HOSTING/SPACERENTALPRICELIST

$2,000 FullBarretteCenterfortheArts
~Includesallpublicspacesandperformersupportspaces(dressingrooms,SchleicherStudio,
greenroom,kitchen,dressingrooms,etc)intheBarretteCenterfortheArts
~excludeswardroberoom,crewroom,electricalroom,booths,boxoffice,concessionsbooth,
andotherspacesdesignatedNSuseonly.
~basefeecoversupto8hoursononeday(includingsetupandbreakdown),eachadditional
houronthesamedayis$200.00.

$1,000 ByrneTheater/FrontofHouse
~includesByrneTheater,RoeschLobby,UpperLobby,wings,andcrossoverhallway
~excludesbackstageperformersupportspaces,booths,boxoffice,concessions,andother
spacesdesignatedNSuseonly.
~Byrneaccommodatesupto235
~basefeecoversupto8hoursononeday(includingsetupandbreakdown),eachadditional
houronthesamedayis$100.00.

$1,000 SchleicherStudio/FullBackstage
~includesSchleicherStudio,2chorusdressingrooms,2bathrooms,GreenRoom/Kitchen,back
entrance
~excludeswardroberoom,crewroom,electricalcloset,principaldressingrooms,stage
managersofficeotherspacesdesignatedNSuseonly.
~Schleicheraccommodatesupto75people
~basefeecoversupto8hoursononeday(includingsetupandbreakdown),eachadditional
houronthesamedayis$100.00.

$100/ LeeLemalCommunityRoom( locatednextdoortoBCAat76GatesStreet/MillerBuilding)

hour ~includesaccesstotwobathrooms
~Lemalaccommodatesupto30people
~Onlyavailableafter5pm

IncludedinAllSpaceRentals
1Staffliaison/host
1technicalliaison/host(Byrne&fullBCArentalsonly).
Upto5foldingtables
Upto30Chairs

AllspaceuseissubjecttoNorthernStageapprovalbasedoncompliancewiththefollowingguidelines.
Staffing/Production/Supply/additionalsspaceuseadditionsforadditionalfeesasnegotiated.
Ourspecialeventscoordinatorwillbehappytodiscusstheseoptionswithyouandarrangeatour.
Emaila rafuse@northernstage.orgwithquestions.

 NORTHERNSTAGE/BARRETTECENTERFORTHEARTS
RENTALGUIDELINESANDPOLICIES

The following policies are designed to makeyoureventatNorthernStageand/ortheBCAenjoyable,while

protecting Northern Stages equipment, exhibits, building, grounds, and role in the community. Northern
Stagereservestherighttodeclineanyreservationrequest.

Use of Space: You may arrive andbeginsettingupforyoureventatthecontractedtime.Werecommend

ending your event 15 to 30 minutes before your contracted end time to allow enough time for clean up. If
your event extends beyond the time indicatedonyourcontract,anhourlyfeewillbechargedforeachhour
(oranyfractionthereof).

Setup and Cleanup: Unless arrangements havebeenmadeinadvance,youareresponsibleforthesetup

and cleanup of all rented spaces. This includes cleaning the kitchen/s, removing all food, trash, recycling,
and belongings, putting away all furniture immediately after the event and returning the facility toitsfound
condition. Only Theater staff may move exhibits or equipment, and only when prior arrangements have
been.

Promoting and Advertising your Event: All advertising, promotions, invitations, and communications
regarding your event must clearly distinguish the events sponsor or host from the events location.
Promotions should make clear that you or your organization is hosting the event and the event locationis
listed as follows: [renter/host/sponsor name] presents [event name] in the [contracted space] at the
BarretteCenterfortheArtsthroughapartnershipwithNorthernStage.

All promotional language is subject to review and approval by Northern Stage administration, before and
afterconfirmationoftheeventdate.

Renter may use Northern Stage authorized images of the Barrette Center for theArtsandNorthernStage
logosasdeterminedbyNorthernStageadministrationandprovidedbyNorthernStageadministration.

Promotion of Northern Stage: Northern Stage strives to be agoodcommunitypartnerandoffersspaces

for rent at very competitive rates. In turn, we ask that renting organizations provide opportunities for your
guests to engage with the Theater. Northern Stage maycontractforspecialmarketingconsiderationsfrom
renterwhenappropriate.Mentionsmayincludebutarenotlimitedto:
Signupforms,brochuresorothermaterialspresentduringyourevent
LinkstoNorthernStageswebsiteinemailsregardingyourevent
Brochureand/orposterplacementatyourlocation
Facebookorothersocialmediamentions

Presentation /ProductionEquipment:Allequipment/sets/props,etc.,exceptthatexpresslycontracted
istheresponsibilityoftherenter.

NSHOSTING//SpacePrices,PoliciesandGuidelines1
Decorations: YouarewelcometodecoratetheRoeschLobby,SchleicherStudioorLeeLemalCommunity
Room for your event, but decorations may not be nailed, screwed, or taped to walls, ceilings, or any
painted surface. All decorations must be removed at the end of your event. Decorations arenotpermitted
intheByrneTheater.

Smoking, Lit Candles, and Open Flames: Smoking is not allowed on Northern Stage property. Open
flamesofanytype,includingcandlesandportablecookingfuel,arenotpermitted.

