment and other items to be procured
4. Performs storekeeping and various office property control activities
5. Maintains updated and accurate records of all issued office properties and supplies
6. Takes charge of periodical inventories and prepares required reports thereof
7. Facilitates repair and maintenance of properties
8. Recommends disposal of waste materials and unserviceable equipment and proper IIRUP
9. Issues clearance and keeps record of accountable employees and officials
Revision Code: 00
Department of Education
Position Title
Parenthetical Title
Office Unit
Administrative Officer V
Supply Officer III
Property Division/Regional Administrative Division
Salary Grade
Effectivity Date
18
Reports to
Position Supervised
Revision Code: 00
Department of Education
Position Title
Parenthetical Title
Office Unit
Reports to
Salary Grade
22
Effectivity Date
Page/s
1-3
Position Supervised
JOB SUMMARY
Assists the Division Chief in planning, organizing and supervising the supply management staff in the receipt, control, issuance and inventory of property and equipment
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Bachelors Degree
Experience 3 years relevant experience
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 16 hours relevant training
B. Preferred Qualifications
Education Bachelors Degree with at least 30 units in Masters program
Experience 6 years relevant experience
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 64 hours relevant training
6.
7.
8.
9.
10.
Initials the correctness of vouchers covering payment of equipment, supplies, materials and other goods
Prepares guidelines and procedures regarding supply and property management
Conducts periodic monitoring and inspection to evaluate the proper implementation of supply and property management
Reviews the inventory reports on supplies and materials, equipment and other purchases
Serves as resource person on supply and management
Revision Code: 00
Department of Education
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Salary Grade
Effectivity Date
Page/s
24
JOB SUMMARY
Plans, organizes and supervises the supply/property staff in aspects of supply and property management such as procurement, inspection, inventory,
acceptance, issuance, utilization, maintenance, records, reports, disposals and payment.
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Masters Degree
Experience 4 years relevant experience
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 24 hours relevant training
B. Preferred Qualifications
Education Masters Degree
Experience 8 years relevant experience, 3 years of which involved management and supervision
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 80 hours relevant training
6.
7.
8.
9.
Conducts researches on the continuous improvement of service delivery pertaining to supply and property management
Develops professional, educational and value-laden activities to update the skills of the staff in the Supply Office
Conducts periodic monitoring to evaluate the proper implementation of supply and property management
Serves as resource person and technical adviser on supply and property management
Revision Code: 00
Department of
Education
Position Title
Parenthetical Title
Office Unit
Administrative Aide IV
Storekeeper I
Property Division; Teachers Camp
Salary Grade
Effectivity Date
Reports to
Position Supervised
Page/s
1-3
JOB SUMMARY
Receives, inspects and stores all incoming materials, equipment, supplies, foodstuffs, etc.; maintains records on issuances, initiates orders and supplies as
needed
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Elementary School Graduate
Experience
Eligibility
Trainings
B. Preferred Qualifications
Education
Experience
Eligibility
Trainings
None required
None required
None required
Completion of 2 years studies in college
None required
Civil Service (Subprofessional) First Level Eligibility
4 hours relevant training
6. Records incoming and outgoing supplies, materials and equipment on bin card and maintains warehouse records
Division Office
1. Receives, checks, stores and issues supplies, materials and equipment
2. Assists in inventory preparation
3. Maintains inventory records and reviews Requisition and Issue Slip (RIS) submitted by the end-user
4. Reports, verifies and inspects incoming and outgoing supplies, materials and equipment
5. Prepares/submits consolidated stock status report
6. Records incoming and outgoing supplies, materials and equipment on bin card and maintains warehouse records
Revision Code: 00
Department of
Education
Position Title
Administrative Aide VI
Salary Grade
Parenthetical Title
Office Unit
Reports to
Position Supervised
Storekeeper II
Property Division
Administrative Officer V (Supply Officer III)
Job Orders
Effectivity Date
Page/s
JOB SUMMARY
Prepares reports/ conducts inventory; assists in inventory control by putting stickers, stores materials / equipment / supplies, etc.. and and maintains stock cards
for easy identification
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Completion of 2 years studies in college
Experience
Eligibility
Trainings
B. Preferred Qualifications
Education
Experience
Eligibility
Trainings
None required
Civil Service (Subprofessional) First Level Eligibility
None required
Completion of 2 years studies in college
None required
Civil Service (Subprofessional) First Level Eligibility
4 hours relevant training
5.
6.
7.
8.
9.
