CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL FEBRUARY 13, 2017 MISSION STATEMENT. The City of Atkambra is dedicated to responsive. creative leadership and qually services, ensuring desirable neighborhoods and a ‘suppotive business’ environment, while being sensitive to the Gare ‘versity of our community San Gabriel Valley MISION STATEMENT. The Gly of Alhambra shall be the premier family-oriented and economically prosperous community inthe San Gabriel Valley. ‘Aadressing the Counel: Secton 2.4210 of te Alhambra Mncpal Code esabishes the procedures for ‘aarecing ne Gouncl Any person wishing to edress the Counel dng the mecng must compete a Speaker Request Cardone submit te te iy Ce When called upon by te Mayor, poate stop to the podium and ge your name, addess an xganzaon or ahr party you represent, fan, Sn au one of ae for te record. Remark re bres to 5 mats, ‘A emarks sal be adessed othe Counc a body ad lo any mene tert. No person, oh tha Cnc ar the porn having tha fo, shat bo pried Wo eter ito ary dscssion, ether deco” Hugh @ ‘monber of me Gael, whet the parmison ef te Mayer No questen shal be asked @ Councparson excapt fou he aye ‘Standards of Decorum: Any person making personal, mpernent or anders remark oF who shal Beco ioiterus une sddesting he Councl eral be ftw, byte May bared tom he meeting, Enforcement of Decorum: Te Chie of Pose, ois designee, shallbe Sargeant Ams of the Cound mesthgs ‘ha Sergeant Arms sal cary out at ordre and isttons given bythe Mayor fr the pupose of mas er and geconam at he Count moan Persons Authorized tobe Within Rai No person, excl Cty oils her represenbes, and newspaper ‘epores si bo permite itn ho iin fot he Couel Chamber haut the egress censen ofthe Counc ‘Agate Thain arbre, Al at ee be th tl fe Aged Hem ara ay Clk aking ‘bors that are sed fr ing and reese pros. 24347‘AGENDA Rogular Meeting ALHAMBRA CITY COUNCIL Cty Council Chambers 411 South First Street February 13, 2017 5:30 am. Gat ROLLA son Git yy COUNCIL: ‘Sham, Messina, Maloney, Ayala, Mejia FLAGSALUTE: Led by Mayor Mejia CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F217-14 ‘The Gity Council will move into a closed session pursuant to applicable law, including the Brown ‘Act (Government Code See. 54950, ot soa.) for the purpases of conferring withthe Ciy’s Real Property Negotiator, andlor conferring with the City Attomey on potential andlor existing ligation, and/or discussing matters covered under Government Code Section 94957 (Personnel), andlor conferring with the City's Labor Negotiators as follows; provided, however, prior to 80\ moving into closed session, the City Allomey shall make any announcements ‘required by the Brovm Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 4956.8): None Conference with Legal Counsel-Existing Litigation (Govt. Code Section '54986.9(2)(1)): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to itgation pursuant to Govt, Code Section 54986 9(4)2): 1 matter. Initiation of IMjgation pursuant to Govt. Code Section §4956.9(0)(4): 1 matter. Discussion of Personnel Mattors (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54987.6): Tara ‘Schultz, Assistant City ManageriDirector of Human Resources, re: Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers’ Association, Alhambra Police Management Association, Alhambra Fre Fighters’ Association, and the Alhambra City Employees’ Association RECONVENE & CITY ATTORNEY REPORT: In the event the City move into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required 24317PRESENTATION 4 UNION STATION HOMELESS SERVICES -F2M16.50 The City has contracted with Union Station Homeless Services to provide street uteach, case management, and housing assistance te Alhambra residents ‘experiencing homeless. Amber Follett, the outreach case worker assigned to the City's Contract wil give a brief presentation tothe City Council regarding implementation of the contract Recommended Action: City Council receive and order filed this informational report presented this evening. CONSENT AGENDA. (Item Nos. 2-25) ‘Al tems Usted under the Consent Agenda re considered by the City Council to be routine and ‘wil be enacted by one motion unless a ctizen or Council member requests otherwise; in which ‘case, the item wil be removed for separate consideration, 2 AWARD OF CONTRACT: ALMANSOR PARK RESTROOM REHABILITATION PROJECT - F2M16-42, N2M16-186, C2M17-6, M2M17-13 ‘Staff requests thatthe City Council approve a contract with GEM Construction Inc. for the Almansor Park Restroom Rehabilitation Project.On January 12, 2017, the City Clerk publicly opened two bids received ranging from $158,550 to $172,038. Staff reviewed the bids and determined that the bid submitted by Aone Design Co. in the amount of $158,350 was not in compliance with the bid specications, therefore thelr bid was tlisqualfied, The bid from GEM Construction Inc. was found to bein full compliance with the bid specications; and, therefore isthe lowest responsive bid. GEM Construction has the necessary permits and licenses and has experiance doing similar projects. Recommended Action: City Council approve a contrac, subject to final language approval by the City Manager and City Attomey, by and between the Cty of Alhambra ‘nd GEM Construction Inc. fr the Almiansor Park Restroom Rehabilitation Project in an amount not to exceed $172,038; and, direct staf to undertake the steps necessary to finalize Councils actions. (M2N17-13) AWARD OF CONTRACT: ALMANSOR PLAYGROUND RUBBERIZED SURFACING PROJECT — F2M46-42, N2M16-187, C2M17-7, M2MA7-14 Staff requests that the City Counell award a contract to RLE. Schultz Construction, Inc. for the Amansor Playground Rubberized Surface Project. On January 26, 2017, the City Clerk received three bids for the Almansor Playground Rubberized Surfacing Project. The bids ranged from $85,600 to $126,500. The bid received by RE. Schultz Construction inc Is the lowest responsive bid, R.E. Schutz has the necessary permits {ang licenses and has experience doing similar projects. 24347Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Alamey, to RE. Schulte Construction Inc. in the final amount of $85,600 for the Almansor Playground Rubberized Surface Project: an, rect staf to fake the steps necessary to finalize Council's action. (W2MA7-14) 4. AWARD OF CONTRACT: EMERY PARK PLAYGROUND REPLACEMENT PROJECT = F2M16-42, N2N16-189, C2M17-8, MZM17-46 ‘Staff requests thatthe City Counci award a contract to RE. Schultz Construction, In. in the amount of $204,711 for the Emery Park Playground Replacement Project. On ‘Jansary 26, 2017, the City Clark received six bids for the Emery Park Playground Replacement Project. The bids ranged from $204,711 to $317,000. The bid received by RE, Schultz Consirucon Inc. is the lowest responsive bid. RIE. Schultz has the necessary parmits and licenses and has experience doing similar projects Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to PLE. Schultz Constnction Ine, in the ‘amount of $204,711 for the Emery Park Playground Replacement Project; and, direct Staff fo take the steps necassary to finalize Counci's action. (M2M17-16) 5. AWARD OF CONTRACT: PROFESSIONAL ENGINEERING & DESIGN SERVICES FOR THE ALMANSOR PARK IMPROVEMENT PROJECT - F2M16-42, RFP2MI6-10, (C2M17-9, M2M17-18 Staff requests that the City Councl award a contract to Lost West Landscape ‘Architecture and Construction for professional engineering and design services to provide plane, specifications, and bid