[NAME & LOGO OF IMPLEMENTING AGENCY]

[PROJECT NAME (EPC)]

Authority Engineer
[NAME OF CONSULTING FIRM]

Executive Summary

MONTHLY PROGRESS REPORT NO. [XX]

FOR THE MONTH OF: [MONTH], [YEAR]

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1.1 Summary of Current Months Progress

Expected Contents & Structure of Summary

Please write a summary of construction progress in the current month, along with pending items,
issues and actions recommended. Refer to quantitative data from the subsequent sections as necessary,
using the following format
Summary of Progress [Please include inter alia, the following]:
Physical progress & length completed Actual vs. target
Additional detail such as mobilization status, completion of structures, financial details etc.
as necessary
Land Acquisition, clearances & utilities shifting Total land in possession, current month
progress, workfront available
Additional detail such as encumbrances, encroachment etc.
Current Issues & Recommended Actions by AE [Please include inter alia, the following]:
Issues related to progress made by contractor
Issues with pending land acquisition, clearances & utility shifting, encumbrances etc.
Status of change of scope proposals If applicable
Action recommended by AE along with timelines
Highlight potential risks due to the pending issues & pending issues from previous month

Sample Summary Illustrative, for reference

Summary of Progress [MONTH, YEAR]:

Total length of project is Xx km from [Chainage] to [Chainage] with total cost Xx Cr. Appointed
Date was [DD/MM/YYYY] and scheduled date of completion of construction was [DD/MM/YYYY]
(with xxx days construction period).
Cumulative physical progress is Xx%, against scheduled progress of Yy%. Financial progress is
Zz%. Total expenditure till date is [TOTAL EXPENDITURE in Cr]. There is a gap of [GAP TO TARGET]
which might delay the next milestone which is [DAYS TO NEXT MILESTONE] away unless this gap is
covered up in the next few months. This delay is primarily due to poor mobilization by the contractor
on site in the last few months. Total progress of DBM layer is Xx km, with Yy km pending across the
entire stretch. Service road construction is yet to start.
Good progress in land acquisition, with only [Pending Land] pending acquisition, all of which
is in 3D stage. [COMPENSATION AMOUNT] Cr. Compensation was disbursed in the previous month.
Many encroachments and buildings were demolished and land made available.
Proposal for diversion of forest land (Xx Ha) submitted to Regional Office on [DD/ MM/ YYYY],
MoEF, awaiting final clearance.
Now, Xx km of project highway is encumbrance free and available for construction.
Current Issues & Recommended Actions by AE:

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1. Slow Progress of Structures: The progress of structures (especially, major bridges,

flyovers and ROBs) is very slow. Overall progress is only XX%. Out of the total YY
underpasses not even single underpass structure and its approaches is completed so
far. No bridge is open to traffic so far.
a. Recommendation: Contractor should improve the progress of structures. Request
for revised workplan from Contractor including specific activities on structures.
2. Status of Change of Scope Proposals: Contractor has submitted Xx No. Change of Scope
proposals. Yy No. of them are still pending for decision. Contractor has not submitted
necessary clarifications /details for the following Changes of Scope in spite of several
reminders.
a. Recommendation: Contractor to submit all pending clarifications to Authority.
Authority and contractor to expedite pending COS proposals.

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1.2 Project Overview

1.2.1 Salient Features of Project

Project Name
NH No. (New/ Old)
Scheme/ Phase
Mode of the Execution (BOT Toll/ BOT Annuity/ EPC/
HAM/ Item Rate/ Others)
No. of Lanes/ Configuration
Length of the Project (in Km)
Total Project Cost (in Cr)
No. of Bypasses (Name of Town, Length)
No. of Major Bridges (Number and Location)
No. of Toll Plazas (Number and Location)
No. of Fly Overs (Number and Location)
DPR Consultant Name
Contractor Name (SPV & Parent Company)
Date of Award (LOA Date)
Appointed Date
Construction Period (in Days)
Scheduled Date of Completion
Authority Engineer
AE Agreement Date
AE Mobilization Date

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1.2.2 Project Milestones

Planned Actual
Description Actual
Proportion Delay
Project (Days from Proportion of Current
of TPC to be (No. of
Milestone Appointed Scheduled Date TPC Revised Date Status
expended months)
Date) expended by
(%)
due date (%)
Milestone I [Description] 25 [DD/MM/YYYY] 25 [DD/MM/YYYY] 5 Achieved
Started,
Milestone
[Description] 65 [DD/MM/YYYY] [DD/MM/YYYY] 22 not
II
achieved
Scheduled Not
[Description] 100 [DD/MM/YYYY] [DD/MM/YYYY] 21
Completion started