Prepares report on Physical Count of Inventory for Common-Use Supplies and PPE
Prepares Report of Monthly Supplies Issued (RMSI)
Prepares Purchase Request (PR) and Agency Procurement Requests (APR) for stock replenishment based on stock availability
Files and maintains ICS, ARE and RIS
Submits RSMI and Delivery Receipts (DR) to Accounting Division/Section/Unit for booking-up purposes
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Salary Grade
Effectivity Date
Page/s
JOB SUMMARY
Supervises the maintenance of an efficient system of stock management, storage and safekeeping of inventory of materials / equipment / supplies, etc. and
undertakes storekeeping work
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Completion of 2 years studies in college
Experience
Eligibility
Trainings
B. Preferred Qualifications
Education
Experience
Eligibility
Trainings
3.
4.
5.
6.
7.
Objectives
Output
Able to complete the
data/documentary
requirements of the
Annual
Procurement
Plan (APP) for common
use supplies
Able to effectively
Objectives
Output
Able
to
effectively
identify the number of
Unserviceable Properties
and Waste Materials
thorugh inventory and
inspection
Able
transfer
to
completely
all supplies
materials and equipment
accountability with Invoice
Receipt of Property (IRP)
Performance Indicator
Objectives
Outstanding
Very Satisfactory
Satisfactory
Unsatisfactory
Poor
(5)
(4)
(3)
(2)
(1)
SOICollected
Annual Collected 130% and Collected 115-129% Collected 100-114% Collected 51-99% Collected
50%
Procurement Plan (APP) from
above
Annual
Annual
Annual
Annual
and below Annual
end-users every 2nd quarter
Procurement Plan
Procurement Plan
Procurement Plan
Procurement Plan
Procurement Plan
of the following year.
SOII / SOIII -Analyzed SO analyzed and SO analyzed and SO analyzed and SO analyzed and SO analyzed and
consolidated
Annual
consolidated 130%
consolidated 115consolidated 100consolidated 51consolidated
Procurement Plan (APP) for
and above APP
129% APP from
114% APP from
99% APP from
50% and below
common use supplies.
from
end-users
every 2nd quarter of
the following year
end-users
every
2nd quarter of the
following year
end-users
every
2nd quarter of the
following year
end-users every
2nd quarter of the
following year
SOIV-Reviewed
SO reviewed 130% SO reviewed 115- SO reviewed 100- SO reviewed 51- SO
consolidated
Annual
and above of the
129% of the total
114% of the total
99% of the total
50%
Procurement Plan (APP) for
total consolidated
consolidated APP
consolidated APP
consolidated APP
of
common use supplies.
from
end-users
every 2nd quarter of
the following year
from
end-users
every 2nd quarter of
the following year
from end-users
every 2nd quarter
of the following
year
SOV-Recommended
SO recommended SO recommended SO recommended SO
consolidated
Annual
130% and above of
115-129% of the
100-114% of the
recommended
Procurement Plan (APP) for
reviewed
and below
the
consolidated APP
from end-users
every 2nd quarter
of the following
year
SO
recommended
Performance Indicator
Objectives
Outstanding
Very Satisfactory
Satisfactory
Unsatisfactory
Poor
(5)
(4)
(3)
(2)
(1)
the
total
consolidated APP
for the approval of
the Secretary
total consolidated
APP
for
the
approval of the
Secretary
total consolidated
APP
for
the
approval of the
Secretary
51-99% of the
total consolidated
APP for the
approval of the
Secretary
materials
equipment
and
every
June and December
of the current year
and
equipment
materials
equipment
and
every
June and December
of the current year
materials
and
equipment every
materials
and
equipment every
June
and
December of the
current year
June
and
December of the
current year
Performance Indicator
Objectives
Outstanding
Very Satisfactory
Satisfactory
Unsatisfactory
Poor
(5)
(4)
(3)
(2)
(1)
current year
SOIV- Reviewed semi-annual SO reviewed 130% SO reviewed 115- SO reviewed 100- SO reviewed 51- SO
reviewed
inventory report every June
and above of the
129% of the total
114% of the total
99% of the total
50% and below of
and December of the current
total
inventory
inventory report for
inventory report for
inventory report
the total inventory
year for Supplies, Materials
report for supplies,
supplies, materials
supplies, materials
for
supplies,
report
for
and Property Plant and
Equipment (PPE)
materials
and
and
equipment
and
equipment
materials
and
supplies,
every
June
and
every
June
and
equipment
every
equipment every
materials
and
December of the
December of the
June and December
June
and
equipment every
current year
current year
of the current year
December of the
June
and
current year
December of the
current year
SOV- Recommended semi- SO recommended SO recommended SO recommended SO
SO
