Académique Documents
Professionnel Documents
Culture Documents
Version 4
Use this program on a maximum of 2 different CPUs, home and office, as long
there is no possibility that the programs can be run on two different CPUs at
the same time.
Copy this program for purposes of backup or installation in accordance with
the above.
This is a file that contains all the stamp information recorded for a
specific country or topic.
Record
Field
Each record contains one or more fields (in this program, there are
over 70). A field is one piece of information such as the issue date or
description.
Key Field
In every data base, there is at least one field that is the KEY. The key
must be unique. There should never be duplicate records with the
same KEY.
Hard Disk
RAM
CPU
Central Processing Unit. This is a single chip that provides the actual
brains of the computer. Examples are the Intel 8086, 8088, 80286,
80386, 80486, Pentium, and Pentium Pro. Others include chips from
AMD and Cyrix.
SCDB for Windows will be installed into a folder on your computer called SCDBv4.
Most likely, this will be created on drive C of you computer. Inside the SCDBv4
folder, the installation program will create two other subfolder, Data and
Images. The system database will be stored in the Data folder and all of the images used by the system will be stored in the Images folder.
The folder structure is as follows:
C:\SCDBv4
\Data
\Images
\USA
To start the installation, insert the SCDB for Windows DVD into your computers
DVD drive. In most cases, your computer is configured to start the installation
menu contained on the DVD. If for some reason, the menu does not appear, you
will need to use your computers file manager (Explorer (not Internet Explorer) and
you will locate the file AUTORUN.EXE.
When the menu appears, there will be several choices and the Setup Menu will appear as follows on the next page:
Prerequisites - SCDB for Windows requires the use of the Microsoft Access
2007 Runtime Engine. This MUST be installed first.
Full SCDB for Windows Version 4 w/ USA Database. If you have NEVER
had a copy of SCDB for Windows, you will want to choose the 2nd item on this
menu. This will install the software PLUS the current USA database.
Full SCDB for Windows Version 4 - Take-It-All. If you purchased the TakeIt-All version of SCDB for Windows, then you will choose the 3rd item on this
menu. This will install the software PLUS the current Take-It-All database.
SCDB for Windows Version 4 UPGRADE. If you have had a previous version
of SCDB for Windows AND you will be importing your data from SCDB for Windows Version 3, then you will want to choose the 4th item on this menu.
Install Images. This selection will allow you to install images for each country.
Tech Tip:
SCDB for Windows Version 4 uses the Microsoft Access 2007 Runtime engine to perform some of its background tasks. During the installation process, registry entries are created in the following location.
HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Access\Security\Trusted Locations\Location3
If you installed the UPGRADE version of SCDB for Windows, ALL of the items on this
menu EXCEPT Go To Utility Menu will be grayed out. UPGRADE users will need to
proceed to the Utility Menu to import their existing data files.
Add & Make Changes to Stamps - this is where you will enter your inventory and
collection information.
Go To Utility Menu - The Utility menu contains program specific tools such as importing data, deleting countries and rebuilding system indexes.
Print Reports
Calculate & Display System Summary - This will provide a summary total of your
collection.
SCDB Website - This will launch a new Internet Explorer window and take you
directly to our website.
Database Statistics Information Box. On the Main Menu in the lower right section of
the screen, you will see a box labeled Database Statistics. This will give you a
quick glance at the number of different countries listed in the system and a total
count of records in the database. Remember - records is not the same as the
quantity of stamps in your collection. It is a count of the number of individual catalog numbers.
You can press the button labeled See a list of countries in the system. This will
display a new window with a complete list of the different countries in your database
system.
In the lower left, you will see a button labeled System Information. When you
press this button, a new window will be displayed with information that may be important for our support department.
In the System Information screen, you will see a button labeled See Program Revision History. As we make changes to the software in the future, all changes that
are made will be documented here.
The remainder of this section will detail each item on this screen.
Country if Issue
Catalog Numbers for:
Scott Number
Minkus Number
Krause Number
SCDB for Windows will supply catalog number for the Scott Number only.
The additional fields are provided for you, should you have a requirement to
track alternate catalog numbering systems.
All Catalog numbers are made up of three specific parts, a prefix, a number
and a suffix. The following table and examples will help describe the specific
parts of the catalog number.