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1.2.3 Location Map

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1.2.4 Key Plan

[Above image is illustrative only. Please include chainage and name below the axis and list of features above the axis]

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1.3 Physical Progress

Physical Progress
Physical Progress
Component % Weightage
(Cumulative, Upto Current
(During Current Month)
Month)
Road Works - Main Carriageway 35.00% 5% 14.9%
Structures/ Bridges 40.00% 1.20% 22.80%
Road Works - Service Road 21.00% 0.00% 0.9%
Truck Layby 1.00% 0.00% 0.00%
Toll Plaza 1.00% 0.00% 0.00%
Rest Area 1.00% 0.00% 0.00%
Bus Shelter 1.00% 0% 0.00%
Physical Progress 2% 38.6%

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1.3.1 Detailed Scope of Work & Physical Progress by Component

Cost Value of
Cost Weightage Planned in %
Weightage Physical
Component Item Description in Component Scope (As per Progress till Date Physical
in Project Progress
(%) Scope of Work) Progress
(%) (7X4)
1 2 3 4 5 6 7 8
1. C&G 5.00% 80 km 45 km 56% 2.8%
2. Embankment 5.00% 80 km 40 km 50% 2.5%
3. Sub Grade 5.00% 80 km 35 km 44% 2.2%
1. Road Works - Main
35.00% 4. GSB 5.00% 80 km 33 km 41% 2.1%
Carriageway
5. WMM 5.00% 80 km 30 km 38% 1.9%
6. DBM 5.00% 80 km 28 km 35% 1.8%
7. BC 5.00% 80 km 27 km 34% 1.7%
1. Major Bridges 5.00% 6 No 6 No 100% 5.0%
2. Minor Bridges 5.00% 23 No 21 No 91% 4.6%
3. Flyovers 5.00% 2 No 0 0% 0.0%
4. Pipe Culvert 5.00% 228 No 121 No 53% 2.7%
2. Structures/ Bridges 40.00%
5. VUP 5.00% 11 No 6 No 55% 2.7%
6. PUP 5.00% 15 No 6 No 40% 2.0%
7. Box Culverts 5.00% 136 No 114 No 84% 4.2%
8. ROB 5.00% 3 No 1 No 33% 1.7%
1. C&G 3.00% 35 km 2.2 km 6% 0.2%
2. Embankment 3.00% 35 km 2.1 km 6% 0.2%
3. Sub Grade 3.00% 35 km 2.1 km 6% 0.2%
3. Road Works - Service Road 21.00% 4. GSB 3.00% 35 km 2.1 km 6% 0.2%
5. WMM 3.00% 35 km 1.5 km 4% 0.1%
6. DBM 3.00% 35 km 0.9 km 3% 0.1%
7. BC 3.00% 35 km 0 km 0% 0.0%
4. Truck Layby 1.00% 1.00% 4 No 0 0% 0.0%
5. Toll Plaza 1.00% 1.00% 2 No 0 0% 0.0%
6. Rest Area 1.00% 1.00% 1 No 0 0% 0.0%
7. Bus Shelter 1.00% 1.00% 52 No 0 0% 0.0%
GRAND TOTAL 100% 38.6%

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1.4 Strip Plan

1.4.1 Strip Plan (Details)

Project Type
Rigid

Not Started/ NA Work In Progress Completed

LHS-Service Road Const.

LHS-Service Road Workfront
BC
Construction

DBM COM
COM
COM
COM
COM COM COM COM COM
COM
WIPWIP COM COM
COM
COM
COM
COM COMCOM
COM
COM
COM
COM
LHS-MCW

WMM COM
COM
COM
COM
COM COM COM COM COM
COM
COMCOM COM COM
COM
COM
COM
COM COMCOM
COM
COM
COM
COM
GSB COM
COM
COM
COM
COM COM COM COM COM
COM
COMCOM COM COM
COM
COM
COM
COM
WIPCOM
COM
COM
COM
COM
COM
Sub-Grade COM
COM
COM
COM
COM COM COM COM COM
COM
COMCOM COM
WIPWIP COM
COM
COM
COM
COM
COMCOM
COM
COM
COM
COM
COM
C&G COM
COM
COM
COM
COM COM COM COM COM
COM
COMCOM COM
COMCOM COM
COM
COM
COM
COM
COMCOM
COM
COM
COM
COM
COM
- Other Encumbrances NoNoNoNoNoNoNo
Workfront
LHS-MCW