annual inventory report every
130% and above of
115-129% of the the
100-114% of the the
recommended
recommended
June and December of the
the the inventory
inventory report for
inventory report for
51-99% of the the
50% and below
current year for Supplies,
report for supplies
supplies
and
supplies
and
inventory report
of
the
the
Materials and Property Plant
and Equipment (PPE)
and materials and
materials and PPE
materials and PPE
for supplies and
inventory report
every
June
and
every
June
and
PPE every June and
materials
and
for supplies and
December of the
December of the
December of the
PPE every June
materials
and
current year
current year
current year
and December of
PPE every June
the current year
and December of
the current year
SOI / SOII- Prepared SO prepared 130% SO prepared 115- SO prepares 100- SO prepares 51- SO
prepares
Inventory and Inspection
and above IIRUP /
114% IIRUP /
50% and below
129% IIRUP/ Waste
99% IIRUP/Waste
Report
of Unserviceable
Waste
Material
Waste
Material
IIRUP / Waste
Material
Report
Material Report
Properties
and
Waste
Report based on
Report based on
Material based on
based on target
based on target
Material for disposal as
Performance Indicator
Objectives
scheduled
Outstanding
Very Satisfactory
Satisfactory
Unsatisfactory
Poor
(5)
(4)
(3)
(2)
(1)
target schedule
schedule
target schedule
schedule
target schedule
SOIII- Reviewed Inventory SO reviewed 130% SO reviewed 115- SO reviewed 100- SO reviewed 51- SO
reviewed
and Inspection Report of
and above of the
129% of the total
114% of the total
99% of the total
50% and below of
Unserviceable Properties and
total IIRUP / Waste
IIRUP / Waste
IIRUP / Waste
IIRUP / Waste
the total IIRUP /
waste material for disposal as
Material prepared
Material prepared
Material prepared
Material prepared
Waste Material
scheduled
based on
schedule
target
based on
schedule
target
based on
schedule
target
based on target
schedule
prepared
on
schedule
based
target
prepared based on
target schedule
prepared based on
target schedule
prepared based on
target schedule
Waste Material
prepared based
on
target
schedule
IIRUP / Waste
Material prepared
based on target
schedule
SOV- Approved Inventory SO approved 130% SO approved 115- SO approved 100- SO approved 51- SO
approved
and Inspection Report of
and above of the
129% of the total
114% of the total
99% of the total
50% and below of
Unserviceable Properties and
total IIRUP / Waste
IIRUP / Waste
IIRUP / Waste
IIRUP / Waste
the total IIRUP /
waste material for disposal as
Material based on
Material based on
Material based on
Material based on
Waste Material
scheduled
target schedule
target schedule
target schedule
target schedule
based on target
schedule
Performance Indicator
Objectives
Outstanding
Very Satisfactory
Satisfactory
Unsatisfactory
Poor
(5)
(4)
(3)
(2)
(1)
SOI / SOII- Prepares Invoice SO prepared 130% SO prepared 115- SO prepared 100- SO prepared 51- SO
prepared
Receipt of Property (IRP) for
and above IRP for
129% IRP for
114%
IRP for
99% IRP for
50% and below
transfer of accountability for
transfer
of
transfer
of
transfer
of
transfer
of
IRP for transfer of
all supplies materials and
accountability
accountability
accountability
accountability
accountability
equipment based on target
schedule
based on
schedule
target
based on
schedule
target
based on
schedule
target
based on target
schedule
based on target
schedule
SOIIIReviews
Invoice SO reviewed 130% SO reviewed 115- SO reviewed 100- S SO reviewed SO
reviewed
Receipt of Property (IRP) for
and above of the
129% of the total
114% of the total
51-99% of the
50% and below of
transfer of accountability for
total prepared IRPs
prepared
IRPs
prepared
IRPs
total
prepared
the total prepared
all supplies materials and
based on target
based on target
based on target
IRPs based on
IRPs based on
equipment as scheduled
schedule
schedule
schedule
target schedule
target schedule
target schedule
schedule
schedule
IRPs based on
target schedule
IRPs based on
target schedule
SOV- Approves Invoice SO approved and SO approved and SO approved and SO approved and SO approved and
Receipt of Property (IRP) for
signed/initialed 130%
signed/initialed 115signed/initialed 100signed/initialed 51signed/initialed
transfer of accountability for
and above of the total
129% of the total
114% of the total
99% of the total
50% and below of
all supplies materials and
IRPs
for
IRPs
for
IRPs
for
IRPs
for
the total IRPs for
equipment as scheduled
accountability transfer
accountability transfer
accountability transfer
accountability
accountability
based on target
based on target
based on target
transfer based on
transfer based on
schedule
schedule
schedule
target schedule
target schedule