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A Proposal for Funding

A Cancer Awareness Week at Christopher Newport University
To the Office of Student Affairs at Christopher Newport University
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1 Avenue of the Arts

Newport News, VA, 23606
cac@cnu.edu

Office of Student Affairs

1 Avenue of the Arts
Newport News, VA, 23606

To Mr. Frank Council,

Thank you for considering funding College Against Cancers (CAC) project to support our
organizations mission to educate the student body and raise the communitys awareness about
cancer. In order to be successful in our mission, we are asking for a total of $5000 in funding to
host Cancer Awareness Week in February 2017.

Cancer in young adults, like the students at Christopher Newport University (CNU), is a very
rare. However, it still accounts for five percent of the total diagnoses made each year, which was
estimated to be 84,260 out of 1,685,210 cases. Due to genetics and particular lifestyles, college
students are more susceptible to specific types of cancers. Early detection is vital, especially for
young adults who receive diagnoses during the later stages because of a lack of awareness and
education.

Colleges Against Cancer is a nationwide collaboration of college students who strive to eliminate
cancer by initiating and supporting programs of the American Cancer Society. This chapter
began in 2007 and although our annual spring Relay for Life Event raised over 56,000 this year
toward cancer research, there has been a lack in advocacy in educating the student body on
campus to equip them with the right tools and provide a better understanding and personal
connection to Relay for Life.

As the Office of Student Affairs function on campus is to provide programs and activities
thatencourage [the student body] to get involved, serve othersand learn about human
difference and connectedness the CAC hopes that you will support us in our endeavors to bring
the student body together.

Thank you again for interest and consideration of our grant. I will be in contact within the
folowing week. Please contact me if there are any questions or concerns you may have.

Sincerely,

Cynamon Bell
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Public Relation

I. Executive Summary

Overview:
Colleges Against Cancer is a collaboration of college students seeking to support and
implement the mission of American Cancer Society on college campuses in order to educate
and create awareness about the impact of cancer. The CAC at Christopher Newport University
attempts to fulfill their mission statement through campus events such as the annual Relay for
Life event held every spring. In the year 2017 the association wishes to do more. Through a
week-long educational event with a few activities, Colleges Against Cancer seeks to raise
awareness and challenge the student body to take initiative in their own lives as they realize the
impact cancer can have on them as well. The organization is asking for a small grant offer of
15,000 dollars to cover this event.

The Need for Cancer Education on Campus:

Young adults are just as susceptible to being diagnosed with cancer as adults, even
more so than young children. Although the types of cancer that manifest within young adults is
different. It still affects the human body in the same way.
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II. Problem Statement: The Need for Cancer Education Amongst College Students at
Christopher Newport University
Amongst the adolescent and young adult population, cancer is the leading cause of
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disease-related death , accounting for about ten percent falling in fourth place behind accidents,
suicide, and homicide. In the United States, individuals between the age of 15 -39 account for
around five percent of cancer diagnoses. In the year, 2016, it is estimated that 1,685, 210 new
cases will be diagnosed, out of those 595.690 people will die from the disease. Taking these
estimates into account, out of those over a million cases, about 84,260 cases will involve
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adolescents and young adults, about 9,000 of these cases will end in mortality .
Young adults tend to be more susceptible to specific varieties of cancer compared to
children (0-14) and older adults (39+). These varieties include: leukemia, lymphoma, testicular
cancer, thyroid cancer amongst 15-24 year olds, breast cancer and melanoma amongst 25-39
year olds.
Even though, cancer diagnoses for this age range is less common, the large variety that
targets this group provides challenges during treatment. A primary issue for young adults is that
cancer is often discovered during later stages, the reasons behind being that often young adults
tend to be fairly healthy and only seek medical attention when a concerning issue arises, young
adults are transitioning and adjusting and arranging their priorities, putting their career,
education, and relationships before their health, lack of health insurance, and because of its lack
of commonality, cancer does not place high on the list of doctors diagnoses. In addition to a
delay in diagnoses, there are not many recommended screening tests because so few cases
involve this particular age group. Screening allows for testing in individuals that do not show
symptoms, although some types of cancer can be found through physical exams at routine doctor
visits, however those cannot be routine if circumstances mentioned above prevent it. Another
issue that arises for this age group, is that individuals diagnosed are often caught in between
doctors that specialize in childhood and adult cancers which results in a lack of support - as
individuals do not have someone with whom they can relate which in turn affects the young
adults social and emotional health.
At Christopher Newport University, Colleges Against Cancer, a program run by college
students in junction with the American Cancer Society is dedicated to eliminating cancer by
initiating and supporting programs of the American Cancer Society in college communities with
the primary focus on raising awareness and educating the young adult population about all
aspects of cancer and its impact. In October, the organization supports through Zeta Tau Alpha
in their Breast Cancer Awareness week through social media, focusing primarily advertisement
of their spring event Relay For Life. Relay For Life, which is nationwide event held around the

