Montgomery County Public Schools Facilities Guide

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 01700 - CONTRACT CLOSEOUT

PART 1 - GENERAL

1.1 Scope:

A. Provide an orderly and efficient transfer of the completed Work to the Owner.

1.2 Related Work:

A. Documents affecting work of this Section include, but not necessarily limited to, General
Conditions and Sections in Division 1 of these Specifications.

1.3 Quality Assurance:

A. Prior to requesting inspection by the Engineer, use adequate means to assure that the Work is
completed in accordance with the specified requirements and is ready for the requested
inspection.

PART 2 - PRODUCTS (not used)

PART 3 - EXECUTION

3.1 Substantial Completion and Mechanical Completion:

A. At the time that the project is complete the contractor shall inspect the work and develop a punch
list noting items that require minor adjustments, touch up, etc. A copy of this list shall be
delivered to the MCPS Project Coordinator.

B. Prior to substantial completion notification, all specified performance, commissioning and

functional tests as indicated in the project specification must be successfully complete,
documented and/or witnessed.

a. For the purposes of conducting Functional Tests, a Start shall be deemed to be the initiation
of the occupied sequence. All activities required for these startup and shutdown tests shall be
performed through the energy management system. The energy management system shall
control, or shall cause to be controlled, all equipment necessary for the safe and reliable
operation of the school.

C. The contractor shall notify the MCPS Project Coordinator that the work is substantially completed.

D. Upon notification of substantial completion the MCPS assigned representatives will inspect the
work in the presence of the contractor in order to verify that the work is in fact substantially
complete and if so shall approve the issuance of The Certificate of Substantial Completion.

3.2 Preparation for Final Acceptance

A. Prior to final acceptance the following actions must be performed:

1. Resolution of all of the Contractor's Punch List items to the satisfaction of the Owner and
Engineer.

2. Fully operate, test and adjust all heating, ventilating and air conditioning (HVAC) systems
and components, including air balance and noise level testing, and correct all
deficiencies, anomalies and deviations from the Contract Documents and manufacturers'
recommendations.
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 a. Fully operate, test and adjust all electrical systems as necessary to comply with
applicable codes and the requirements of the electric service utility.

b. Provide on-site demonstrations and operating and maintenance instructions to

the Owner's personnel for all mechanical and electrical systems. Make
operating and maintenance manuals available at this time.

c. Deliver all warranties to the Owner.

d. Remove all debris and trash from the project site.

B. The Contractor shall be required to reimburse the Engineer for additional inspection services, if
repeated inspections are needed due to the contractors failure to properly correct deficiencies.

3.3 Final Completion:

A. Prepare and submit a notice of final completion.

B. Certify that:

1. Contract Documents have been reviewed;

2. Work has been inspected for compliance with the Contract Documents;

3. Work has been completed in accordance with the Contract Documents;

4. Equipment and systems have been tested as required, and are operational;

5. Work is completed and ready for final inspection.

C. The MCPS Project Coordinator and Engineer will make an inspection to verify status of
completion.

B. Should the MCPS Project Coordinator or Engineer determine that the Work is incomplete or
defective:

1. The MCPS Project Coordinator promptly will so notify the Contractor, in writing, listing the
incomplete or defective work.

2. The Contractor shall remedy the deficiencies and notify the MCPS Project Coordinator
when ready for reinspection within seven (7) working days.

3. When the MCPS Project Coordinator determines that the Work is acceptable under the
Contract Documents, he will request the Contractor to make closeout submittals.

3.4 Closeout submittals include, but are not necessarily limited to:

A. Project Record Documents described in Section 01720 of these Specifications;

B. Operation and maintenance data for items so listed in pertinent Sections of these Specifications,
and for other items when so directed by the Engineer;

C. Warranties and bonds;

D. Evidence of compliance with requirements of governmental agencies having jurisdiction including,

but not necessarily limited to:

1. Certificates of Inspection.
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 E. Certificates of Insurance for products and completed operations.

F. Evidence of payment and release of liens, in duplicate;

G. List of subcontractors, service organizations, and principal vendors, including names, addresses,
and telephone numbers where they can be reached for emergency service at all times including
nights, weekends, and holidays.

3.5 Final adjustment of accounts:

A. Submit a final statement of accounting to the MCPS Project Coordinator, showing all adjustments
to the Contract Sum.

END OF SECTION
01700

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