- Clearance pending NoNoNoNoNoYesYesYes Yes No

- LA pending NoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNo
Workfront Available
Workfronnt
10
12
14
16
18
20
22
24
26
28
30
32
34
36
38
40
42
44
46
48
50
52
54
56
58
60
62
64
66
68
70
72
74
76
78
80
82
84
Chainage Available
0
2
4
6
8

Workfront Available
RHS-MCW
Wokfront

Workfront
- LA pending NoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNo
Unavailable
- Clearance pending NoNoNoNoNoYesYesYes YesNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNo
- Other Encumbrances NoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNo
C&G COM
COM
COM
COM
COM COM
COM COM COM
COM
COM
COMCOM
COM
COMCOMCOM
COMCOM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
Sub-Grade COM
COM
COM
COM
COM COM
COM COM COM
COM
COM
COMCOM
COM
COMCOMCOM
WIPCOM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
RHS-MCW

GSB COM
COM
COM
COM
COM COM
COM COM COM
COM
COM
COMCOM
COM
COMCOMCOM COMCOM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
WMM COM
COM
COM
COM
COM COM
COM COM COM
COM
COM
COMCOM
COM
COMCOMCOM COMCOM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
DBM COM
COM
COM
COM
COM COM
COM COM
COM
COM
WIPCOM
COM
WIPWIPWIP COMCOM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
COM
BC
RHS-Service Road Workfront
RHS-Service Road Const.
Bypass
Status of Structures WIP WIP WIP
Number of Strucrures 1 2 3
Minor bridges
Major Bridge

Major Bridge

Type of Structures

<<Sroll Left>> <<Sroll Right>>

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1.4.2 Strip Plan (Summary)

1. Workfront Unavailable & Reason for 3. Length Completed by Layer (Service

2. Length Completed by Layer (MCW)
Unavailability Road)

% Total
Length % Total Length % Total
Prnding Length (km)
(km) Length (km) Length
Length
Total Length 80 Total Length 80 Total Length 35
Total Length Total Length
Total Workfront
7 12% Completed 27.5 33% Completed 0 0%
Unavailable
(Till DBM) (Till DBM)
Pending Land Acq. 0 0% BC 27 32% BC 0 0%
Pending
7 12% DBM 27.5 33% DBM 0 0%
Clearances
Encumbrances 0 0% WMM 29.5 35% WMM 0 0%
GSB 32.5 39% GSB 0 0%
Sub-Grade 35 42% Sub-Grade 0 0%
C&G 47.9 57% C&G 0 0%

1.5 Land Acquisition and Clearances

1.5.1 LA Summary
Total in possession at start
Description Total Required (ha) (ha) Total to be acquired (ha)
Existing ROW 135.00 135.00 0.00
Pvt. Land To be Acquired 240.00 0.000 240.00
Public Land To be Transferred 52.00 50.35 1.65
Grand Total 427 185 242

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1.5.2 LA Detail by CALA

Total Amount
Amount Amount Pending
Land left 3G 3G 3D 3D 3A 3A Disbursed by
Awarded Deposited Amount
CALA to be Pending Done Pending Done Pending Done CALA
(Crore (Crore
Acquired (ha) (ha) (ha) (ha) (Ha) (ha) (Crore
Rs.) Rs.) (Crore Rs.)
(Ha) Rs.)
[CALA 1] 150 15 135 0 150 0 150 396 370 327 43
[CALA 2] 67 0 67 0 67 0 67 132 132 120 23
[CALA 3] 23 23 0 14 9 0 23 0 0 0 0
Grand Total 240 38 202 14 226 0 240 528 502 447 66

1.5.3 Clearances Summary

Environment
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Approval of construction in coastal zone Obtained Nil Completed
Forest Land
Proposal Description Status Length Current Stage Issues/ Comments
Impacted
Diversion of Xx ha ([Chainage]) Pending [Length in km] Completed Stage 1 clearance pending
Diversion of Xx Ha. ([Chainage]) Obtained Nil Ongoing

Wildlife

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Length
Proposal Description Status Impacted Current Stage Issues/ Comments
Queries sent to MoEF by RO,
Diversion of Xx Ha. of forest land Pending [Length in km] Ongoing compliance pending
Tree Cutting
Proposal Description Status Length Current Stage Issues/ Comments
Impacted

N.A. N.A. N.A. N.A.