Food Service: The kitchensadjacenttotheGreenRoom(backstage)orintheMillerBuildingareavailable

for use by a Northern Stageapproved caterer only as stipulated in your contract. The kitchen is not
licensed for food preparationonly for assembling andplatingfood.Wearehappytosupplyyouwithalist
of approved caterers. If your caterer is not on our list of approved caterers, we are happy to meet with a
representative and consider adding them to our list. Any and all food and beverageservicemustbesetat
thetimeofcontracting.

Alcohol Service: In accordance with Vermont law, only a Vermontlicensed caterer may serve alcohol
duringanevent.

Insurance / Liability: Northern Stage does not provide insurance coverage or assume responsibility for
the actions of any entity renting the facilities. Liability and/or property damage arising from the groups
actions is the responsibility of the group that has reserved the space. Proof of insurance mustbegivento
Northern Stage with your signed contract and deposit. Exhibit A (attached) outlines insurance
requirements.

Youth supervision: for school and youth groups we require 1 adult supervisor/child wrangler per 7
students/children at all times during the use of the space. We do not provide child wranglers, but will
provide you with a checklist/overview sheet for yoursupervisors.Rentingorganizationsareresponsiblefor
communicating with parents, and arranging wrangler supervised drop off and pick up times (for example,
an adult must wait out in the lobby with children whoarebeingpickedup).Ourboxofficeorotherstaffare
NOT responsible for ensuring parents know when or wheretopickup anddropoffchildren.SeeExhibitB
foranexampleofchildwranglerduties.

Rental Fees &CleaningDeposits:Asignedagreementandonehalfoftherentalfeeisrequiredtoholda

date. A cleaning deposit of $500 may be stipulatedaspartofyourcontractbasedonthesizeofthegroup,
spaces used, and type of event. The balance of the rental fee and any cleaning deposit stipulated inyour
contract is due two weeks prior to your event. Cleaning deposit refunds will be issued within 30 days
following the event, assuming there is no damage, unusual custodial requirements, oradditionaltimeasa
resultoftheevent.

Cancellations: If Northern Stage determines that weather conditions on the day of your event create a
hazard for safe operation of the facilities, Northern Stage will cancel the event and make every effort to
rebookitforanalternatedate.

NSHOSTING//SpacePrices,PoliciesandGuidelines2
If you cancel your reservation more than 30 days prior to your scheduled event date,youwillberefunded
onehalfofyourdeposit.Norefundismadeforcancellationswithin30daysofyourevent.

If the promotion of your event does not follow outlined protocol, Northern Stage may cancel the event
withoutfurtherrebooking.

If theater administration considers an event to be adverse to operations, it may cancel the event at any
pointpriortoitsscheduleddate.

Reflecting Northern Stages role in the community and mission, theater staff and trustees have restricted
certain functions held at the Barrette Center for the Arts or other Northern Stage facilities. Theater
administrationmaychoosenottoacceptrequestsorcanceleventsthattheyconsiderpotentiallyadverseto
theTheatersoperationsand/ormission.

Eventsrelatingtopoliticalcampaigns,politicalagendas,orsponsoredbypoliticalpartiesarenotallowed.

Fundraisingofanykindisnotpermitted.

NSHOSTING//SpacePrices,PoliciesandGuidelines3

NSHOSTING//SpacePrices,PoliciesandGuidelines4
 EXHIBITB:ChildSupervisorRequirements&Suggestions

REQUIREMENTSforRENTINGORGANIZATIONSchildsupervisors:
1adultperevery7childrenonsite.
SupervisorswillbeprovidedandorganizedbytheRENTINGORGANIZATION.
RENTINGORGANIZATIONmustprovidealistofsupervisorstoNScontactpriortoevent
SupervisorsareresponsibleforworkingwithRENTINGORGANIZATIONtodeterminespecificduties
includingdropoff/pickupcoordinationforallchildrenunder18yearsold.
AleadwranglermustconnectwiththeNSstaffhostsandtechsupport(introduceyourself)atleast10
minutespriortochildren'sarrival.
Checkchildrenin/outatthestartandendofevents.YouMUSTensurethateverychildisretrievedby
theirproperguardianatendofday.
Keepasafeandhygienicworkenvironment.
Knowyourwayaroundbackstage(arriveearlyifyouhaveneverbeeninthespace).
Befamiliarwiththerequirementsofthegivenproduction/eventuponthechildren:communicatewith
RENTINGORGANIZATIONaboutcalltimes,sickabsences,quickchanges,entrances,etc.
Ensurechildrenarerespectfulofthespace,furniture,tools,equipment,etc.(generalrule:donot
touchorplaywithanythingnottheirs).
NOTE:Food/beveragesareo
nlypermittedinthekitchen/greenroom.NOFOODispermittedinthe
ByrneTheater,dressingrooms,hallways,orSchleicherStudio.Water(withcap/lid)ispermitted.
providesnacks(incoordinationwithRENTINGORGANIZATION)

SUGGESTIONSNorthernStageencouragessupervisorstohelpchildperformersinthe
followingways:
Doyourhomework/knowtheevent/script!Thiswillhelpyouensurechildrengettotheirentrances
andexitsontimewithappropriatecostumes/props.
Helpkeepkidsenergyup,buttheirvoicesdown!
Makesurechildrenremoveorcovercostumeswithrobesbeforeeating.
Keepthemengaged!Managetimeoutsiderehearsalorwhenchildrenarenotonstageinhelpful,fun
andcreativeways(runlines,rehearsedancemoves,bringgames,otherentertainment,etc).

NSHOSTING//SpacePrices,PoliciesandGuidelines5