basics

Display and use windows

To do this Press
Switch to the next window. ALT+Tab
Switch to the previous window. ALT+SHIFT+Tab
Close the active window. CTRL+W or
CTRL+F4
Restore the size of the active window after you maximize ALT+F5
it.
Move to a task pane from another pane in the program F6
window (clockwise direction). You may have to press F6
multiple times.
Move to a task pane from another pane in the program SHIFT+F6
window (counterclockwise direction).
When more than one window is open, switch to the next CTRL+F6
window.
Switch to the previous window. CTRL+SHIFT+F
6
Maximize or restore a selected window. CTRL+F10
Copy a picture of the screen to the Clipboard. PRINT SCREEN
Copy a picture of the selected window to the Clipboard. ALT+PRINT
SCREEN

Use dialog boxes

To do this Press
Move to the next option or option group. Tab
Move to the previous option or option group. SHIFT+Tab
Switch to the next tab in a dialog box. CTRL+Tab
Switch to the previous tab in a dialog box. CTRL+SHIFT+Tab
Move between options in an open drop-down Arrow keys
list, or between options in a group of options.
Perform the action assigned to the selected SPACEBAR
button; select or clear the selected check box.
Select an option; select or clear a check box. ALT+the letter underlined
in an option
Open a selected drop-down list. ALT+DOWN ARROW
Select an option from a drop-down list. First letter of an option in a
drop-down list.
Close a selected drop-down list; cancel a ESC
command and close a dialog box.
Run a selected command. Enter

Use edit boxes within dialog boxes

Note An edit box is a blank in which you type or paste an entry, such as your user name or
the path of a folder.
To do this Press
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move one character to the left or right. LEFT ARROW or RIGHT
ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Select or cancel the selection of one character SHIFT+LEFT ARROW
to the left.
Select or cancel the selection of one character SHIFT+RIGHT ARROW
to the right.
Select or cancel the selection of one word to the CTRL+SHIFT+LEFT
left. ARROW
Select or cancel the selection of one word to the CTRL+SHIFT+RIGHT
right. ARROW
Select from the cursor to the beginning of the SHIFT+HOME
entry.
Select from the cursor to the end of the entry. SHIFT+END

Use the Open and Save As dialog boxes

To do this Press
Display the Open dialog box. CTRL+F12 or
CTRL+O
Display the Save As dialog box. F12
Open the selected folder or file. Enter
Open the folder one level above the selected folder. BACKSPACE
Delete the selected folder or file. DELETE
Display a shortcut menu for a selected item such as a SHIFT+F10
folder or file.
Move forward through options. Tab
Move back through options. SHIFT+Tab
Open the look in list. F4 or ALT+I

Undo and redo actions

To do this Press
Cancel an action. ESC
Undo an action. CTRL+Z
Redo or repeat an action. CTRL+Y

Access and use task panes and galleries

To do this Press
Move to a task pane from another pane in the program F6
window. You may have to press F6 multiple times.
When a menu is active, move to a task pane. You may CTRL+Tab
have to press CTRL+Tab multiple times.
When a task pane is active, select the next or previous Tab or SHIFT+Tab
option in the task pane.
Display the full set of commands on the task pane menu. CTRL+SPACE
BAR
Perform the action assigned to the selected button. SPACE BAR or
Enter
Open a drop-down menu for the selected gallery item. SHIFT+F10
Select the first or last item in a gallery. HOME or END
Scroll up or down in the selected gallery list. PAGE UP or PAGE
DOWN

Close a task pane

Press F6 to move to the task pane, if it is necessary.
Press CTRL+SPACEBAR.
Use the arrow keys to select Close, and then press Enter.

Move a task pane

Press F6 to move to the task pane, if it is necessary.
Press CTRL+SPACEBAR.
Use the arrow keys to select Move, and then press Enter.
Use the arrow keys to move the task pane, and then press Enter.

Resize a task pane

Press F6 to move to the task pane, if it is necessary.
Press CTRL+SPACEBAR.
Use the arrow keys to select Size, and then press Enter.
Use the arrow keys to resize the task pane, and then press Enter.

Access and use available actions

To do this Press
Display the shortcut menu for the selected part. SHIFT+F10
Display the menu or message for an available action or for ALT+SHIFT+F
the Autocorrect Options button 10

or the Paste options

button. If more than one action is present, switch to the next

action and display its menu or message.
Move between options in a menu of available actions. Arrow keys
Perform the action for the selected item on a menu of Enter
available actions.
Close the available actions menu or message. ESC

Tips for Word 2010

You can ask to be notified by a sound when an action is available (not available in
Word Starter). To hear audio cues, you must have a sound card. You must also
have Microsoft Office Sounds installed on your computer.
 If you have access to the Internet, you can download Microsoft Office Sounds from
Office.com. After you install the sound files, do the following:
Press ALT+F, T to open Word Options.
Press A to select Advanced, and then press Tab to move to the Advanced
Options for working with Word.
Press ALT+S two times to move to the Provide feedback with sound check
box on the General tab, and then press SPACEBAR.
Press Tab repeatedly to select OK, and then press Enter.

Note When you select or clear this check box, the setting affects all Office
programs that support sound.

