Organizational Structure

OWNER
(Manager and Supervisor)

CASHIER (2) FOOD STAFF (2)

MAINTENANCE STAFF (2)
SECURITY GUARD

In a movie house, like any other ventures, the number of staff and the
complexity of the organizational structure depend on the nature of the operations or
the business as a whole, its size, and the capacity to generate enough funds to pay the
salaries of employees while still realizing profits.

The structure presented is simple as it involves 8 persons. The main reason for
such structure is to avoid costs for salaries of having more employees. It is nice to have
many staff so that one can focus on a particular task but the size of the entity and the
income it generates must absolutely be considered. From that factor, having one or two
employees assigned for several roles or responsibilities may be more practical. For HD
Moviehouse, the owner will be the manager and supervisor. There will be two staffs
each for cashier, food and maintenance. The manager may perform those services also
if circumstances would necessitate such act.
Position with Job Description

SALARIES/BENEF
POSITION JOB DESCRIPTION QUALIFICATION
ITS
In this study, the owner
must be the
managerand also be
the supervisor. He must
have a Degree in
As the manager, he is Business or
the one responsible for Management or the
overseeing the whole equivalent in
operations. He is also the experience. Having
one who make decisions engaged in this
and plans for the business would require Proprietor can
business. Aside from him to have adequate withdraw funds
being the manager, he knowledge of the movie from the business
Owner will also act as the house services. He anytime.
supervisor who is must already know how Withdrawal is not
assigned in monitoring to operate the part of salaries
the cashier and staff. He equipments and how to expense.
may also perform those perform the services
services offered by HD offered by HD
Moviehouse if Moviehouse. Such
circumstances would knowledge and skills
require such act. may be acquired
through experience,
research and other
ways which would
cause him to be keen
on such operations.
The cashier can be
male or female with
ages 20-30. He/She
must be a college
graduate. He/She must
He/She is the one who also be physically fit Salary is P 268.00
turns on the cash and mentally alert. per day. It includes
Cashier (2) register and operates it He/She also has to be SSS, Pag-Ibig, and
(sell tickets, food and flexible and able to PhilHealth
refreshments) work under pressure. benefits.
Moreover, he/she must
know the basics on how
to operate the
equipments in the
movie house.
Food They are the ones who The food staff can be Salary is P 268.00
 male or female with
ages 20-30. They must
be at least high school
graduate. They must
also be physically fit
are assigned to prepare and mentally alert. per day. It includes
and serve the food that They also have to be SSS, Pag-Ibig, and
Staff(2)
is ordered by the flexible and able to PhilHealth
customers. work under pressure. benefits.
Moreover, they must
know the basics on how
to operate the
equipments in the
movie house.
The maintenance staff
can be male or female
with ages 20-30. They
must be at least high
They are the ones who school graduate. They
are assigned to clean the must also be physically Salary is P 268.00
establishment. They fit and mentally alert. per day. It includes
Maintenanc
clean the bathrooms and They also have to be SSS, Pag-Ibig, and
e Staff (2)
rooms, pick up trash, flexible and able to PhilHealth
vacuum lobby and aisles work under pressure. benefits.
and clean office area. Moreover, they must
know the basics on how
to operate the
equipments in the
movie house.
He must be within 25-
He is the person 45 years old. He must
responsible for the have undergone a pre- Salary is (P 268.00
security of the licensing training per day.) It
Security establishment. He is the course. He must be includes SSS, Pag-
Guard one responsible for the physically fit and Ibig, and
protection and safety of mentally alert. He must PhilHealth
the people inside the also be flexible and benefits.
establishment. able to work under
pressure.

I. Management Style

1.)Hiring Process
 The applicants are required to submit their resume on the position that they are
interested to apply for. The management will immediately evaluate and sort those
applicants. And whoever passed in the next stage will be informed by means of a
message on mobile phones. Each of them will undergo a brief interview to personally
determine if they are fit physically and mentally to the position they were applying for
and not only that but also to evaluate if they really have the skill and ability to stay at
the business. And those who successfully overcome the process shall submit their
requirements for legal purpose employment. They must have not committed major
crimes of any kind.

2.)Employee Satisfaction

Safe working environment keeps the employees free from any hazards and it
complies with the law providing safeties especially to the business operated. There are
safety precautions that should be apply, employees are segregated based on their
assigned jobs. Food Staff are required to wear hairnet when doing their job. All
employees will have a uniform that is comfortable to wear and would not be hard for
them to move freely. Personal hygiene is appropriate to avoid disease or any illness.
There is specific baggage area for the employees where they can place their bags or
things to it. Their things will be check by the assigned personnel or the owner before
and after working hours to avoid thief or any misappropriation of assets.

3.)Policy Implementation

Policies must be adapted by the management to ensure that its goals and
objectives, including employees task are properly worked out. The management must
typically institute policies on ethics, human resources, accounting, and customer
service.

