2015, 00 No.€.13045/6/2015.S00.3 Goverment of India Department of Space Antarikah Bhawan, ‘New BEL Road, Bangalore ~ 560 231 August 248 2015. ‘OFFICE ORD! Subject: Instructions on DOS Purchase Manual 2015, ~ reg. ‘The undersigned is directed to refer to Para 12'2.3 of DOS Purchase Manual ‘wherein, itis stated that in cases where value of procurement exceeds akc, final approval shall be obtained from the Head of the Centre/Unit after outing the Sle through the Controller. 2, In continuation to this, the clause stands amended as follows (Chief Controller / Controllers shall not be members of CRC-UL, however, they shall be the members of CFC-. (i) The sentence at ast line of para 12.2.3 “In such cases the Chief Controller / Controller of the Centre/Unit shall not be Member of the Committee” stands deleted ‘This issues with the approval of Secretary, DOS. & (Sandhya Venugopal Sharma) ye" we dg aoe ut’ o oe “ see Directors of all SRO coef Scientine Secretary, ISRO. EMD, Ania Soint Secretary (Finance), DOS, [Associate Scientific Secretary / Director BEA, ISRO HQ Controller of al ISRO Centres Unite Director, BEA, ISRO HQ. Director SCNBO / LVFO / EOS / SSO / CEPO, ISRO HQ Sr. Head Purchase & Stores, SAC/VSSC Head Purchace & Stores of ll ISRO Centrea/Units Sr. Head (internal Audit), DOS Director (Audit, Oo Principal Director of Audit, Scientifc Departments, Branch Ofice, Bangalore.c.19048/52015 - Seca ‘Government of ina Department cf Space Antaris Bhavana Bengaluru ~ 580231 uly 30,2015 Directors of al ISR0 Cenrestnis Scientific Secretary, ISRO ‘CMD, Anti Sk, Subject Clarfeatons on DOS Purchase Mant 2015 Reg. ‘The 00S Purchase Manual - 2015 has been inplementod with elle fom 01.07 2085, ‘sed on specie laificaons sought by CenzeaUis, he folowing caieatnsarelssued = Query: Doos lowest mean that fr issuing erignl purchase or, minimum two quotations must hhave been recoived or can we rpest the ardor in case wherein for orginal onier only one (quotation was received? ‘Answer: The carfcaon sought ison a provision, which was derived ftom the earier Purchase Procedure (ara 16-18) P40). However, tis cla thatif against a PT or LT ofa requrerse’, ‘ony one off eceve, repeat order cannot be placed. An ef has io be made again fo find new sources of supply Query: Tho toms of peymon! in maori of the forign ordre Letter of Cet. While L/C wil be abled for 100% payment, upon cepaich ofthe ordered em, the frig fms woul sat the dsptch documents a owgn bank and craw the payment. Therefore, ther smo scope for ‘covery of LD. Moreover, frig fms also wil not agree fr establishing prorat LIC for 909% ‘and 10% unless instalation, erection and commissioning is involved. Answer: Levy ofLD sas per norms of GFR and CVO, there is no spec exemption or contacts having LG payment. Further, devey das are definite and essence ofthe contact (On extiry ofa LC, the same has to be renewed and taking into aooount the delay due to the Supplier, LC canbe rnowet or a resh LC made folass. the LD amount. LD isa disincentive fo Alscourage the supple from deivemng lae or promising unreasonable early delvryscheduls whe quoting. 2 This sues wt the approval of Actional Secretary & FA, 00S. 3. AntAvtonomous bodies may adopt the same aller complying wih their intemal ‘omales, Yours fait, Sb (Sandhya Verugopa Samay Brecon Projets) i Reg Sere gah Chief Controller VSSC{.19045/872015-S00.3 dated July 30,2015 Chief Contoter, VSSC CConroterISACISAGINRSCILPSCISOSC-SHARISOL ‘St Heae, Purchase & Stor, VSSCISAC Hood, Purchase & Stores, al ISRO Conies!nis Sr Head, Accounts & FA, VSSCISACISDSO.SHAR ead, counts & FA all SRO Ceniesinits ‘sr. Aocunts Ofer, IPRCISRO HO, St Head (tema Aud), DOS Sr Purchase & Stores Ole IPRCISRO HO (Copy for ifomation:- fp Adtonal Secretary, DOS (lb dont Secretary Finance) (fo dont Secretary, DOS Associate Director, BEA, ISRO HO Chief Cone of Accourts Under Sesetry (Budge), DOS, Bengals ‘Ol Pingpa Drecor of Aud, Sciatic Departments, Branch Ofice, BengalisNo.C.13045/6/2015.8ee.3 R) Government of India Departament of Space Antariiah Bhawan, New BEL Road, angalore ~ 560.231 August 3, 2015 ‘OFFICE MEMORANDUM Subject : Clarification regarding revised delegation of Financial Powers ~ reg ‘The undersigned is directed to refer to olice onder of even number dated 14.07.2015 regarding revised delegation of Financial Powers and clarifying the followin BLN. Claxifications raised BOS Reply 1" | Whetier the cases which were hitherto proved by CEC-I for which proposals for | These cases eats be processed by ion to DOS are pending are to be seat | Centres/Units themselves, as. per to the Department for approval OR whether | the provisions of wiler odes fe these cases can be processed based on the | C.19045/6/2018.5e01R) dated tevised Office Order dated 14.07.2015, 14.07.2018, 2 | Whether Gases wherein CPCT Taw recommended for negotiations/BAFO can be processed further aa per the Office Order ated 14.07.2015, ‘Cates processed prior to OL.07 2015 and are] pending for submission to CEC{ whether the revised. Office Order of 1407-2018 ig only applicable or not. 4. | While according approvals by the Department for ail cases relerzed to the Departinent tis mentioned that “Any amendment to this case ‘shall be processed only with the approval of the Department” Please confirm whether this shall also be based on the Office Order dated 14.07.2015. SN! (Sandhya Venuipal Shara) Director (Projects), DOS 1, Controller, PSC Cony to : 1.” Directors ofall SRO Centree/ Unite, 2. Bcientise Secretary, ISRO. 3. CMD, Antex 4. Joint Secretary (Finance), DOS, 5. Conteiler ofall ISRO Centrea/ Unit, 6. Director, BEA, ISRO HQ,Director SCHPO / LVPO / BOS / $$0 / CEPO, ISRO HQ Sr. Head Purchase & Stores, SAC/VSSC Head Purchase & Stores ofall ISRO Centvea/Units 10, Sr Heed (internal Audi), DOS (Sandhya Venugopal Sharma) iyectar (Projects), DOS lo Vewcied Dive dav eka, Seta We degevrwonks, BenrgatuveNo.