INTER-OFFICE MEMORANDUM Ref No 23-15213-759 10 [ALLEAS-AUTOMATED TIMEKEEPING AND ATTENDANCE (ATA) USERS. Io at ron: Aico ees ie Re [EAS ATTENDANCE SYSTEM UPDATES pate NOVEMBER 9, 2015 ‘his sto inform that an “update patching” has been dane prot to the next payroll ut off on November 10,2015 Inthe said patching, the folowing changes willbe noticed in your individual ATA acount: 1. Project iferential/ Man-months 411. Using the actual payroll payments a basis, the manmonth allocations foreach project, involvement hasbeen updated and corrected 412. Staff with fsued contracts, with remalning unused man-months under the folowing classfaton can no longer charge the unused man-months to the timesheet for payment except ora fou who wl be workag/Inishing the remaining task inthe projets), 112: "Closed projects joan eo Ms. Een Bera) 122. "Terminated", “Suspended” or “Cancelled” prolects (nfrmation c/o Me net ‘Maseyon, 13. In compliance to $0P-02212-07 (Comp & Ben of EDCOF Employes Assined t0 poles) pavment forthe remaining unused man-months shal flow the provisions of Se. 8 and See 86 See, 4.5 inthe case of an engineer with unused man months ("unused credits") based fon sued contracts of specie projects) within the calendar year; whereas the projects s considered closed (lings full collected, the “unused crests” co» be {lcimed by for payment bythe sof provided he/she hos no ofl projet ivoherent within the same colendar year afer his/her ost oficial assignment. Poyment ofthe “unused man-months ("anused eres” willbe based onthe prevaling project differential ate of the staf athe time of ssuence of he project contact. EAS ATTENDANCE SYSTEM UPDATES Page 1OF‘he payment will no lonate be claimed throuah gaol Intec the sof shal prepare 1 writen request coursed through the projects) Team Leader/rojet Manager for ‘approval ofthe Executive Vie President. Approve requests wil be endased othe HR Comedsen Ofcer for valdaton and thereafter the same endorses the opproved request to ContoleshiFinaace for rocesing of payment. ‘See. 46 i the case of an engineer with more thon two (2) simultaneous projet ssignments, the total amount of projet diferent he/she wil be paid shal not ‘exceed the equivoent of one (1) month project diferente! during any month with ‘overopping projects. As such, the octua! timesheet chorges will be the basis of payment proportionate othe numberof hours rendered in each projet. See. 4.6 wil continue 0 apply uti: 4.641 Alocoted man-months hove been ful consumes based on octuot Timeshect charges; 462 Bolnce of unused man-months (based on issued contracts) in oxcess ‘0f 12 Man-monts in one (3} yer sal be poi to the stff in ‘accordance to SOP-02 21225 (Prodztitynentve! 2. Authorized Overtime (F-04-210015-R3) 2.1. On instances when the actual overtime rendered exceeds the approved Overtime request, the employes must secure the approval of hisherimmedate superio/dept. manager for payment ofthe extra hours] worked not later than the pay eu off period. 22. Employee shall review his/her timesheet prior to submission, have the actual hours countersigned by his/her immediate superier/aept. manager with justifeton, and Finaly "mite the sae to HR for processing. 3. Official Business/Actvties (F-04-210:8-R1) 311. formation specified in the OBF as regards project charg, expected time of departure ara shal be the bass for computing the number of hous worked forthe duration of the on. 32, wil be the responsibilty ofthe employee to notiy NR 2s gard changes inthe actual lime of departure/arva. Otherwise, the lst information received shall be deemed as offical 4 Requirement for Proper and Actual Project Charging 44. To continue the updating of project diferential charging particularly those with allocated/aviable marmanths,abways tg actual man-hurs spent in specific projects on the timesheets (Ne nee to specify works done) 4.2. Non tagging means nonpayment of projec diferent EAS ATTENDANCE SYSTEM UPDATES age 2 OF 35. Employees with Permit to study 5.1, Based on submited Official choo! Registration, 2 specif time/work schedule wl be issued by 52, Tota hours worked on regular days willbe computed by summing up te total tagged hours ‘worked 35 basis for payment. 53, Only worked done on holidays and weekends shall be considered a: Overtime (fag of (Overtime Authorization stil apples) EAS ATTENDANCE SYSTEM UPDATES Page 30F3