Navigating the Ribbon

Access any commands by using several keystrokes
Access keys let you quickly use a command by pressing several keystrokes, regardless of
where you are in the program. Every command in Word 2010 can be accessed by using an
access key. You can access most commands by using two to five keystrokes. To use an
access key, follow these steps:
Press ALT. The KeyTips are displayed over each feature that is available in the
current view.
Press the letter shown in the KeyTip over the feature that you want to use.
Depending on which letter that you press, you may be shown additional KeyTips. For
example, if the Home tab is active and you press N, the Insert tab is displayed,
together with the KeyTips for the groups on that tab.
Continue pressing letters until you press the letter of the command or control that
you want to use. In some cases, you must first press the letter of the group that
contains the command.

Note To cancel the action that you are taking and hide the KeyTips, press ALT.

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office Ribbon is to
move the focus among the tabs and commands until you find the feature that you want to
use. The following table lists some ways to move the keyboard focus without using the
mouse.
To do this Press
Select the active tab of the Ribbon and ALT or F10. Press either of
enable the access keys. these keys again to move
back to the document and
cancel the access keys.
Move to another tab of the Ribbon. F10 to select the active tab,
and then LEFT ARROW or
RIGHT ARROW
Expand or collapse the Ribbon. CTRL+F1
Display the shortcut menu for the selected SHIFT+F10
item.
Move the focus to select the following areas F6
of the window:
Active tab of the Ribbon
Any open task panes
Status bar at the bottom of the window
Your document
Move the focus to each command on the Tab or SHIFT+Tab
Ribbon, forward or backward.
Move down, up, left, or right, among the DOWN ARROW, UP ARROW,
items on the Ribbon. LEFT ARROW, or RIGHT
ARROW
Enable the selected command or control on SPACEBAR or Enter
the Ribbon.
Open the selected menu or gallery on the SPACEBAR or Enter
Ribbon.
Enable a command or control on the Ribbon Enter
so that you can change a value.
Finish changing a value in a control on the Enter
Ribbon, and move the focus back to the
document.
Get help on the selected command or control F1
on the Ribbon. If no Help topic is associated
with the selected command, a general Help
topic about the program is shown instead.

Quick reference for Microsoft Word

Common tasks in Microsoft Word

To do this Press
Create a nonbreaking space. CTRL+SHIFT+SPACEBAR
Create a nonbreaking hyphen. CTRL+SHIFT+HYPHEN
Make letters bold. CTRL+B
Make letters italic. CTRL+I
Make letters underline. CTRL+U
Decrease font size one value. CTRL+SHIFT+<
Increase font size one value. CTRL+SHIFT+>
Decrease font size 1 point. CTRL+[
Increase font size 1 point. CTRL+]
Remove paragraph or character formatting. CTRL+SPACEBAR
Copy the selected text or object. CTRL+C
Cut the selected text or object. CTRL+X
Paste text or an object. CTRL+V
Paste special. CTRL+ALT+V
Paste formatting only CTRL+SHIFT+V
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y
Open the Word Count dialog box. CTRL+Y

Working with documents and webpages

Create, view and save documents

To do this Press
Create a new document. CTRL+N
Open a document. CTRL+O
Close a document. CTRL+W
Split the document window. ALT+CTRL+S
Remove the document window split. ALT+SHIFT+C or ALT+CTRL+S
Save a document. CTRL+S
Find, replace and browse through text

To do this Press
Open the Navigation task pane (to search document). CTRL+F
Repeat find (after closing Find and Replace window). ALT+CTRL+Y
Replace text, specific formatting, and special items. CTRL+H
Go to a page, bookmark, footnote, table, comment, CTRL+G
graphic, or other location.
Switch between the last four locations that you have ALT+CTRL+Z
edited.
Open a list of browse options. Press the arrow keys to ALT+CTRL+HO
select an option, and then press ENTER to browse through ME
a document by using the selected option.
Move to the previous browse object (set in browse CTRL+PAGE UP
options).
Move to the next browse object (set in browse options). CTRL+PAGE
DOWN
Switch to another view

To do this Press
Switch to Print Layout view. ALT+CTRL+P
Switch to Outline view. ALT+CTRL+O
Switch to Draft view. ALT+CTRL+N
Outline view

To do this Press
Promote a paragraph. ALT+SHIFT+LEFT ARROW
Demote a paragraph. ALT+SHIFT+RIGHT ARROW
Demote to body text. CTRL+SHIFT+N
Move selected paragraphs up. ALT+SHIFT+UP ARROW
Move selected paragraphs down. ALT+SHIFT+DOWN ARROW
Expand text under a heading. ALT+SHIFT+PLUS SIGN
Collapse text under a heading. ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings. ALT+SHIFT+A
Hide or display character formatting. The slash (/) key on the numeric
keypad
Show the first line off body text or all ALT+SHIFT+L
body text.
Show all headings with the Heading 1 ALT+SHIFT+1
style.
Show all headings up to Heading n. ALT+SHIFT+n
Insert a tab character. CTRL+TAB
Print and preview documents
To do this Press
Print a document. CTRL+P
Switch to print preview. ALT+CTRL+I
Move around the preview page when zoomed in. Arrow keys
Move by one preview page when zoomed out. PAGE UP or PAGE DOWN
Move to the first preview page when zoomed out. CTRL+HOME
Move to the last preview page when zoomed out. CTRL+END
Review documents

To do this Press
Insert a comment. ALT+CTRL+M
Turn change tracking on or off. CTRL+SHIFT+E
Close the Reviewing Pane if it is open. ALT+SHIFT+C
Full Screen Reading view

