Manual on the

NEW GOVERNMENT ACCOUNTING SYSTEM

for
Local Government Units

TABLE OF CONTENTS

Volume III
The Chart of Accounts
Page

Chapter 1. Introduction

Sec. 1. Definition 1
Sec. 2. Rationale 1
Sec. 3. Elements of Financial Statements 1
Sec. 4. Balance Sheet Accounts 2
Sec. 5. Revenue/Income and Expense Accounts 2
Sec. 6. Classification of Revenue/Income 3
Sec. 7. Classification of Expenses 3
Sec. 8. Intermediate Accounts 4
Sec. 9. Account Codes 4

Chapter 2. The Chart of Accounts

Sec. 10. The Chart of Accounts 5

Chapter 3. Description of Accounts

Sec. 11. Description of Accounts 24

Assets

Sec. 12. Cash in Treasury (101) 24

Sec. 13. Petty Cash Fund (105) 24
Sec. 14. Cash Disbursing Officers (107) 25
Sec. 15. Cash in Bank Local Currency, Current 25
Account (110)
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Sec. 16. Cash in Bank Local Currency, Savings

Account (111) 26
Sec. 17. Cash in Bank Local Currency, Time
Deposits (112) 26
Sec. 18. Cash in Bank Foreign Currency, Current
Account (113) 26
Sec. 19. Cash in Bank Foreign Currency, Savings
Account (114) 27
Sec. 20. Cash in Bank Foreign Currency, Time
Deposits (115) 27
Sec. 21. Accounts Receivable (121) 28
Sec. 22. Notes Receivable (122) 28
Sec. 23. Loans Receivable, Current (123) 29
Sec. 24. Real Property Tax Receivable (124) 29
Sec. 25. Special Education Tax Receivable (125) 29
Sec. 26. Interest Receivable (126) 30
Sec. 27. Due from Officers and Employees (128) 30
Sec. 28. Due from Other Funds (129) 30
Sec. 29. Due from NGAs (130) 31
Sec. 30. Due from LGUs (131) 31
Sec. 31. Due from GOCCs (132) 32
Sec. 32. Due from NGOs/POs (133) 32
Sec. 33. Receivables Disallowances/Charges (138) 32
Sec. 34. Other Receivables (139) 33
Sec. 35. Allowance for Doubtful Accounts (301) 33
Sec. 36. Treasury Bills (140) 34
Sec. 37. Stocks (141) 34
Sec. 38. Bonds (142) 34
Sec. 39. Other Marketable Securities (143) 34
Sec. 40. Raw Materials Inventory (144) 35
Sec. 41. Work-In-Process Inventory (145) 35
Sec. 42. Finished Goods Inventory (146) 36
Sec. 43. Merchandise Inventory (147) 36
Sec. 44. Accountable Forms Inventory (148) 36
Sec. 45. Office Supplies Inventory (149) 37
Sec. 46. Medical, Dental and Laboratory Supplies
Inventory (150) 37
Sec. 47. Food/Non-Food/Supplies Inventory (151) 38
Sec. 48. Gasoline, Oil and Lubricants Inventory (152) 38
Sec. 49. Agricultural Supplies Inventory (153) 38
Sec. 50. Livestock and Crops Inventory (154) 39
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Sec. 51. Spare Parts Inventory (155) 39