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American Cancer Society
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United States to raise money and support for research for all types of cancer. Besides these
events, Christopher Newport University lacks in education on cancers that directly affect college
students, besides breast cancer.
Colleges Against Cancer seeks to provide such education in the month of February with a
week-long cancer awareness and education event that hosts a variety of events that target the
specific types of cancer that affects the college community and in addition support the American
Cancer Society through Relay for Life. Each day of the event would be dedicated to one of the
following cancers: melanoma, leukemia, testicular, breast cancer, and lung cancer. Each day
would involve reaching out to the community and providing the information and tools needed in
for the prevention, detection, and cancer treatment and would include a variety of events such as
a speaker, free examinations, tabling, and a Protect Your Balls dodgeball tournament for
testicular cancer. The awareness event would not only educate but would be used to fundraise for
Relay for Life.
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III. Goals, Objectives, and Outcomes

Goal 1: Raise awareness about all types of cancer at Christopher Newport University by
hosting an educational cancer awareness event on campus.
Objective 1: Pass out at least 200 informational pamphlets each day of cancer
awareness week
Outcome: A majority of students will be reached via the pamphlets and it
provides an additional source of information in case other awareness week events
conflict with class schedules.
Objective 2: Host 2 guest speakers, one medical professional and one cancer
survivor, to speak to students about cancer.
Outcome: By providing perspective and information to use, students will
be capable of seeking medical attention and receive annual checkups. Routine
checkups allow for early detection which in turn increases the survival rate.
Objective 3: Have at least 500 students sign the Cancer Awareness pledge
Outcome: The pledge will be a visual representation of how many students were
affected by the Cancer Awareness Week.
Goal 2: Encourage and empower students at Christopher Newport University to initiative
of their health and engage in physical activity.
Objective 4: Register 6 teams for Protect Your Balls dodgeball tournament
Outcome: Gets students active by providing a physical activity for them to
compete in.
Objective 5: Sell $500 in ticket sales for the Protect Your Balls tournament.
Outcome: The money raised will contribute to the CACs donation for
their Relay for Life team.
Goal 3: Unite the CNU community and increase interest in College Against Cancers
spring Relay for Life Event
Objective 6: Raise the number of registrations by 10% from last years Relay For
Life Event.
Outcome: The more registrations the organization receives for the event
means more people from the community are involved and are talking about
cancers impact.
Objective 7: Meet the organizations donations goal of $60,000 for the 2017
Relay for Life event to contribute to cancer research
Outcome: This brings recognition to the organization and to the university
as well as contributes to the CACs mother foundation, the American Cancer
Society which donates money to the money to fund research for cancer and
provides low-income individuals with the proper care they need which can
include the student body of Christopher Newport University.
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IV. Methods
To meet these goals and to fulfill the CACs mission statement, the organization will host a
week-long awareness event during the month of February, which is also National Cancer
Awareness Month. Each day will feature a particular cancer that targets young adults with
corresponding activities that will educate, activate, and support the community and the
organizations fight against cancer. The Following activities will be done for this project.

Time and Task Chart

Cancer Awareness Week: December 2016 February 10, 2017
Objectives Important Dates Personnel
Objective 1
Activity 1.1 By January 15, 2017 Destiney Redman
Create pamphlets for event Activities Chair
and informational handouts
one for each cancer:
o Melanoma
o Leukemia
o Testicular
o Breast
o Lung
Activity 1.2 January 30 - February 5, Rachel Honeker
Advertise Cancer Awareness 2017 Marketing Chair
Week via social media
Emma Davis Logistics
and Co-recruitment Chair

Mary-Beth Trice
Co-recruitment Chair
Activity 1.3 January 23, 2017 McKenna Seeley -
Reserve tables in the DSU President
for five days from February
6-10, 2017
Activity 1.4 January 30 February 5, McKenna Seeley
Recruit CAC Board 2017 President
members for tabling
Objective 2
Activity 2.1 December 2016 January Jessica Hanson
1, 2017 Survivorship Chair
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Contact a speaker Lisa Amato Sponsorship

preferably a medical Heather Ward Vice
professional or cancer President
McKenna Seeley
survivor
President
Activity 2.2 January 1, 2017 Destiney Redman
Rent out Music and Theater Activities
Hall for one night McKenna Seeley
President