documentation forthe Almansor Park Improvement Project. On January 6, 2017, the City received three proposais forthe Alinansor Park Improvernent Project. The Cly's eansutant selection committee evaluated and ranked the responding consutants in accordance with the criteria stated in the request for proposal. Tne proposal received from Lost West Landscape Architecture and ‘Conetruction was ranked highest based on the evaluation ctitria stated in request for proposal Recommended Action: City Council award a contract, subject to final language approval by the Cily Manager and City Attomey, to Lost West Landscape Architecture {and Construction in the amount of $131,020 for professional engineering and design Services to provide plans, specifications, and bid documentation for the Almansor Park improvement Project and, direct staf! 10 take the steps necessary 10 fitalze Couns action. (M2M17-18) AWARD OF CONTRACT: ALHAMBRA PARK POOL REPLASTERING PROJECT ~ F2M46-49, N2M46-167, C2M17-10, M2N17-19, Staff requests thatthe Cty Counell approve a contract wth Condor Ine. forthe Anambra Park Pool Re-plastering Project.'On November 14, 2016 City Councl, authorized distribution of Notice Inviing Bids for the Alhambra Park Pool Re-plastering Project. No bids were received by the City Clerk by the advertised dale and time. In accordance 4 2437With Article XIX, Section 125 of the City Charter, staff negotiated with re-plastering Contractors to obtain the proposals to complete the project. The most complete and Ccompotve proposal was submited by Condor Inc. Staff has reviewed thelr proposal ‘and found ito be in ful compliance and conformance with the project speciicatons. Recommended Action: City Council approve a contract, eubject to final language approval by the City Manager and City Attorney, by and between the Gly of Alhambra ‘and Condor Ine. for the Alnanibra Park Pool Replastering Project in an amount not to ‘exc2ed $199,400; and, direct staf to undertake the steps necessary fo finalize Counc!'s actions, (M2M17-18) 7. ACCEPT DONATION: ALHAMBRA PUBLIC LIBRARY FOUNDATION ~ F2M17-12, ‘w2Mi7-20, ‘Staff requests that the City Council accept a donation of $19,000 from the Alhambra Public Library Foundation to continue thei support of the Library’ services by funding a number of library programs for children, teens and aduits, National Library Week, and the Summer Reading Program. Recommended Action: City Council accept with graltude the gift of $19,000 from the Alhambra Public Library Foundation; instruct the Director of Finance to amend the Library's budgets accordingly, and, direct the Cty Clerk to send a copy ofthe resolution ‘accepting the donation to the Alhambra Public Library Foundation, (M2M17-20) ACCEPT GRANT: SOUTHERN CALIFORNIA EDISON GRANT FROM THE ‘ALHAMBRA PUBLIC LIBRARY FOUNDATION - F2M17-18, M2M17-21 Staff requests that the City Couneil accept a $15,000 grant from the Alhambra Public Library, The Alhambra Public Library Foundation applied for, and recelved, a $15,000 ‘grant from Southern California Elson for the Library's Middle Grade Make's program \which ie a weekly after-school program dedicated to students ages 7-12. Attendees of the program focus on STEAM (Science, Technology, Engineering, Art, and Math) activities Recommended Action: - City Council accept a grant in the amount of $16,000 from the Alhambra Public Library Foundation; and, instruct the Director of Finance to allocate the funds to the SCE/M.G.M, Grant account. (M2M17-24) 9. ACCEPT DONATIONS: PRIVATE CONTRIBUTIONS ON BEHALF OF THE SENIOR ‘SERVICES DIVISION ~ F2617-12, M2N17-22 Staff requests thatthe City Council accept wth gratitude the donations totaling $6,812 to Underwrte the Senlor Services Division special events held at the Joslyn Adult Recreation Center during the 2018-2017 fiscal year. The benefactors include Carlos ‘Arcos and the Herald Christian Health Center who each contributed $1,000; the ‘Bucdhist Tau Chi Medical Center, Barkers Life, Healthcare Partners, and the Asian Pacific Dance Glu, who each donated $500; AGA Inc. donated $200, and many other ‘supporters donated $100. The donations wil go to support of the Joslyn Adult 5 A34710, 11. 12 Recreation Center special event programs which include, but are not limited to: senior dances, health expos, arts and craft projects, and volunteer recognition programs. Recommended Action: City Council accept with gratitude the donations totaling {96.612 into account 101.60:467%0; and, instruct the Finance Director to allocate $6,212 ofthese funds to account 101, 60.64710.68310 to undermite the Senior Services Division special events held at the Joslyn Adult Recreation Center during the 2016-2017 fiscal year. (M2M17-22) AWARD OF CONTRACT: HUD SIDEWALK AND ADA RAMP PROJECT N2M16-190, (CaMt7-11, F2M16-51, MAM17-23, ‘Staff requests that the City Counell award a contract to Kalban Ine. for the HUD Sidewalk and ADA Ramp Project. On Februaty 2, 2017 the City Clerk received 19 bids for the HUD Sidewalk and ADA Ramp Project. The bids ranged from $785,116.40 to '$1:236,948,80. The bid received from Kalban Inc. in the amount of $785,116 40 is the lowest responsible bid, Kalban Inc. has the necessary licenses, permits and has done similar projects ofthis type for other local jurisdictions Recommended Action: City Council award a contract, subject {0 final language approval by the City Manager and City Attomey, to Kaban Inc, in an amount of §$788,116.40 for the HUD Sidewalk and ADA Ramp Project, and, direct staff to undertake the sleps necessary to finalize Council's action. (M2M17-23) AWARD OF CONTRACT: PURCHASE OF A SIGN TRUCK FOR THE PAINT & SIGN DIVISION - F2M16-6A, N21l16-182, C2M17-12, M2M17-24 ‘Staff requests that the City Council award a contract to Wondries Fleet Group for the purchase of a Sign Truck for the Paint & Sign Division. On December 1, 2018 the City Clerk received two bids for the purchase of a Sign Truck for the Paint & Sign Division ‘The bids ranged from $102,264.51 to $115,516.17. The bid received from Wondries Fleet Grouip isthe lowest responsible bid and staff has found I to be in full compliance and conformance with the bid specifications. Recommencled Action; City Counell award a contract, subject to final language approval by the City Manager and City Attomey, to Wendries Fleet Group in an amount of $102,264.51 for the purchase of @ Sign Truck forthe Paint & Sign Division; direct the Director of Finance to appraptate $12.284,51 from the Equipmant Fund: and, cect stat to undertake the steps naceseary to finalize Councl's action. (M2M17-24) AWARD OF CONTRACT: STREET LIGHT CONVERSION PROJECT — F2u416-52, NaM16-191, C2M17-13, M2N17-25, Staff requests thatthe City Council award a contract to Intemational Line Builders Inc. for the Stret Light Conversion Project, On January 19, 2017 the City Clerk received and ‘opened eleven bids. The bids ranged from $671,388.71 to $1,931,921.00. After reviewing the eleven bids and conducting the bids tabulations, it was determined that 6 a73 4 International Live Bullders, In. miscalculated ther bi, The bid is $807.75 loss the bid ‘amount. International Line Bulders has agreed tothe corrected amount of $670,780.96 International Line Builders Is the lowest responsible bid and has the necessary licenses, permits and has done similar projects ofthis type for other local juricictons, Recommended Action: City Coun! award a contract, subject to final language approval by the Gity Manager and City Attomey, to