Attendance Management System

Project
Report

On
International
School of
Att
Informatics and
end Management
anc
Sector-
e 12,Mahaveer
Man Marg,
age Mansarover,
men Jaipur

t
Syst
em
Submitted By: Guided By
1. Saurabh Kumar Jain Mr. Vijay Gupta
2. Uma Joshi Assistant Professor,
3. Bhupesh Kumar Sharma IIIM, Jaipur.
Team Number:-15
1
Attendance Management System
certify that this report
embodies the

Coriginal work done by

Saurebh Kumar

EJain, Uma Joshi

and Bhupesh

RKumar Sharma
during this project

Tsubmission as a
partial fulfillment of

Ithe System Design

the requirement for

FProject of Masters of
Computer

IApplication
Semester, of the
IV

CRajasthan Technical
University, Kota.

A
T
Swati V. Chande

Principal

E (MCA Department)

International
This is to
School of
 International
Informatics and
School of
Management
Informatic
s and
Managem
ent
Mr. Vijay Gupta

Assistant Professor
2
Attendance Management System
of any task would be
incomplete without

AC people the mention

whose
of

KN cooperation made it
ceaseless

OWconstant guidance
possible, whose

LE crown all efforts with

and encouragement

DG success.

We are grateful to
EM our project guide Mr.
Vijay Gupta Sir for
EN the guidance,
inspiration and

T constructive
suggestions that
helpful us in the
The
preparation of this
satisfaction
project.
that
accompani We also thank our
es that thecolleagues who have
successful helped in successful
completion completion of the
project.
Saurabh Kumar Jain

Uma Joshi

Bhupesh Kumar Sharma

3
Attendance Management System
4. Characteristics of The Proposed System
5. Data Tables

Tab 6. Data Flow Diagrams

7. Entity Relationship Diagram
le 8. Screen Shots Of Form

of 9. Conclusion
10.Bibliography

Co
nte
nts
1. Synopsis
2. Feasibility Study
4

3. Working Of Present System

Attendance Management System
5
Attendance Management System
for daily student
attendance in
Atten schools, collages and
institutes. If facilitates
danc to access the
e attendance

Mana information of a
particular student in a
geme particular class. The
nt information is sorted
by the operators,
Syste which will be provided
m by the teacher for a
particular class. This
system will also help
in evaluating
Introduct
attendance eligibility
ion:-
criteria of a student.
A
Purpose:-
ttendance
Manageme The
nt System purpose of
is a developing
software attendance
developed management
system is in the between of
to the session
computeriz
Scope:-
ed the
tradition The
way of scope of the project
taking is the system on
attendanc which the software
e. Another is installed, i.e. the
purpose project is developed
for as a desktop
developing application, and it
this will work for a
software is particular institute.
to But later on the
generate project can be
the report modified to operate
automatica it online.
lly at the
end of the
session or 6
Attendance Management System
:-MS-
Access

System
Technolo Requirement:-
gy Used:-
Minimum
L RAM:-256
a MB
n
g Hard
u Disk:-40
a GB
g Processor:
e -Intel
:- Pentium 4
V
B Operating
. System:-
N Windows
E XP Service
T Pack2

BOverview:-
a
Attend
c
ance
k
Management
e
System basically
n
has two main
d
module y, Updation in
s for subject if
proper necessary, and
function sending notice.
ing
2 Second
1 First module is
modu handled by
le is the user
admi which can be
n a faulty or an
which operator.
has User has a
right right of
for making daily
creati attendance,
ng generating
space report.
for
new Attendance can be
batch taken in two ways:
. Any On the basis of
entry Subject and
of month.
new
facult 7
 Attendance Management System

On the basis of Class.