€.13045/5/2015.80¢3 ‘Government of India Department of Space Antarieah Bhawan, ‘New BEL Road, Bangalore ~ 560 231 August 1), 2035 Subject; Claifcation on DOS Purchare Mamus] 2015 ~ reg ‘The undersigned is directed to refer to letter No. ISAC/HPSC/07/2015 dated 21.07.2015 from Head, Purchase & Stores, ISAC on the above subject and clarify the folowing = ‘SLRo. ‘Clarifications rained I ‘DOS Reply, ] 1 ‘As per DOS Letter €.19095/3/2008- ‘Seo.3 dated 13.05.2015 regarding the Implementation of DOS” Purchase Marius! 2015, it is mentioned that Purchase Indents which are raised oa ‘or after 01.07.2015 in COWAA/BGPS Shall, be processed as per the sof the Masrual, For Purchase Indents raised prior to 01.07.2035, the existing DOS Purchase Procedure shall fb applied. However, in the light of Revised Delegation of Financial Powers Gated 14.07 2015, it is t9 be clarited fas to whether revised delegation of} Financial Powers is applicable to DOS Purchase Procedure 2009 ais. The revised delegation of Raancial ued on 14/07/2015 is powers ‘applicable. Ta the aforesaid DOS letioy, it is mentioned that for Purchase Grdere/Contracts which are released afer 01.07.2015, Contract Management ‘shall be as per the provisions of the Manual. For Purchase Ordere/Contracts ‘released prior to 01.07.2015, the existing DOS Purchase Procedure shall be apaled, However, inthe light revised delegation fof Financial Powers dated 14.07.2015, f is to be clarifed as to whether Contract Management Is to be followed fae per Purchase Manual 2015. Tnstructiona on contract management Ihave been effective from the date GFR, 2005 was made applicable. However, for ” "various reasons, selective Implementation of the provisions was done, Vide Office Order dated 13/05/2015; these provisions were ‘made mandatory for all POs/ Contracts Hence, all indents raised after receipt of 13/05/2015 Office Order should follow these conditions, Tn all cases where Purchase approval {f DOS haa teen obtained ae per DOS Purchase procedure, whether amendments require further approval fof Department, in the light of the revised Delegation of Financial of Powers dated 14.07 2015, Wf as per the revised delegation of Financial powers, the proposal ie within the powers of the Centre Directar 20 approve; such amendments can. be approved by the Centre Director himself, even ifthe proposal was earlier approved by the Departinent.Clarifications raised ‘DOS Reply 4. | Clarification regarding when Purchase Indents are to be regarded os having beer raised - when raised ty the Indenting Officer(s| or when registered a Purchase? ‘From the date it ie recorded on the ystems, All Purchase Indents. shove a5 lakhs have to be processed through e-procurement and. from 01/04/2016, the value "shall be reduced to Re. latehs. Only Secretary of the Department hae powers 10 ‘exempt the tame 5. | Clasfication regarding course of action to be tlcen in respect of the proposals which have already been sent "to Department as per the-DOS Purchase procedure and’ clarifications sought from Depertment. Whether, such cases fare to be processed as per Revised Financial Delegation, ‘Yes, it has to be processed as per the zoviged delegation of powers even if the proposal fas been sent to the Department 6 [Chapter 9 - Pare 91.3 of he DOS Purchase Masiual 2018 quote tin all cases, CSP is to be Audited by IRA fconcemed before forwarding 10 the User” Unquote, ‘This wil result in ‘wemendous, almost impracticable, ‘work load on HPS and fA. ‘This Aspects neede clarity. Financial interests are involved, hence, the prescribed practice may continue, 2. This issues with the approval of Additional Secretary & FA, DOS. Centres/Units are Fequested to consider these as clarifications to relevant clauses ia DOS Purchase Manual, 2015, and raise clarifcations on the said clauses, only if rel To, The Controle, ISAC copy to 1 "Disectors ofall ISRO Centres/Units 2. Scientific Secretary, ISRO. 3. CMD, Ante, 4. Joint Secretary (Finance), DOS. 5. Controller ofall ISRO Centres/Unite, Director, BEA, ISRO HQ. ssue8 are involved. (Sandhya dnd Director rajecs), DOS Director SCNPO / LYPO / E08 / SSO / CEPO, ISRO HQ Hed Purchase & Stores of all ISRO Centres/Units 6 7 8. Sr. Head Purchase & Stores, SAC/VSSC 9 10, St. Head internal Audi, DOSio, 19048/42008 - Sc3 (Government of nia Deparment of Space -Antaitsh Bhavan New BEL Read Bengaluru 560 231, ‘August 12016 OFFICE ORDER Subject: DOS Purchase Manual, 215 ~ Delton o recep of tenders by emai ~ odors reg, “Tenders, henceforth, shal be received ony by the folowag means: 8, By sled covers incase ofmanual eres. b. —Inease of eprccurement, as provided inthe stam © Innocicumstances, whaisoever, sal tenders bo recived by emailfax 21 __Thefollowing changes ere accordingly made fo DOS Purchase Manual, 2015, Para [As exsing ‘As amended. 622 | Emergency Purchase — | Emergency Purchase ~ Less than RST ath Fade-Mal quotations ‘547m the case of emergency | In the case of emergency Inder for the purchase of indent forthe purchase of | goods whose estimated value is between %15,000/- goods whose estimated | (Rupees ffeen thousand oni) and €1,00,0001- Value is between 215,000 | (Rupees one lakh onl), procurement may be made (Rupees ffeen thousand | from the lowest tenderer after obtaining quotations by only) and %7,00,000.