Intemational Line Bulders Inc. nan ‘amount of $670,760.96 for the Street Light Conversion Project; direct the Director of Finance to appropriate $222,300.96 fran Ure Lamiscapiny vad Ligiving Maintenance Fund, and, direct staff to undertake the steps necessary to finalize Counells action (M2Mit7-25) NOTICE OF COMPLETION: WELL NO. 11 REPAIR AND REHABILITATION PROJECT — F2M1-50, C2M16-14, MAM17-26 ‘Staff recommends thatthe Clty Counell approve a Notice of Completion forthe Well No. 111 Repair and Rehabiltation Project. This project has been inspected by staff and all work has been completed in accordance wih the City requirements and spectications ‘As such, it would be appropriate forthe City Couneil to accept this project as complete and insttuet that the Notice of Completion be filed with the County of Los Angeles Recorder’ Office Recommended Action: City Council City Council aocept as complete the work of ‘General Pump Company for the Wel No. 11 Repair and Rehabilitation Project (Contract No. C2M16-14) in the amount of $82,103.77; direct the Cily Clerk to fle a Notice of Completion with the County of Los Angeles for recordation; instruct the Director of Finance to release the 5% retention 35 days from the date of recordation if no liens are filed, and, direct staff to undertake the steps necessary to finalize Counci's action miar7-26) AWARD OF CONTRACT: DEVELOPMENT OF CONCEPTS FOR STORMWATER PROJECTS TO COMPLY WITH STATE REGULATORY REQUIREMENTS ~ F2417- 22, C2M17-14, M2M17-27 ‘Staff requeste that the City Council award a contract to Paradigm Environmental for ‘evelopment of concept designs for storm water projects, The Regional Water Quality Control Board's MS4 Permit became effective on December 28, 2012 and requires the County of Loe Angolae, Los Angalae County Flood Contal District and a of BB clies within the County to comply with the prescribed elements of the MIS4 Permit The MS4 Permit includes effluent lmitations for Total Maximum Daily Loads (TMDL) in the Los ‘Angeles River Watershed with aggressive compliance schedules to achieve them. The City is subject fo extensive requirements to improve storm water quality which include evelopment of storm water projecls, Developed concepts for storm water projects wil support the City with pursuing grant funding and provide clear projects to be implemented when funds become available through various programs. Recommencied Action: City Council award a contrac, subject to final language approval by the Cily Manager and City Attorney, to Paradigm Environmental in the 7 ast716. 1”. ‘amount not to exceed $92,500 for development of concept designs for storm water projects; and direct staf to undertake the steps necessary to finalize Counei's action. (w2Mt7-27) NOTICE INVITING BIDS: PURCHASE OF HANDGUNS FOR THE POLICE DEPARTMENT —F2M17-6A, N2MA7-13 ‘Salt requests thal the Cy Council authorize staff to solic bids for the purchase of handguns for use by the Police Deparment. A recent assessment of the Department's ‘equipment reeulted in the recommendation to replace the handguns forthe swom police officers. The Department's Range masters have reviewed the various options to replace the current inventory of 110 handguns and holsters and have prepared bid specifications based on this assessment Recommencied Action: City Council authorize staff to soit bids forthe purchase ‘of handguns for use by the Police Department with bids due no later than 10:30 am. on March 9, 2017 In the office of the City Clerk and publicly opened at 11:00 a.m. that same day, and, drect staf to undertake the steps necessary to finalize Council's action ONE-TIME APPROPRATION OF FUNDS FOR FIRE DEPARTMENT INFRASTRUCTURE IMPROVEMENTS FOR FIRE STATIONS 71, 72, 73, AND 74 F2M6-17, M2N17-29 Staff requests that the Cty Council approve a one-time appropriation of funds in the ‘amount of $300,000 for the expenses associated with the infrastructure improvements {or Fire Stations 71, 72, 73, and 74. The appropriated funds will be used towards necessary infrastructure improvements for the following projects: a kitchen remodel, bolle and chiller replacement at Station 71; the replacement of both front doors and fencing upgrade for security reasons at Siation 72; an electical panel upgrade and replacement, installation of signage, exterior painting of station, an asphalt re-seaiing for the parking jot, and a replacement of the skylight and all ighs inthe locker room and bathrooms at Station 73, and, a kitchen remedlel and exterior painting of the station at Station 74 Recommended Action: City Council approve a one-ime appropriation of funds in the amount of $300,000 for a newly crested Fire Department Capital Improvement Project for the expenses associated with the infeastructure improvements for Fire Stations 74, 72, 73, and 74: and, direc staff to undertake the steps necassary to finalize the Couns actions. (M2M7-29) ‘ONE-TIME APPROPRIATION OF FUNDS FOR DISPOSABLE MEDICAL SUPPLIES FOR THE FIRE DEPARTMENT — F2616-17, M2M17-30 Staff requests that Cty Council approve a one-time appropriation of funds inthe amount ‘of $30,000 to the Suppression and Paramedic Account to continue to cover expenses associated with ongoing disposable medical supply purchases. Due to unforeseen increase of medical responses and the necessity of supplies, is necessary at this time 8 2as4716, 19, 20. to request approval of an amendment to increase the account by $30,000 and ‘appropriate the funds to the fe Assit Purchase Order to continue to cover expenses associated with necessary ongoing purchases. Recommended Action: City Council approve a one-time appropriation of funds in the amount of $30,000 to reflect a not to exceed amount of $105,000, to the ‘Suppression and Paramedic Account to continue fo cover expenses associated with ‘ongoing disposable medical supply purchases; amend Purcnase Order No. 17-00119 between the Cy of Alambra an Life Assists, for at aduivural aru uf $90,000, to Feflect a not fo exceed amount of $75,000, and, direct staff to undertake the steps necessary to finalize Councils action. (M2Mt7-30) APPROPRIATION OF FUNDS FROM THE FEDERAL ASSET FORFEITURE FUND, SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND & STATE ASSET FORFEITURE FUND — F2616-17, F2MS-112, F2M43.37, M2M17-34 Staff requests thatthe City Council approve the appropriation of funds totaling $38,000 from the Supplemental Law Enforooment Services Fund, Federal Asset Forfeiture Fund land Slate Asset Forfeiture Fund to be used towards special assignment overtime and ‘operations and equipment for patrol vehicles. Recommended Action: City Counell appropriate funds totaling $38,000 from the Supplemental Law Enforcement Services Fund, Federal Asset Forfeiture Fund and State Asset Forfelture Fund to be used towards special assignment overtime and ‘operations and equipment for patrol vehicles as outlined in the Chief of Police's report ated February 13, 2017; and, direct staff to undertake the steps necessary to finalize Councis action. (M2M17:31) BARBARA A, MESSINA: APPROVE LEAVE OF ABSENCE - F92.27, M2M17-17 ‘Sec. 12 of the Alhambra City Charter provises in pertinent part that an “elective office becomes vacant... if a member of the counal.. fais to allend the meetings of the council. . of which he oF she is a member for alike period (ie., 30 consecutive days), without being excused therefrom by the counci.” Mrs. Messina was not able to attend this evening's Council meeting a8 Well as the January 9, 2017 