Académique Documents
Professionnel Documents
Culture Documents
Piano Center
Aniceta Julia Marianne Mae Azon
Photos of the
Business
Photos of the Business
Photos of the Business
Photos of the Business
Background of
the Business
Profile of the Business
General
Manager
Operations
Manager
Administrative Production
Personnel Workers
Recommended Organizational Structure
Job
Description
General Manager
Job Order & Purchase Transaction
Checks the job order and purchase requisition form for
any discrepancies before producing purchase orders.
If there are discrepancies, he will return the job order
and purchase requisition form to the inventory manager
for some modifications. If there are no discrepancies in
the job order and purchase requisition form, he will
produce two purchase orders sending one copy to the
supplier. The other copy will be sent to the inventory
manager.
Sends the job order form to the production workers.
General Manager
Job Order & Purchase Transaction
Checks if the purchase order, sales order, and receiving
report all match before issuing the check to be given to
the supplier. If the documents dont match, he will
return it to the clerk. If match, he prepares and issues
check.
Sends the check to the supplier and receives the purchase
invoice.
Gathers and checks all the source documents (purchase
order, purchase invoice, check disbursement voucher,
voucher register, sales order, and receiving report) and
sends it to the bookkeeper.
General Manager
Cash Disbursements Transaction
Receives the bill from the clerk.
Issues a check for the amount needed to pay the
bill.
Forwards the check to the clerk for the payment
of utilities.
Reviews the check disbursement voucher and
voucher register made by the clerk.
Sends the check disbursement voucher and
voucher register to the bookkeeper for recording.
General Manager
Payroll Transaction
Issues check to be given to the clerk for
encashment.
Receives the cash from the clerk.
Distributes salaries to the employees.
General Manager
Petty Cash Transaction (Establishment)
Orders and informs the clerk in the establishment of
the petty cash fund.
Creates a check made out to the clerk in the amount
needed to fund the petty cash to its stated limit
(5,000.00).
Forwards the check to the clerk for encashment.
General Manager
Petty Cash Transaction (Replenishment)
Reviews the source documents such as the official
receipts and petty cash vouchers before issuing check
for the replenishment of the fund.
If there are discrepancies, the official receipts and
petty cash vouchers will be sent back to the clerk for
modifications. If there are no discrepancies, he will
prepare and issue check in the amount needed for the
replenishment of the fund.
Forwards the check to the clerk for encashment.
Operations Manager
Job Order & Purchase Transaction
Talks to the clients about the quality and design of the
furniture they would like to order and is in-charge of
detailing the design of the furniture on the job order
form, received from the clerk.
Sends the JOF to the inventory manager to check if the
order would require additional raw materials.
Ensures that the finished product is in good quality and
sees to it that the product matches the order of the
customer. If not, it will be sent back to production for
additional modification. If it is in good quality, it will be
sent to the customer along with the charge invoice and
the delivery receipt.
Operations Manager
Revenue and Cash Receipts Transaction
A.Balance
Issues two (2) copies of the charge invoice and delivery
receipt and sends one of each to the customer when
the finished product is sent to them. The other copies
are sent to the clerk as reference for when the
customer pays their balance.
Operations Manager
Payroll Transaction
Receives , reviews and match the payroll register and
payroll slip.
If the documents do not match, it will be returned to
the clerk for modifications.
If the documents match, she will request the general
manager to issue check for the payment of salaries to
the employees.
Inventory Manager
Job Order & Purchase Transaction
Receives the job order form from the operations
manager to check if the order needs additional raw
materials.
If the order does not need additional raw materials,
she will send the job order form to the production
workers. If the order needs additional raw materials, she
will prepare a purchase requisition form.
Forwards the job order form and purchase requisition
to the general manager for approval.
Inventory Manager
Job Order & Purchase Transaction
Receives the purchase order, sales order and the
purchased raw materials.
Checks if the purchase order and sales order match
with the materials.
If the items do no match, she informs the supplier of the
discrepancy between the purchase order, sales order, and
the purchased materials. If the items match, she sends the
raw materials to the production workers and she will now
prepare a receiving report.
Forwards the source documents (purchase order, sales
order, and receiving report) to the general manager to
check its accuracy.
Inventory Manager
Job Order & Purchase Transaction
Places both the excess materials and the work in
process inventory inside the stockroom.
Updates the inventory report.
Production Workers
Job Order & Purchase Transaction
Assembles the order of the customers. They base it from
the job order form, which they received from the general
manager.
Paints/varnishes the assembled product.
Sends finished product to the operations manager for
quality inspection.
Sends product still in process to the inventory manager
and have her update the inventory report.
Returns excess raw materials to the inventory manager.
Production Workers
Payroll Transaction
Fills out the daily time record every day.
Receives the payroll register, payroll slip, and cash
representing their salary.
Signs on the payroll register as proof that they have
received their salary for the week.
Production Workers
Petty Cash Transaction
Replenishment
Prepares one copy of petty cash voucher.
Sends the PCV to the clerk for approval.
Receives the cash released by the clerk
Pays the vendor/supplier for a small amount (less
than 500.00) of purchases.
Secures the official receipt and forwards it to the
clerk.
