Document No.

PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 02 1 of 17
Accreditation of Competency Issued By Date
Assessor CACO 19 March 2012

1.0 Purpose This document provides a system of instructions to ensure all

relevant stakeholders of the Philippine TVET Qualification
and Certification System (PTQCS) have a shared
understanding of the detailed activities to be undertaken for
the accreditation of Competency Assessors at
Provincial/District and Regional level.
2.0 Scope The procedure includes the process of accrediting
competency assessors commencing with the orientation of
the applicant-assessor on the administrative and
documentary requirements, acceptance, reports submission
and updating the registry.

3.0 Definition of Accreditation the process of recognizing and / or

Terms empowering an entity to perform certain
roles and responsibilities on behalf of the
TESDA organization

Accredited an establishment officially authorized by

Competency TESDA to manage the assessment
Assessment activities of candidates for national
Center (ACAC) certification, including the provision of
support services.

Accredited an individual authorized by TESDA to

Competency assess competencies of a candidate for
Assessor (ACA) national certification

Competency the process of collecting evidence and

Assessment making judgments on whether
competency has been achieved

Competency defines the knowledge, skills and

Standard (CS) attitudes/values required for competent
performance in the workplace
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PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 02 2 of 17
Accreditation of Competency Issued By Date
Assessor CACO 19 March 2012

Moderation a process which involves assessors in

discussing and reaching agreement about
assessment processes and outcomes in a
particular industry or industry sector. This
enables assessors to develop a shared
understanding of the requirements of
specific training packages, including the
relevant competency standards and
assessment guidelines, the nature of
evidence, how evidence is collected and
the basis on which assessment decisions
are made.

Qualification a defined set or group of units of

competency identified by the industry
which meets workplace requirements

Registry of refers to a record that contains the

Accredited documentation of accredited competency
Competency assessors by qualification, by region
Assessors
9.0 Responsibilities Director General Shall ensure the maintenance and review
of the documented procedures

National Quality Shall monitor the effectiveness of the

Management procedures through regular review and
and Committee reporting on the outcomes by each
Regional Quality Management
Committee

Executive Shall recommend to the Director

Director General related policies and guidelines

Regional The delivery of the services is the

Director and responsibility of the Provincial Director, in
Provincial/ consultation with the Regional Director.
District Director Appeal and complaints of clients must be
lodged with the TESDA Provincial/District
and Regional Offices and may be further
elevated to the Office of the Director
General for final decision.
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 02 3 of 17
Accreditation of Competency Issued By Date
Assessor CACO 19 March 2012

13.0 Procedure

Responsibilities Key Steps Interfaces

TESDA-SOP-CACO-06-F11
Checklist of Requirements
TESDA-SOP-CACO-06-F12
Application Form
PO/DO CAC Focal Orientation of Competency Assessors
applicant Accreditation
TESDA-SOP-CACO-06-F18
Tracking Sheet (CA)
TESDA-SOP-CACO-06-F11
Checklist of Requirements
Evaluation of TESDA-SOP-CACO-06-F19
PO/DO CAC Focal documents Performance Evaluation
Instrument (CA)
TESDA-SOP-CACO-06-F20
Letter of Notification
TESDA-SOP-CACO-06-F13
Approval of Certificate of Accreditation
Provincial / District
accreditation TESDA-SOP-CACO-06-F14
Director
Certificate Numbering &
Coding System

TESDA-SOP-CACO-06-F15
Issuance of Affidavit of Undertaking
PO/DO CAC Focal Accreditation TESDA-SOP-CACO-06-F17
Certificate and AOU Pro forma of ID

PO/DO CAC Focal TESDA-SOP-CACO-06-F16

RO CAC Focal Updating of Registry of Accredited
CO CAC Focal Registries Competency Assessors
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 03 4 of 17
Accreditation of Competency Issued By Date
Assessor CACO 14 September 2012