meeting and the January 23, 2017 meeting for mecical reasons. Rocommonded Action: City Counc excuse Counclimember Messina fom this ‘evening's regular meeting of the Alhambra City Council and the February 27, 2017 City Counc meeting, necessary, as well as the January 8, 2017 reguiar meeting of the ‘Alhambra City Councl and the January 23, 2017 regular meeting of the Alhambra City Council (M2M47-17), FINAL TRACT MAP NO. 74048 - F2M17-14, M2M17-16 ‘Tentative Tract Map No, 74048 was approved by the Planning Commission on March 7, 2016. The Map was far a Reversion to Acreage to remove existing lat lines and combing 8 2s72, four parcels a8 a single lotto accommodate a 20,800 square foot commercial center on {an approximate land area of 2.3 acres located Inthe Commercial Planned Development zone at 2300 West Commonwealth Avenue, The project is currently under construction All condtions. of approval of the Tentative Tract Map have been met including the ‘municipal restrictions, reviewed and approved by the City Allorney and staff. The City Engineer has signed’ the Final Tract Map and recommended recordation ofthe same. Coneequently, approval and recordation of tis map is now appropriate. Staff requests thatthe City Councl approve Final Tract Map No. 74048 at 2300 West Commonwealth Aver. Recommended Action: City Counc adopt Minute Order No. M2M17-16 as follows: RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Director of Development Services in her report dated February 13, 2017, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 86474, 66474.1 and 198474.6 of the Subdivision Map Act of the State of California relating to findings for approval SECTION TWO: This Council hereby approves Final Tract Map No 74048 for a Reversion to Acreage to remove existing lot tines and combine four parcels as a single lt to accommodate 2 20,800 square foot commercial canter on an approximate land area of 2.9 acres located in the Commercial Planned Development zone ‘at 2300 West Commonwealth Avenue and authorizes the City Clerk to endorse on the ‘ace of the map the certificate which embodes the approval of said map. ACCEPT GRANT: BOARD OF STATE AND COMMUNITY CORRECTIONS (B.S.¢.c) FOR THE POLICE DEPARTMENT ~ F2M17-18, M2M17-28, ‘The Police Department applied for a grant with the B.S.C.C, to provide Gang Resistance Education and Training (GREAT. and to expand our existing mental evakiation team program. The grant will provide training centered on {gang and violence prevention that bulls trust between law enforcement and ‘communty members. The funding will cover training for two adaitional officers to be carted to teach gang resistance education and the funding will also cover training and administrative costs associated with the classes, This grant wil also alow tha Police Dapartment ta expand the mental evakiation program by adding {wo officers to work together as 2 mental evaluation team to cover evenings and weekends, This funding wil staff overtime personnel to address the increasing tend of calls for service with persons suffering a mental healt criss. Recommended Action: City Couneil authorize acceptance of grant funds from the Board of State and Communty Corrections (B.5.C.C,) inthe amount of {$100,000 for the purpose of taining and overtime costs, authorize the Chief of Poice to enter into andlor sign any necessary agreement accepting grant funds for the below purposes, and direct staf to undertake the steps necessary to finalize the Councls action. (MaMA7-28) 10 24372. 2a, 28. 25, APPROVE RELEASE OF SEWER MAINTENANCE COVENANT: 17 SOUTH MONTEREY STREET — F2Mt4.26, M2M17-32 Staff requesis that the City Council approve the release of the Sewer Maintenance Covenant for the Shea Project with regard to the City omned parking lot at 17'S, Monterey Streat. On November 28, 2016, the Successor ‘Agency to the Alnambra Redevelopment Agency approved a purchase and sale ‘agreement forsale of certain properties, including a surface parking lt at 17 S. Manterey Steel which Is cuntenly In escrow. A ttle report forthe property ha identified thatthe property is listed as one of the parcels subject to @ covenant for maintenance of a sewer ine located within the Alhambra place retall project. As the property at 17 S. Monterey is not ovmed by the owner ofthe Alhambra Place project, that property shoud not have been included in the maintenance tovenant, Accordingly, the buyer and title company inthe sale transaction for 17 'S, Monterey have requested that a release of the covenant with respect to 17 S. Monterey be executed by the Cty Recommended Action: City Council approve the release of the Sewer Maintenance Covenant for the Shea Project with regard to the Cily owned parking lt at 17 S. Monterey Steet. (M2M17-32) MINUTES Recommended Action: ily Counc! review and approve as submitted the Minutes of the January 23, 2017 regular meeting ofthe Alhambra City Council PERSONNEL ACTIONS - F2M17-2 Recommended Action: City Council rally the actions ofthe City Manager set forth in that certain Personnel Actions document dated February 13, 2017 showing the various appointments, classifications, salary changes, etc, since the last City Council meeting DEMANDS - F2M17-4 Recommended Action: ity Council approve as. submitted Final Check List (179006 thru 180116 In the amount of $440,523.92 for tha paid eavling January 19, 2017, Schedule of Wire Transfers in the amount of $361,051.52 for the week ending ‘January 9, 2017; Final Check List (1801 17 thru 180266) in the amount of $838,506.04 for the period ending January 25, 2017; Final Check List (180270 thru 180377) inthe ‘amount of $43,445.20 for the period ending February 2, 2047; Final Check List (180378 thru 180587) in the amount of $984,069 61 forthe period ending February 2, 2017, and Schedule of Wire Transfers in the amount of $1,842,138.44 for the week encing January 20, 2017, and $8,094,019 88 for the week ending January 27, 2017 2Ag47ORAL COMMUNICATIONS (TIME LIMITATION . § MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter juriscition of the City Counell not aa the Agenda may do so at this time. Please state your hhame and address cearly forthe record Please nole that while the City Councl values your comments, pursuant to the Brown Act, the City Gounel cannot take action unless the matter appears as an item on a forthcoming agenda, COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2N17-7 Each Councilmember at his d'scretion may address the Council and public on matters of general information and/or concem, including announcements and future agenda items ADJOURNMENT: The next regularly scheduled meeting ofthe Alhambra City Council wll be held on Monday, February 27, 2017 at 5:30 pm, in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California NOTICE ‘Agenda Items: Copies ofthe staff reports or other written documentation relating fo the items listed on this agenda are on file with the Cty Clerk in Alhambra City Hall, located at 111 South First Street. Alhambra, Califomia, and are available for inspection during regular office hours, Monday through Friday fram 8:00 a.m. 05:00 p.m Broadcast of Meeting: The regulat meatings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:20 p.m. on the Thursdays and Mondays folowing the meating. Recordings are also available for viewing by the pubic on the Cy of ‘Alambra’s. website, at the Alhambra Public Library and, upon appointment, in. the Administrative Services Department Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (628) 