ME22N Change Purchase Order - Add Line Item

Purpose
Use this procedure to change an existing purchase order.

Trigger
Perform this procedure when you have received a requisition to add to an existing purchase order.

Prerequisites
A Central Buyer (Procurement Services Buyer) role is required in SAP for changes on POs. DPOs can be
changed by Bureau Buyers with the appropriate roles.
Purchase order exists and is still open.
Know the PO number you wish to change.
A released Change Order Requisition (CO) was created and approved (released).
Know the CO number you wish to adopt into the already existing PO.
Requisition has been checked for accuracy; all items are correct.

Transaction Code ME22N

Helpful Hints
R/O/C column in tables represents Required, Optional, or Conditional entry.
Know the change order requisition number you wish to adopt into the purchase order.
Information to review before adopting the CO requisition:
Quotes/Invoice or Change Order form (Construction) with prices. Dollar amount on CO must
match amount on backup documents.
Unit of Measure (Each-EA should be used to order inventory items for Stores; United States
Dollar-USD should be used to order non-inventory items, construction or services)
Material group
Delivery date
Plant code
Vendor number should be same as existing PO
Delivery address number
Check Header text for notes to be carried over to existing PO
Check for deleted lines (for step 7 )
Same Process can be used for both DPO and Standard PO.

Procedure
1.

Enter transaction code ME22N in the Command Field (blank space in the upper left hand corner of
the screen, next to the green checkmark icon) and click the Enter button (the green checkmark
icon). The XXXX PO XXXX Created by XXXX screen displays.

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Standard PO 2XXXXXXX Created by XXXX; Other Purchase Order Icon

2.

Check to see if correct PO is displayed. If correct PO, skip to step 6.

3.

To select a different PO click on the Other Purchase Order button (circled above). The Select
Document dialog box displays.

4.

Enter the required PO in the Pur. order field as displayed below:

5.

Click Other Document button. The requested PO will now display on your screen.

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6.

Click the Document Overview button (circled below). The Document Overview pane displays.
NOTE: When the document overview is on the button displays Document Overview Off. When the
document overview is off the button displays Document Overview On.
Standard PO 2XXXXXXX Created by XXXX; Document Overview Button

7.

Click the Selection Variant button (circled below). The drop-down menu displays.

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8.

Select Purchase Requisitions (identified above). The Purchase Requisitions screen displays.
NOTE: If you reviewed the CO requisition immediately prior to this, SAP will autopopulate the CO
number into the Purchase Requisition Number field
Purchase Requisitions

9.

Enter the requisition number in the Purchase Requisition Number field if not autopopulated
(circled above). Be sure to clear all other fields prior to executing your search.

10.

Click the Execute icon (clock with green check mark) in the red square above. The screen will
return to current Purchase Order with the chosen requisition showing in the Purch Req/PReq
Item box.

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11.

If there are no deleted lines on the CO requisition, click on the requisition number to highlight it
and go to Step 8.
If there are deleted lines, click on the arrow to the left of the requisition number (circled in red
below). This displays all the lines included in the requisition. Hold down the Control key on your
keyboard and click on all the valid lines to be adopted into the PO.
Display Requisition Lines

Adopt Button

12.

Click on the Adopt button (double sheet of paper icon circled in green above). This will adopt all
the appropriate lines into the current purchase order.

13.

If you have red stops after adopting you will need to decipher what is incorrect and correct it
before continuing on to Step 10.

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14.

If there are any notes in the CO requisition that need to be carried over, paste them into your PO
header Texts field (circled below).
Enter the Change Order Requisition number in the header Texts field, also. (See below)

15.

Click the Save button (disk icon).

Result
You have created a Change Order from a CO Requisition.

Next Steps
FollowProjectManagersinstructionsaboutemailingthechangedPO.TheProjectManagersmayonlywantit
emailedtothemselves,sotheycanmakepaymentonaninvoice,ortheymaywantyoutoemailthechangedPO
totheVendoraswell.

SavechangePOtoProjectfile,attachanynecessarydocuments;makehardcopy,ifnecessary,forProjectFolder.
FollowyourProcurementServicesTeamprotocolsoryourBureausproceduresforanyadditionalfollowupsteps
forchangedPOs.

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