Des Moines Valley Health and Human Services

Board Meeting Agenda

October 13, 2016 9:00AM
Conference Room Cottonwood County Law Enforcement Center
Windom, MN
The Mission of Des Moines Valley Health and Human Services is to promote, protect and preserve the health and
well-being of individuals, families and communities throughout Cottonwood and Jackson Counties.
I.

Call to Order / Establish Quorum

II.

Public Hearing 9:05 am

a. RBA Approve Updated DVHHS Fee Schedule

III.

Approval of Agenda

IV.

Employee Introductions

______________________________________________________________________________________________
V.

Consent Agenda: All items listed under the Consent Agenda are considered to be routine by the DVHHS Board and will be
enacted by one motion and an affirmative vote of a majority of the members present. There will be no separate discussion
of these items unless a Board Member so requests, in which event the item(s) will be removed from the Consent
Agenda and considered separately by the Board under Other below.
a. Approve September 2016 Auditor Warrants
b. Approve DVHHS Board Minutes September 8, 2016
c. RBA Approval of Evaluation Status to Permanent Status for Britteny Dunker, Social Worker
d. RBA Approval of Evaluation Status to Permanent Status for Larissa Rasmussen, Eligibility Worker

_______________________________________________________________________________________________
VI.

Other

VII.

Staff / Programming Report

a. Lutheran Social Services, Senior Nutrition Program for Jackson and Cottonwood Counties Sarah Anderson
b. Women, Infants and Children (WIC) and Child and Teen Checkups (CTC) Kathy Voss & Angela Naumann

VIII.

Executive Director
a. Overtime Report
b. RBA Approval of Phased Retirement Option Agreement Policy #759 for Director of Business Management
c. RBA Approve 2017 Human Resources Director Agreement with Fransen HR Consulting LLC
d. RBA Approval to Purchase of Cubicles/Workstations for Fiscal Office
e. Directors Report

IX.

Human Services
a. RBA Approve Eligibility Worker Reduction to Part Time Status and Overlap of Replacement

b. Directors Report
X.

Public Health
a. RBA Approve Workforce Reduction Tobacco Grant Health Educator
b. Directors Report

XI.

Fiscal
a. Fiscal Reports
b. Directors Report

XII.

Operations Shared Services / Human Resources

a. RBA Cost of Living Adjustment for 2017
b. RBA Approval of 2017 Group Health Insurance Plans and Rates
c. RBA Approval to Participate in the Wellness Institute through SWWC Cooperative Policy #774
d. RBA Approval of Updated Personnel Policies
i. Definitions #110
ii. Confidentiality and Data Privacy #201
iii. Classification Plan and Performance Appraisal #401
iv. Evaluation Period #405
v. Status Change #415
vi. Group Benefits Plan for Retirees #715
vii. Leave Benefits-Vacation #727
viii. Phased Retirement Option #759F & #759R
e. RBA Approval to Rescind DVHHS Personnel Policies
i. HIPAA Privacy and Security Policy #801
ii. HIPAA Breach Notification #810
f. RBA Accept DVHHS HIPAA Policies and Procedure Manual, Admin Policy DV 2000
g. Directors Report

XIII.

Adjourn