Vellore - 632 014, Tamil Nadu, India

VIT MENS HOSTEL

CIRCULAR
Dear Students,
Further to the Circular dated 05.12.2016, this is to inform Men's Hostel
students that room reservation for next-academic year (2017-2018) will be held
on 18th and

19th March

POLICY

FOR

2017.

The HOSTEL

2017-2018 is attached

ROOM

herein for

ALLOTMENT

your

information

and displayed in your Hostel Block Notice Board and a soft copy is herewith
attached.

Regarding the payment of advance fee of Rs.10,000/- + Full Fee of the

preferred type of food, this is to inform all Men's Hostel students that students
can start making payment the stipulated advance hostel fee from February 06,
2017 either

through

online

payment

using

your

student

login

(http://vtop2.vit.ac.in:8080/ONLINEPAYMENT/) or by way of Demand Draft

drawn in favour of VIT University payable at Vellore to be submitted to Hostel
Accounts Office. The last date for payment of advance fee for room counseling
is March 04, 2017 without fail.

The mess fees will be treated as Fixed Charges as per policy.

ACW-MH

Hostel Room Allotment Policy for 2017-2018

CW-MH

DD-MH

Page 1 of 5

Vellore - 632 014, Tamil Nadu, India

VIT MENS HOSTEL

HOSTEL ROOM ALLOTMENT POLICY FOR 2017-2018
The hostel rooms for the academic year 2017-2018 will be allotted based on
the seniority of the hostel students.
The hostel rooms for NRI will be allotted from their reserved rooms as per
their merit within their group.
The rooms for foreign students and non stipendiary research scholars will be
allotted as per their choice.
For the purpose of Hostel Room Allotment Counseling the hostel students
will be categorized into three groups namely, G1, G2 and G3 based on year
of study as follows:
Group I (G1)
1. III Year B.Tech
2. III Year & IV Year M.S(S.E) and M.Sc (Integrated)
3. I year M.Sc, MBA & MCA
4. II year B.Sc., BCA, B.Com. and BBA
Group II (G2)
1. II Year B.Tech and B.Arch.
2. I year BCA, B.Sc, B.com and BBA
3. II Year MIS (M. Tech. Software Eng. - Integrated) and M.Sc. (Integrated)
Group III (G3)
1. I Year B.Tech, B.Arch.
2. I Year MIS (M. Tech. Software Eng. - Integrated) and M.Sc. (Integrated)
Room Allotment Policy
Within each group, priority will be given based on academic merit as well as
Student's Code of Conduct. For merit purposes, normalized CGPA of the
students (students CGPA divided by CGPA of the class topper across batches)
will be calculated as given below.
NCGPA = CGPA X (GROUP TOPPER CGPA / BRANCH TOPPER CGPA)
Hostel Room Allotment Policy for 2017-2018

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Vellore - 632 014, Tamil Nadu, India

VIT MENS HOSTEL

Room-Sharing policy:
The percentage of beds (for students in each group) will be allotted as follows.
Room Type
Single bedded
Double bedded
Three bedded
Four bedded
Six bedded

G1
45%
45%
40%
30%
30%

G2
45%
30%
30%
30%
30%

G3
10%
25%
30%
40%
40%

Counseling Date and Time:

Counseling dates : 18th (Saturday) and 19th (Sunday), March 2017.
Timings
: 8 am to 7 pm
Venue
: Anna Auditorium.
Counseling Process:
NCGPA ranking (Serial No.) of the students taking part in the counseling
process will be displayed in their respective student login one day in advance
only.
Student, who is not in a position of attending the room counseling process
due to any unavoidable circumstance, may nominate a friend to attend the
counseling on his behalf and the authorization has to be given to the nominee
which will be verified and signed by the concerned Block Supervisor well in
advance (at least one week in advance).
For allotment of rooms, students will be called as per their NCGPA ranking
(Serial No.) in descending order (higher to lower). The highest NCGPA of
the student in the group will be considered as the NCGPA of the group in the
sharing room allotment. In the sharing room, room allotment can be done
only if the group has full room strength (Ex: For 4 bedded room, we need 4
students).

Roommates:
o The students can select their room partners falling within that group
only (Ex. G1 with G1).
Hostel Room Allotment Policy for 2017-2018

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Vellore - 632 014, Tamil Nadu, India

VIT MENS HOSTEL

o Only the topper in the group will be allowed to enter the counseling
hall for selecting the room. During the counseling, the topper shall
have to bring the original proper ID card of all the intended
roommates and get the room allotment for all of them.
Mess
o Initially Mess will be allotted to the students nearest to their allotted
room. Students can change their mess in the routine mess change
process being done every month.
Student NCGPA Rank will be displayed in the STUDENT LOGIN (Serial
No.).