570: ‘5080, Notification of al least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibilty to this meeting LAUREN MYLES, CMC CITY CLERK 2as7Item No. NO STAFF REPORTtom No. ea “ROENDA REPORT ‘bi crrvwanacer arprovar: —_\\, ate: February 19,2047 To: Honorable Mayr and Members fhe Cy Cone SUBMITTED BY: Martin Ray, Deputy city Manager/Director of Community Services sim Venegas, Beputy Director of Community Services, SUBJECT: AWARD OF CONTRACT - ALMANSOR PARK RESTROOM REHABILITATION PROJECT RECOMMENDATION: Itis recommended thatthe Cty Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and GEM Construction Inc. forthe Almansor Park Restroom Rehsbiltation Projectin an amountnot to exceed $172,039.00, and, cect staff to undertake the steps necessary to finalize Counci’s actions. FACTS 1. OnDecember 12, 2016 the City Counc! approved distribution of Notice Inviting Bids N2M16-186 for the Aimansor Park Restroom Rehabilitation Project 2. On January 12, 2017, the City Clerk publicly opened all bids received in the Cily Council ‘Chambers, announced the bidder and the bid amount 3. The two bids received were from GEM Construction Inc. in the amount of $172,089.00, and ‘Aone Design Co. in the amount of $18,360.00 4, ‘Staff reviewed the bids and determined that the bid submitted by Aone Design Co. was not in compliance vith the bid specifications, therefore their bid was disqualified. The second bidder ‘GEM Construction Inc. was found tobe in full compliance with the bid specifications, 5. Thebid received by GEM Construction Inc.s the lowest responsive bid. GEM Construction has. the necessary permits and icenses and has experience doing similar projects. FINANCIAL ANALYSIS: Funding for this project has been made available through CDBG in account number 251.12 1252.91618. ATTACHMENTS: NoneHorn No. (ssi CITY OF ALHAMBRA rel "AGENDA REPORT ibe ‘CITY MANAGER APPROVAL: Mn, DATE: February 13,2017 To: Honorable Mayor and Members of the Cty Gounl Me Matin Ray, Paply Cty Manager | Community Services Director ‘Michael Macias, Deputy Director of Community Services SURMITTED ‘SUBJECT: AWARD OF CONTRACT ~ ALMANSOR PLAYGROUND RUBBERIZED ‘SURFACING PROJECT RECOMMENDATION: Itis recommended thatthe City Counc award a contract to R.E. Schultz Construction, Inc. subject tothe final language spproved by the City Manager and City Attorney, inthe amount of $85,600.00 for the Almansor Playground Rubberized Surface Project, and direct staff to take the steps necessary to finalize Council's action. BACKGROUND: 41. On December 12,2016, the City Council approved the distribution ofa Notice Inviting Bids for the Aimansor Playground Rubberized Surfacing Project N2MI6-187. 2. On Thursday, January 26, 2017, the Cty Clerk received three (9) bids for the Almansor Playground Rubberized Surfacing Project. The bids ranged from $85,600 .00to $126,500 00. 3, Thebid received by R.E. Schutz Construction Inc. is the lowest responsive bid, RE, Schutz has the necessary permits and licenses and has experience doing similar projects FINANCIAL ANALYSIS: Funding fortis project has been made avaliable through CDBG in fiscal year 2016/17 251.12 1252.91618 ATTACHMENTS: None accountttom wo. 4 CITY OF ALHAMBRA Bt "AGENDA REPORT CITY MANAGER APPROVAL: DATE: February 13, 2017 To: Honorable Mayor and Memivers ofthe City Council Za SUBMITTED RY: Martin Raf rputy City Manager! Community Sarvions Mictoe Michael Macias, Deputy Director of Community Services SUBJECT: AWARD OF CONTRACT -EMERY PARK PLAYGROUND REPLACEMENT. PROJECT RECOMMENDATION: Itis recommended thatthe City Council award a contractto RE, Schultz Construction, Inc. subjectto the final language approved bythe City Manager and City Attomey, inthe amount of $204,711.00 for the Emery Park Playground Replacement Project, and direct staf to take the steps necessary to finalize Counci’s action, BACKGROUND: 1. OnDecember 12,2016, the Cty Council approved the distribution ofa Notice Inviting Bids for the Emery Park Playground Replacement Project N2M16-188, 2. On Thursday, January 28, 2017, the Cty Clerk received six (6) bids for the Emery Park Playground Replacement Project. The bids ranged from $204,711.00 to $317,000.00. 3, The bid received by R.E. Schultz Construction Inc. i the lowest responsive bid. RE. Schultz has the necessary permits and licenses and has experience doing similar project, FINANCIAL ANALYSIS: Funding for this project has been made available through CDBG in fiscal year 2018/17 in account 251.12. 125291619, ATTACHMENTS: NoneCITY OF ALHAMBRA Cee "AGENDA REPORT CITY MANAGER APPROVAL: wi" DATE: February 13, 2017 To: Honorable Mayor and Members ofthe Cy Council SUBMITTED BY: Martin Raf'Copuy City Manager / Community Services Dizector SUBJECT: AWARD OF CONTRACT ~ DESIGN OF THE ALMANSOR PARK IMPROVEMENT PROJECT RECOMMENDATION: Itis recommended that the City Couneil award a contract to Lost West Landscape Architecture and. Construction, subject tothe fina language approved by the Cty Manager and City Attorney, in the amount of $131,020.00 for professional engineering and design services to provide plans, ‘specifications, and bid documentation for the Almansor Park Improvement Project, and divctstaffto take the steps necessary to finalize Councils action. FACTS: 41. OnDecember 12,2016, the City Council approved the lstibution of aRequest for Proposals {or the Almansor Park Improvement Project RFP2M16-10. 2. On Thursday, January 6, 2017, the City received three (3) proposals fr the Almansor Park Improvement Project. 3. The City’s consultant selection committee evaluated and ranked the responding consultants In-aceotdance with the criteria stated in the request for proposal ‘4. The proposal received from Lost West Landscape Architecture and Construction vas ranked highest based on the evaluation criteria stated in the request for proposal INANCIAL ANALYSIS: Funding for this project has been made available through CDBG in fiscal year 2016/17 in account 251.12.1252.91620, ATTACHMENTS: Nonettom Wo. 6. CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: WA DATE: Februsry 13, 2017 To: Honorable Mayor and Members ofthe Cy Council URMITTED RY: arin R&y( apy ely ManageeMirnctor of Cammuity Senvicas sim Venegas, Deputy Director of Community Services. SUBJEC’ AWARD OF CONTRACT ~ ALHAMBRA PARK POOL REPLASTERING PROJECT RECOMMENDATION: Itis recommenced thatthe City Council approve a contract, subject to final language approval bythe City Manager and City Attomey, by and between the Ciy of Alhambra and Condor Inc. for the ‘Alhambra Park Pool Replastering Project in an amount not to exceed $189,400.00 and, cect staf to undertake the steps necessary to finalize Counci's actions. acts 41. On November 14, 2016 City Council, authorized distribution of Notice Inviting Bids N2M 16-167 for the Alhambra Park Pool Replastering Project. 2, December 22, 2016 was the date tha bs were due; however, no bids were received by the Cty Clerk by the advertised date and time, In accordance wth Aricle XIX, Section 135 of the City, Charter staff negotiated with replastering contractors to obtain the proposals to complete the Project. 3. The most complete and compettve proposal was submitted by Condor In. in the amount of $199,400.00. 