Sec. 52. Construction Materials Inventory (156) 40
Sec. 53. Other Agricultural Products Inventory (157) 40
Sec. 54. Confiscated Goods Inventory (158) 41
Sec. 55. Other Inventory Items (160) 41
Sec. 56. Prepaid Rent (161) 41
Sec. 57. Prepaid Insurance (162) 42
Sec. 58. Prepaid Interest (164) 42
Sec. 59. Other Prepaid Expenses (165) 43
Sec. 60. Guaranty Deposits (166) 43
Sec. 61. Deposits on Letters of Credit (167) 43
Sec. 62. Advances to Contractors (168) 44
Sec. 63. Other Current Assets (170) 44
Sec. 64. Loans Receivable Long Term LGUs (171) 44
Sec. 65. Loans Receivable Long-Term, Others (173) 45
Sec. 66. Investment in Stocks (174) 45
Sec. 67. Investment in Bonds (175) 45
Sec. 68. Investment in GOCCs (176) 46
Sec. 69. Sinking Fund - Cash (177) 46
Sec. 70. Sinking Fund Securities (178) 46
Sec. 71. Other Long Term Investments (179) 47
Sec. 72. Land (201) 47
Sec. 73. Land Improvements (202) 48
Sec. 74. Accumulated Depreciation Land
Improvements (302) 49
Sec. 75. Leasehold Improvements (203) 49
Sec. 76. Accumulated Depreciation Leasehold
Improvements (303) 49
Sec. 77. Buildings (204) 50
Sec. 78. Accumulated Depreciation Buildings (304) 50
Sec. 79. School Buildings (205) 51
Sec. 80. Accumulated Depreciation School Buildings
(305) 52
Sec. 81. Markets and Slaughterhouses (206) 52
Sec. 82. Accumulated Depreciation Markets and
Slaughterhouses (306) 53
Sec. 83. Hospitals and Health Centers (207) 53
Sec. 84. Accumulated Depreciation Hospitals and
Health Centers (307) 54
Sec. 85. Other Structures (208) 55
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Sec. 86. Accumulated Depreciation Other Structures

(308) 55
Sec. 87. Industrial Machineries (209) 56
Sec. 88. Accumulated Depreciation Industrial
Machineries (309) 56
Sec. 89. Other Machineries (210) 57
Sec. 90. Accumulated Depreciation Other
Machineries (310) 57
Sec. 91. Firefighting Equipment and Accessories (211) 58
Sec. 92. Accumulated Depreciation Firefighting
Equipment and Accessories (311) 58
Sec. 93. Construction and Heavy Equipment (212) 59
Sec. 94. Accumulated Depreciation Construction and
Heavy Equipment (312) 60
Sec. 95. Technical and Scientific Equipment (214) 60
Sec. 96. Accumulated Depreciation Technical and 61
Scientific Equipment (314)
Sec. 97. IT Equipment and Software (215) 61
Sec. 98. Accumulated Depreciation IT Equipment
(315) 62
Sec. 99. Telegraph, Telephone, Cable, TV and Radio 63
Equipment (216)
Sec. 100. Accumulated Depreciation Telegraph,
Telephone, Cable, TV and Radio
Equipment (316) 63
Sec. 101. Artesian Wells, Reservoirs, Pumping
Stations and Conduits (217) 64
Sec. 102. Accumulated Depreciation Artesian Wells,
Reservoirs, Pumping Stations and
Conduits (317) 65
Sec. 103. Motor Vehicles (218) 66
Sec. 104. Accumulated Depreciation Motor Vehicles
(318) 66
Sec. 105. Watercrafts (219) 67
Sec. 106. Accumulated Depreciation Watercrafts
(319) 67
Sec. 107. Trains (220) 68
Sec. 108. Accumulated Depreciation Trains (320) 68
Sec. 109. Aircrafts/Aircraft Ground Equipment (221) 68
Sec. 110. Accumulated Depreciation Aircrafts/
Aircraft Ground Equipment (321) 69
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Sec. 111. Office Equipment (222) 70

