Receivables Late Charges Webcast 23-Oct-13

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Oracle Advisor Webcast
Receivables Release 12 Late Charges
Functionality
Surya Yanamandra, Principal Technical
Support Engineer
Agenda
Overview of Late Charges Functionality
Define Organizational Late Charge Policy
Set Up Late Charge Documents
Define Tiers & Charge Schedules
Define Late Charge Policies in Profile Classes
Review Policies at Customer & Transaction Level
Generate Late Charges
Troubleshooting Tips

Late charges allow businesses to assess charges against

past due debit items
Define organizational late charge policy

Assessment criteria
Calculation methods
Late charge documents
Run the Generate Late Charges Program

Agenda

System Options
Assess Late Charges

Average Daily Balance
Balance Calculation Include/Exclude Post Billing Debit Items
Calculation Period Run Date, Due Date
Document Setup
Batch Source
Transaction Type Invoice or Debit Memo
Charge Activity Interest and Penalty

Setup > System > System Options
1. Use this slide format for your core webcast content slides.

Average Daily Balance
Setup interest calculation alternatives For Balance Forward Billing

Average Daily Balance - Balance Calculation
Balance calculation for items billed after the most recently

generated balance forward bill

Average Daily Balance - Calculation Period
Specify period used to

calculate the average
daily balance

Late Charge Documents Invoices / Debit Memos / Adjustments

Agenda

Late Charge Documents
You can record late charges as one of three document types

Adjustments
Debit Memos
Interest Invoices
Document Setup
Charge Activity Interest and Penalty
Batch Source Invoice or Debit Memo
Transaction Type Invoice or Debit Memo

Adjustments
Define a Late Charge Receivable Activity
Specify the activity's GL account
Optionally create a separate Receivables Activity for

penalties
Select these activities during your System Options setup

Receivable Activity: Setup > Receipts > Receivable Activities

Interest Invoice / Debit Memo
Define Late Charge Batch
Choose Type Imported
Define Transaction Type

For Debit Memos, choose Class Debit Memo
For Interest Invoices, select Class Invoice
How Late Charges Work

Interest Invoice 1 Invoice per customer site and currency
Debit Memo 1 Debit Memo per overdue transaction

Batch Source: Setup > Transactions > Sources

Transaction Type: Setup > Transactions > Transaction Types
Derived from Transaction Type only

for Interest Invoice or Debit Memos
generated for Late Charges

Interest Invoice Line
Description
Transaction
Number
Due Date
Overdue
Amount
Calculation
Date
Last Charge
Date
Days
Overdue
Rate

Agenda

Define Interest Tiers based on late days
1 30 Days
31 60 Days
61 99999 Days
Setup Charge Schedule

Select Amount or Percentage
Assign interest tiers
Assign Charge Schedule to Profile Class

Tiers: Setup > Collections > Aging Buckets & Interest Tiers

Charge Schedules: Late Charges > Charge Schedules
Percentage or
Amount

Agenda
Defining Define Organizational Late Charge Policy

Defining Late Charge Policies in Profile Classes
Define Late Charge Profile and Profile Class Amounts
Profile - policy, calculation and document type
Profile Class Amounts - amount limits for each currency
Allows to group customer accounts with similar late charge policies
Late charge policy defaults to the customer account and Site Level

Late Charge Policy - Charge Calculation
Policy

Additional Charges and Reductions
1.
2.
1. Unapplied or on-account
receipts, or on-account
credits, reduce the total
overdue amount
2. Include/exclude disputed
transactions in total overdue
amount

Late Charge Policy
Number of days
after a
transaction's
due date, before
late charges will
be calculated

Profile Class Amounts
Define Profile Class amounts per currency

Define Minimum/Maximum Charge Per Invoice
Define Minimum Customer/Invoice Balance
Indicate how to calculate Interest Charges/Penalties

Fixed Rate
Fixed Amount
Charge Schedule



Agenda

Review Policies At Customer & Transaction Level
Assign Profile Class at Customer Level
Use Late Charges Tab at Account and/or Site Level to review/update
AR: Use Statement, Dunning, and Late Charges Site Profiles
(Optional)
Yes Use policy specified at Account Site with Late Charge Business
Purpose
No Use policy specified at Billing Site
Consider Transaction Exceptions
Transaction Window Exempt from Late Charges Box
Transaction Type Exclude from Late Charges Calculation Box

Customer Account: Late Charge Policy

Customer Account: Late Charge Policy

Agenda

Receivables > Late Charges > Late Charges Generate
Submit program in Draft Mode

Review late charges batch by using either
Late Charges Report or
Late Charges Batches Window
Modify policy if needed
Run program in Final Mode
Review final late charges by either
Using Late Charges Batches Window or
Querying Customer Account


Draft Mode
Bug 16234257: Transactions Date

Is Introduced As New Parameter,
reference Doc ID 1590190.1

Late Charge Batches: Late Charges > Batch Maintenance

Late Charges > Batch Maintenance > View Documents

Late Charges > Batch Maintenance > View Documents > Lines

Step 1 Create Invoices

Step 2 Generate Late Charges in Draft Mode

Step 3 Generate Late Charge Child Program Completes Normal

Step 4 Examine the Customer Site Setup

Step 5 - Review the Late Charges Report

Step 5 - Review the Late Charges Report - Continued..