Note Some screen readers may not be compatible with Full Screen Reading view.
To do this Press
Go to the beginning of document. HOME
Go to the end of document. END
Go to page n. n, ENTER
Exit reading layout view. ESC
References, footnotes and endnotes

To do this Press
Mark a table of contents entry. ALT+SHIFT+O
Mark a table of authorities entry (citation). ALT+SHIFT+I
Mark an index entry. ALT+SHIFT+X
Insert a footnote. ALT+SHIFT+F
Insert an endnote. ALT+SHIFT+D
Work with webpages

To do this Press
Insert a hyperlink. CTRL+K
Go back one page. ALT+LEFT ARROW
Go forward one page. ALT+RIGHT ARROW
Refresh. F9

Edit and move text and graphics

Delete text and graphics

To do this Press
Delete one character to the left. BACKSPACE
Delete one word to the left. CTRL+BACKSPACE
Delete one character to the right. DELETE
Delete one word to the right. CTRL+DELETE
Cut selected text to the Office Clipboard. CTRL+X
Undo the last action. CTRL+Z
Cut to the Spike. CTRL+F3
Copy and move text and graphics

To do this Press
Open the Office Clipboard. Press ALT+H to move to the
Home tab, and then press
F,O
Copy selected text or graphics to the Office CTRL+C
Clipboard.
Cut selected text or graphics to the Office CTRL+X
Clipboard.
Paste the most recent addition or pasted item CTRL+V
from the Office Clipboard.
Move text or graphics one time. F2 (then move the cursor
and press ENTER)
Copy text or graphics one time. SHIFT+F2 (then move the
cursor and press ENTER)
When text or an object is selected, open the ALT+F3
Create New Building Block dialog box.
When the building block - for example, a SHIFT+F10
SmartArt graphic - is selected, display the
shortcut menu that is associated with it.
Cut to the Spike. CTRL+F3
Paste the Spike contents. CTRL+SHIFT+F3
Copy the header or footer used in the previous ALT+SHIFT+R
section of the document.
Insert special characters

To insert this Press

A field CTRL+F9
A line break SHIFT+ENTER
A page break CTRL+ENTER
A column break CTRL+SHIFT+ENTER
An em dash ALT+CTRL+MINUS SIGN
An en dash CTRL+MINUS SIGN
An optional hyphen CTRL+HYPHEN
A nonbreaking CTRL+SHIFT+HYPHEN
hyphen
A nonbreaking CTRL+SHIFT+SPACEBAR
space
The copyright ALT+CTRL+C
symbol
The registered ALT+CTRL+R
trademark symbol
The trademark ALT+CTRL+T
symbol
An ellipsis ALT+CTRL+PERIOD
A single opening CTRL+`(single quotation mark),`(single quotation
quotation mark mark)
A single closing CTRL+'(single quotation mark),'(single quotation mark)
quotation mark
Double opening CTRL+`(single quotation mark),SHIFT+`(single
quotation marks quotation mark)
Double closing CTRL+'(single quotation mark),SHIFT+'(single
quotation marks quotation mark)
An AutoText entry ENTER (after you type the first few characters of the
AutoText entry name and when the ScreenTip appears)
Insert characters by using character codes

To do this Press
Insert the Unicode character for the specified Unicode The character
(hexadecimal) character code. For example, to insert code, ALT+X
the euro currency symbol, type 20AC, and then hold
down ALT and press X.
Find the Unicode character code for the selected ALT+X
character.
Insert the ANSI character for the specified ANSI ALT+the
(decimal) character code. For example, to insert the character code
euro currency symbol, hold down ALT and press 0128 on (on the numeric
the numeric keypad. keypad)
Select text and graphics
Select text by holding down SHIFT and using the arrow keys to move the cursor.
Extend a selection

To do this Press
Turn extend mode on. F8
Select the nearest F8, and then press LEFT ARROW or RIGHT
character. ARROW
Increase the size of a F8 (press one time to select a word, two times
selection. to select a sentence, and so on)
Reduce the size of a SHIFT+F8
selection.
Turn extend mode off. ESC
Extend a selection one SHIFT+RIGHT ARROW
character to the right.
Extend a selection one SHIFT+LEFT ARROW
character to the left.
Extend a selection to the CTRL+SHIFT+RIGHT ARROW
end of a word.
Extend a selection to the CTRL+SHIFT+LEFT ARROW
beginning of a word.
Extend a selection to the SHIFT+END
end of a line.
Extend a selection to the SHIFT+HOME
beginning of a line.
Extend a selection one line SHIFT+DOWN ARROW
down.
Extend a selection one line SHIFT+UP ARROW
up.
Extend a selection to the CTRL+SHIFT+DOWN ARROW
end of a paragraph.
Extend a selection to the CTRL+SHIFT+UP ARROW
beginning of a paragraph.
Extend a selection one SHIFT+PAGE DOWN
screen down.
Extend a selection one SHIFT+PAGE UP
screen up.
Extend a selection to the CTRL+SHIFT+HOME
beginning of a document.
Extend a selection to the CTRL+SHIFT+END
end of a document.
Extend a selection to the ALT+CTRL+SHIFT+PAGE DOWN
end of a window.
Extend a selection to CTRL+A
include the complete
document.
Select a vertical block of CTRL+SHIFT+F8, and then use the arrow
text. keys; press ESC to cancel selection mode
Extend a selection to a F8+arrow keys; press ESC to cancel selection
specific location in a mode
document.
Select text and graphics in a table