| sealed cover only. (Rupees. one lakh ony), procurement may be made from the lowest tenderer ‘ter obtaining faxle-mall quotations, ‘B42 |The folowing procedure shall be followed while resorting to procurements based on faxle-mail quotalons for ensuring transperency: Contains conditions trom (3 el 72.44 in order to have @ far and | in order to have a far and adequate competion, tisPara As axaing ‘adequate competion, itis important that sufcent lime is alowed to. the tenderers for responding to the tender offers. This can, however, be relaxed in cases | of recorded emergencies wherein reasonable time shall be Permitted and tenders shall be sent by faster means like speed postifaxe- rail. The tenders should anended — impartant that suficient time is allowed tothe tenderers for responding to the tender offers, This can, however, bo relaxed in cases of recorded emergencies wherein 2 ‘reasonable time shal be permitted and tenders shal be sent by faster means like speed post. The tenders ‘should preferably be kept open forsale til one day prior to the date of tender opening, preferably be kept open for sale il ono day prior to the date of tender opening 7214] Proper arrangements for| Proper arrangements Tor receipt of tenders through (0) | receipt of tenders through | tender box should be made, fender bovfaxe-nail, should be made, The procedure for recehving tenders shall be 2 transparent one, All he tenders shall be received in sealed envelopels superscrbed with tender lenquiy no, duo dato and time, addressed to the concemed offeer of the Centraunit before the spectied due date and time. The sealed ‘enwelopels shall also ‘contain the namo and address of th tenderer “Tenders are to be received through post or through tender box or by hand oF by favo-mal, a8 the case may be, The procedure Tor receiving tonders shall be a transparent one. All the tenders shall be recsved in sealed envelopels superserbed with tender enquiry ro, due date and time, addressed to the concemed cfcer of the Cente/Unit before the specified due dato and time. The sealed envelopols shall also contain the name and address ofthe tenderer. Tenders aro to bo ‘received through post or through tender box or by hand ina sealed cover.Pare | AS axsing ‘amended 1213 [in respect of emergency procurements ater obiainng feel cuciaions, the purchase approving. authortes. for placement of order on L-1 {rom amongst a minimum of three valid quotations) In respect of emergency procurements ater oblairing ‘quotatons in sealed cover, the purchase approving authorities for placement of order on LA (rom amongst ‘minimum of three valid quotations) shall be as under shall be 9s under. ‘opendi | Confidenialiy should be x3 | maintsined while resorting to emergency. purchases through faxe-mail ‘quotations “The eno senfance st bo dlted 22 itis again rterated that as far as eprocurement is concemod, tenders shal bo recoved ‘a5 provided inthe sys, 23 In case any tenders have bon received by faxlemall, and purchase order nat reeased or ‘coitat has been signed, such requirements shal be re tendered 3. This issues withthe approval of Adsicnal Secretary & FA, DOS, Recelt ofthis ofce ‘ter may kindly be acknowledged ses (Sandhya Verugopa Shama) Diecor Proje)Dictors of a Cenves!Unis ‘Stine Secretary, ISRO, ISRO Ha, ‘GHD, Ant. Maybe adopted cong ho ‘iecior, SCLNARUPRLIIST requied intemal formaties Chief Contoler, VSSC. a Contoler,ISACISACMIRSCISCLILPSC, Senior, Head, Purchase & Sloes, SAGIVSSC. Head, Purchase & Stores of al ContetUnis Seni Head, Acoouis & FA, VSSCIISACISOSC-SHAR Head, Acouns & IF ofa Contests, Seni Hea (Inera Aut), DOS. Seni Puchase & Stores Offoe'Senior Accounts Ofer, ISRO Ha, (08D, DOS Branch Secetary fice of he Principal Director of Audit, Scien Departments, Branch Office, Bengal- zs Se a io, 1304532008 - 003 Goverment of nia Deparinen of Space Antaish Bhavan ‘NeW BEL Road Bengaury 560 231, August, 2015 Conigendur ‘Subject: DOS Purchase Manual, 2015 ~Deletion of receipt of tenders by emailfiax errs =". Pra 23 ofthe ofc order of even number dated August 11, 2015 (copy enclosed) is ‘amended as under: 23. Incase any tenders have boon recelved by faxemsi, and purchase order not Teleased or contrac has ot been signed, such requreents sha be re tendered. 3. Other tas and condton ofthe offs odor dated August 11,2015 remain unchanged. Age hears (AMBalasu Under Secreta Precis) Decors of al Centres, Scinte Secretary, SRO, ISRO Ha 2 (OM, Ants, } > _ Maybe atte comeing te Decor, SCLNARLPRUIIST equted intemal frmalios ‘Chet Conta, WESC. Contr, ISAGISACNRSCISCLIPSO/s98¢-S¥n8 Senor, Head, Puchase& Sores, SACIVSSC. Hoa, Purchase & Sires ofa Cenkesnis ‘Senor Hea, Actus & IFA, VSSCISACSDSC-SHAR Hea, zor FA cf al Centestnis Senor Head (tema Ai, DOS, ‘Senor Prchaso & Sires Cerrar Acounis fl,ISRO Ha 080, DOS ranch Secreta. ff of te Pipl Decor us, Scetfc Deparment, Branch Ofice,Sengau,No.