Procedure Detail

6.1 Orientation of applicant (30 minutes)

PO/DO Focal Staff

6.1.1 Provides applicant checklist of requirements for Competency

Assessors Accreditation
6.1.2 Orients applicant on the following:
6.1.2.1 Accreditation Procedures
6.1.2.2 Requirements for Accreditation
6.1.2.3 Implementing Guidelines on Assessors Accreditation

6.2 Evaluation of documents (30 minutes)

PO/DO Focal Staff

6.2.1 Checks completeness of the following documents submitted by the

applicant

6.2.1.1 Letter of Intent

6.2.1.2 Application Form
6.2.1.3 Certificate of Employment indicating compliance to the
requirement of two (2) years work or teaching experience
6.2.1.4 (for trainer-assessor) Photocopy of NTTC Level I
6.2.1.5 For industry practitioners who are not engage in any
training activity, the following requirements shall be
applicable:

6.2.1.5.1 Photocopy of COC Conduct Competency

Assessment
6.2.1.5.2 Photocopy of National Certificate for relevant
qualification
6.2.1.5.3 Endorsed by a respectable industry association

6.2.1.6 (For new applicants) Certification attested by the AC

manager , or an accredited competency assessor, or the
TESDA representative that the applicant has assisted in
the assessment to at least two candidates under the
supervision of the Accredited Competency Assessor
6.2.1.7 (For re-accreditation) Certificate of Attendance on
Assessment Moderation for the relevant Qualification
6.2.1.8 (For re-accreditation) Results of Performance Evaluation
(TESDA-SOP-CACO-06-F19 and TESDA-SOP-CACO-07-
F27)
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 03 5 of 17
Accreditation of Competency Issued By Date
Assessor CACO 14 September 2012

Evaluates documents submitted by the applicant

6.2.2 Prepares letter notifying applicant of the result of evaluation
6.2.3 Forward documents to supervisor for final review

6.3 Approval of Accreditation (60 minutes)

PO/DO Focal Staff

6.3.1 Prepares Certificate of Accreditation for approval of the

Provincial/ District Director
6.3.1.1 In preparing Certificate of Accreditation, the format
shown in TESDA-SOP-CACO-06-F13 shall be followed
6.3.1.2 Accreditation Number to be assigned shall follow the
approved numbering system. The number series shall
be chronological regardless of the Qualification
6.3.1.3 Validity of accreditation for Competency Assessors is
two (2) years.
6.3.2 Prepares memo for the Provincial/District Director recommending
approval of the accreditation

6.4 Issuance of Accreditation Certificate and AOU (15 minutes)

PO/DO Focal

6.4.1 Prepares Affidavit of Undertaking for applicants whose

application for accreditation has been approved by the
Provincial/District Director
6.4.2 Ensures that the applicant signs the Affidavit of Undertaking and
TESDA is provided with a photocopy of the notarized document
6.4.3 Prepares ID Card of the Accredited Competency Assessor (size
A6, 5.83 x 4.13)
6.4.4 Issues Certificate of Accreditation, Affidavit of Undertaking and ID
Card to the Accredited Competency Assessor upon payment of
accreditation fee to the cashier (Accreditation Fee is Php 500.00
per qualification. However, this shall NOT apply to TESDA
Trainers/Assessors)
6.4.5 Files photocopy of the Certificate of Accreditation and Affidavit of
Undertaking together with all documents relative to the
Assessors application for accreditation
6.4.6 Ensures that all documents submitted by the accredited
competency assessors are safely secured, handled and stored
appropriately to prevent damage or deterioration
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PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 03 6 of 17
Accreditation of Competency Issued By Date
Assessor CACO 14 September 2012

NOTE: Re-accreditation of Competency Assessor is NOT

automatic. It shall be based on the results of his/her
periodic performance evaluation and shall follow the
same procedure as that of first accreditation including
amount of accreditation fee.
The TESDA PO/DO shall summarize and analyze data
gathered using TESDA-SOP-CACO-06-F19 and
TESDA-SOP-CACO-07-F27