To do this Press
Select the next TAB
cell's contents.
Select the previous SHIFT+TAB
cell's contents.
Extend a selection Hold down SHIFT and press an arrow key repeatedly
to adjacent cells.
Select a column. Use the arrow keys to move to the column's top or
bottom cell, and then do one of the following:
Press SHIFT+ALT+PAGE DOWN to select the column
from top to bottom.
Press SHIFT+ALT+PAGE UP to select the column
from bottom to top.
Extend a selection CTRL+SHIFT+F8, and then use the arrow keys; press
(or block). ESC to cancel section mode
Select a complete ALT+F5 on the numeric keypad (with NUM LOCK off)
table.
Move through your document

To move Press
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One word to the left CTRL+LEFT
ARROW
One word to the right CTRL+RIGHT
ARROW
One paragraph up CTRL+UP ARROW
One paragraph down CTRL+DOWN
ARROW
One cell to the left (in a table) SHIFT+TAB
One cell to the right (in a table) TAB
Up one line UP ARROW
Down one line DOWN ARROW
To the end of a line END
To the beginning of a line HOME
To the top of the window ALT+CTRL+PAGE
UP
To the end of the window ALT+CTRL+PAGE
DOWN
Up one screen (scrolling) PAGE UP
Down one screen (scrolling) PAGE DOWN
To the top of the next page CTRL+PAGE
DOWN
To the top of the previous page CTRL+PAGE UP
To the end of a document CTRL+END
To the beginning of a document CTRL+HOME
To a previous revision SHIFT+F5
After you open a document, go to the location that you SHIFT+F5
were working in when the document was last closed
Move around in a table

To move Press
To the next cell in a row TAB
To the previous cell in a row SHIFT+TAB
To the first cell in a row ALT+HOME
To the last cell in a row ALT+END
To the first cell in a column ALT+PAGE UP
To the last cell in a column ALT+PAGE DOWN
To the previous row UP ARROW
To the next row DOWN ARROW
Row up ALT+SHIFT+UP ARROW
Row down ALT+SHIFT+DOWN ARROW
Insert paragraphs and tab characters in a table

To insert Press
New paragraphs in a cell ENTER
Tab characters in a cell CTRL+TAB
Use Overtype mode
To change the Overtype settings so that you can access Overtype mode by pressing INSERT,
follow these steps:
 Press ALT+F, T to open Word Options.
Press A to select ADVANCED, and then press TAB.
Press ALT+O to move to the Use the Insert key to control overtype mode check
box.
Press SPACEBAR to select the check box, and then press ENTER.

To turn Overtype mode on or off, press INSERT.

Character and paragraph formatting

Copy formatting

To do this Press
Copy formatting from text. CTRL+SHIFT+C
Apply copied formatting to text. CTRL+SHIFT+V
Change or resize the font

Note The following keyboard shortcuts do not work in Full Screen Reading mode.
To do this Press
Open the Font dialog box to change the font. CTRL+SHIFT+F
Increase the font size. CTRL+SHIFT+>
Decrease the font size. CTRL+SHIFT+<
Increase the font size by 1 point. CTRL+]
Decrease the font size by 1 point. CTRL+[
Apply character formats

To do this Press
Open the Font dialog box to change the formatting of CTRL+D
characters.
Change the case of letters. SHIFT+F3
Format all letters as capitals. CTRL+SHIFT+A
Apply bold formatting. CTRL+B
Apply an underline. CTRL+U
Underline words but not spaces. CTRL+SHIFT+W
Double-underline text. CTRL+SHIFT+D
Apply hidden text formatting. CTRL+SHIFT+H
Apply italic formatting. CTRL+I
Format letters as small capitals. CTRL+SHIFT+K
Apply subscript formatting (automatic spacing). CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing). CTRL+SHIFT+PLUS
SIGN
Remove manual character formatting. CTRL+SPACEBAR
Change the selection to the Symbol font. CTRL+SHIFT+Q
View and copy text formats

To do this: Press:
Display nonprinting CTRL+SHIFT+* (asterisk on numeric keypad does
characters. not work)
Review text formatting. SHIFT+F1 (then click the text with the formatting
you want to review)
Copy formats. CTRL+SHIFT+C
Paste formats. CTRL+SHIFT+V
Set the line spacing

To do this Press
Single-space lines. CTRL+1
Double-space lines. CTRL+2
Set 1.5-line spacing. CTRL+5
Add or remove one line space before a paragraph. CTRL+0 (zero)
Align paragraphs

To do this Press
Switch a paragraph between centered and left-aligned. CTRL+E
Switch a paragraph between justified and left-aligned. CTRL+J
Switch a paragraph between right-aligned and left-aligned. CTRL+R
Left align a paragraph. CTRL+L
Indent a paragraph from the left. CTRL+M
Remove a paragraph indent from the left. CTRL+SHIFT+M
Create a hanging indent. CTRL+T
Reduce a hanging indent. CTRL+SHIFT+T
Remove paragraph formatting. CTRL+Q
Apply paragraph styles

To do this Press
Open Apply Styles task pane. CTRL+SHIFT+S
Open Styles task pane. ALT+CTRL+SHIFT+S
Start AutoFormat. ALT+CTRL+K
Apply the Normal style. CTRL+SHIFT+N
Apply the Heading 1 style. ALT+CTRL+1
Apply the Heading 2 style. ALT+CTRL+2
Apply the Heading 3 style. ALT+CTRL+3
To close the Styles task pane, follow these steps:
If the Styles task pane is not selected, press F6 to select it.
Press CTRL+SPACEBAR.
Use the arrow keys to select Close, and then press ENTER.