Sec. 112. Accumulated Depreciation Office
Equipment (322) 70
Sec. 113. Other Equipment (223) 71
Sec. 114. Accumulated Depreciation Other
Equipment (323) 71
Sec. 115. Furniture and Fixtures (224) 72
Sec. 116. Accumulated Depreciation Furniture and
Fixtures (324) 73
Sec. 117. Ordnance (225) 73
Sec. 118. Accumulated Depreciation Ordnance (325) 74
Sec. 119. Books (226) 74
Sec. 120. Accumulated Depreciation Books (326) 75
Sec. 121. Other Property, Plant and Equipment (227) 75
Sec. 122. Accumulated Depreciation Other Property,
Plant and Equipment (327) 76
Sec. 123. Work/Other Animals (228) 76
Sec. 124. Breeding Stocks (229) 77
Sec. 125. Construction in Progress Agency Assets
(230) 77
Sec. 126. Construction in Progress Plaza, Parks and
Monuments (231) 78
Sec. 127. Construction in Progress Roads, Highways
and Bridges (232) 78
Sec. 128. Construction in Progress Ports,
Lighthouses, Harbors, Seawalls, 79
River Walls and Others (233)
Sec. 129. Construction in Progress Airports and
Runways (234) 80
Sec. 130. Construction in Progress Railways (235) 80
Sec. 131. Construction in Progress Waterways,
Aqueducts, etc. (236) 81
Sec. 132. Construction in Progress Irrigation, Canals
and Laterals (237) 81
Sec. 133. Construction in Progress Electrification,
Power and Energy (238) 82
Sec. 134. Construction in Progress Other Public
Infrastructures (241) 82
Sec. 135. Construction in Progress Reforestation
Projects (242) 83
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Sec. 136. Public Infrastructures (243) 83

Sec. 137. Reforestation Projects (244) 84
Sec. 138. Arts, Archeological Specimen and Other
Exhibits (245) 84
Sec. 139. Items in Transit (249) 85
Sec. 140. Other Assets (251) 85

Liabilities

Sec. 141. Accounts Payable (401) 86

Sec. 142. Notes Payable (402) 86
Sec. 143. Loans Payable Current, Domestic (403) 87
Sec. 144. Interests Payable (406) 87
Sec. 145. Guaranty Deposits Payable (408) 87
Sec. 146. Withholding Taxes Payable (410) 88
Sec. 147. GSIS Payable (411) 89
Sec. 148. PAG-IBIG Payable (412) 89
Sec. 149. PHILHEALTH Payable (413) 90
Sec. 150. Performance/Bidders/Bail Bonds
Payable (414) 90
Sec. 151. Due to Officers and Employees (428) 91
Sec. 152. Due to Other Funds (429) 91
Sec. 153. Due to NGAs (430) 92
Sec. 154. Due to LGUs (431) 92
Sec. 155. Due to GOCCs (432) 93
Sec. 156. Retirement Gratuity Benefits Payable (439) 94
Sec. 157. Deferred Credits to Income (440) 95
Sec. 158. Other Deferred Credits (441) 95
Sec. 159. Deferred Real Property Tax Income (448) 95
Sec. 160. Deferred Special Education Tax (449) 96
Sec. 161. Other Payables (450) 96
Sec. 162. Loans Payable-Long-Term, Domestic (451) 96
Sec. 163. Mortgage Payable (453) 97
Sec. 164. Bonds Payable-Long Term, Domestic (454) 97
Sec. 165. Other Long-Term Liabilities (460) 97
Sec. 166. Other Liabilities (465) 98

Equity

Sec. 167. Government Equity (501) 98

Sec. 168. Project Equity (502) 99
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Sec. 169. Costs of Goods Sold (531) 99

Sec. 170. Income and Expense Summary (532) 100
Sec. 171. Prior Years Adjustments (533) 100
Sec. 172. Retained Operating Surplus (534) 101
Sec. 173. Invested Equity (537) 101