N.A.
Railways (ROBs/ RUBs)
Location/
GAD Number Status Current Stage Issues/ Comments
Chainage
Proposal
Uploaded on portal
Submitted,
[GAD Number] [Chainage] by NHAI on
Approval
[DD/MM/YYYY]
pending

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1.5.4 Status of utilities shifting

Date of
Date when Date of Date of
Date of request Progress Certification Issue/C
Utility Length Estimate was Approval by Deposit of Estimate
Name Status Department by Authority for of Physical from Agency ommen
Category affected Received from Authority supervision Amount
estimate Shifting for ts
concerned dept. RO/ HQ charge
Completion

Estimate [Length [DEPARTMENT] [DD/MM/YYY [DD/MM/YY

Water [DD/MM/YYYY] [DD/MM/YYYY] Not started TBD
Approved in km] Y] YY]

Estimate [Length [DEPARTMENT] [DD/MM/YYY [DD/MM/YY

Electricity [DD/MM/YYYY] [DD/MM/YYYY] Not started TBD
Approved in km] Y] YY]

Estimate [Length [DEPARTMENT] [DD/MM/YYY [DD/MM/YY

Others [DD/MM/YYYY] [DD/MM/YYYY] TBD
Approved in km] Y] YY]

1.6 Change of Scope

Date of first COS Expected/ Actual Date

S No. Proposal Details Current Status
submission to AE Amount of Approval

Deletion of [Flyover Name] at [DD/MM/YYYY] Approved in principle by NHAI. Detailed [+/ - [DD/MM/YYYY]
1
[Chainage] quantities in proper order yet to be submitted Amount]

Nallah diversion through box [DD/MM/YYYY] Clarifications to be submitted by contractor , [+/ - [DD/MM/YYYY]
2
culvert at [Chainage] expected date [DD/MM/YYYY] Amount]

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1.7 Mobilization of Resources

Expected Delay
Planned/ Reason(s) for
S Actual Deployed During due to Under-
Equipment Name Make Model Required Under/Over Remarks
No. Quantity the Month Mobilization
Quantity Mobilization
(Months)

Excavator/Poclain
2 5

Paver 2

Transit Meter 0

Plate Compactors 0

[ADD OTHERS]

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1.8 Financial Progress Details

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1.9 Monitoring of Maintenance Obligations

1.9.1 Maintenance Status during Construction Phase

Expected Contents & Structure

Please write a summary of maintenance status in the current month, along with pending
items, issues and actions recommended using the following format.
Status of traffic worthiness and safety of project highway
Status of necessary repair and maintenance works
Compliance of other maintenance obligations as per contract
Key issues and recommended action by AE

1.9.2 Maintenance Status during Defect Liability Period (If Applicable)

Expected Contents & Structure

Please write a summary of maintenance status in the current month, along with pending
items, issues and actions recommended using the following format.
Status of traffic flow and safety of project highway
Status of routine maintenance or road and structures
Status of necessary repair and maintenance works
Status of monthly maintenance program prepared by contractor
Status of any other maintenance obligations as per contract
Key issues and recommended action by AE

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1.10 Critical Issues & Action Log

1.10.1 Pending Issues & Action Log

Ongoing/
Chainage(s) Length Expected date/
Issue New Concerned
SNo Type affected due affected Action(s) taken till now Action(s) suggested by the AE Actual Date for
Description Issue/ Authority
to the issue (km) resolving issue
Resolved
1. Proposal submitted to
Diversion of MoEF
Ongoing Escalate to higher level officers at
1 Xx ha of Clearance MoEF [Chainage] 4 kms 2. Letter sent by RO to [DD/MM/YYYY]
Issue MoEF
forest Land MoEF nodal officer on
[DD/MM/YYYY]
1. Escalated to chief
21 Cr
secretary level through
compensation Land [CALA
2 Resolved [Chainage] 2.4 km DO from Chairman/ [DD/MM/YYYY]
disbursement Acquisition Name]
Secretary, dated
pending
[DD/MM/YYYY]

Slow progress Contractor New [Contratcor. Project Director to call higher ups
3 [Chainage] 57 km None [DD/MM/YYYY]
by contractor Issue Issue Name] of contractor

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1.10.2 Obligations as per Contract

Expected Contents & Structure

Please write a summary of non-compliances of contractual obligations highlighting reasons

for delay, stating pending actions and their potential risk to the projects progress and
recommended actions by the AE.
Obligations of contractor as per contract

Obligations of authority as per contract

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