Insert and edit objects

Insert an object
To insert an object, follow these steps:
Press ALT, N, J and then J to open the Object dialog box.
Do one of the following:
Press DOWN ARROW to select an object type, and then press ENTER to create
an object.
Press CTRL+TAB to switch to the Create from File tab, press TAB, and then
type the file name of the object that you want to insert or browse to the
file.
Edit an object
To edit an object, follow these steps:
With the cursor positioned to the left of the object in your document, select the
object by pressing SHIFT+RIGHT ARROW.
Press SHIFT+F10.
Press the TAB key to reach Object name, press ENTER, and then press ENTER again.
Insert SmartArt graphics
To insert SmartArt graphics, follow these steps:
Press and release ALT, N, and then M to select SmartArt.
Press the arrow keys to select the kind of graphic that you want.
Press TAB, and then press the arrow keys to select the graphic that you want to
insert.
Press ENTER.
Insert WordArt
To insert WordArt, follow these steps:
Press and release ALT, N, and then W to select WordArt.
 Press the arrow keys to select the WordArt style that you want, and then press
ENTER.
Type the text that you want.
Press ESC to select the WordArt object, and then use the arrow keys to move the
object.
Press ESC again to return to the document.

Mail merge and fields

Perform a mail merge

Note You must be on the Mailings tab to use these keyboard shortcuts.
To do this Press
Preview a mail merge. ALT+SHIFT+K
Merge a document. ALT+SHIFT+N
Print the merged document. ALT+SHIFT+M
Edit a mail-merge data document. ALT+SHIFT+E
Insert a merge field. ALT+SHIFT+F
Work with fields

To do this Press
Insert a DATE field. ALT+SHIFT+D
Insert a LISTNUM field. ALT+SHIFT+L
Insert a PAGE field. ALT+SHIFT+P
Insert a TIME field. ALT+SHIFT+T
Insert an empty field. CTRL+F9
Update linked information in a Word source document. CTRL+SHIFT+
F7
Update selected fields. F9
Unlink a field. CTRL+SHIFT+
F9
Switch between a selected field code and its result. SHIFT+F9
Switch between all field codes and their results. ALT+F9
Run GOTOBUTTON or MACROBUTTON from the field that ALT+SHIFT+F9
displays the field results.
Go to the next field. F11
Go to the previous field. SHIFT+F11
Lock a field. CTRL+F11
Unlock a field. CTRL+SHIFT+
F11

Language bar
Handwriting recognition

To do this Press
Switch between languages or keyboard layouts. Left
ALT+SHIFT
Display a list of correction alternatives.
+C
Turn handwriting on or off.
+H
Turn Japanese Input Method Editor (IME) on 101 keyboards ALT+~
on or off.
Turn Korean IME on 101 keyboards on or off. Right ALT
Turn Chinese IME on 101 keyboards on or off. CTRL+SPACEB
AR
Tips
You can select the keyboard shortcut for switching between languages or keyboard
layouts in the Advanced Key Setting dialog box. To open the Advanced Key
Setting dialog box, right-click the Language bar, and then click Settings.
Under Preferences, click Key Settings.
The Windows logo key

is available on the bottom row of keys on most keyboards.

Function key reference

Function keys

To do this Press
Get Help or go to Microsoft Office.com. F1
Move text or graphics. F2
Repeat the last action. F4
Select the Go To command (Home tab). F5
Go to the next pane or frame. F6
Select the Spelling command (Review tab). F7
Extend a selection. F8
Update the selected fields. F9
Show KeyTips. F10
Go to the next field. F11
Select the Save As command. F12
SHIFT+Function key

To do this Press
Start context-sensitive Help or reveal formatting. SHIFT+F1
Copy text. SHIFT+F2
Change the case of letters. SHIFT+F3
Repeat a Find or Go To action. SHIFT+F4
Move to the last change. SHIFT+F5
Go to the previous pane or frame (after you press F6). SHIFT+F6
Select the Thesaurus command (Review tab, Proofing SHIFT+F7
group).
Reduce the size of a selection. SHIFT+F8
Switch between a field code and its result. SHIFT+F9
Display a shortcut menu. SHIFT+F10
Go to the previous field. SHIFT+F11
Select the Save command. SHIFT+F12
CTRL+Function key

To do this Press
Expand or collapse the Ribbon. CTRL+F1
Select the Print Preview command. CTRL+F2
Cut to the Spike. CTRL+F3
Close the window. CTRL+F4
Go to the next window. CTRL+F6
Insert an empty field. CTRL+F9
Maximize the document window. CTRL+F10
Lock a field. CTRL+F11
Select the Open command. CTRL+F12
CTRL+SHIFT+Function key