4, Staffhas reviewed ther proposal and found ito be in full compliance and conformance with the project specications EINANGY 8: Funding for this project is available in the 2016/17 Capital Outlay Fund in account 310,60 6190.91604, Stats requesting te Finance Department transter $210, 000,00 ror account '310,60.6130.91604 to account 310,60.6130.91627 for this projec. ATTACHMENTS: NoneItem No._F. CITY OF ALHAMBRA. AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAI Vv W\ DATE: February 13, 2017 1 Honorable Mayor and Members of the City Coun SUBMITTED BY: Carmen Hernandez, Library Director SUBJECT: ACCEPTANCE OF ALHAMBRA PUBLIC LIBRARY FOUNDATION DONATION TO THE ALHAMBRA CIVIC CENTER LIBRARY RECOMMENDATION: Itis recommended thatthe City Couneil accept the gift of $19,000.00 from the Alhambra Public Library Foundation, instruct the City Clerk to present a certified copy of the resolution to the Alhambra Public Library Foundation, and instruct the Finance Director to amend the Library's budgets accordingly. BACKGROUND: For many years, che Alhambra Public Library Foundation has provided financial support for the Library’s programs, services, staff development and collections ‘The Alhambra Public Library Foundation voted to continue thei support of library services by voting to fund a number of library programs for Children, Teens, Adults, National Library Week, and Summer Reading Program, ‘These programs will be presented by the Library infiseal year 16/17. FINANCIAL ANALYSIS: ‘The fiscal impact of this donation is an increase of $19,000.00 in the Library's revenue account (101.50.46731) and $19,000.00 in expenditures from the following Library accounts: '$2,750,00 in (101,50.5010,62510) Special Departmental Services and {$16,250.00 in (101.50.5010.641 10) Special Departmental Supplies. ‘The funds donated tothe Alhambra Civie Center Library by the Allambra Public Library Foundation will be used to suppor library services and programs.tem no,_B. Ss CITY OF ALHAMBRA. “Nlhatbra AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: February 13,2017 Honorable Mayor and Memes ofthe ity Cou SUBMITTED BY: Comen Hemande, Libary Dic SUBJECT: ACCEPTANCE OF SOUTHERN CALIFORNIA EDISON GRANT FROM THE ALHAMBRA PUBLIC LIBRARY FOUNDATION RECOMMENDATION: Wis recommended that the City Council accept the $15,000.00 grant ftom the Alhambra Public Library Foundation and instruct te finance department to allocate the funds tothe SCE/M.G.M Grant account, BACKGROUND: ‘The Alhambra Public Library Foundation applied for and received « $15,000 grant from, Southern California Faison forthe Library's Middle Grade Makers program. The purpose ofthe grant isto further develop our newly ereated Middle Grade Maker program which isa weekly afterschool program dedicated to those students ages 7-12. Attendees of the program focus on STEAM (Science, Technology, Engineering, Art, Math) activities with program topes such asthe science of slime, DIY erazy putty, 3-D snowflake crafts and more. ‘The goal ofthe program isto offer more advanced STEAM programming for the middle grade students andthe grant would be used to expand the program fo include a coding elub, an app development course and more Funds provided by the grant willbe used to purchase laptops and software for coding and app development, performers and programs for Teen Tech Week, supplies for the Middle Grade Maker program and books forthe library collection on the topics of robotics and engineering. FINANCIAL ANALYSIS ‘The fiscal impact ofthis grant is an increase of $15,000.00 in the Library's revenue account (101.50. 46731) and $15,000.00 in expenditures from the following account (101.50.5010.99117) SCE/M.GM GrantttemNo._7. CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: DATE: February 13, 2017 To: Honorable Mayor and Members ofthe City Council SUBMITTED BY: Martin Ray, Assistant Cty Manager/Director of Community Services sim Venegas, Deputy Directar af Community Services ‘SUBJECT: ACCEPT PRIVATE CONTRIBUTIONS ON BEHALF OF THE SENIOR SERVICES DIVISION IN THE AMOUNT OF $6,612.00 RECOMMENDATION: Staff recommends thatthe Cty Councll accept with gratitude the donations totaling $6,612.00 into ‘account 107.60.46710, and instruct the Finance Director ta allocate $6,212.00 ofthese funds to ‘account 101,60,6610.68310 to underwrite the Senior Services special events held atthe Josiyn ‘Adult Recreation Center during the 2016-2017 fiscal year. BACKGROUND: |. The Senior Services Division is responsible for acquiring $400 00 in private contibutions for fiscal year 2016-2017. The year to date contributions received by the Division is $6,612.00 ‘These contributions exceed the projected revenue by $8,212.00. 2. Our benefactors include Carlos Arcos and the Herald Christan Health Center who each Contbuted $1,000; The Buddhist Tzu Chi Medical Center, Bankers Life, Healthcare Partners, and the Asian Pacific Dance Club, who each donated $500; AGA Inc. donated '$200; and many other supporters donated $100, 3. It is our benefactors’ specific wish that these funds support the senior community by Underwriting the acvtis and programs held atthe Josiyn Adult Recreation Center 4, The spacial event programs supported by donated funds are held throughout the year. The programs include, but arenet limited to: senior dances, health expos, arts and craft projects and Volunteer recognition programs, 5. FINANGIAL ANALYSIS: “The fiscal impact ofthe donations increases the Senior Services Special Event revenue account 4101.60.44311 by $6,612.00. Staffs requesting that $6,212.00 of donations colected be allocated to Special Event account 10/,60,6410.66310 ATTACHMENTS: Nonetom No. CITY OF ALHAMBRA Bem "AGENDA REPORT CITY MANAGER APPROVAL: wey batt 2n3R017 To: Honorable Mayor and Members ofthe Cty Council SURMETTED Any Chae, Dey Cy agit of Pe Wk SUBJECT ‘Award of Contract HUD Sidewalk and ADA Ramp Project RECOMMENDATION: To request thatthe ity Council award a contract to Kalban In. subjectto final language approval by the City Manager and ity Attorney, in an amount of $785,116.40 for the HUD Sidewalk and ADA Ramp Project, and direct staf to undertake the steps necessary fo finalize Counci's action BACKGROUND: (On December 12, 2016, the City Council approved the strbution of Notice Inviting Bids N2M16- 180 (NIB) HUD Sidewalk and ADA Ramp Project. (On Thursday, February 2, 2017 the City Clerk received 13 bids forthe HUD Sidewalk end ADA Ramp Project. The bids ranged from $785,116.40 to $1,236,948.80. ‘The bid received from Kalban Inc, in the amount of $785,116.40 isthe lowest responsible bid Kalban Inc, has the necessary icenses, permits and has done similer projects ofthis type for other local jurisdictions, f ANALYS! Funcing for ths projects avaliable in FY 2016-2017 Account Number #251, 12,1252,01823 (HUD). ATTACHMENTS: Nonetom No, _l CITY OF ALHAMBRA eran "AGENDA REPORT CITY MANAGER APPROVAL: ae Dare: 2ygn017 To: Honorable Mayor and Members ofthe Cty Counel SUBMITTED BY: Mary Chaves, Deputy Cty Managerial of Pubic Werks ‘SUBJECT: ‘Award of Contract ~ Purchase of a Sign Truck for the Paint & Sign Division RECOMMENDATION: ‘Torequest thatthe Cty Counc award a contract to Wondries Fleet Group, subject inal language ‘approval by the City Manager and City ttomey, in an amount of $102,284.51 forthe purchase of a ‘Sign Truck fo the Paint & Sign Division; direct the Finance Director to appropriate $12,284.51 from the Equipment Fund, and direct staf to undertake the steps necessary to finalze Counci’s action, BACKGROUND: ‘On October 24, 2016, the City Couneil approved the distribution of Notice nvting Bids N2M 16-152 (NIB) Purchase of a Sign Truck for the Paint & Sign Division ‘On Thursday, December 1, 