BOARD FILE # ‘AMENDED DATE: (See Minutes) sTo0ROSS AVENUE ALAS, TEXAS 75204 DALLAS INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES [AGENDA ITEM Meeting Type: _Board Meeting Meeting Date: _January 26, 2017 Policy Reference: GBA (LOCAL) CONSIDER AND TAKE POSSIBLE ACTION TO APPROVE AMENDMENTS TO BOARD POLICY GBA (LOCAL) PUBLIC INFORMATION PROGRAM ~ ACCESS TO PUBLIC INFORMATION (NO FINANCIAL IMPACT) + Justification: This proposed policy change is being made at the request of Trustee Edwin Flores. On page 1, under the subtopic Public Information Requests Availability, Trustee Flores has Tequested the policy be amended by adding 1. Maps of property purchased for new construction and 2. Environmental impact statements for such property and remediation reports of the same, under m. Bond Expenditures. ‘+ BIGIRFP Statistics and | Received: [NA MAWBES: [NA * BIGIRFP #_[» Opening Date: Information’ Compliant | NA. MAVBEs:_[ NA NA NA. = MIWBE Information: | In accordance with the Distic’s MMVBE Program requirements, this contract's MIWBE goal is set at NA% of the contract amount. (INo subcontracting opportunities COMM. vendor [Committed to achieving __% 1 Muttipie MAWBE vendors # + Recommended Vendor(s): NA, + Contract Type: NA, ‘+ Contract Term: NA, «Lowest Responsive Bidder(s): | NA + Sole Source Vendor_NA ‘© Funding Information NA TH Budget Approval NAD] | Request [NA PO# [NA Project Order [NA (Gudgot Department Approval Required) + Contact Information’ Name’ Jack Elrod Title: General Counsel Department: _Legal Services Phone #: _972-925-3250 {BE IT RESOLVED BY THE DALLAS INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES: That the Board of Trustees hereby approves the amendment to Board Policy GBA (Local) Public Information Program - Access to Public Information (No Financial Impact). This Board Action shall take effect January 28,2017, led intr) ibe. OriOFecir Date Signed | 2) Additional Information Sheet(s) attached: [lYes [No > jchool Al Date SignedDallas ISD 057905 PUBLIC INFORMATION PROGRAM GBA ACCESS TO PUBLIC INFORMATION (LOCAL) PURPOSE OF The purpose of this policy is to provide transparency through an DISTRICT electronic central depository for the public to access frequently re- TRANSPARENCY quested and available District information and documentation. The PUBLIC INFORMATION REQUESTS. AVAILABILITY information and documentation shall be maintained in accordance with the state records retention schedule [see CPC]. Except as otherwise restricted by state and federal law, the District shall post every public information request on an Internet website designated for the posting of public information requests. The District shall operate a website designated "DALLAS ISD PUBLIC INFORMATION PORTAL.” The District shall post the public information request to the Web site as soon as itis received and verified. The District shall re- spond to each public information request within the time frame es- tablished by the Texas Public Information Act [see GBAA]. The following categories of information, except as otherwise re- stricted by state and federal law, shall be posted in electronic for- mat (including, but not limited to, pdf, rss, wav, mp3, mpg, Word, and Excel) without the necessity of a public information request un- der the following heading: 1. Dallas ISD District check ledger. District budget and all updates. v2 Trustee voting record. Campus budget and all updates ea°9 District administrator spending reports. Employee work contact information. g. Vendor conflict of interest forms (relationships with em- ployees and Trustees). h. Disclosure of vendors on Dallas ISD committees. i FAQs. i. Superintendent's contract and all amendments. k. Vendor list. Student enrollment by grade level, ethnicity, and gender for ten years. m. Bond expenditures. DATE ISSUED: 5/24/2016 10f3 LDU 2016.09 GBA(LOCAL)-X EF rev 10/26/2016Dallas ISD 057905 PUBLIC INFORMATION PROGRAM GBA ACCESS TO PUBLIC INFORMATION (LOCAL) a (1) Maps of property purchased for new construc- tion, and (2) Environmental impact statements for such property and remediation reports of the same. ‘Student demographics, 2. Board of Trustees a b. ©. Pa) k, I m. Trustee conflict of interest forms, Trustee spending Trustee campaign finance reports. Trustee Board update and briefing questions to the ad- ministration and answers thereto. Trustee-sponsored event calendar (for exclusions see BBBB). Trustee state compliance certificates. Meeting agendas. Meeting minutes. Reports presented to the Board. Board briefings, committee meetings, and Board meet- ings held in the Central Administration Building, which shall be televised and webcast. FAQs. Board-adopted District goals. Board-adopted KPIs. 3. Texas Education Agency (TEA) a Required TEA reports (see BR(LEGAL) and (LOCAL)} An administrative review of all reports required by this policy shall cour no later than June of each year. A report identifying com- pleted reports and requests, as well as outstanding requests and reports with anticipated completion dates, shall be presented to the Board at the October Board briefing PUBLIC INFORMATION Individuals wishing to submit a public information request may fill REQUESTS out an optional Texas public information request form or may sub- mit the request as outlined at http://www.dallasisd,org/in- side_disd/depts/leqal/oub_info.htm. DATE ISSUED: 5/24/2016 LDU 2016.09 GBA(LOCAL)-X EF rev 10/26/2016 20f3Dallas ISD 057905, PUBLIC INFORMATION PROGRAM GBA ACCESS TO PUBLIC INFORMATION (LOCAL) The allowable costs associated with public information requests are established by the Office of the Attorney General. The allowa- ble costs may be found at GBAA(EXHIBIT). The District shall maintain a “Texas Public Information Act FAQ List" at http:/www.dallasisd.org/inside_disd/depts/le- gal/pub_info.htm. LASTAMENDMENT OR This policy was last amended on April28,2046-January 26, 2017. ADOPTION DATE DATE ISSUED: 5/24/2016 ADOPTED: 30f3 LDU 2016.09 GBA(LOCAL)-X EF rev 10/26/2016