Revenue/Income

Sec. 174. Subsidy from Other Local Government

Units (604) 103
Sec. 175. Subsidy from Other Funds (605) 103
Sec. 176. Subsidy from Special Accounts (606) 103
Sec. 177. Sales Revenue (613) 103
Sec. 178. Dividend Income (623) 103
Sec. 179. Interest Income (624) 103
Sec. 180. Gain on Sale of Securities (625) 103
Sec. 181. Gain on Sale of Assets (626) 104
Sec. 182. Sale of Confiscated Goods and
Properties (627) 104
Sec. 183. Foreign Exchange (FOREX) Gains (628) 104
Sec. 184. Miscellaneous Operating and Service
Income (639) 104
Sec. 185. Fines and Penalties Government Services
and Business Operations (641) 104
Sec. 186. Income from Grants and Donations (651) 104
Sec. 187. Real Property Tax (711) 104
Sec. 188. Property Transfer Tax (712) 105
Sec. 189. Special Education Tax (713) 105
Sec. 190. Special Assessment Tax (714) 105
Sec. 191. Real Property Tax on Idle Lands (715) 105
Sec. 192. Business Taxes and Licenses (723) 105
Sec. 193. Franchise Tax (724) 106
Sec. 194. Professional Tax (725) 106
Sec. 195. Occupation Tax (726) 106
Sec. 196. Printing and Publication Tax (727) 106
Sec. 197. Miscellaneous Taxes on Good and
Services (735) 106
Sec. 198. Community Tax (742) 106
Sec. 199. Weights and Measures (745) 107
Sec. 200. Share from Internal Revenue
Collections (746) 107
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Sec. 201. Share from Tobacco Excise Tax (747) 107

Sec. 202. Share from Economic Zones (748) 107
Sec. 203. Share from Expanded Value Added Tax
(EVAT) (749) 107
Sec. 204. Share from National Wealth (750) 107
Sec. 205. Amusement Tax (751) 108
Sec. 206. Sand and Gravel Tax (752) 108
Sec. 207. Tax on Delivery Trucks and Vans (753) 108
Sec. 208. Miscellaneous Other Taxes (759) 108
Sec. 209. Fines and Penalties Tax Revenue (760) 109
Sec. 210. Registration Fees (761) 109
Sec. 211. Tuition/Affiliation Fees (762) 109
Sec. 212. Hospital Fees (763) 109
Sec. 213. Medical, Dental and Laboratory Fees (764) 109
Sec. 214. Library Fees (765) 109
Sec. 215. Athletic and Cultural Fees (766) 109
Sec. 216. Comprehensive Examination Fee (767) 109
Sec. 217. Transcript of Records Fee (768) 109
Sec. 218. Diploma and Graduation Fees (769) 109
Sec. 219. Inspection Fees (770) 110
Sec. 220. Permit Fees (771) 110
Sec. 221. Garbage Fees (772) 110
Sec. 222. Clearance/Certification Fees (773) 110
Sec. 223. Fishery Rentals, Fees and Charges (775) 110
Sec. 224. Printing and Publication Income (776) 110
Sec. 225. Income from Canteen Operations (777) 110
Sec. 226. Income from Dormitory Operations (778) 110
Sec. 227. Receipt from Lease of Properties (779) 110
Sec. 228. Receipts from Communication
Facilities (780) 111
Sec. 229. Receipt from Waterworks Systems (781) 111
Sec. 230. Receipt from Transportation System (782) 111
Sec. 231. Receipt from Markets (783) 111
Sec. 232. Receipt from Slaughterhouses (784) 111
Sec. 233. Receipt from Cemeteries (785) 111
Sec. 234. Income from Toll Fees (786) 111
Sec. 235. Income from Landing and Parking
Fees (787) 111
Sec. 236. Other Income from School Services (788) 111
Sec. 237. Other Income from School Business
Operations (789) 111
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Sec. 238. Other Income from Hospital Services (790) 112

Sec. 239. Other Income from Hospital Business
Operations (791) 112
Sec. 240. Other Specific Income of LGUs (792) 112
Sec. 241. Fines and Penalties Other Specific
Income (799) 112