6.5 Updating of Registries (60 minutes)

PO/DO Focal Staff

6.5.1 Consolidates list of accredited Competency Assessors (ACA)

6.5.2 Checks correctness of report
6.5.3 Submits to RO monthly report on Accredited Competency
Assessors (soft and hard copy)

RO Focal Staff

6.5.4 Consolidates reports submitted by POs/DOs

6.5.5 Checks correctness of report
6.5.6 Submits report to CO (soft copy)

CACO Focal Staff

6.5.7 Validates and Consolidates reports submitted by ROs

6.5.8 Updates National Registry of Accredited Competency Assessors

7.0 References

7.1 TESDA Circular #23 series 2008 on PTQCS Guidelines

8.0 Attachments
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 03 7 of 17
Accreditation of Competency Issued By Date
Assessor CACO 14 September 2012

TESDA-SOP-CACO-06-F11

COMPETENCY ASSESSORS ACCREDITATION

CHECKLIST OF REQUIREMENTS

Requirements

1. Letter of Intent of the Prospective Assessor

2. Accomplished Application Form (with picture)

3. Certificate of Employment indicating compliance to the requirements of two

(2) years work or teaching experience

4. (for trainer-assessor) Photocopy of NTTC Level I

5. For industry practitioners who are not engage in any training activity, the
following requirements shall be applicable:

5.1. Photocopy of COC Conduct Competency Assessment

5.2. Photocopy of National Certificate for relevant qualification

5.3. Endorsed by a respectable industry association

6. (For new applicants) Certification attested by the AC manager , or an

accredited competency assessor, or the TESDA representative that the
applicant has assisted in the assessment to at least two candidates under the
supervision of the Accredited Competency Assessor

7. (For re-accreditation) Certificate of Attendance on Assessment Moderation for

the relevant Qualification

8. (For re-accreditation) Results of Performance Evaluation (TESDA-SOP-

CACO-06-F19 and TESDA-SOP-CACO-07-F27)
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 02 8 of 17
Accreditation of Competency Issued By Date
Assessor CACO 19 March 2012

TESDA-SOP-CACO-06-F12

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY

Address _____________________ Picture
(Passport size
Tel. No.______________________ white
background)
APPLICATION FORM
COMPETENCY ASSESSORS ACCREDITATION

Name:
Last First MI
Mailing Address:
Company/Employer Address
Date of Birth Place of Birth: Age:
Height: (m) Weight: (k) Distinguishing Marks:
Name of Spouse(if
married)
Highest Educational
Sex Civil Status Contact Number(s)
Attainment
Employment Status

Male Single Tel: TVET graduate Casual Permanent

Cellular: College level Contractual Self-
Female Married employed

Window/er e-mail : College graduate Others, pls specify

Fax::
Post graduate
Separated

Others:
Others: ___________

Work Experience
Length of
Name of Company/ Employer Position Inclusive Dates Nature of Job
Service

(For more information, please use separate sheet)

Education and Training
Title Course Inclusive Dates Institution

(For more information, please use separate sheet)

Certification Record
Qualification
Title Level Industry Sector Certificate Number Date of Certification Expiration Date

(For more information, , please use separate sheet)

Specimen Signatures:

Right thumb
mark
1. _________________________________ 2 __________________________________________
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 02 9 of 17
Accreditation of Competency Issued By Date
Assessor CACO 19 March 2012

TESDA-SOP-CACO-06-F13

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY

CERTIFICATE OF ACCREDITATION

This is to certify that

(Name of Assessor)
is an Accredited Competency Assessor for

(Title of Qualification)
Accreditation No. _____________________

Date Accredited: _______________ Expiration Date: _________________

Approved by: ___________________________

Provincial/District Director, (Name of Province/District)
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 02 10 of 17
Accreditation of Competency Issued By Date
Assessor CACO 19 March 2012

TESDA-SOP-CACO-06-F14

Certificate Numbering and Coding System Competency Assessor

Accreditation Numbering of Assessors shall follow the configuration below:

Example: Competency Assessor-Electrical Installation and Maintenance NC II

Accreditation No. CA-EIM0213160911001

CA EIM 02 13 16 09 11 001

Competency Number Series

Assessor Acronym

Qualification Alpha Expiration Year

Code

Qualification Level Accreditation Year

Region Code Province/District

Code

Qualification Level Number Code

National Certificate I 01
National Certificate II 02
National Certificate III 03
National Certificate IV 04

REGION CODE REGION CODE

I 01 IX 09
II 02 X 10
III 03 XI 11
IVA 04 XII 12
IVB 17 NCR 13
V 05 CAR 15
VI 06 CARAGA 33
VII 07 ARMM 34
VIII 08
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 02 11 of 17
Accreditation of Competency Issued By Date
Assessor CACO 19 March 2012

TESDA-SOP-CACO-06-F15

Republic of the Philippines

)
City of _________________ ) s.s.

AFFIDAVIT OF UNDERTAKING
(Assessor)

Mr./Ms. __________________, with address at _______________________after having been

sworn to in accordance with law do hereby depose and state that:

He/She shall comply with the following terms and conditions, violations of any of those mentioned
below shall be ground for the suspension/cancellation of the accreditation:

1. Provide quality competency assessment for candidates in ____________.

2. Ensure the proper use of assessment facilities of the assessment center to comply with all the
assessment requirements;
3. Conduct of assessment shall be governed and guided by the rules and regulations based on the
PTQCS Guidelines and Procedures Manual on Competency Assessment.
4. No candidate shall be allowed to take the competency assessment in the absence of admission
slip or if no proper verification has been established that the candidate who is supposed to
take the assessment is the same person as shown in the information sheet;
5. Safeguard/Ensure the authenticity, validity and confidentiality of all documents pertaining to the
conduct of assessment;
6. Conduct of assessment shall be strictly within the premises of the assessment center or
designated assessment venues;
7. Submit assessment results and reports immediately after the conduct of assessment;
8. Assume full responsibility for ensuring the objectivity and integrity of assessment activities; and
9. Cooperation shall be extended to TESDA representatives while conducting compliance audit.

IN WITNESS WHEREOF, I have hereto affixed my signature this ____ day of

_______________________, 20_____ in the City of ____________________, Metro Manila, Philippines.

___________________________
Affiant

SUBSCRIBED AND SWORN to before me, this _____ day of, ________________201_______, in
the ___________________________________, Philippines. Affiant exhibited to me his/her Community Tax
Certificates No. ________________ issued at _____________________ on ____________________.

NOTARY PUBLIC
Doc. No.
Page No.
Book No.
Series of
 Document No.
PTQCS PROCEDURES MANUAL
TESDA SOP CACO - 06
Rev. No. Page
Competency Assessment and Certification Program (Regular)
02 12 of 17
Issued By Date
Accreditation of Competency Assessors CACO 19 March 2012

TESDA-SOP-CACO-06-F16

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY

Registry of Accredited Competency Assessors
For the Month of ____________
Date of
Educational Present
Region Name Address Sex Birth
Attainment Designation
Company Name Qualification Title Accreditation Number Expiration Date
(mm/dd/yy)

Prepared by: Approved by: Noted by:

Focal Staff Provincial/District Director Regional Director

 Document No.
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TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 02 13 of 17
Accreditation of Competency Issued By Date
Assessor CACO 19 March 2012

TESDA-SOP-CACO-06-F17

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY

PHILIPPINE TVET QUALIFICATION AND CERTIFICATION SYSTEM (PTQCS)

__________________________________________
COMPETENCY ASSESSOR
(Qualification)
ACC. NO. _______________
Valid from ______________ to ___________

__________________________________
Provincial Director, TESDA ___
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 03 14 of 17
Accreditation of Competency Issued By Date
Assessor CACO 14 September 2012