To do this: Press
Insert the contents of the Spke. CTRL+SHIFT+F3
Edit a bookmark. CTRL+SHIFT+F5
Go to the previous window. CTRL+SHIFT+F6
Update linked information in a Word 2010 CTRL+SHIFT+F7
source document.
Extend a selection or block. CTRL+SHIFT+F8, and then press
an arrow key
Unlink a field. CTRL+SHIFT+F9
Unlock a field. CTRL+SHIFT+F11
Select the Print command. CTRL+SHIFT+F12
ALT+Function key

To do this Press
Go to the next field. ALT+F1
Create a new Building Block. ALT+F3
Exit Word 2010. ALT+F4
Restore the program window size. ALT+F5
Move from an open dialog box back to the document, for dialog ALT+F6
boxes that support this behavior.
Find the next misspelling or grammatical error. ALT+F7
Run a macro. ALT+F8
Switch between all field codes and their results. ALT+F9
Display the Selection and Visibility task pane. ALT+F1
0
Display Microsoft Visual Basic code. ALT+F1
1
ALT+SHIFT+Function key
To do this Press
Go to the previous field. ALT+SHIFT+F
1
Select the Save command. ALT+SHIFT+F
2
Display the Research task pane. ALT+SHIFT+F
7
Run GOTOBUTTON or MACROBUTTON from the field that ALT+SHIFT+F
displays the field results. 9
Display a menu or message for an available action. ALT+SHIFT+F
10
Select the Table of Contents button in the Table of ALT+SHIFT+F
Contents container when the container is active. 11
CTRL+ALT+Function key

To do this Press
Display Microsoft System Information. CTRL+ALT+F1
Select the Open command. CTRL+ALT+F2
Back to the top | Give Feedback

References
For more information about keyboard shortcuts, click Microsoft Word Help on the Help
menu, type keyboard shortcuts in the Office Assistant or the Answer Wizard, and then
click Search to view the topic.
Back to the top | Give Feedback
 1. Manage Word Documents
Ctrl+n Create new document
Ctrl+o Open document
Ctrl+w Close document
Ctrl+s Save document
F12 Save document as
Ctrl+p Print document/ print preview
Ctrl+F6 Switch between multiple Word documents
Alt, then f, r Open Recent (file, recent)

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2. Navigate within Documents

Arrow Left/Arrow Right Jump one character to the left / to the right
Ctrl+Arrow
Jump one word to the left / to the right
Left/Ctrl+Arrow Right
End/Home Jump to the end of a line / beginning of a line
Arrow Down/Arrow Up Jump one line down / one line down
Ctrl+Arrow
Jump one paragraph down / one paragraph up
Down/Ctrl+Arrow Up
Page Down/Page Up Jump one screen down/ one screen up
Alt+Ctrl+Page
Jump to top / to bottom of visible window
Down/Alt+Ctrl+Page Up
Ctrl+End/Ctrl+Home Jump to end / to beginning of document
Cycle through Ribbon/open panes/Status
F6
Bar/document window
Go to a page, bookmark, footnote, table, comment,
Ctrl+g or f5
graphic, or other location
Go back to previously edited location in document
Alt+Ctrl+z
(up to 4 places)
Go to a the last change or revision. Also works after
Shift+F5
opening document.
Ctrl+Shift+F5 Set, go to and edit bookmarks
Set Browse Options. Press the arrow keys to select
Alt+Ctrl+Home an option, and then press enter to browse through a
document by using the selected option
Ctrl+Page Move to next / move to previous browser object as
Down/Ctrl+Page Up set in Browse Options
Dialog boxes
Tab Cycle forward through all options and elements
Shift+Tab Cycle backwards through all options and elements
Ctrl+Tab Cycle forward through available pages
Ctrl+Shift+Tab Cycle backwards through available pages
Alt+underlined letter Selects the option indicated by the letter

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3. Select Text
Shift+Arrow Right/Shift+Arrow Left
Ctrl+Shift+Arrow
Right/Ctrl+Shift+Arrow Left
Shift+End/Shift+Home
Shift+Arrow Down/Shift+Arrow Up
Shift+Page Down/Shift+Page Up
Ctrl+Shift+End/Ctrl+Shift+Home
Alt+Ctrl+Shift+Page
Down/Alt+Ctrl+Shift+Page Up
Ctrl+a
Arrow Keys
F8
Arrow keys , Page up/Page down
F8
Shift+F8
Ctrl+Shift+f8, and arrow keys
Esc
F8
Extend selection one character to the
right / to the left
Extend selection one word to the
right / to the left
Extend selection to the end / to
beginning of a line
Extend selection one line down / one
line up
Extend selection one screen down /
one screen up
Extend selection to end / to beginning
of document
Extend selection to end / to beginning
of visible window
Extend selection to entire document
Cancel selection and return to
beginning / to end of selection
Turn Extend Mode on: Extend selection
without pressing shift
Extend selection in Extended Mode:
Extend selection further by word,
paragraph, document in Extended
Mode
Reduce the size of a selection in
Extended Mode
Select a vertical block of text in
Extended Mode
Turn extend mode off
Extend a selection to a specific
location in a document

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4. Undo, Copy and Paste

Ctrl+z Undo the last action
Ctrl+y Redo the last action
Ctrl+c Copy selected text or object
Ctrl+x Cut selected text or object
Ctrl+v Paste selected text or object
Ctrl+Shift+c Copy text format
Ctrl+Shift+v Paste text format
Ctrl+Alt+v Paste special
Ctrl+v, then Ctrl,
Paste and keep Source Formatting
then k
Ctrl+v, then Ctrl,
Paste and keep Text only
then t
Ctrl+F3 Cut to the Spike (separate clipboard)
Ctrl+Shift+F3 Paste from the Spike
F3 Paste AutoText ( after start typing)
Copy the header or footer from previous section of the
Alt+Shift+r
document