Step 6 Review Late Charge Batch

Step 7 Review Late Charge Document

Step 8 Review Late Charge Lines

Step 9 Generate Late Charge Batch in Final Mode

Step 10 Review Final Late Charge Report

Step 10 Review Final Late Charge Report Continued..

Step 11 Review Late Charge Batch

Step 12 Review Late Charge Document

Step 13 Review Interest Invoice

Step 14 Review Interest Invoice Lines

Agenda

Check Customer Setups
Check for Customer and Site

Late Charge Policy
Calculation Methods
Late Charge Documents
Profile Amounts setup for the Currency
Customer Balance
Invoice Balance
Minimum Late Charge Amount

Useful Late Charges Notes
Doc ID 1569104.1, Program Fails When Run Directly in Final Mode
Doc ID 1551070.1, Comment is Not Used/Displayed on Interest Invoice
Doc ID 1429303.1, Late Charges Report Prints Wrong Invoice Date
Doc ID 1063714.1, Late Charges Not Calculated On Second Partial Payment
Doc ID 1557660.1, Late Charges Charged for Customer with Negative
Balance
Doc ID 1590190.1, Late charge invoices created with wrong Transaction Date
Doc ID 1589931.1, How Receivables and Revenue Accounts are Derived?
Doc ID 1355935.1, Line Description not Properly Translated

Late Charges Related Tables
HZ_CUSTOMER_PROFILES
HZ_CUST_PROFILE_AMTS
AR_CHARGE_SCHEDULES
New HZ_CUST_PROFILE_CLASSES Changed
AR_CHARGE_SCHEDULE_HDRS
HZ_CUST_PROF_CLASS_AMOUNTS
AR_CHARGE_SCHEDULE_LINES
AR_SYSTEM_PARAMETERS_ALL
RA_CUST_TRX_TYPES_ALL
AR_INTEREST_BATCHES_ALL RA_CUSTOMER_TRX_ALL
Inserted AR_INTEREST_HEADERS_ALL RA_CUST_TRX_LINES_ALL Updated
AR_INTEREST_LINES_ALL AR_ADJUSTMENTS_ALL
AR_LC_CUST_SITES_T AR_LATE_CHARGE_DOC_GT
Batch AR_LATE_CHARGE_TRX_T AR_INV_API_HEADERS_GT Batch
Created AR_LATE_CHARGE_CREDITS_GT AR_INV_API_LINES_GT Transferred
AR_LATE_CHARGE_CUST_BALANCE_GT AR_INV_API_DIST_GT

Summary
What we covered today
What Late Charges are and how
they are used
Review of the steps required to
setup Late Charges
How to generate Late Charges
Troubleshooting tips for Late
Charges issues

Top Articles and Community Links
Doc ID 1269062.1, Late Charges
Calculation and Set Up: A Guide for
Oracle Receivables Users
OracleReceivables Implementation
Guide Release 12, Part No.
B31212-03, Setting Up Late
Charges section
OracleReceivables User Guide

Release 12, Part No. B31211-03,
Calculating Late Charges section

Top Articles & Community Links
Continue the discussion! For follow up questions on topics
covered in this webcast, connect via this Receivables Community
thread:
https://communities.oracle.com/portal/server.pt/community/view_
discussion_topic/216?threadid=787405
Receivables Community:
https://communities.oracle.com/portal/server.pt/community/receiv
ables/233

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1 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Oracle Advisor Webcast Program

2 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

3 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

4 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Define Organizational Late Charge Policy

Set Up Late Charge Documents

Define Tiers & Charge Schedules

Define Late Charge Policies in Profile Classes

Review Policies at Customer & Transaction Level

Generate Late Charges

7 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Late charges allow businesses to assess charges against

Define organizational late charge policy

Run the Generate Late Charges Program

8 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Define Organizational Late Charge Policy

Set Up Late Charge Documents

Define Tiers & Charge Schedules

Define Late Charge Policies in Profile Classes

Review Policies at Customer & Transaction Level

Generate Late Charges

9 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Assess Late Charges

10 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

11 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Setup interest calculation alternatives For Balance Forward Billing

12 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Balance calculation for items billed after the most recently

13 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Specify period used to

14 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

15 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Define Organizational Late Charge Policy

Set Up Late Charge Documents

Define Tiers & Charge Schedules

Define Late Charge Policies in Profile Classes

Review Policies at Customer & Transaction Level

Generate Late Charges

16 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

You can record late charges as one of three document types

17 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Define a Late Charge Receivable Activity

Specify the activity's GL account

Optionally create a separate Receivables Activity for

Select these activities during your System Options setup

18 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

19 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Define Transaction Type

How Late Charges Work

20 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

21 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Derived from Transaction Type only

22 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

23 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Define Organizational Late Charge Policy

Set Up Late Charge Documents

Define Tiers & Charge Schedules

Define Late Charge Policies in Profile Classes

Review Policies at Customer & Transaction Level

Generate Late Charges

24 Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Setup Charge Schedule

Assign Charge Schedule to Profile Class