€.13045/5/2018.See.3 ‘Government of india Department of Space Antarilsh Bhawan, ‘New BEL Road, Bangalore ~ 550.231 ‘August 16, 2015, Subject: Clarification on DOS Parchase Manual 2015 ~ reg. ‘The undersigned is directed to refer to letter No, SDSC-SHAR/HPS/DOS Manual dated 27.07.2015 from Head, Purchase & Stores, SDSC-SHAR on the above subject and clarify the following : ‘Clarifications raised ‘BOS Reply T. As per DOS” Manual TWA TPS should be members where the value i ‘exceeding Rs.20 lakhs. However, per the revised’ delegation of financial powers the JPC Limits are enhanced: upto Rs.1.00 crores. In this context, whether the HPS & IFA ‘hall be meabore in JPC. Yes {As per new manual, whore the value excteds Re100 lakhs, final procurement approval shall be obtained from the Head of the ‘Centre/Unit routing the file through Controller ie, JPCs and SPC are approving authorities and CFCs are recommending authorities. However, 5 per the revised delegation of powers, JPC is the approving authority "and SPC “onwards: recommending authorities where final purchase approvals shall. be obtained from the Head of the Centre. In this context, a clarfcation jg requested whether purchase approvals shall be taken from Head of Centre forall cases cleared by SPC onwards "This Felates to Para 122.3. The options before us are 1. Reduce the reference value of JPC to pre July 2014 values ie upto Re.20 Ilene but thie will inrease the worl of| PC. 2. Reduce the Rs.100 lakhs value as ‘specified in Para 1223. of DOS Purchase Manal The value of Re,100 lakhs was fed because majority of the Project related “procurements come within the ‘value, and decisions on those are taken without mich delay. 3. Allow Centre Directors to. devise ‘suitable mechanisms, so that financial interests of the Government are taicen, care of and there is no delay in executing the project. Option 9 is recommended because of the following reasons:= 1. The Re.100 lakhs fixed inthis specific case in a reference value Centre Directors cannat fix a value higher than that but certainly can fix value lesser then that. They can x diferent values for works of crucial lmportance and works of routine inEg. A Centre Director eamnot fesue fofders. stating that where the value ‘exceeds RS.150. "lakhs, a procurement approval shall be obtained from the Head of the Centre/Unit ‘outing the fle through Controller ‘but gam issue orders stating that where the value exceeds Re.50 lal, final procurement approval sball bo obtained from the Head “of the Centre/Unit routing the file through Controller 2. If Contre Directors are comfortable with JPC taking decisions wpto Ro100 lakhs, in the interest of project work, there’ should be no. problem for the Department. ‘| case of PY Waer as per manuel are | Tila relates to Para 682 af DOS Re. 300 lalths whereas es per revised | Purchase Manual Aelegation of financial powers, it is Rs.600 lakhs, In this context, | Since the value of PT procurement clarifications is requested on PT Waiver | approval powers of Directors hes been of Centre increased. to Rs.6 Croves, this vale also stands changed, 2, This issues with the approval of Secretary, DOS. DOS/ISRO Centres/Units fare requested to consider these as claicatios to relevant clauses in DOS Parchase Manual, 2015, and raise larfeations on the sald clauses only i fresh Director (Projects) To, ‘The Controller, SDSC-SHAR Copy to 1. Directors ofall ISRO Centres Unite 2. Scientiie Secretary, ISRO. 3. CMD, Antrix. 4. Joint Secretary (Finance), DOS. 5. Controler ofall SRO Centree/Units 5. Director, BEA, ISRO HQ. 7. Director SCNEO / LVPO / BOS / $80 / CEPO, ISRO HO 8. Sr, Head Purchase & Stares, SAC/VSSC 9. Head Purchase & Stores ofall ISRO Centree/Unita 10,Sr, Head (internal Auli), DOSpeneaes 16:08 ar isainer team! ae vw. (Chaisman-cum-Managing Director, ACL. WW 25000203 Fa PROJECTS: Pa No.G.19048/5/2015-Sec3 ‘Goveramnent of india Department of Space Carification to DOS Purchase Manal, 2015 regarding Pare 2.8.36), 12.23, 4.10.1 and 9.1.3 Reg. ‘ Wane of the Contre Tavue Raisod [esc Tig this connection, 1 many | Yes please be clariied’ whether EAD oan be exempted to all ‘Sentlore ho aze_ submitting * Linders through EGPS moce se Sh case of Public Tesier a8 it comes tinder pare 38.3 1) sbove TREC - We cise END fp exempted for |W the vale of tender Je Tews ‘hoot whog are, subeating | than Rs. § lakh, the speciied iedtse thidugh BGPS mode, | Hureshold for. e-procurement, Please clrily ‘whether we | scch = faciity can be granted, nay exempt fom submaisscr SR EMD for Whose: vendors | ‘ho are registered in BOPS | tuode and sabasting texdere | fe manual ‘Pabls Tende: as they we) | Sree Re EE 122.3 seates that in caste | Only final approval needs tobe 22 ee ene (ea Save (oem ea ee pee teat Sele ess coueae | ISAC ‘fa pet__DOS ‘asc |The folowing changts_we Manual: Fara 4.10.1, for the | made: total eetimated value Eedente above Re.20,00 | 1 For Dinector of SDSC_ SHAR Inika, Head of the | VSSC/LPSC/ SAC/ ISACINSSC Centre) Units the i 7 We. siatinioaatne | approving autharty.vesiw/ams 1429 aseeez03 Fa PROSEDTS PAGE a | WHE This ie siniber of Slee [Ra 20 sw 50 Tale aot below being telewwed to. Centre | dre level of Deputy Director who Director has increased ie atleast of the rank of ‘manifold considering the fact | Outstanding Scientist that pumber ot procurements isbove Se, 20.00 alin #0 very blgt io the Centre 2. Ror Directors of other Centres Units existing yates '>) Further at ptr E-| peo Saat valug Diceoure of] procurement |" proves, |e oan decide on ter | | Epproval of indent azprovng | dergstice | sutherty is mandatary for | very carioaion sought F {ewes rated to BPS related | | feoueo cio) wisek ie fsther SHovessing she workoad | Director, ISAC. Hence it is proposed to | intemally delegate the indent : approving limits as done avis, diatibutiag the same fo ‘Depuy— Directors/ Prograrame_Dereetora/ [Groupe Director) Project . Durectora/ Chief General "S Manager) General Manager/ Deputy General Manager such thet number of indents | elered for agprovel by | Cenaie Dicecrorzrimsze, AS ‘As per DOS Purchase Manual claass 0.9.1.3, a al cases, CST is to be. audited ty IFA concerned before f waning te the user. ‘This is ereaaing ‘werkdoad | the indent value exosods | of TFA) & IFA, ISAC has |Re5 Lakhs asked or removal of the f sprovisio Ear other Centara/Units | Hf the fadest value excecés RaQ Lakhs 2. This inewes with the apy oval of Additonal Secretary & FA, DOS. Bizeotor (Baar€.13045/3/2008-See.