Clerk
Job Order & Purchase Transaction
Receives the order of the customers.
Responsible in preparing two job order forms. One copy
is given to the customer, the other copy will be sent to the
operations manager for approval. If the customer already
has a sketch of their order prepared, it will just be
attached to the form. If the customer does not have
prepared sketch yet, the clerk will inform the operations
manager.
Receives the check from the general manager and records
it in the check disbursement voucher and voucher
register. After preparing the voucher, she gives the
documents to the general manager.
Clerk
Revenue and Cash Receipts Transaction
Receives the charge invoice and delivery receipt from
the operations manager as reference for when the
customer pays their balance.
Receives the payment from the customer.
Issues two (2) copies of the official receipt, one for the
customer and the other one will be sent to the
bookkeeper for filing.
Deposits the cash to the bank and sends the deposit
slip to the bookkeeper.
Clerk
General Disbursement Transaction
Receives the bill for the utility expenses.
Forwards the bill to the general manager to request a
check.
Receives the check issued by the general manager.
Records the check in the check disbursement voucher
and voucher register.
Responsible in paying the utilities.
Receives the official receipt and forwards it to the general
manager together with the check disbursement voucher
and voucher register for checking if there are any
discrepancies.
Clerk
Payroll Transaction
Updates the payroll register and the daily time report.
The DTR will then be sent to the bookkeeper for
filing.
Prepares the payroll slip for each employee based on
the number of hours worked and any deductions.
Forwards the payroll register and payroll slip to the
operations manager for approval.
Records the check in the check disbursement voucher
and voucher register.
Clerk
Petty Cash Transaction
A. Establishment
Receives the check from the general manager
Deposits the check and convert the funds into cash.
Stores the petty cash fund in a petty cash box for
safekeeping.
Clerk
Petty Cash Transaction
B. Replenishment
Authorizes and approves petty cash voucher.
Releases cash to the requesting employee.
Receives the official receipt from the employee.
Updates the balance of the petty cash fund.
If the petty cash balance is less than the
replenishment point in the amount of 2,500, she has
to request the general manager to issue a check for the
replenishment of the fund.
Clerk
Petty Cash Transaction
B. Replenishment
Sends the official receipts and petty cash vouchers to
the general manager as a basis to replenish the fund.
Receives the check from the general manager.
Deposits and converts the funds into cash.
Stores the cash to the petty cash box.
Bookkeeper
Job Order & Purchase Transaction
Receives, checks and verifies various source
documents (purchase invoice, purchase order, sales
order, check disbursement voucher, voucher register,
sales order, and charge invoice).
Receives, checks, and verifies various reports
(inventory report and receiving report).
Posts the transactions in the appropriate journals,
then to the ledger.
Bookkeeper
Revenue and Cash Receipts Transaction
Receives the documents (official receipt, and deposit
slip).
Posts the transactions with the appropriate journal
entries in the journal, then to the ledger.
Bookkeeper
General Disbursement Transaction
Compares the check disbursement voucher and
voucher register prepared by the clerk with the official
receipt for the payment of utilities.
If there are any discrepancies in the source documents
(official receipt, check disbursement voucher, and
voucher register), it will be sent back to the clerk for
modifications.
If the documents match, the bookkeeper will then
prepare necessary journal entries and posts it in the
general ledger.
Bookkeeper
Payroll Transaction
Receives and verifies the various source documents
(payroll register, daily time report, payroll slip, check
disbursement voucher, and voucher register).
Posts them in the appropriate journals, then to the
ledger.
Bookkeeper
Petty Cash Transaction
A. Establishment
Records the check in the check disbursement voucher,
and voucher register.
Posts the transactions in the general ledger.
Bookkeeper
Petty Cash Transaction
B. Replenishment
Receives and file the source documents such as the
official receipt, and petty cash voucher for proper
recording.
Records the check in the check disbursement voucher
and voucher register.
Records the expenses and replenishment of the fund.
Posts the transactions in the general ledger.
Bookkeeper
ILLUSTRATIVE EXAMPLE:
Nitz Furniture and Piano Center produces 5 pcs. of
high chairs upon the order of a customer on December 1,
2016. During the start of the manufacturing process, the
business incurred various expenses in the amount of 50,000
in purchasing materials needed for the item ordered. The
business made the payment to the supplier on December 15,
2016. Also, on that day the item was delivered on December
15, 2016 and the payment was made upon delivery.
Accounting Method Used for Recording
Transactions
Journal entry to record purchases on Dec. 1, 2016:
Purchases 50,000
Accounts Payable 50,000
Cash XXX
Accounts Receivable XXX
Accounting for Bad Debts
ILLUSTRATIVE EXAMPLE:
Nitz Furniture and Piano Centers accounts receivable of 40,000 are
considered doubtful of collection.
Doubtful accounts expense 40,000
Allowance for doubtful accounts 40,000
Not due 1%
ILLUSTRATIVE EXAMPLE:
Nitz Furniture and Piano Center has the following
information with regard to accounts receivable and their
probability of non-collection:
Aging of Accounts Receivable
Probability of Non-
Age Category Amount Uncollectible Amount
collection