Expenses

Sec. 242. Salaries and Wages Regular Pay (801) 113

Sec. 243. Salaries and Wages PartTime Pay (802) 113
Sec. 244. Salaries and Wages Casual/Contractual
(803) 113
Sec. 245. Personnel Economic Relief Allowance
(PERA) (804) 113
Sec. 246. Additional Compensation (ADCOM) (805) 113
Sec. 247. Representation Allowance (RA) (806) 113
Sec. 248. Transportation Allowance (TA) (807) 113
Sec. 249. Clothing Allowance (808) 114
Sec. 250. Honoraria (809) 114
Sec. 251. Hazard Pay (810) 114
Sec. 252. Overtime and Night Pay (811) 114
Sec. 253. Holiday Pay (812) 114
Sec. 254. Christmas Bonus (813) 114
Sec. 255. Cash Gift (814) 114
Sec. 256. Productivity Incentive Benefits (815) 114
Sec. 257. Other Bonuses and Allowances (816) 115
Sec. 258. Life and Retirement Insurance
Contributions (817) 115
Sec. 259. PAG-IBIG Contributions (818) 115
Sec. 260. PHILHEALTH Contributions (819) 115
Sec. 261. ECC Contributions (820) 115
Sec. 262. Pensions and Retirement Benefits (821) 115
Sec. 263. Terminal Leave Benefits (822) 115
Sec. 264. Health Workers Benefits (823) 115
Sec. 265. Subsistence and Quarters Allowances (824) 115
Sec. 266. Longevity Pay (825) 115
Sec. 267. Other Personnel Benefits (830) 116
Sec. 268. Traveling Expenses Local (831) 116
Sec. 269. Traveling Expenses Foreign (832) 116
Sec. 270. Training and Seminar Expenses (833) 116
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Sec. 271. Water (834) 116

Sec. 272. Electricity (835) 116
Sec. 273. Cooking Gas (836) 117
Sec. 274. Telephone/Telegraph and Internet (837) 117
Sec. 275. Postage and Deliveries (838) 117
Sec. 276. Subscription Expenses (839) 117
Sec. 277. Advertising Expenses (840) 117
Sec. 278. Rent Expenses (841) 117
Sec. 279. Insurance Expenses (842) 117
Sec. 280. Fidelity Bond Premium (843) 117
Sec. 281. Survey Expenses (844) 117
Sec. 282. Storage Expenses (845) 117
Sec. 283. Zoological/Animal Maintenance
Expenses (846) 118
Sec. 284. Printing and Binding Expenses (847) 118
Sec. 285. Accountable Forms Expense (848) 118
Sec. 286. Office Supplies Expenses (849) 118
Sec. 287. Medical, Dental and Laboratory Supplies
Expenses (850) 118
Sec. 288. Food/Non-Food Expenses (851) 118
Sec. 289. Gasoline, Oil and Lubricants Expenses (852) 118
Sec. 290. Agricultural Supplies Expenses (853) 118
Sec. 291. Legal Services (854) 118
Sec. 292. Auditing Services (855) 119
Sec. 293. Consultancy Services (856) 119
Sec. 294. General Services (857) 119
Sec. 295. Security/Janitorial Services (858) 119
Sec. 296. Taxes, Duties and Licenses (859) 119
Sec. 297. Tax Credit Subsidy (860) 119
Sec. 298. Public Infrastructure Repairs and
Maintenance (862) 119
Sec. 299. Reforestation Project Maintenance (863) 119
Sec. 300. Buildings Maintenance (864) 119
Sec. 301. School Buildings Maintenance (865) 120
Sec. 302. Markets and Slaughterhouses
Maintenance (866) 120
Sec. 303. Hospitals and Health Center
Maintenance (867) 120
Sec. 304. Other Structures Maintenance (868) 120
Sec. 305. Industrial Machineries Maintenance (869) 120
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Sec. 306. Other Machinery Maintenance (870) 120

