FICA Documents 2

Documents in FICA are identified by document type. A document type is

identified my two alphanumeric key in connection with its description.
A document is used for the following in FICA

Determine number range to be used when posting a FICA trananscation

Determine whether the document type can be used for manual posting
Controls cross company posting
Determine whether a document can be used for payments or return

Document Number Ranges

Each document type is assigned a number range. We have three types of
number ranges in FICA which can be assigned to a document:
Individual Number range: This number range which is determined by
system during individual posting. Individual posting are postings like cash
desk posting FPCJ, document posting FPE1
Mass Number range: Back posting and mass processing uses mass
number ranges assigned to a document. Mass posting includes postings
likes payment run. A mass number range is must always begin with a
letter. This number range is mandatory to all documents which are to be
used for mass processes
Additional Number range: In most case single posting like cash desk
posting are processed by many people at a time. If on individual number
range is assigned, then users have to wait for each other for their
transaction to be posted because users are accessing the same number
range. To avoid this waiting, several individual number ranges are
assigned to the document. These are called alternative number ranges
The screen below shows customising settings for document type

Document Structure
All FICA documents (with the exception of statistical documents) are made up of
the following sections
Document Header
Business partner Item
General Ledger item

Table DFKKKO
Table DFKKOP
Table DFKKOPK

Each section of document contain the following

Document Header
Document Number
Reconciliation Key
Posting Date
Currency
Administrative
Information of the
Document
Document
Category

Repetition Documents

BP Item
Data relevant for
posting
Data
partner/contract
Data receivable
amount
Due date

GL Item
General
data(receivable
account)

Repetition documents are put into repetition groups. Installment plans are put
into documents with repetition groups.

Document
Header

Business
Partner Item

Repetition
Item

Table
DFKKOPW

General
Ledger item

Clearing document only consist of document header and offsetting items. The
following information is seen on the offsetting item
The payment amount
The corresponding general ledger
Information on cleared item
The document number of the clearing document, the clearing date, and the
clearing amount are stored in the business partner items of the cleared
document. This means that both documents are linked as long as the clearing
exists. The payment document does not maintain a business partner item since
all information on the business partner item can be viewed in the linked, cleared
receivables document.
Because the payment document does not contain the business partner item, it
wont update table DFKKOP and DFKKOPK. Payment document tables are:
DFKKKO
DFKKZP

Document Header
Payment Information

Posting of Document
The following types of postings are possible in FICA
Real Posting
Statistical Posting

Statistical postings make it easier to deal with uncertain receivables, since these
postings are not transferred to the general ledger and, as a result, are easier to
reverse if they are not paid. Dunning charges are also a typical example of
amounts that are often not paid, or documents from an installment plan since
the underlying source receivables have already been posted in the general
ledger.

Statistical document only have a document header and a Business Partner item.
You dont post statistical items to GL.
When statistical items are cleared (for example by a payment), the clearing
information is stored in the statistical document. A real business partner item
(that is relevant for the general ledger) is created simultaneously in the payment
document and cleared immediately. This item transaction is determined from
Customizing. Revenue and tax lines are added to the offsetting item.