Field Name
Data Type
Length
Comment
Prefix
Character
This is the prefix for the catalog number. This field is NOT required. It is
used when the catalog number begins
with a letter such as C for Air Mail
stamps.
Number
Numeric
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Suffix
Character
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This is the suffix for the catalog number. This field is NOT required, You
use this field when the catalog number
has any non-numeric letters following
the numeric portion of the stamp. For
example, catalog number 4000a would
have an a in this field.
Prefix
100
Number
100
C50
50
B10a
10
J100
100
1852-124
2S30a
Suffix
2S
1852
-124
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You will only be required to use all of these parts separately when adding records/stamps.
All other prompts for a Scott Number may be answered with a complete
number such as 1897A or C3a.
Stamp Color Denom - This is the color and denomination of the stamp such as
10 Dark Blue.
Stamp Description - This is the subject or what is on the stamp.
Issue Date in mm/dd/yyyy format. You may press the arrow at the right hand
side of the field to display a calendar where you can choose the date. You may
find it faster to simply enter in the date.
Issue Location - this is where the stamp was issued like Chicago, IL.
Production Format. Common entries are:
Block/Strip
Booklet
Booklet Single
Booklet Pane
Booklet - Adhesive
Coil
Coil - Adhesive
Comm Sheet
Def Sheet
Envelope
10
Full Sheet
Mini Sheet
Pair
Post Card
Se-tenant
Self Adhesive
Souvenir Sheet
Souvenir Page
Printing Firm
Perforation Size
EKU - Earliest Known Use. NOTE - this field contains a date ONLY. If the contents of this field are empty, then the current date will be displayed.
Storage Location - Where do you have this stamp stored.
Is Micro Printing Present? This is a checkbox and is checked if the answer the
stamp has micro printing.
At the bottom of the Stamp Identification Section, there is a smaller box labeled
Read Only Index Information. The Index is the key to locating stamps quickly by
catalog number. This section of the screen cannot be changed and it will display the
current index number for the stamp displayed.
Stamp Image - If there is an image for the current stamp, it will be displayed
automatically. In some instances, the Zoom Stamp button will be available.
When you press this button, a larger image of the stamp will be displayed in a new
window. In some cases the zoomed image will be no larger than the original image.
In general, stamps scanned with a higher resolution (150 pixels or higher) will be
displayed as larger zoomed images.
Inventory Section - It is in this section that you will keep track of your collection/
inventory. You will notice that there are 7 different tabs at the top of this section,
one tab for each of the different categories of stamps that SCDB for Windows tracks.
These tabs are:
Mint Singles
Used Singles
Blocks of 4
Plate Blocks
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In each of the above categories EXCEPT for FDCs (First Day Covers) and Mint
Sheets, you will find detail fields for stamps in three conditions:
XF
Fine
Good
For each condition, you will be able to enter the quantity of stamps you have and
the price paid. If the catalog number is one of the items that we provide a value,
you will see the SCDB Value listed.
Extended Value will be calculated if the quantity entered is greater than zero and
the value is greater than zero.
Extended Cost will be calculated if the quantity entered is greater than zero and the
cost is greater than zero.
If non-zero numbers are entered for the quantity, value and cost fields, the price %
change will be displayed.
When you press on any one of the tabs, the fields in the bottom portion of the
screen will record your entries for the tab pressed.
If you have any quantities in any of the categories, you will find a asterisk (*) next
to the category name. This will let you know with a quick glance if there are any
stamps in your collection on tabs you cannot see.
Each detail line has a field for Availability. Availability is used to let you know
three things about each category for a particular issue. It is IMPERATIVE that this
field is kept up to date, since the data is used for the report generation section of
this program. There are three different states this field can have:
[N]o is used if the stamp is available in that category/format, but you do not currently have it in your collection.
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Tool Bar - Control buttons occupy the bottom left portion of the screen. Depending
on the operation in progress, some of the buttons will be turned off or for some
buttons, they may toggle from one setting to another. For example, if you press
the Unprotect ID button, the label will change to Protect ID The different control buttons include (from left to right):
Button - Move to start
Icon - Vertical line & left facing triangle
Function - Pressing this button will display the first stamp in the database.
Button - Reverse
Icon - Left facing triangle
Function - Pressing this button will move backwards to the previous stamp.
Button - Current record box
Icon - N/A
Function - This box contains the current record number. The record is not the same as the catalog
number. It is simply the physical location within the database. If you would like to move to a particular record, simply replace the number displayed with the record number you would like to move to.