Business Policies and Procedures

This policies and procedures are formulated to establish the rules of conduct
within the business, outlining the responsibilities of both employees and the employer.
This policies and procedures are placed to protect the rights of the employees as well
as the business interest of employers. These policies are given to new employees to
review, and they should sign a statement saying that they read and understand the
policies. The following policies and procedures must be observed:

Employee Conduct
Employees must observe appropriate behavior, proper dress code, and
workplace safety procedures. This includes the procedures employers may
utilize to discipline in appropriate behavior including warnings or employee
termination.

Equal Opportunity
There should be equal opportunity and fair treatment in the workplace.
Antidiscrimination must be observed within the workplace to discourage
inappropriate behavior from employees and even customers in regard to the
 race, gender, sexual orientation or religious and cultural beliefs of another
person in the workplace.

Attendance and Time-of

Employees must be present during the operation days one hour before
10:00 in the morning and perform tasks assigned to them, as such,
employees must also comply the maximum time provided therein which is 8
hours provided by the Labor Code of the Philippines. The staff will be divided
into two groups which is the Opener and the Closer. Unreasonable absence of
employee shall be sanctioned with salary deduction.

Substance Abuse
Employees are prohibited to use drugs, alcohol, and tobacco products
during working hours, on business premises or during business functions.

Dress Code
Employees must wear appropriate clothes that are presentable to the
customers. Appropriate clothes include polo shirt with the logo of the
business and pants. They must refrain from wearing clothes that are
commonly used at home such as sando and shorts.

Work Schedules and Breaks

Every employee that is assigned in their respective shifts must comply
eight working hours during working days as provided by the Labor Code of
the Philippines. A 1 hour dinner break must be observed by the employees.

Salaries and Pay Schedule

Salaries and wages must be paid to the employees every 15 th and 30th
day of the month.

Cleanliness and Orderliness

Employees must observe cleanliness in their respective place of
assignment. Sanitation Code of the Philippines must be strictly followed.

Customer Services
Courtesy to each other is strictly required, especially with customers to
avoid conflicts that may put the business name in risk. Customers must be
treated well and be provided with the services they need for them to be
satisfied.

4.)Internal Controls

These internal controls are established to provide reasonable assurance about the
entitys objectives with regard to the reliability of financial reporting, effectiveness and
efficiency of operations, and compliance with applicable laws and regulations. The
following internal controls must be applied:

CASH RECEIPTS AND ACCOUNTS RECEIVABLE

Receipt of cash is the responsibility of the cashier; no other personnel may

take over its job than the manager.
CASH DISBURSEMENT AND ACCOUNTS PAYABLE

Mark invoices paid to avoid duplicate payments.

All requests for check or cash disbursement should include a copy of the
original invoice or receipt. The invoice should clearly show what is being
purchased and the amount. Specify the individual (by title, not name) who
is authorized to approve cash or check disbursements.
Consider the use of purchase orders for purchases over certain amount.
All purchase order (PO) should be approved and then matched up with any
incoming invoices and receipt of the goods and/or services. Invoices
without a pre-approved PO would not be authorized for payment until
reviewed and authorized by management.
Create an approved vendor list to prevent employees from setting up their
friend or relative as a vendor, who then sends in legitimate-looking bills to
be paid. Management must approve a vendor before any business can be
done with that vendor.
Check signor should not be the one making the checks. Review the check
for signing, compare the check amount, payee, to supporting
documentation such as invoice, purchase orders, and item receipt.
Print out a check register of all checks paid and verify completeness. Make
sure that all checks per register have been reviewed and signed and that
there are no additional checks.
Have someone, other than the one who prepared the checks, mail the
checks.
If an employee is sent to a store with a black check to purchase supplies,
upon returning, the employee should submit a receipt that shows the
items purchased and the total tying to the amount of the check.
If petty cash is used, a petty cash ledger should be maintained and
receipts attached for outflows.

PAYROLL

Have documentation for any changes to payroll rates such as a status

change form. Ensure that changes are made accurately and with
authorization. Status form should be signed by the business owner and
kept in the employees permanent HR file to serve as a documented paper
trail.
A Daily-Time-Record (DTR) of time spent by each employee must be kept.
Timesheets should be created and approved before payroll is paid.

SUPPLIES
Purchase Orders should be created and matched with Item Receipts. Then
account payables should match the bill from the vendor to the item
receipt prior to approval for payment.
Documentation should be created and maintained for all requisitions of
supplies.
Supplies should not be taken without proper paper works. Any supplies
taken for samples, donations, or discarded due to damage or
obsolescence must be properly documented and approved.
 If employees are allowed to purchase supplies, a form should be created
and approved to document when supplies are purchased by the employee.

ASSET SAFEGUARDING

Locking doors, offices, file cabinets, blank checks and more.

Restricting access when and where possible.
Passwords and firewalls in computers.
Background check for every employee hired.
Listen to customer/vendor complaints; they could be an indication of a
problem.