$ (Pe) ‘Government of india Department of Space Anterish Bhawan, ‘New BEL Road, Bangalore ~ 560 231 October ¥ , 2015 OFFICE MEMORANDUM ‘Subject: Implementation of DOS Purchase Manual 2015 ~ clarifications - reg. In continuation of this Departments office order of even number dated 11.08.2015 & 18.08.2015 (copy enclosed), the following instructions are issued with regard to the DOS Purchase Manual, 2015: (@) Procurement of items upto the value of Rs.1,00,000 (Rupees One lakh only) ‘through fax/e-mail tenders under emergency purchases is retained es stipulated under the new manual. To that extent office order of even namber dated 11.08.2015 is amended. (i) Stipulation is relaxed in respect of those cases, wherein, the process of Procurement was initiated prior to 01.09.2016, (i) All cases processed after 01.09.2015 onwards shall be adhered to as per the ‘new manval/office orders mentioned above. (iv) As far as the proposal to allow fax/e-mail tenders without sealed covers in respect of foreign vendors, wherein, procurements through Proprietary/Single Tender/Limited tender/Single offer is concerned, it goes ‘against the principles of GFR/CVC instructions, ‘The Centres have to effectively implement the guidelines. The following alternatives are recommended. (a) In case of foreign vendors who are having their local agencies, obtaining sealed cover quote in addition to fex/e-mail quote may not bbe problem, ‘The same could be insisted through the Indian agency of the foreign vendor. (©) In case & foreign vendor does not have ani Indian agency, obtaining offers by email/fax shall be limited to only proprietary purchases for technical procurements, Page tof 2[o)The feasibility of devising an online system without digital certifiates ‘may be explored by INSES, wherein, offers can be opened only on & designated date 2. This issues with the approval of Secretaxy, DOS. (Kalyfhs Sethuraman) Director (Budget) To, 1. The Directors ofall DOS/ISRO Centres/Units, 2. Scientifie Secretary, ISRO, ISRO HQ 3. CMD, Antrix Corporation Limited copy to ‘Ansociate Scientific Secretary, ISRO / Director BEA, ISRO ‘Joint Secretary (Finance), DOS. ‘Chief Controller, VSSC. Controller, ISAC/NRSC/SDSC-SHAR/LPSC/SAC/SCL Director (Budget), DOS. Sr./Head, Purchase & Stores ofall DOS/ISRO Centres/Units| St Head (internal Audit), DOS Ditector (Audit), O/o Principal Director of Audit, Scientific Departments, Branch Office, Bangalore Associate Director, INSES, ISRO HQ with a request to examine the directions at Para (v) (| and subsnit a report within 20.10.2015 to the ‘undersigned. eo axkesone Page 2 of 2No.€.13045/3/2008-See.3 ‘Government of India Department of Space Antariksh Bhawan New BEL Road, Bangalore ~ 560 231 August 20, 2015 OFFICE MEMORANDUM Subject : Insertion of a new clause 18.6 to the DOS Purchase Manual, 2015 “reg. ‘The undersigned is directed to refer to D.O. letter of even number dated 13.05.2015 on the above subject and to state that a new clause 18.6 is inserted to the DOS Purchase Manual, 2015 which states the following, “as and when the Department revises the financial powers of DOS/ISRO Centres/Units by issue of an order, they will prevail over existing financial powers.” 2. This issues with the approval of Additional Secretary & FA, DOS. Director (Projects) To, 1. The Directors of all DOS/ISRO Centres/Units 2. Scientific Secretary, ISRO, ISRO HQ 3. CMD, Antrix Corporation Limited Copy to 1, Associate Scientific Secretary, ISRO / Director BEA, ISRO 2. Joint Secretary (Finance), DOS 3. Chief Controller, VSSC 4. Controller, ISAC/ NRSC/SDSC-SHAR/LPSC/SAC/SCL. 5. Director (Budget), DOS 6. St./Head, Purchase & Stores of all DOS/ISRO Centres/Units 7. Sr. Head (Internal Audit), DOS 8. Director (Audit), O/o Principal Director of Audit, Scientific Departments, Branch Office, Bangalore.a corer Ow SOERRMENT 3F OWA area Par DEPARTMENT OF SPACE eae er, Ug EATS “anette, New We Ro eR = 91.5 ‘Bangore- 300. ena’ ager Fon#-007383 #237 ‘ete 9-002 298 Eyal eran goxin tea FRR euLAD ZH O57 See: ATOZ COD A. Viay Anand Killa: Sint $v. Stern, pastors Sct oe HOS. vase. No, €.18045/3 /2008-See.3 May 13, 2018 Dear Si, ‘ae DOS Purchase Manual, 2015 will replace the existing DOS purchase Procedure with effect from 01/07/2018. Tarough this rurchase manual, an attempt has been made to coy each purcase setivity in detail and also standardise the forms used. The purchase manual has been framed keeping in view the GFR, CVC instructions, ne special needs of a technology intensive organisation Nike DOS/ISRO, Before finalising the purchase manuel, « three round consultation has been done with all the Centres/Units and comments received appropriately included, 2, ‘The DOS Purchase Manual will become effective fom 01/07/2018 i. indents which are raised in COWAA/PGPS shalt Pe processed as per the provisions of the Manual, Hower for indents ved before 01/07/2015, the existing DOS Purchase Frocedturo shal apply. Contract management for purchase orders/contrac's entered, ‘nto ater 01/07/2018 shall be done as per the provisions of DOS Purchase Manual, 2015. 22. 