TESDA-SOP-CACO-06-F18

ACCREDITATION OF COMPETENCY ASSESSOR TRACKING SHEET

Duratio Actual Time

Activities n
Date
Start Finish
Signature

1. Orientation of applicants 30 min

2. Evaluation of documents 30 min
a. Receive documents
b. Evaluate completeness of
documents
Letter of Intent
Application Form
Pictures
Certificate of Employment
indicating compliance to the
requirement of two (2) years
work or teaching experience
Photocopy of NTTC I, or
Photocopy of COC
Conduct Competency
Assessment
Photocopy of NC
Certification attested by the
AC Manager/ accredited
competency assessor/TESDA
Representative that the
applicant has assisted in the
assessment to at least two (2)
candidates under the
supervision of the accredited
competency assessor, if for
reaccreditation
Copy of certificate of
attendance to assessment
moderation conducted for the
qualification
Performance Evaluation, if for
reaccreditation
c. Prepare letter notifying applicant of
the result of evaluation
d. Secure copy of acknowledgement
receipt of notification letter from the
applicant-AC
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TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 03 15 of 17
Accreditation of Competency Issued By Date
Assessor CACO 14 September 2012

3. Approval of accreditation 60 min

a. Prepare Certificate of Accreditation

4. Issuance of Accreditation Certificate and 15 min
Affidavit of Undertaking (AOU)
a. Prepare AOU
b. Issue Certificate and AOU
c. File Certificate and AOU together
with all documents relative to the
Assessors application for
accreditation
d. Prepare ID of the accredited
assessor
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 03 16 of 17
Accreditation of Competency Issued By Date
Assessor CACO 14 September 2012

TESDA-SOP-CACO-06-F19

Performance Evaluation Instrument

Assessors Name:
Qualification:
Date
Name of Respondent:
Accomplished:
[Pls. Tick () where applicable]
ACAC Manager Candidate
INSTRUCTIONS: Put a tick () mark in the appropriate column
5 Very Satisfactory 3 Good
SCALE GUIDE 1 Poor
4 Satisfactory 2 Fair
RATING
ITEM
5 4 3 2 1
1. Physical appearance and composure
(Pangkalahatang anyong pisikal at kung paano magdala sa
sarili)
2. Ability to pace instruction
(Kakayahang magpaliwanag ng malumanay at mahusay kung
anu-ano ang mga dapat gawin)
3. Ability to establish good rapport with candidates
(kakayahang magpadaloy ng komunikasyon sa pagitan niya at
ng mga kandidato sa pagsusulit)
4. Ability to answer querries, comments, etc.
(kakayahang magbigay ng karapatdapat na sagot o tugon sa
mga tanong, puna o mga paglilinaw)
5. Ability to provide feedback and other information
(kakayahang magbigay ng payo at mahalagang impormasyon)
6. Ability to provide fair and valid assessment decision
(kakayahang magbigay ng pantay at tamang desisyon)
Sub - score
FINAL RATING
EVALUATORS REMARKS:

RECOMMENDATION:
YES
For re-accreditation For further review
NO
*Frequency For ACAC Manager once a month
For Candidate - at least 2 candidates per assessment schedule
 Document No.
PROCEDURES MANUAL
TESDA SOP CACO - 06
Competency Assessment and Rev. No. Page
Certification Program (Regular) 02 17 of 17
Accreditation of Competency Issued By Date
Assessor CACO 19 March 2012

TESDA-SOP-CACO-06-F20

LETTER OF NOTIFICATION

____________________________
Date
______________________________
______________________________
______________________________

Dear Mr. /Ms. __________________:

In connection with your application as competency assessor for _____ (indicate

the qualification)__, we would like to inform you that:

all your documents are in order

the following documents are lacking

(List document (s) to be submitted/completed____________________

________________________________________________________

Please visit our office on _______indicate date and time) for the completion of
the other requirements for accreditation.

Thank you very much.

Respectfully yours,

_______________________________
Provincial/District Director