II. Operating Schedules

DAY
TIME
MONDAY-SUNDAY
9:00 AM Workers must be at the movie house.
Workers clean the interior and
surrounding area of the business
9:00 AM 10:00 AM
premises. Files must be organized and
placed in the shelves.
10:00 AM The business is open for customers.
10:00 PM 3:00 AM Working hours
3:00 AM 3:30 AM Cash count; area is cleaned.
3:30 AM Establishment is closed.

III. Legality of Operation

1.) Registration of Requirements

Essentially, a sole proprietor business legally comes into existence when the
business owner registers the business name and obtains any relevant business
licenses.

Government agencies for registration

Department of Trade and Industry

Local Government Units where your business is located:
a. Barangay
b. Mayors Office
Bureau of Internal Revenue
Legally Required Registration of Employee Benefits

Employers are legally required to provide certain benefits for employees. Employee
benefits play an important role in the lives of employees as well as their families. For
that reason, the benefits you offer can be a deciding factor for a potential employees
decision to work at your business.

Employees registration to the following:

a. SSS
b. PhilHealth
c. Pag-ibig HDMF

Basic requirements and procedure in registering a Sole Proprietor Business

1. Register a business name at DTI

Come up with three business names

Search in the DTIs website if there is an existing name similar to yours
If your business name is available, fill up business name (BN) Application Form
Submit your completed BN application form to DTIs offices/branch
Wait for your DTI Certificate of Registration

2. Registration with Barangay

Go to the barangay where your business is located to secure and fill-up

application form
Submit your completed application form together with the following:
Certificate of Business Registration from DTI
Two valid IDs
Proof of Address such as Contract of Lease
Claim Barangay Certificate of Business Registration

3. Register your business in the Mayors Office

Go to the municipal office where your business is located to secure and fill-up
application form
Submit your completed application form together with the following:
Certificate of Business Registration from DTI
Barangay Clearance Certificate
Two valid ID
Proof of Address such as Contract of Lease

4. Register in the Bureau of Internal Revenue (BIR)

Go to Regional District Office where your business is located

Fill-up the BIR Form 1901- Application for Registration (for Sole Proprietor)
Submit completed registration form together with the following:
Certificate of Business Registration from DTI
Barangay Clearance Certificate
Mayors Business Permit
Proof of Address such as Contract of Lease
Valid ID
Pay the registration form (BIR form 0605)
Register your book of accounts and receipts/invoices
Claim your Certificate of Registration (BIR Form 2303)
 Business Permit and Amount of
Licenses Registration
Registration with DTI 215.00
Registration with Barangay 100.00
Business Permit in Mayors 5,027.00
Office
Registration in BIR 500.00
TOTAL 5,842.00

2.) Reportorial Requirements

Bureau of Internal Revenue (BIR)

For self-employed individuals such as proprietors, professionals and those with both
business and compensation income, you will use BIR Form 1701. It must be prepared in
3 copies (one for BIR, one for the Authorized Agent Bank and one for your copy).

Below are the documentary requirements that should be attached with the return, if
applicable. For taxpayers earning both business income and compensation income, BIR
Form 2316 should be attached.

1. Certificate of income Tax Withheld on Compensation (BIR Form 2316), if

applicable.
2. Certificate of Income Tax Payments not Subjected to Withholding Tax (BIR Form
2304), if applicable.
3. Certificate of Creditable Tax Withheld at Source (BIR Form 2307), if applicable.
4. Waiver of the Husbands right to claim additional exemption, if applicable.
5. Duly approved Tax Debit Memo, if applicable.
6. Proof of Foreign Tax Credits, if applicable.
7. Income Tax Return previously filed and proof of payment, if filing an amended
return for the same year.
8. Account Information Form (AIF) or the Certificate of the independent CPA with
Audited Financial Statements if the gross quarterly sales, earnings, receipts or
output exceed P 150,000.00
9. Proof of prior years excess tax credits, if applicable

Social Security System (SSS)

1.) Submit annually an updated SSS Form L-501 (Specimen Signature Card).
2.) Submit a summary of all employees contributions thru SSS Form R-3s
(Contribution Collection List) together with a copy of the Special Bank Receipt
(SBR) and SSS Form R-5 (Payment Return Form) within 10 days after the
applicable quarter.
3.) Remit to the SSS all salary, educational, stocks investment or privatization loan
authorization of their employees and submit an accomplished SSS Form ML-1
(Monthly Salary/Calamity/Emergency/Stock Investment Loan Payment Return) to
 any of the SSS accredited banks within the first ten (10) calendar days following
the month when said amortizations are due and applicable.
4.) Submit a summary of all employees loan amortization thru an accomplished SSS
Form ML-2 (Collection List) with copies of the SBRs and SSS Form ML-1 on or
before the 10th day following the applicable month to the nearest branch.

PhilHealth

1.) Remit premium contributions of employees together with the employers

counterpart premium to PhilHealth or any accredited bank/agency on or before
the 10th day of the month following the applicable month.
2.) Submit to PhilHealth the Employers Remittance Report (RF-1) on or before the
15th of the month following the applicable month.