3, The Purchase Manual guidelines are sn evolving process. wherever centres/units propose new amendments, the same if found feasible and within guidelines of GFR/CVC will be made applicable after examination by DOS. The Purchase Manual has alzeady beer. uploaded on ISRO “HQ intranet website, The ink is ‘hitp./ Lorwwrisro.dos.gov.in/pat/DOSPURCHASEMANUAL2015.nsf ‘Yours sincerely, aPaey, To, {The Directors of all DOS/ISRO Centres/Units 2. Scientific Secretary, ISRO, ISRO HQ 3. CMD, Antrix Corporation LimitedNo. €.12045/ 3.2008 Copy to 1. Associate Scientific Secretary, ISRO / Direetor BEA, ISRO 2, Joint Secretary (Finance, DOS: 3. Chief Controller, V88C 3 Controller, ISAC/NRSC/SDSC-SHAR/LPSC/SAC/ SCL Director (Budget), DOS : Director, Office of Principal” Director of Audit, Seientiie Departments, Branch Office, Bangalore. Copy aise to Eh Associate Director, INSES, ISRO HQ with @& request to take P etion to ensure that the folowing Form ‘Numbers “are Incorporated inthe e-procurement softrate Dore 18:08 2015. () Form No, DOS:PM:01 ° (i) Form No. DOS:PM:23.Noc.rsossenerssecs yt ‘Soverment fa Fagen Department of Space * Aniarksh Bhavan Now BEL Read Banga 880.51 ay28, 2015, OFFice onpER Subject Guitaines for Re-consttn of Contact Finalsaton ‘Commitees (cre-y reg In continuation of this Departments Office Order of even number dated 1410712018. the following guidelines regarding composition and functioning of CFC-1 re made Composition = 1) The Chairman of the CFC: willbe the Director of respective Centres/Units ') CFC: of ISRO Centres should have the Director of another complementary Cnire as a Member (eg. ISAC-SAC, LPSC-VSSC, SAC-NRSC, VSSC-SOSC. atc) ©) Similary, CFC-1 of ISRO Units should have the Associate DirectorDeputy Director of another complementary Centre/Unit as a Member, 4) Associate Director/Deputy Directors, Controller, IFAs and HPSs of the Contres are to be the Members of the Committee ©) Directors of concemed Programme Offices of ISRO Headquarters shall be the Members of the Committee 1) Programme/Project Directors concemed in Centres/Units shall be permanent invitees ) Joint Secretary (Finance), DOS can be an invitee in specific cases Guidetines for functioning: 8) Concerned Indenting Group/Programme Office shall make @ presentation on the file to CFC-4 1a) HPS should present about the commercial aspects ofthe fle ii) IFA should make observations, if any Page 1 of 2fv) Relevant background papers should have been circulated to the Chairman! Members/invtees of the Committees well In advance (at least 5 working days in advance) Pre-audit vetting is nevessary before putting up to the Committee, If CFC! siffers with the pre-audt, the matter may should be decided by the Chairmen ‘of CFC-1 observing financial norm ‘Suitable mechanism should be put in place to ensure that the minutes of ‘meeting is signed by allthe Members present at the end of the meeting vil) Due care should be taken to ensure that validity of recommended offers are ‘objained before they are put up for CFC, 2. This shall be applicable to all Autonomous Bodies under Department of ‘Space. Antric Corporation Limited may adopt the same, # feasible, after obtaining ecessaryintomal approvals, All Centres/Units may’ send thelr proposals for reconstitution of Contract Financial Committee-1 taking into account the above guidelines, 3. This issues with the approval of Secretary, DOS. ‘Additional Secreta To: Directors ofall ISRO Centres/Units ‘Scientific Secretary, ISRO ‘CAMD, Anttix Corporation Limited Joint Secretary (Finance), DOS Associate Scientific Sectetary/Director, BEA, ISRO HQ Chief Controller, VSSC Controllers ofall ISRO Centrea/Units Senior, HeadPurchase.& Stores, SACIVSSC Head, Purchase & Stores of all ISRO Centres/Units 410.Senior, Head, Accounts & IFA, VSSC/ISAC/SDSC. SHAR 11-Head, Accounts & IFA of all ISRO Centres/Units 412.Senior Head (Internal Audit), DOS 18.Senior Accounts Officer, ISRO HO 14.08D, DOS Branch Secretarat, New Delhi Copy for information to Secretary, DOS Additional Secretary & FA, DOS. ‘Joint Secretary, DOS Chief Controller of Accounts, DOS Office of the Principal Director of Audit, Scientife Departments, Branch Office, Bengalurs Associate Director, BE, ISRO HQ Under Secretary (Projects), DOS Page 20f2No.C.13048/6/2015.See.3 ‘Government of India Department of Space ‘Antarikah Bhawan, New BEL Road, Bangalore ~ 560 231 chi December 4 , 2018 OFFICE ORDER Subject + Instructions on DOS Purchase Manual 2015. — reg, ‘The following amendments are made to the DOS Purchase Manual 2015 (i) Para 4.10.1 + Delegation of indent approval powers to various functionaries Incase of Centres Designation Powers Centre Director Rs.60 Lakhs and above Below Rs.60 Lakhs, Centre Ditector shall have the discretion to delegate powers to functionaries not below the grade of SciEngr-'SE" In case of Units ‘Above Rs.20 Lakiis, Head/Director ofthe Unit, Below Rs.20 Lakhs, Unit Director can decide on the delegation however such {delegation shall not be given to functionaries below the level of SciEngr-"SD" {Enginoor SD is proposed in case of Units because the number of SD posts may be more than SE posts) (i) Para 9.8.7.2 : Vendor Registration Fees: The amount for registration of vendor as well as renewal is fixed at Rs. 500. ‘This issues with the approval of Seeretary, DOS. ha t ‘ethuraman) Directbr (Budget, DOSAON .19013/75/2014-Se0.3 ‘Government of india Department of Space 1 se my Batigak September (7, 2014 OFFICE MEMORANDUM ‘Subject: Evaluation of tenders/bids — instruction to all OOS/ISRO centresfunits ~re9, thas been noticed Ia some purchase proposals received from DOSISRO ccentresiunits that specifications were changed after receiving the tendersibids or afar opening the tendersibids. In this connection. attention is drawn to the instructions of CVC, provisions of General Financial Rules (GFR) ~ 2006 (Rule 160), DOS Book of Purchase Procedure (Rule 3.41.5 & 3.11.6) and the following Instructions are issued (a) Bids recelved should be evaluated in terms of the conditions already Tneorporated in the bidding documents; no new condition which was not incorporated in the