Sec. 307. Firefighting Equipment and Accessories
Maintenance (871) 120
Sec. 308. Construction and Heavy Equipment
Maintenance (872) 120
Sec. 309. Technical and Scientific Equipment
Maintenance (874) 120
Sec. 310. IT Equipment Maintenance (875) 121
Sec. 311. Telegraph, Telephone, Cable, TV and Radio
Equipment Maintenance (876) 121
Sec. 312. Artesian Wells, Reservoirs, Pumping
Stations and Conduits Maintenance (877) 121
Sec. 313. Motor Vehicles Maintenance (878) 121
Sec. 314. Watercrafts Maintenance (879) 121
Sec. 315. Trains Maintenance (880) 121
Sec. 316. Aircrafts/Aircraft Ground Equipment
Maintenance (881) 121
Sec. 317. Office Equipment Maintenance (882) 121
Sec. 318. Other Equipment Maintenance (883) 121
Sec. 319. Furniture and Fixtures Maintenance (884) 121
Sec. 320. Ordnance Maintenance (885) 122
Sec. 321. Other Repairs and Maintenance (886) 122
Sec. 322. Awards and Indemnities (887) 122
Sec. 323. Rewards and Other Claims (888) 122
Sec. 324. Grants and Donations (889) 122
Sec. 325. Representation Expense (890) 122
Sec. 326. Extraordinary and Miscellaneous
Expenses (891) 122
Sec. 327. Confidential and Intelligence Expenses (892) 123
Sec. 328. Anti-insurgency/Contingency
Expenses (893) 123
Sec. 329. Subsidy to National Government Agencies
(894) 123
Sec. 330. Subsidy to Local Government Units (895) 123
Sec. 331. Subsidy to Government Corporations (896) 123
Sec. 332. Subsidy to Other Funds (897) 123
Sec. 333. Subsidy to Special Accounts (898) 123
Sec. 334. Membership Dues to International
Institutions (901) 123
Sec. 335. Depreciation Land Improvements (902) 124
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Sec. 336. Depreciation Leasehold Improvements

(903) 124
Sec. 337. Depreciation Buildings (904) 124
Sec. 338. Depreciation School Buildings (905) 124
Sec. 339. Depreciation Markets and Slaughterhouses
(906) 124
Sec. 340. Depreciation Hospitals and Health
Centers (907) 124
Sec. 341. Depreciation Other Structures (908) 124
Sec. 342. Depreciation Industrial Machineries (909) 124
Sec. 343. Depreciation Other Machineries (910) 124
Sec. 344. Depreciation Firefighting Equipment and
Accessories (911) 125
Sec. 345. Depreciation Construction and Heavy
Equipment (912) 125
Sec. 346. Depreciation Technical and Scientific
Equipment (914) 125
Sec. 347. Depreciation IT Equipment (915) 125
Sec. 348. Depreciation Telegraph, Telephone, Cable,
TV and Radio Equipment (916) 125
Sec. 349. Depreciation Artesian Wells, Reservoirs
and Pumping Stations and Conduits 125
(917)
Sec. 350. Depreciation Motor Vehicles (918) 125
Sec. 351. Depreciation Watercrafts (919) 125
Sec. 352. Depreciation Trains (920) 126
Sec. 353. Depreciation Aircrafts/Aircrafts Ground
Equipment (921) 126
Sec. 354. Depreciation Office Equipment (922) 126
Sec. 355. Depreciation Other Equipment (923) 126
Sec. 356. Depreciation Furniture and Fixtures (924) 126
Sec. 357. Depreciation Ordnance (925) 126
Sec. 358. Depreciation Books (926) 126
Sec. 359. Depreciation Other Property, Plant and
Equipment (927) 126
Sec. 360. Depreciation Obsolescence IT Software
(928) 126
Sec. 361. Bad Debts Expense (929) 127
Sec. 362. Discount on Real Property Tax (937) 127
Sec. 363. Discount on Special Education Tax (938) 127
Sec. 364. Loss on Sale of Assets (947) 127
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Sec. 365. Loss of Assets (948) 127

Sec. 366. Other Expenses (950) 127
Sec. 367. Bank Charges (951) 127
Sec. 368. Interest Expense (952) 127
Sec. 369. Documentary Stamps Expense (954) 127
Sec. 370. Other Financial Charges (955) 128
Sec. 371. Foreign Exchange (FOREX) Loss (956) 128

Chapter 4. The New Coding Structure

Sec. 372. Coding defined 129

Sec. 373. Advantages 129
Sec. 374. LGU code 129
Sec. 375. Fund/Special Account Code 129
Sec. 376. Account Code 130
Sec. 377. Responsibility Area 130

Appendix A LGU Codes

(Provinces/Cities/Municipalities) 133

Appendix B Functional Classification of

Expenditures and Transfers 150

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