Objective 3
Activity 3.1 January 23, 2017 (all Jill Corvin Decorations
Purchase Pledge Banner and event supplies should be
supplies accounted for) orders
should be placed January
1, 2017
Objective 4
Activitiy 4.1 Created and printed by: Destiney Redman-
Create and print registration forms January 23, 2017 Activities
for dodgeball tournament
Registration open January
30 February 5, 2017
Activity 4.2 January 23 January 30 Rachel Honeker
Advertise Protect Your Balls 2017 Marketing
dodgeball tournament via social Destiney Redman
media Activities
Alejandra Diaz de Valle
-Entertainment
Activity 4.3 Have booked by January Destiney Redman
Rent out Field House for February 23, 2017 Activities
8, 2017 McKenna Seeley
President
Activity 4.4 February 1, 2017 Alejandra Diaz de Valle
Purchase concessions for Entertainment
tournament
Objective 5
Activity 5.1 Tickets should arrive Destiney Redman
Purchase ticket rolls to be sold at February 1 Activities
tabling
Ticket Sales: January 30
February 8, 2017
Objective 6
Activity 6.1 February 1 2017 mid Rachel Honeker
Advertise Relay for Life March 2017 Marketing
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Shannon McWilliams
Fundraising
Destiney Redman
Activities
Tye Lambert Relay for
Life Coordinator
Activity 6.2 February 6 -10 2017 McKenna Seeley
Set up computers for online President
registration during tabling Heather Ward Vice
President
Shannon McWilliams
Fundraising

Objective 7:
Activity 7.1 August 2016 Emma Davis- Logistics
Plan the CAC budget to account for and Co-recruitment Chair
organizations donation Jamie Harris Accounting
Heather Ward Vice
President
McKenna Seeley
-President
Activity 7.2 January 15, 2017 mid Rachel Honeker
Advertise Relay for Life and March 2017 Marketing
supporting events such as Zumba Tye Lambert Relay for
for Life and dodgeball tournament Life Coordinator
Shannon McWilliams
Fundraising
Destiney Redman
Activities
Alejandra Diaz de Valle
Entertainment

Activitiy 7.3 February 6 2017 mid Shannon McWilliams

Set up and advertise for a March 2017, ends the day Fundraising
competition amongst Relay of Relay
for Life teams to donate the
most money

Staff:

Tye Lambert
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V. Evaluation

Colleges Against Cancer will evaluate the event through a series of quizzes provided
both before the event and after the event to evaluate the knowledge gained during Cancer
Awareness Week. Our goal is to make the quizzes worth some form of extra credit so that a
wide base can be reached. In addition the successfulness of this event will include the Cancer
Awareness Pledge Banner which the organization will ask students to sign pledging to take
control over their health and receive a routine check-up. Students will be asked to provide
contact information in addition to signing the banner for a follow-up email within a 6 month time
to see how many students actually followed through with that pledge. In addition, the
successfulness of the event will be evaluated by the amount of money raised at the end of the
spring semester at the Relay For Life Event, and the overall turnout we receive compared to last
years numbers

VI, Sustainability
We wish to carry out this event every year, particularly the Dodgeball Tournament,
however the organization wishes to conduct this event and other activities that correspond with
a particular cancer during their respective months. This would allow the organization to fund
many of the events on its own without much additional help as they will be on a smaller scale.
Also any additional money made during this week-long event through ticket and t-shirt sales, will
not only go to fund cancer research but also be factored in for next years budget so that the
organization may continue in providing awareness for all cancers.

Request from Funder: Cost Share: Total

Personnel:
Tye Lambert $0 $13,800 13,800
$46,000 x 1 yr. x 30%
effort
CAC Board $0 $415,796.30 $415,796.30
Members:
McKenna Seeley
Heather Ward
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Emma Davis
Mary-Beth Trice
Jamie Harris
Rachel Honeker
Jessica Hanson
Shannon McWilliams
Destiney Redman
Jill Corvin
Alejandra Diaz de
Valle
11 volunteers(
$23.56/hr x 2292 hrs
(4 months of work) x
70% effort
Speaker preferably $0 $0 $0
a local that is part of
our survivorship list
Fringe Benefits
Tye Lambert $0 $1,380 1,380
10% of Salary
Personnel Subtotal $0 $430,976.30 $430,976.30

Non-personnel
Travel and Lodging $151 $0
for speaker

One night hotel/food

at the Point Plaza

Room: 146/night
Food allowance: $25
Tables in DSU $75
$15 for up to four
hours

$15 x 5 days
M&T Hall $700
$700 up to 8 hours
Ticket roll of 2000 $7.45

$7.45 on Amazon
Printing: $200
$0.07 per page after
500 copies
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$0.40 per page after

500 copies

1000 color copies =

500 x .40 cents
Banner $150 $0
Dodgeballs (Amazon) $115.44

Set of 6 = 57.72
Need 2 sets

Concessions (bulk) $204.28 $0

Candy Factory
Variety Pack: 34.99
(40) x 5 boxes

Frito Lay Classic Mix

Variety Pack:16.08
(50) x 4 boxes
Computers - personal $0 $0
Non-personnel 620.72 982.45
Subtotal
Total: $620.72 431,958.75 432,579.47