Is an offer made by one party

to another party for execution

of a specified work at an accepted
cost as per the conditions
laid in the tender document
 By Public Notice

By Private Invitations

By Negotiations
 Open Tendering

Selective/ Closed Tendering

Negotiated Tendering
The tender document plays a key role in the
entire process of tender. Normally consist of
1. The tender notice
2. Any other special notice /M.O.U
3. Letter of offer
4. Conditions of execution
5. Specification of work
6. One set of blg. Drawings
7. All bills of quantities/ quotations/etc. Any
other relevant records.
Essential characteristics of a tender notice-
1. Tender notice must mention the name of
the owner, the place , nature an extent of
work and the estimated cost
2. Earnest money and tender fees
3. Minimum time for close of tender
4. Date of opening of tender
5. Place of tender/opening and closing
6. The site visit terms and condition
7. Discussion if any
 Rate
Time limit
Drawing issued are clear and without ambiguity
Bill of quantities shall be accurate
Any other specific conditions like special
treatments must be clearly indicated
Site particulars. All detailed one
Site visit details
EMD .

If selected he/she shall not withdraw the acceptance.

Not always the lowest is preferred in private tenders.
1. The contractor shall be informed about his
selection
2. Agreement of contract shall be signed
3. Time limit for the waste shall be discussed
4. Clarifications on drawing and site shall be
carried out
5. The offer gets expired if its not accepted in
time
6. In case of any ambiguity \fraud\misguidance,
the contractor shall be paid on quantum
merit.
7. The deposit of other must be defrauded
8. Work order shall be issued
The money to be deposited has an initial
deposit to be sent along with the tender
application to show the genuineness of
the contractor mostly it will be within 1-
2% of the estimated cost, which will be
added to the security deposit if selected
or refunded for those who were not
selected
When a tender of a particular contractor is
accepted then he may be asked to
deposit an amount of 2-5% of the total
cost as the precautionary measure so that
their deposit will be a security for the
completion of work

The earnest money may be added up to

the security amount if needed.
If the security deposit is paid in installment
the amount gets retentioned with the
client and finally one day fulfills the
required amount . This amount
retentioned is called as retention amount.
 The Tenders Scrutiny Committee consists
of a panel of officials who go through the
scrutinizing process at each stage.
The committee consists of - Owner,
Architect, Engineer, Committee members
and other officials
An internet based process wherein the
complete tendering process from
advertising to receiving and submitting
tender-related information are done
online. This enables firms to be more
efficient as paper-based transactions are
reduced or eliminated, facilitating for a
more speedy exchange of information.