Room vacancy details will be displayed on screen in Anna Auditorium.

Final year students intending to stay for one semester also need to pay the
one year hostel fee. (However, if they get project/internship outside VIT
one semester hostel fee may be refunded provided they should vacate
the hostel on or before the date fixed by Hostel Administration based on
the last Term End examination of that semester).
Students have to come prepared for the counseling in all aspects.
Fees Details and Mode of Payment:
Student has to pay full amount of the mess preferred + Rs.10,000 as room rent
advance (by way of Online Payment http://vtop2.vit.ac.in:8080/ONLINEPAYMENT/
or Demand Draft ) on or before 4th March 2017 and obtain authentic fee receipt
from Finance Office. Mess Fees are as under:For South Indian Veg. Mess + rent advance:
For South Indian NV Mess + rent advance :
For North Indian Veg Mess + rent advance :
For North Indian NV Mess + rent advance :
For Special. Mess + rent advance
:

Rs. 51,000 (Rs. 41,000 + Rs.10,000)

Rs. 56,500 (Rs. 46,500 + Rs.10,000)
Rs. 54,500 (Rs. 44,500 + Rs.10,000)
Rs. 60,000 (Rs. 50,000 + Rs.10,000)
Rs. 63,000 (Rs. 53,000 + Rs.10,000)

It is mandatory to have a saving bank account in Indian Bank or City

Union Bank (VIT Branch).

Hostel Room Allotment Policy for 2017-2018

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Vellore - 632 014, Tamil Nadu, India

VIT MENS HOSTEL

Students those who have not submitted their Bank Account details are required
to submit a copy of the first page of BANK PASS BOOK (Indian Bank or City
Union Bank (VIT branch)) in the hostel accounts office before counseling.
The balance hostel fee payment shall be paid within 30 days from the date
of counseling to confirm your room allotment failing which the
provisionally allotted room will automatically be cancelled without any
notice.
Alternatively, students can also pay their total hostel fee before their room
counseling. If excess amount is paid, the balance will be refunded after
counseling is completed as per accounting procedure.
The students can pay their fee online through their student login using
Internet Banking / Debit Card / Credit Card or Demand Draft. Student
paying online can generate their fee receipt online from their student login
and get it printed. Students those who make payment through Demand
Draft are advised to obtain fee receipt by submitting the Demand Draft at
the Cash Counter, Hostel Accounts Office well in advance.
Students who have paid full amount of the mess preferred + Rs.10,000 as
room rent advance will only be allowed to attend the room counseling.
Students who intend to withdraw their allotted room may submit their
request before 31st May 2017 so that they can get their refund amount in
full.
Allotted rooms should be accommodated immediately on
commencement of Fall Semester 2017-18. Request to withdraw the
allotted room after July 2017 (with/without occupying) WILL NOT BE
ENTERTAINED. Refund of such cases will be as per VIT norms.
NO CHANGE OF ROOM WILL BE ENTERTAINED AFTER
COUNSELING UNDER ANY CIRCUMSTANCES

ACW-MH

CW MH

Hostel Room Allotment Policy for 2017-2018

DD-MH

Page 5 of 5

VIT MEN'S HOSTEL

HOSTEL FEES DETAILS 2017 - 2018 (VELLORE CAMPUS) FOR SENIORS
SINGLE BEDDED
SL . NO

Particulars

A/C
`

Non A/C
`

A/C
`

Non A/C
`

FOUR BEDDED
A/C
`

Non A/C
`

SIX BEDDED
A/C
`

Non A/C
`

34,650

31,900

25,200

27,500

19,950

20,900

16,800

16,500

13,650

9,900

9,450

7,700

7,350

7,700

7,350

6,600

6,300

6,600

6,300

Establishment Charges

EB Charges (General)

A/C Electricity Advance

18,150

TOTAL

75,350

Mess Charges

A/C
`

THREE BEDDED

47,300

Non A/C
`

DOUBLE BEDDED

44,100

14,300
53,900

32,550

13,200
48,400

27,300

12,650
40,150

23,100

11,550

34,650

19,950

Refer Table: 2

TABLE: 2
MESS CHARGES
Mess Charges

S.No

Mess

Type

South Indian

Veg

` 41,000

South Indian

Non Veg

` 46,500

North Indian

Veg

` 44,500

North Indian

Non Veg

` 50,000

Special Mess

Special

` 53,000

1. Mess payment will be treated as FIXED CHARGES as per policy for all the students.
2. Monthly change of mess will be allowed.
3. For Mess upgrade in the first half year, full differential has to be paid and if done in the second half year 50% of the differential has to be paid.
MODE OF PAYMENT:

*All payments are to be made Online or in the form of crossed Demand Draft drawn in favour of " VIT University " and payable at Vellore.