8
Attendance Management System
sense that has
eliminated the
Economi paper work
cally completely.
Feasibilit
The
y:
system is also time
T effective because the
he calculations are
system automated which are
being made at the end of
develo the month or as per
ped is the user
econo requirement.
mic
The
with result obtained
respect contains minimum
to errors and are
School highly accurate as
or the data is required.
Collag Technical
es feasibility:
point of
view. It The
is cost technical
effectiv requirement for the
e in the system is economic
and it does working is quite easy
not use to use and learn due
any other to its simple but
additional attractive interface.
Hardware User requires no
and special training for
software. operating the

Behavior system.
al
Feasibilit
y:

T
he system
9
Attendance Management System
generatingreportinthe
middleofthesessionor
aspertherequirement
Worki becauseittakesmore
timeincalculation.At
ng Of theendofsessionthe
studentswhodont
Prese have75%attendance
getanotice.
nt
DISADVA
Syste NTAGES
OF
m PRESENT
Inthe WORKING
present SYSTEM
systemall
workis 1 NotUser
doneon Friendly:
paper.The Theexisting
whole systemisnot
userfriendly
session
becausethe
attendance
retrievalof
isstoredin dataisvery
registerand slowand
attheand dataisnot
ofthe maintained
sessionthe efficiently.
reportsare
generated. 2 Difficultyin
Wearenot report
interestedin generating:We
 require l: All
more calculations
calcula to generate
report is
tionsto done
generat manually so
ethe there is
report greater
soitis chance of
errors.
generat
edat 4 Lotsof
theend paperwork:
ofthe Existingsystem
session requireslotof
.And paperwork.Loss
the ofevenasingle
student register/record
notget ledtodifficult
asingle situationbecause
chance allthepapersare
to neededto
improv generatethe
etheir reports.
attenda
nce 5 Time
consuming:
3 M Everyworkis
a donemanually
n sowecannot
u generatereport
a inthemiddle
l ofthesession
c
orasperthe
o
requirement
n
t becauseitis
r verytime
o consuming.
10
Attendance Management System
andstoringofdata
isfastanddatais
maintained
efficiently.
Moreoverthe
CHA graphicaluser
REA interfaceis
providedinthe
CTE proposedsystem,
RSTI whichprovidesuser
C todealwiththe
systemveryeasily.
OF
THE Reportsare
PRO easilygenerated:
reportscanbeeasily
POS
generatedinthe
ED proposedsystemso
SYS usercangenerate
TEM thereportasperthe
requirement
User (monthly)orinthe
middleofthe
Friendl
session.Usercan
y:The givethenoticeto
proposed thestudentsso
systemis he/shebecome
user regular.
friendly
because Verylesspaper
the work:The
retrieval proposedsystem
requires veryeasybecause
veryless thereisnoneedto
paper keepdataonpapers.
work.All
thedatais Computer
fetedinto operator
the control:Computer
computer operatorcontrolwill
immediate betheresono
lyand chanceoferrors.
reports Moreoverstoring
canbe andretrievingof
generated informationiseasy.
through Soworkcanbe
computers donespeedilyandin
. time.
Moreover
work
11
become
Attendance Management System
12
 Attendance Management System

Admin Table:
S.No. Field name Data Type Description
1. User name Text Store user name for checking correct
username

2. Password Text Store password corresponding to username

3. User Type Text User Type Administrator or User

Teacher Table:
S.No. Field name Data Type Description
1. Teacher Id Number Unique key for Every Teacher

2. Teacher Name Text Name of Teacher

Attendance Table:
S.No. Field name Data Description
Type
1. Student Name Text Name of Student

2. Status Number Total number classes attended by particular

Student

3. Semester Text In which Semester Student is Studying

4. Subject Text The Subject Wise Attendance Is maintained

5. Month Text The Month Wise Attendance is maintained

where total working days in month=20

13
 Attendance Management System

Subject Table:
S.No. Field name Data Description
Type
1. Code Number Subject code a unique key

2. Subject Name Text Name of Subjects in all semester

3. Semester Text In which Semester student is studying

Student Table:
S.No. Field name Data Description
Type
1. Student ID Number This is the roll no of the student

2. Student Name Text This is the name of student

3. Course Text This is the course in which the students are

studying .By default course is MCA

4. Semester Text This is the semester in which Students are

Studying. By default Semester is IV sem

14
Attendance Management System
15
 Attendance Management System

0-level DFD:

User/Administrator

Outp
System ut

1-level DFD:

Logi
n
Process
R

G
 Attendance
Teacher
Entry Entry
Student
Entry

16
 Attendance Management System

2-level DFD:

2.1:

Administrator

Lo
gi
n
Process

After login
After
Login

Stud
ent

Data Stored Entry

Teacher Data Stored
Entry

Teacher
Data Entry n Data E
Stu
7
 Attendance Management System

2.2

User

Login
Process Login
loginAfter

Af
te
r

Attendance
Data
Stored
Re
po Entry
rt Attendance
Data Entry
Ge
ne
rat
ion

Attendan
Report
User

18
Attendance Management System
19
Attendance Management System

Subject
M
o
Teacher n
Name t
Id h
Student Id

Seme
s
TStatu
s
e
a
c Attendance
h
e
r
Belongs

Tea
che
sStudie
d

Subj
ect
S.Code

Student

S.Name

Teache Student Id
r id

Course
2
0
Attendance Management System
21
Attendance Management System
Authenticated User
only Access in to the
1. Login Project. There are
Form two Type of persons
can enter in the
project

1. Administrator
2. User

This login
Form is
made For
Security
purpose. 22
So only
Attendance Management System
authorized
administrator enters
2. Add his correct User
Informatio
Name and
n Form
Password. This Form
gives the option to fill
the name of
Students and the
name of Teacher if a
new faculty has
joined.

This form is
showed
when
23
Attendance Management System

This form enables

3. Student the Administrator to
Informatio fill the name of
n Form Students and there
Semester where the
Student Id will
change
automatically when
a Student is saved in
the Database. And
course Will Be
remain same
because this System
is made for MCA
Students.

24
Attendance Management System

4. This Form is made

Teacher for Administrator to
Informatio
fill up the name of
n Form
teachers when
teacher Id is
changed
automatically. If a
new teacher joined
the collage its name
also is included in
the System

25
Attendance Management System
User Name and
Password and User
5. User Type Is user. This
Form
form enables the
user to fill up
attendance of every
student and see
whish student is
short listed and what
is the total
attendance of each
individual attendance
in a particular
Subject and in a
particular month

This form is
opened
when user
fill up his
correct
26
 Attendance Management System

6. Semester Form

This form facilitates the user to choose a semester in which

attendance is to be filled. In this system we are using the
Fourth Semester so when the user clicks on Semester4 the
list of Semester 4 students is come.
27
 Attendance Management System

7. Attendance Form

This Form is used to choose subjects and the month for

which attendance is to be filled up and show a list of
students. When a User click to corresponding Check box
and click on save the students will be stated present and
their attendance is added.
28
 Attendance Management System

8. Report Form
8.1. Short List Form

This form shows the list of Short listed students. We can see
this list according to Subject wise and month wise. When
user click on view, then list is shown accordingly.
29
Attendance Management System

8.2.
Atten
danc
e
Statu This form shows the
s status of the students
Form or we can say
number of classes
attended in a
particular subject in a
particular month.
When user click on
the View Status
button of short list
form then this form
will appear with the
status.

30
Attendance Management System
fully meets the
objectives of the

C system which it has

been developed. The

o
system has reached
a steady state where

n
all bugs have been
eliminated. The

cl
system is operated at
a high level of

u
efficiency and all the
teachers and user

si
associated with the
system understands

o
its advantage. The
system solves the

n
problem. It was
intended to solve as
The requirement
Attendance specification.
Manageme
nt System is
developed
using Visual
Basic.NET
31
Attendance Management System

1. The complete
Reference
B Visual
Basic.NET

i Beginning
2.
VB.NET (Wrox
b Publication)
l and Design
System Analysis
3.

i Software
Alias M. Awad

4.

o Engineering
Roger Pressman

g Websites
r www.micro
1.
soft.com

a www.w3sch
2.
ools.com

p spider.com
www.dotnet
3.

h
y
32
Attendance Management System

Fut
ure
Sco
pe
Attendance
Manageme
nt System
has many

33