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5. Edit Documents
Insert Special Characters
Alt+Ctrl+c Insert copyright symbol
Alt+Ctrl+r Insert registered trademark symbol
Alt+Ctrl+t Insert trademark symbol
Alt+Ctrl+. (Period) Insert horizontal ellipsis ()
Alt+Ctrl+- Insert em dash
Alt+Ctrl+[+] Insert en dash
Alt, then n,u Insert Symbol (insert menu)
Insert single opening quotation
' or Ctrl+2x`
mark
Ctrl+2x ' Insert single closing quotation mark
Type character code and press Alt+x Insert Unicode character, e.g. 20ac
Select character and press alt+x Transform character to Unicode
Alt+character code on numeric
Insert ANSI character
keyboard
Insert Breaks
Enter Insert paragraph break
Shift+Enter Insert line break without breaking paragraph
Ctrl+Enter Insert page break
Ctrl+Shift+Enter Insert column break (break table)
Ctrl+Shift+Space Insert nonbreaking space
Ctrl+Shift+- (Hyphen) Insert nonbreaking hyphen
Ctrl+- Insert optional hyphen
Insert Text Elements
Alt+Ctrl+f Insert a footnote
Alt+Ctrl+d Insert an endnote
Ctrl+k Insert a hyperlink
Alt+Shift+i Insert Citation Mark
Alt+Shift+x Insert Index Mark
Move and Delete Text
F2, then move to position and press
Move selected text to different position
Enter
Shift+F2, then move to position
Copy selected text to different position
and press Enter
Delete one character to the right / to the
Delete/Backspace
left (or delete selection)
Ctrl+Delete/Ctrl+Backspace Delete one word to the right / to the left
Delete one character to the right or
Delete
delete selection
Ctrl+Shift+</Ctrl+Shift+> Decrease / Increase font size one value

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6. Formats
Format Text
Ctrl+d or Ctrl+Shift+k Open the Font dialog box
Ctrl+Shift+</Ctrl+Shift
Decrease / Increase font size one value
+>
Ctrl+[/Ctrl+] Decrease / Increase font size one point
Ctrl+b Apply/remove bold
Ctrl+i Apply/remove italic
Ctrl+u Apply/remove underline
Ctrl+= Apply/remove subscript
Ctrl+Shift+= Apply/remove superscript
Ctrl+Shift+C Copy formatting
Ctrl+Shift+V Paste formatting
Ctrl+Shift+d Apply/remove double-underline
Apply/remove words underline (only words, no
Ctrl+Shift+w
spaces)
Ctrl+Shift+h Apply/remove hidden formatting
Ctrl+Shift+a Apply/remove all capitals
Ctrl+Shift+k Apply/remove small capitals
Change between all upper-, first letter upper- and all
Shift+F3
lower-case
Ctrl+d, then Alt+k and
Apply strike-through formatting (font dialog)
enter
Ctrl+Shift+q Change the selection to the Symbol font
Shift+F1 Reveal Formatting (show all formats of selection)
Ctrl+Alt+H Apply/remove Highlight Text Feature
Format Paragraphs
Ctrl+r Right-align paragraph
Ctrl+l Left-align paragraph
Ctrl+e Center-align paragraph
Ctrl+j Justify-align paragraph
Ctrl+m/Ctrl+Shift+ Indent paragraph from the left and increase / decrease
m indent
Ctrl+T Increase hanging indent
Ctrl+Shift+T Decrease hanging indent
Ctrl+1 Set line-spacing to single-space
Ctrl+2 Set line-spacing to double-space
Ctrl+5 Set line-spacing to 1.5
Ctrl+0 (zero) Add or remove one line space preceding a paragraph
Styles
Alt+Ctrl+Shift+s Open or close Styles task pane
Alt+Ctrl+1 Apply Heading 1 style
Alt+Ctrl+2 Apply Heading 2 style
Alt+Ctrl+3 Apply Heading 3 style
Alt+Shift+Arrow
Promote / demote Headings
Right/Alt+Shift+Arrow Left
Ctrl+Space Remove all manual styles
Ctrl+Shift+n Apply Normal style
Open Apply Styles task pane (will not close
Ctrl+Shift+s
with pressing it a second time)
Alt+Ctrl+k Start Auto Format

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7. Search and Replace

Ctrl+h Open traditional find and replace window
Ctrl+h, then Alt+d Open traditional find window
Alt+Ctrl+y, or Shift+F4 Repeat last find after closing find window
Ctrl+Tab Jump between find menu and document
Alt+Space, Arrow keys and
Move find menu window
Enter
Esc Close traditional search window if active
Open (new) search menu in navigation task
Ctrl+f
pane
alt, then w,k Open and close Navigation pane (View,
 Navigation)