2016 the City Clerk received two bids forthe purchase of Sign Truck {or the Paint & Sign Division, The bids ranged from $102,284.51 to $115,516.17 ‘The bid received from Wondiies Fleet Group, in the amount of $102,284.51 is the lowest responsible bid, Staff has reviewed the bid from Wondries Flest Group, found iti in full eompliance and conformance withthe bid specrfications. INANCIAL ANALYSIS: Funding for this purchase was budgeted in account #507 70.7110,91614 inthe amount of $90,000. twill be necessary to sppropriate an additional $12,284 51 forthe purchase from the Equipment Fund balance. ATTACHMENTS: Nonetom No._12 CITY OF ALHAMBRA an "AGENDA REPORT Allain, CITY MANAGER APPROVAL: ¥ \ DATE: 211372017 To: Honorable Mayor and Members ofthe Cty Council AUIRMATEED Any hater Pty Cy Maegercer te Wn 1) suasee ‘Award of Contract ~ Street Light Conversion Project for New Avenut Goranlo Drive, Azalea Drive, Granada Avenue, Cordova Street, Hidalgo ‘Avenue, Almansor Street, Adams Avenue and Shorb Street RECOMMENDATION: ‘To request that the Cty Council award a contract Intemational Line Builders Ine, subject to final language approval by the City Manager and City Atfomey, in an amount of $670,780.96 for the Streot Light Conversion Project; direct the Finance Director to appropriate $222,300.96 from the Landscaping and Lighting Mainlonance Fund, and direct aff to undertake the stops necessary to finalze Counci’s action, BACKGROUND: On December 13, 2016, the City Council approved the distribution of Notice Inviting Bids N2M16- 4191(NIB) Street Light Conversion Project for New Avenue, Geranio Drive, Azalea Drive, Granada ‘Avenue, Cordova Street, Hidalgo Avenue, Almansor Stest, Adams Avenue and Shorb Street, (On Thursday, January 19, 2017 the City Clerk received and opened eleven bids. The bids ranged ‘rom $671,388.71 to $1,381,921.00. ‘Aftor reviewing the eleven bids and conclcting @ bid tabulation, itwas determined that Intemational Line Builders, In., miscalculated their bid. The bid is $607.75 less than the bid amount. International Line Builders has agreed tothe corrected amount of $670,780.96 The bid received from International Line Builders, in the amount of $870,780.96 is the lowest responsible bid. International Line Builders has the necessary icenses, permits and has done similar projects ofthis type for other local jurisdictions. INANGIAL ANALYSIS: Funding for tis project was budgeted in Account Number #241,70.7631,91511 in the amount of $500,000.00. Staff has spent $21,520.00 on engineering and design services. Itwillbe necessary to appropriate $222,300.86, $192,300.96 forthe project and an additonal $30,000 for Edison ‘connection fees from the Landscape and Lighting Maintenance Fund balance. ATTACHMENTS: Nonettom No.3 CITY OF ALHAMBRA ‘AGENDA REPORT CITY MANAGER APPROVAL: w\! DATE: oansrao17 To: Honorable Mayor and Members of the City Council SUBITTED RY: May Chur, Dept Cy Manson Der of Publ Waki! / suse Notice of Complotion-Well # 11 Repair and Rehabilitation RECOMMENDATION It is recommended that the Cly Council approve the Notice of Completion for the Well #11 Repair and Rehabiltation Project (Contract # C2M16- 14. Further, i is recommended that the ily Clerk be directed to file a Notice of Completion with the County of Los Angeles for recordation; and instuct the Finance Director to release the 5% retention 36 days from the date ‘of recordation If no lions are fed, and direct staff to undertake the steps necessary to finalize ‘Council's action. BACKGROUND: (On March 14, 2016, the City Council anarded Contract C2M16-14 to General Pump Company for Well #11 Repair and Rehabilitation Project in the amount not to exceed $39,600.00. Due to ‘an unforeseen condition, Contract Amendment #1 was approved by City Council on August 22, 2016 in the amount of $42,503.77. The pump was originally thought to have a failure inthe oll tubes ‘around the head shaft, After puling the pump, the pump was found to be in poor Condition, and the pump needed to be replaced. The total cost of the project was $82,103.77 This project has been inspected by staff and all work has been completed in accordance with the City requirements and specications. As such, it would be appropriate forthe City Council to ‘accept this project as complete and instruct that the Notice of Completion be fled withthe County of Los Angeles Recorder's Office. FINANCIAL ANALYSIS: ‘The Contract was completed for $82,103.77. Funds forthe project were available from Account ‘Number 401 80.8884 00837 ATTACHMENTS: Nonettem No, (4. CITY OF ALHAMBRA ore ‘AGENDA REPORT ‘lata, CITY MANAGER APPROVAL: w A DATE: 2nan7 To: Honorable Mayor anc Members of the City Council SUBMITTED BY: Mary Chavez, Deputy City Manager/Director of Public Werks,/)i(\ SUBJECT: ‘Award of Contract to Develop Concepts for Stormwater Projects to ‘Comply With the State Regulatory Requirements RECOMMENDATION: Its recommended that the City Council award a contract subject to final language approval by the City Manager and City Attorey, to Paradigm Environmental in the amount not to exceed {$82,500.00 for development of concept designs for stormwater projects; and direct staf to Undertake the steps necessary to finalize Council's action. BACKGROUND: ‘The Regional Water Qualty Control Board, Los Angeles Region adopted National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit Order No. Ré= 2012-0175 (MS4 Permit). The MS4 Permit became effective on December 28, 2012 and requires the County of Los Angeles, Los Angeles County Flood Control District and 84 of 88 Cites within the County to comply withthe prescribed elements of the MS4 Permit, ‘The MS4 Permit includes effluent Imitations for Total Maximum Daily Loads (TMDL) in the Los Angeles River Watershed with aggressive compliance schedules to achieve them. The City is, subject fo extensive requirements to improve stormwater quality which include development of stormwater projects. The City of Alhambra is part of the Upper Los Angeles River Enhanced Watershed Management Program. The EWMP details a network of ow impact development (LID), green streets and regional projec tobe implemented by the Cty. ‘The concepts for stormwater projects will support the City with pursuing grant funding and provide clear projects to be implemented when funds become available through various programs. ‘The scope of work contains the following three (3) tasks: + Concept design for three near term projects that would capture stormwater at City ‘owned properties: parking lot on Stoneman Avenue north of Main Street, a triangular Public parcel near Montezuma and El Paseo, and a triangular parcel near Ramona Road ‘and El Paseo.+ Concept design for a demonstration green street on Alhambra Road near Marengo Avenue, + Concept design for a Regional Project located inthe Alhambra Golf Course Area. Project locations are flexible depending on feasibly ofthe site, FINANCIAL ANALYSIS: The funding for this project has been allocated in the FY 2016-2017 Budget, Account # 401-80.8876,62110. ATTACHMENTS: NoneItem No. CITY OF ALHAMBRA fii "AGENDA REPORT CITY MANAGER APPROVAL: w\ DATE: February 13, 2017 To: Honorable Mayor and Members of the City Counci SUBMITTED BY: —_Jackle Gomez-Whiteley, Chet of Police 4“ Notice inviting Bids — Handgun purchase for use by the Police Department RECOMMENDATION: ‘To request that the Cty Councl authorize staf fo solic bids fr the purchase of handguns for use by the Poice Department FACTS: 41, Arecent assessment ofthe Department's equipment resulted inthe recommendation to replace the handguns for the swom police officers. 