Barge Showgrounds Whangarei 19-23 April 2017

Area Team Memo- Individual Riders Memo: - Update on Championship organisation - more
information in regards to New Zealand Pony Club Eventing Champs.

Online Entries
These will be open very soon: http://www.equestrianentries.co.nz Team Managers will be
in charge of entering Team and Individual Riders details for their Area Riders Entering Non
Championship ODE can enter online as well. A more detailed how to enter for managers
will come out before entries open.
Team Accommodation-
Manager/Coach and Team Riders x6 Will be accommodated at Lupton House - Individuals
are still to be confirmed at Lupton House Will Confirm to all areas after Tuesdays
Meeting. Please if Areas never received quotes 2 weeks ago please let us know. This is a
great deal and includes bedding and food.
Horse Accommodation
All horses including Individuals riders will be yarded at Barge Showgrounds Those Rider
who may be coming just to do the NON Championship ODE may not be yarded at Barge
Showgrounds but will be accommodated close by. This depends on Numbers- we will
endeavour to accommodate all on grounds.
Each Team will be allocated a paddock close by at the RDA for any hand grazing or
paddock time it is the teams responsibility to bring tape and standards if they wish
to tape up the paddock Horses MUST be all yarded at night- they CANNOT stay in
paddocks- All Teams Will be allocated a Covered Yard or stable at the RDA for use
during champs, this area can be used for preparation of horses extra washing
Facilities This area Must be kept clean and tidy at all times.
Camping at Barge TEAM AREA SET UP
There will be ONLY 3 trucks/this includes vehicles with floats allowed per team in team
area (if your team has more than this alternative parking will be allocated but will be on
another part of the grounds- (you may drop of horses and gear then move to allocated
parking.
We will be allowing a Max of 5 persons per team to stay at grounds There will be shower
and toilet facilities available. If individuals riders cant be hosted at Lupton House they may
have to stay at grounds. There will be a form that those staying on the grounds will need
to sign at the Office on arrival.
Team Training Dressage Arenas and Jumping /Riding
You will be able to hack around barge park- The areas of no go will be taped off Please do
not go near any Jumps that are not taped off. Follow any signs in place.
We are offering on the Lower Level of the Showgrounds (Championship Riders
Only) where the ODE Dressage arenas will be you will be able to use a dressage
arena and Show jumps available for you Teams can pick time slots if they wish to
make use of this. Booking for this will be done on a white board system - Tuesday
Thursday will be located in yarding area More Details On arrival
Hay and Feed + Water
We are going to offer Hay for sale $15 per bale for teams that dont wish to carry on
the trip North- Hay will be on site as well so if teams are running short they can
purchase On the Booking Form will be a box for booking Hay-
Feed If teams dont wish to cart huge amounts of feed you can request us to order
local for you Please email if you require a Feed Booking Request - You would need
to pay on Pick up. If it is specialty feed other than the main brands we suggest you
bring yourselves.
Stewards have requested that teams supply sufficient sized water
containers/Buckets for yards at night 15l or Bigger the Stewards on night duty do
not wish to be filling up your containers and you dont want a BIG X next to your
name if you horses/ ponies dont have water.
Ice for Cross Country Day
Ice will be available for Cross Country Day This please must be pre ordered on the booking
form Total Per Team This will be available for collection Saturday AM- 10kg bags . $10
bag
Team Functions and Skits
We will be having a brief Team /Supports welcome and lunch on Thursday 12pm
Before teams head out to view Cross Country. All welcome - $10 p/p
Thursday Evening will see the Official Welcome Dinner and Team Skits Remember
we know have a trophy for this and we will have special judges for this. $25 p/p
Saturday Evening sees an a teams amazing race and then a Dinner at completion
$20 p/p supports are also welcome fun for all
Booking Form when completed for above - Please One per Area

Mascots and Banners

We have noticed over the years these have started to drop off!! Please make sure you bring
both to Champs- They will be used in an activity and during your champs trip.
 Draft Timetable
Times and Timetable Subject to change
Wed 19/4 1pm Sponsors/Officials walk Barge SG Officials/sponsors
3pm Northland Business Events Office Team Managers
Solutions Office opens for
welcome packs
5.30pm Whangarei A+P Cocktail Barge events Committee/sponsors/trade
evening /officials
Thursday 8am Northland Business Events Office
20/4 Solutions Office Opens
9am Official XC walk Barge SG Mangers/officials
10.30 Managers meeting Barge events Mangers/officials
12.00 Welcome Barge events Everyone
12.30 Lunch Barge events Everyone
1pm XC course opens to teams Barge SG Teams/Individuals
2.30pm Dressage Arena Orientation Barge SG Top Teams/Individuals
3pm XC course open Public Barge SG Everyone
6pm Whangarei A+P Dinner and Barge events Everyone
skits
Friday 7.30am Northland Business Events Office
21/4 Solutions Office Opens
9am Dressage Barge SG All competitors
1pm SJ for ODE Barge SG ODE competitors
Saturday 7.30am Northland Business Events Office
22/4 Solutions Office Opens
9am XC-all classes Barge SG All competitors-
5pm Affair Amazing Race Whg town Teams
basin/AFaire
Sunday 7.30am Northland Business Events Office
23/4 Solutions Office Opens
8.30am Trot up Barge SG- Teams
Lower level
10am Champs SJ Dunstan SJ Barge SG Teams
1pm Ring Barge SG Teams/public
Prize giving.

Managers and Coaches meetings will be called at the end the day- Txt will be sent with times and
Venue

Any enquires on any of the above please contact:

Heather Deane Event Secretary: nth.pcchampseventsec@gmail.com or txt 021858948 and

will return call or message- Limited Coverage
 Team Booking Form

Area: _______________________________________________________________________

Team Manager: _______________________________________________________________

Contact Number: _____________________ email: ___________________________________

Team Coach: ____________________________________________Contact #_______________

Item Cost Team Numbers- Supporters Total

riders , manager Numbers
and coach
Yards $5 per horse per N/A $
night
Team Lunch $10 per person $

Team Welcome $25 per person $

Dinner
Amazing Race $20 per person $
and Dinner
Hay $15 per Bail N/A $

Ice $10 per bag N/A $

Grand Total $

Cheques Payable to Northland Area Pony Club Inc.- 2017 Champs Account
Online Payments Direct credit to Northland Area Pony Club Inc.- 2017 NZPCA Eventing
Championship Account ANZ 06-0541- 0732255 00.
Include Area and FCT Book in Reference please

Scan and email to nth.pcchampseventsec@gmail.com no later than 12th April 2017