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8. Manage Word View

Switch Views
Alt+Ctrl+p Switch to Print Layout view
Alt+Ctrl+o Switch to Outline view
Alt+Ctrl+n Switch to Draft view (used to be normal view)
Ctrl+scroll
Zoom in and zoom out
mouse
Open Zoom Menu (no native shortcut exists for zoom in/
alt then w, q
zoom out)
Alt+Ctrl+s Split the document window
Ribbons
Ctrl+F1 Show or hide the ribbon
f10 or alt Select item in Ribbon
Esc Leave Ribbon or Submenu
Arrow Left/Arrow
Move left or right between main Ribbon Menus if active
Right
Move left/right/up/down between Ribbon Menus and
Arrow Keys
Sub-Menus
space or enter When in ribbon Open or activate selected item
Navigation Pane
Alt, then
Open and close Navigation pane (View, Navigation)
w,k
With Navigation Pane open: Switch forward / backwards
F6/Shift+F6 between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon,
and (4) Document
Tab/Shift+Ta
In Navigation Pane: Move through Navigation Pane options
b

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9. Tables
Navigate in Tables
Arrow Down/Arrow Up Jump one row down / one row up
Jump to (and select) next / previous table
Tab/Shift+Tab
cell
Alt+Home/Alt+End Jump to first column/ jump to last column
Alt+Page Up/Alt+Page Down Jump to first row / jump to last row
Ctrl+Arrow Left/Ctrl+Arrow
One cell to the left / to the right
Right
 Select Table Contents
Shift+End Select current table cell
Select content of current table
end, then shift+Home
cell
Press and hold shift and press arrow keys Extend selection to adjacent
repeatedly cells
Ctrl+Shift+f8, then press Extend selection or block
Alt+5 on numeric keypad (with numLock off) Select an entire table
Edit Tables
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down Move current row up or down
In first column, press shift+end Select row*
In first row press alt+Shift+Page Down Select column
Shift+Del Delete rows* with rows selected
Delete columns with columns
Shift+Del
selected
Alt, j, l, d, r Delete row at cursor
Alt, j, l, d, c Delete column at cursor
Alt, j, l, a Insert row above cursor
Alt, j, l, e Insert row below cursor
Alt, j, l, l Insert column to the left of cursor
Insert column to the right of
Alt, j, l, r
cursor
Ctrl+Tab Insert tab character
tab in last table cell Add row at the end
*Make sure selection extends past the last column which is number of
columns +1. Word shows the selection extended next to the last column.

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10. Outline View

Ctrl+Shift+o Switch to Outline View
Promote / Demote a paragraph (or
Tab/Shift+Tab
Alt+Shift+Arrow Left/Arrow Right)
Alt+Shift+Arrow
Move selected paragraphs up / down
Up/Alt+Shift+Arrow Down
Ctrl+Shift+n Demote to body text (set style to normal)
Alt+Shift++ / Alt+Shift+- Expand / Collapse text under a heading
Alt+Shift+a Expand or collapse all text or headings
/ key on the numeric keypad Hide or display character formatting
Show the first line of body text or all body
Alt+Shift+l
text
Alt+Shift+1 Show all headings with the Heading 1 style
Alt+Shift+n Show all headings up to Heading n
Ctrl+Tab Insert a tab character

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11. Review Documents

F7 Choose the Spelling command (Review tab).
Alt+Ctrl+m Insert a comment
Ctrl+Shift+e Turn change tracking on or off
Alt+Shift+c Close the Reviewing Pane if it is open.
Ctrl+Shift+* Display nonprinting characters.
Alt+F10 Display the Selection and Visibility task pane.
Ctrl+Shift+g Open the Word Count dialog box.

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12. Print Documents

Ctrl+p Print a document (print preview)
Esc Close print preview
Arrow keys, Page up /Page Move around the preview pages (with focus on
Down preview page*)
Move to first page / last page (with focus on
Ctrl+Home/Ctrl+End
preview page)
*Except tabbing, there seems to be no shortcut to jump to preview page.
Clicking on it with the mouse is an option

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13. Fields
Alt+Shift+d Insert current date (insert DATE field)
Alt+Shift+p Insert page number (insert PAGE field)
Alt+Shift+t Insert time (insert TIME field)
Alt+Ctrl+l Insert LISTNUM field
Ctrl+F9 Insert an empty field
Ctrl+Shift+l Insert a LISTNUM field
Shift+F9 Show or hide field code/result of selected field
Show or hide field codes/results of all fields in
Alt+F9
document
F9 Update selected fields*
Run GOTOBUTTON or MACROBUTTON from the field
Alt+Shift+F9
that displays the field results
F11/Shift+F11 Go to the next field/ previous field
 Update linked information in a Microsoft Word source
Ctrl+Shift+F7
document
Ctrl+Shift+F9 Unlink a field
Ctrl+F11/Ctrl+Shift+
Lock a field / Unlock a field
F11
*to update all fields, select the complete document with ctrl+a, then update
fields by pressing f9)

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14. Mail Merge

Alt+Shift+k Preview a mail merge
Alt+Shift+n Merge a document
Alt+Shift+m Print the merged document
Alt+Shift+e Edit a mail-merge data document
Alt+Shift+f Insert a merge field
Alt+Shift+k Preview a mail merge
Alt+Shift+n Merge a document
Alt+Shift+m Print the merged document
Alt+Shift+e Edit a mail-merge data document
Alt+Shift+f Insert a merge field

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15. The Rest

F1 Get Help or visit Microsoft Office.com
Alt+Space Open the window menu
Alt+F4 Exit Word
Shift+F10 Display a shortcut menu (Simulate right mouse button)
Alt+F3 Create new Building block with selected texts