bidding documents should be brought in for evaluation of the bids. Determination of a bi's responsiveness should be based on the contents of the bid itsef without recourse to extrinsic evidence. Thus, no condition which was not listed in the origina bic as a parameter of evaluation of the bidder, elther technical or commercial, can be used to evaluate a bidder post tender opening. If a new conuition is to be introduced, the bid must be cancelled and new one floated. {b} Two part bids shall be the method of tendering, where techno-commercial evaluation is to be done first and later on being found sultable price bids are to bbe opened. Opening of price bids, techno-commercial evaluation of all bids need to be completed including clarifications / discussione with the bidder Price bids are to be opened only after techno-commercial iscussionipresentation are over and detailed clarfications oblained and the contract terms frozen as far as technical specifications are concemed. During this process in case any changes in orginal technical specifications are ‘expected. the parties should be asked to indicate eeparately the plusiminus impact from the original quote either by amount or percentage from the quoted bid, instead of calling for fresh bids. Once the revised bids are received. both onginal and revised bids are to be opened, compiled, evalusted on a common platform unless the purchase / contract finalization committer decides to reinvite tender because of material diference in the technical specifications. in case of major changes in bid condition, it should be retendered(6) Once It has been established thatthe offers meet the laid down specications, the question of ‘grading’as well as any ‘pick and choose’ should not arise. The contract needs to be awarded fo the lowest bidder meeting the laid down specifications. 2, This issues withthe approval of Secretary, DOS. s test! (Sandhya Venugopal Sharma) Director (Projects), DOS To, 41, Directors ofall DOS/ISRO centresfunits. 2. Scientific Secretary, [SRO, ISRO HO 3. Chaiman-cum-Menaging Director, ACL. 4. Joint Secretary (Finance), DOS 5, Director SCNP / LVPO / EOS! SSO) CEPO Copy to 4. Chief Controller, VSSC 2. Conttoler NRSC /ISAG / SDSC-SHAR J LPSC SAC / SCL 3. Director (Audit), Ofo Principal Director of Audit, Scientific Departments, Branch Office, Antariksh Bhawan, Bangalore= Sovemmen oF wore ” sFaRer fae PARTMENT OF SpA seat, 5 62 oe frat 80064 oe Be oDon23e1547e mes ae ae ore - 560.094 worn No. 4/9 i ee vata aly 3, 2007 - ce QEFICE MEMORANOUM . Exemption trom payment of Customs Dutylxcise Duty for the BOSISRO Satelite and Launch Voliee Projects - Cericato — Subject: aI ) ange MRTIONEM is Grocted to eter to tig Departments Otfce Momoiands of even number ia wherein the se Ministry of Finance (Departmont of Revenu tao paves and Scientific and Tectnne instruments, Faw materi ots, seegeauited for the DOSMSRO. Sats Bengt of Customs Duty and Excise Ges ee yihe jNotfcations issued “bee yoe {Department of Revenue) in this reset Mentioned bal ch 1, 2007 regarding Customs Duty exemption a0, 9 earler Notication No.242008, 2 (©) Notication No.15/2007-Contea) ike doled March 1.2007 regaring Central Excise Duty exemption orrending earlier Notification No seas: Cental Excise dated March 16, Yeas (©) Notiteation No.16/2007-Central Excise Gated March 1, 2007 repaiding Central Excise Duty exemption Tents eater Notication Novio/a7s Cental Excise dated March 1 oer, at te hen CP sos To NOTE SPECiRICAULY PRA Ly TEFERE S516 [Burring up Ur on WAT 20am SCE Bhavan, New BEL Rs, 28815674 RANE : Srace hy22 (d) Notification No, 24/2007-CUSTOMS dated Mach 1, 2007 regarding Customs Duly exemption amending earlier Notification No.S1V/98- Customs.dated July.23, 1386: 3. _ AS per the condition No.69 against Si.No.349 in the Ministry of Finance {Department of Revenue), Notification No.20/2007-CUSTOMS dated March 1, £2007, a certificate from the Officer not beiow the rank of Deputy Secretary to the Government of India has to be produced to avail exemption from payment of Customs Duty. In view of this, the Sr. Head Purchase & Stores Officers of VSSCISAC and Head Purchase & Stores Officers of SDSC-SHARMSAGILPSC. whose grade is also equal to the rank of Deputy Secretary to the Govt, of India have-been authorized to authenticate/sign the Customs Duty Exemption and also the Excise Duty ExemptiowEnd.use Cerilicates, 4. However, while issuing the Certificates, the above functionaries shoue ‘satisfy themselves about the elgibilly ofthe tems for Customs Duty and Cenval Exese Duty exemption under the Miristy of Finance, Department of Revenue Notifications mentioned at para 2 above. @ Comena, (Or. E.V, Ramana Redify) Director To Director, VSSCIIISUISDSC-SHARIISACILEOS/SACIDECUILPSCI ISTRAG/ MCFINRSAPRLINARUSCL 2. Controller, VSSCISDSC-SHARIISACILPSCINRSA 3. Registrar, PRL 4. Sr. Head PBS, VSSCISAC 5. Head P&S, SOSC-SHARIISACILPSC 3/y©.196111272018-Se0.3, ‘Government of nia Departrent ct Space Artarsh Bhawan Bengalu - 560 231 August 19,2015 OFFICE ORDER ‘Subject: Contact Management —Instucton on delivery schedule - Reg, As per General Financial Rules (GFR) and CVC instructions, delivery echedule shouldbe ‘ved & fi. However, fis noted that, some Centes/Unis have signed the Contracts/Purchase (rds (PO), whic contains gre perodindevery schedule. In view af ths, Member (Fiance), ‘Space Commission, has advised asunder: The Depatent is advised fe instuct the Catena to provide fr any grace periods inthe ‘devon schedule nthe uur cortac, as dlvery has obe fed and fm. a 2. AlCenirestunts of DOSHSRO shal comply wih he above advise of Member (Finance, in ‘al fue Conract!Purchase Orders. No grave pevods with respect to devery schedule shall be Incudedin any fom in any Contac Purchase Cer, issued or signed inthe future, comet Director Projets) 3, Thisissves wth the approval of Competent Authoiy. Copy Directors of a Centres Scien Sect, SRO (WO, ACL. int Secretary (Finance) Diectr, SCNPILVPOIEOSISSO (Copy aso t= 1. Chit Conall, VBSC 2 Contolor NRSGISACISOSC-SHARIPSCISACISCL 3. Oto Principal Director of Aud, Scien Departments, Branch OFlce, Bengaluru 4 St Head (intemal Audi), DOS. Copy orinfematon 1. fee of Seeley, 005 2. Offe cf Adatnal Secretary & FA, 008 4. Offs f Jt Seretary, 008 4 Ofna oe Serta (Finance) sd 5 Sr Head Purchase Stoves — GanthvaVeeoens ers) sac Jvsse 6. Hea! Purchase sa Shorea Of at) Sere Cenbes | vailNo! €.19099/1/2015.See.3 Government of India Department of Space Antariksh Bhawan, New BEL Road Bangalore ~ 560 233, November 06, 2015 OFFICE ORDER Subject : Price variation clause in long-term contracts concluded by DOS/ISRO — re Price variation clause is of vital importance in long-term contracts, due to changes in input cost and other factors. It has been noticed that, long term contracts concluded by some of the DOS/ISRO Centres/Units contain escalation Clauses based on fixed percentage rather than formula preseribed by GFR, and included in DOS Purchase Manual 2015. General Financial Rules (GFR) bave a provision for price variation clause at Rule 208(ViIl). The formula prescribed in GFR hhas also been adopted at Pars-10,3(H) of DOS Purchase Manual 2015, 2. Price variation clause as prescribed in General Financial Rules (GFR) and DOS Purchase Manual 2015 shall be incorporated by all DOS/ISRO Centres/Units, while entering into contracts which carry a escalation clause ‘This issues with the approval of Secretary, DOS. 4. This offce order shall come into effect from the date ofits receipt. Receipt of the same may pease be ncknowedgr. fe ate Director (Budget) To, 1. Dizectors ofall ISRO Centres/Units, 2. Scientfie Sceretary, ISRO. 3. GMD, Antrix py to 1. Joint Secretary (Finance), DOS. 2, Controller of all ISRO Censtres/Units, 3. Director, BEA, ISRO HQ. 4. Director SCNPO / LVPO / BOS / SSO / CEPO, ISRO HQ 5. Sr. Head Purchase & Stores, SAC/VSSC Head Purchase & Stores of all ISRO Centres/Units 7 8 Sr. Head (Internal Audi), DOS ‘Se Purchase & Stores OlBicer, ISRO HQ 9. Director (Nudil, O/o Principal Director of Aut, Scientific Departments, Branch Office, BangaloreNo, €.19013/111/2015.8ee.3 0 “Government of India Department of Space Antariksh Bhavan, ‘New BEL Road. Rangalore ~ 560 231 November 96 , 2015 ‘OFFICE MEMORANDUM Subject: Procurement from e-commerce websites by DOS/ISRO Centres/Units ~ reg Department has constituted a committee to study all the aspects of online procurement from e-commerce websites. Hence, itis instructed that all DOS/ISRO. Centres/Units, shall refrain from online procurement, till a decision is tsken on the 2. This issues with the approval of Competent Authority, 3._™ Receipt of this 0.M. may kindly be acknowledged. This O.M, comes into effect om date of eeept of tie same 2 Pat — (Kalin Sethuirarmany ieector (Budget) To, 1. Directors ofall ISRO Centres/Units, 2. Sciontiie Secretary, ISRO. 3. CMD, Aatrix Copy to Joint Secretary (Finance), DOS, ‘Controller ofall ISRO Centres/ Units Sr. Head Purchase & Stores, SAC/VSSC Head Purchaae & Stores ofall ISRO Centres/Units St Head {Internal Audit], DOS St Purchase te Stores Officer, ISRO HQ Director (Audit), O/o Principal Director of Aueit, Scientiie Departments, Branch Office, BangaloreGovernment of indla Department of Space Vikram Sarabhet Space Centre “Trivendrwm-696022 Refs VSSC/DR/W=H/ 94 August 11, 1994 OFFICE ORDER No: 168 Sub:- Watver of Bank Guarantee. AS per GFR., provision must be. mode tn contracts for safeguarding government properties entrusted to @ contractor. Accordingly, we have been’ obtaining Bonk Guarantees against (a) advance payment, (b) free lssue of materials ond (c) delivery of our equipment to suppliers for repairs ete 2. Occosionally certain contractors request for exemption from furnishing Bank Guarantee for various reasons. Such requests should normally be discouraged. However, in exceptional cases, where the contractor is 2 Public Soctor Undertaking/Govt.Department/a Private Organisatlon having long standing business dealings with us/proprietory or specific brand manufacturer of good repute ete., request for waiver of Bonk Guarantee ‘could be considered carefully on the merits of each request. 3. in.all such situations, other sefeguards, viz. Indemnity Bond, Insurance Cover ets. should be obtained. indemnity Bond should normally be in standard format on required stamp paper, and in cases of urgency on the contractor's letter head (if the contractor is highly reputed or Govt. Undertaking/Gout-Department). 4. Total waiver, Le, without any Indemnity Bond or Insurance Cover, shal 5. Henceforth opprovat for waiver of Bank Guarantee shall be obtained 2s follows:- (a) Upto Rs.10,000/- = Brom respective Divisional Heads. () Between Re.10,000/~ ond a2 labs: From raspective VOMC Member. (0) Above Rs. 2 tokns: = Brom Director. , (Contdiat ¥:2)wt & The approving authority shall scrutinise the case in detail and accord ‘approval on merit basis only, IFAs who may, if required, concerned, depending on the recommendations of Het. PSD/ refer the case to the Purchase Committse 7. This superceeds alt previous Office Orders on the subject, pa (Promod Kale) Director, VSSC Members of VeMc/sceyssc ec: Head, Accounte/tFAs. ce: Head, PSD. Standard cireulati Copy be DEL frvchane cer hy Page Apes GID A Arettcsm IA. Cp