2, ‘The Depariment's Range Masters have reviewed the various options to replace ur current Inventory of 110 handguns and holsters. They have prepared bid specticatons based on ‘this assessment. 3, Bids are due no later than 10:30 A.M. on Thursday, March 9, 2017 inthe office of the City Clerk and willbe opened at 1:00 AM. that same day. FINANCIAL ANALYSIS: Funds for the purchase of these handguns will be avaiable inthe Police Departments FY 16/17 Supplemental Law Enforcement Services Fund. ATTACHMENTS: Nonebea cary manacer approval: __{V\V\ DATE: February 13,2017 To: Honorable Mayor and Members ofthe City Counc SUBMITTED BY: Thomas M, Phelps, Fire Chief" Silvia Smith, Assistant to the Fire Chief SUBJECT: ONE-TIME APPROPRIATION OF FUNDS FOR FIRE DEPARTMENT INFRASTRUCTURE IMPROVEMENTS FOR FIRE STATIONS 71, 72, 73, AND 74 RECOMMENDATION: It Is recommended that the City Councl approve a one-time appropriation of funds in the ‘amount of $300,000, for a newiy created Fire Department Capital Improvement Project for the ‘expenses associated with the infrastructure improvements for Fire Stations 71, 72, 79 and 74 ‘and direct staf to undertake the steps necessary to finalize Counci's actions, BACKGROUND: “The appropriated funds wil be used towards the necessary infrastructure improvements forthe Fire Department Stations ised below. ‘Station Description 7 ‘Kitchen remodel, bolt and chiller replacement —| TE Replacement of both front doors, upgrade fencing around the | station for security reasons, - % Electrical panel upgradelreplacament, install dendfication sign to front of building, exterior painting of the station, re-seal (asphalt) parking lot, replace skylight and all lights in the locker room and bathrooms _—_ 7 '$56,000__[ Kitchen remodel and exterior painting ofthe station ‘The Fire Department has determined that the above improvements are crucial to the various Fire Stations, Staff i in the process of solciing bids from various contractors to have the work ‘done inantiepation of receipt of Capital Improvement Funds. FINANCIAL ANALYS! ‘To fund the infrastructure improvements would entail an appropriation from the General Fund to the Capital Outlay Fund in the amount of $300,000 for Fre Station Improvements (CIP project ‘number 310.30.3010.91628)tem No._|F. igs CITY OF ALHAMBRA cm "AGENDA REPORT ‘Abra ‘CITY MANAGER APPROVAL: DATE: February 19,2017 To: Honorable Mayor and Members ofthe ity Counc SUBMITTED BY: Thomas M. Phelps, Fre Chief TUP Silvia Smith, Assistant to the Fire Chief ‘SUBJECT: ONE-TIME APPROPRIATION OF FUNDS FOR FIRE DEPARTMENT SUPPRESSION AND PARAMEDIC ACCOUNT FOR DISPOSABLE MEDICAL SUPPLIES. RECOMMENDATION: Itis recommended thatthe City Counc approve: ‘A one-time appropriation of funds inthe amount of $30,000, to reflect a not fo exceed amount of '$105,000, to the Suppression and Paramedic Account to continue to cover expenses ‘associated with ongoing disposable medical supply purchases. ‘Amend Purchase Order No. 17-00119 between the City of Alhambra and Life Assist, for an ‘additional amaunt of $30,000, to reflect a not to exceed amount of $75,000 and direct staff to Undertake the stops necessary to finalize Council's action, BACKGROUND: In the 2016-17 adopted Budget, $75,000 was budgeted for the Suppression and Paramedic Account for disposable mecical supplies, which was appropriated to various Purchase ‘Ordere/Vendors. The amount budgeted includes a $45,000 Purchase Order with Life Assist, for the purchase of disposable medical supplies covering FY 2016-17. Due to unforeseen increase ‘of medical responses and the necessity of supplies, approximately $40,100 has been spent to date leaving a balance of $4,900 avaliable forthe remainder of FY 2016-17. Itis necessary at this time to request approval of en amendment to increase the account by $30,000 end appropriate the funds to the Life Assist Purchase Order to continue to cover expenses ‘associated with necessary ongoing purchases. NALYSIS: To fund the increase in funds would entall an appropriation from the General Fund in the ‘amount of $30,000 ta Account No, 101.30.3110.64312 Disposable Medical Supplies.tem no. 13. CITY OF ALHAMaRA AGENDA REPORT crrmanacer approvat: _W\\\_ ave: February 18,2017 To: Honorble Mayor and Members othe Cy Coun SUBMITTED BY: Jacke Gomes:Whitely, Chit of Poies My fax ener ones. nesty SUBJECT: Aeropration of Funds RECOMMENDATION: ‘To request that the City Council approves the appropriation of funds totaling $38,000.00 from the ‘Supplemental Law Enforcement Services Fund, Federal Asset Forteltur and State Assot Forfeiture Funds, These funds wl be used for spacial assignment overtime and operations and equipment for patrol vehicles. FACTS: 4. ‘The Police Department has funds avaliable inthe Supplemental Law Enforosment Services Fund and these funds may be used to provide frontline law enforcement services, 2. Federal Asset Forfeiture and State Asset Forfeiture funding may be utlized for law ‘enforcement equipment and operations. Purchases: ‘Amount ‘Appropriation To mmission Accreditation | $12,000.00 | Supplemental Law Enforcement Services Fund Law Enforcement Agency CALEA. Overtime Detail (CALE.A) Overtime 201,20,2010.51031 [Gang and Burglary $20,000.00 Federal Asset Forfeiture jpprozsion Overtime (SEU) ‘Gang Suppression Detail 208.20.2010,51031 Purchase of equipment for | $5,000.00 Federal Asset Forfeiture trol vehicle '208.20.2010.90803 pecal Enforcement Unit Buy| $1,000.00, State Asset Forfeture Fund Various Equipment and Operations '207.202010.64344FINANCIAL ANALYSIS: ‘Sufficient funds are availabe in the Supplemental Law Enforcoment Services Fun, Federal Asset Forfeture and State Asset Forfeture balance fund accounts for the requested approprialions. ATTACHMENTS: None.NO STAFF REPORT tom no. [4“Albaibra ttm no,_20- CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: AY, part February 13, 2017 To: Honorable Mayor and Cty Couciimembers SUBMITTED BY: Tonya Pace, Development Services Direstdr—J /\ 2 SUBJECT: [APPROVAL OF FINAL MAP NO. 74048 RECOMMENDATION: Itis recommended thatthe City Counc: 1 Find and determine thatthe project wll not violate any ofthe provsions of Sections 66473.5, 68474, (66474.1 and 664746 of the Subdivision Map Act ofthe State of California relating to findings for approval ‘Approve Final Map No. 74048 for a Reversion to Acreage to remove existing lt lines and combine four parcels as a single lt to accommodate a 20,800 square foot commercial center on an ‘approximate land area of 2.3 acres located in the Commercial Planned Development zane at 2300, West Commonwealth Avenus, ‘Authorize the City Clerk to endorse on the face of the Map withthe cerificate which embodies the ‘approval of ssid map. BACKGROUND: 1 “Tentative Parcel Map No. 74048 was approved by the Planning Commission on March 7, 2018. The ‘Map was fora Reversion to Acreage toremave existing [ot lines and combine four parcels asa single lot to accommodate a 20,800 square foot commercial center on an approximate land area of 23 ‘acres locatedin the Commercial Planned Development zone at 2300 West Commonwealth Avenue, “Tho projects currenty under construction, ‘All conditions of approval ofthe Tentative Map have been met, The City Engineer has sioned the Final Map and recommended recordation of the same on October 20, 2016. EINANGIAL ANALYSIS: ATTACHMENT; Tentative Parcel Mep,