Press the TAB key when done.
Button - Record count
Icon - N/A
Function - The displays the count of the total records in the database.
Button - Forward
Icon - Right facing triangle
Function - Pressing this button will move forward to the next stamp.
Button - Move to end
Icon - Vertical line & right facing triangle
Function - Pressing this button will display the last stamp in the database.
Button - Add a new stamp
Icon - Yellow plus sign
Function - When you want to add a new stamp to the database, you will press this button. Please
remember - the ONLY time you want to add a new stamp to the database will be if:
The stamp you want to add does not already exist in the database. An example would be
for a new issue.
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Button - Delete
Icon - Red X.
Function - Pressing this button will delete the current stamp/record. Unlike previous versions of SCDB
for Windows, when you press this button, the record is immediately removed from the database.
There is no recovery from this operation.
Button - Save
Icon - Diskette
Function - When you are adding a new stamp, you will need to press this button to complete the addition of the stamp. In general, you will not need to press this button as you make changes to exsiting
records/stamps.
Button - Find a Stamp
Icon - Button
Function - When you need to find a particular stamp by Catalog Number, press this button. If your
database contains more than one country, you will need to select the country by placing a check box to
the left of the country name. Enter the Catalog Number and press the green Go button.
Button - Set A Filter
Icon - Button
Function - If your database contains more than one country, you can use this button to display ONLY
the records/stamps for a single country.
Button - Unprotect ID
Icon - Button
Function - When you start the Edit window, the Identification Section is write protected. You cannot
make changes in this section. Should you need to make changes to fields in the Identification Section,
you can press this toggle button to change the fields to read/write. When you are done with your
changes, it is suggested that you Protect the ID section again to avoid accidental changes to these important fields.
Button - Close
Icon - Button
Function - This button will close the Edit Screen.
Quick Scroll Bar - This bar provides a graphical representation of the location in
the database. You can grab the vertical bar in the middle and quickly scroll thru
the database. You can move forward or backwards thru the database one record at
a time by pressing the arrows at either end of the bar.
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Rebuild the index field - One of the fields in the database is the index key. If
for some reason, you are unable to locate a stamp with the Find A Stamp button
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Create a new database - when you need to add a new country to the database, press this button to add a new country to the system.
Delete a database - if you would like to remove a country from the database,
press this button. CAUTION - when you delete a country, EVERY record/stamp in
the database for the country being deleted will be deleted from the database.
There is no way to recover from this action.
Import Version 3 SCDB Database - for UPGRADE users, you will want to import your data from SCDB for Windows Version 3. CAUTION - You will ONLY
want to import your data once. Do not import Version 3 data multiple times.
When you press the Import button, SCDB for Windows Version 4 will open the
C:\STAMP folder and display the list of database files there. This location is the
DEFAULT location for SCDB for Windows Version 3 database files. If your data is
not located in C:\STAMP, you can use the standard Windows navigation buttons
to find the location where your data is stored.
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The names of these reports are self-explanatory. On the right hand side of the
screen, you will be able to choose the stamps to be included - either all of the records in the system or only the ones where you have in your collection.
ALL reports will be saved in a folder called C:\SCDBv4\Reports and will be stored
in Adobe Acrobat PDF format. The Acrobat Reader should have been installed when
you installed SCDB for Windows Version 4. If you want the most current copy, you
can download it for free from the Adobe website - www.adobe.com.
As we add additional reports to the software, we will be releasing them free to registered users.
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To start the calculation process, press the Run button in the upper left hand side
of the screen. The software will cycle thru each record in the database starting at
record #1 and ending at the last record.
When you start the process by pressing the Run button, the progress of the opera-
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The completed window will show the total number of stamps and the total value for
each category/condition.
If there are multiple countries in your database system, you can get summary information for a single country by pressing the Itemize button.
When you press the Itemize button, the right hand side of the screen will be filled
with a list of the different countries in your database. The list will only include countries in your database. The example below includes all of the countries in our Take-
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To revert back to the full list of countries, simply press the Include All button at
the top of the window.
If you would like to print the window, press the Print Screen button in the bottom
right hand portion of the screen.
To close the window, press the Close button in the upper left hand side of the window.
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Scott
Scott
Scott
Scott
Scott
ries.
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