Apartment Letter Assignment

Read the following letter draft and answer the questions below. Resave the file as last
name_apartment letter.docx and submit it to the apartment letter assignment page by the due
date.

LETTER DRAFT:
Prior to my trip to Roadrunner Village, I received your notice of intent saying that you plan to
vacate Apartment B. Because of this communication, it is necessary that I cover a few details of
my expectancies with regard to the cleaning of the building due to the fact that some of the older
people who lived in adjoining apartments, and who moved out recently, have recently lost their
cleaning deposits due to the fact that they left commodes and carpets unclean, and various and
sundry other appliances also were generally left dirty in nature. Some of the tenants with little
children under the age of four years old were unable to put their apartment back into satisfactory
shape at the time they decided to vacate.
In light of the fact that the apartment owner is a witch on wheels, I am kinda forced to be a cog
on that wheel and I sorta have to demand a certain amount of conformance from you as a tenant.
It is virtually imperative that you look at this matter with great care and concern or the possibility
exists that your deposit will not be returned to you. It is incumbent upon you to clean the
apartment thoroughly. I would be most pleased if you would visit the office and pick up the
written material which will give implicit instructions on what to clean, and how to clean, and
particularly note how to clean commodes and carpets.
I really hope and trust you will take this communication seriously. Actually, I am in a position to
inspect the apartment on Friday at the same time when I will be cleaning the apartment next
door. In anticipation of your compliance with the cleaning requirements, I will be ready and able
to refund your deposit at the same time if all is well.
I certainly want to thank you for your timely consideration of this matter. It is true and accurate
that the owner's basic and fundamental appreciation will be forthcoming when she receives a
positive report on the cleaning and vacating of your apartment.

1. Apartment letter draft: rhetorical context

Read the letter draft and answer the following question in the space provided:
What is the rhetorical context of the letter?
A satisfactory answer will briefly summarize the situation or "setting" (as in a movie plot) of the
letter, including why the letter is being written, who the major players are, and what if any
special circumstances exist. See Chapter 1 pp. 6-11 for more on the rhetorical situation, including
context.

This letter is towards the rentee, he or she moving out of the apartment must clean it before
leaving it vacant. The manager or person overseeing the apartments is writing the letter and
asking the rentee to clean out the apartment B before moving out. Not doing so he or she will
lose their cleaning deposit. Also the writer has given options to the rentee that he or she can
come to the office and pick instructions on how to clean the apartment. Also the manager will be
coming Friday to inspect the apartment.

2. Apartment letter draft: rhetorical purposes

Read the letter draft and answer the following question in the space provided:
What are the purposes of the letter, according to the multiple purposes of business writing
and the rhetorical situation of letter?
A satisfactory answer will list and briefly explain at least 3 purposes. See Chapter 1 pp. 6-11 for
more on the rhetorical situation.

The purpose of this letter is to inform the rentee of apartment B, that he or she must clean the
apartment before leaving vacant. Not doing so he or she will lose their cleaning deposit. The
writer of letter is persuading the rentee that he or she will be getting their refund for cleaning, so
basically is just a reimbursement. Finally, the writer is establishing a legal record so in case they
go to court, the writer has Its back cover.

3. Apartment letter draft: writer

Read the letter draft and answer the following question in the space provided:
Who is the writer and what are the writer's concerns?
A satisfactory answer will identify the writer and briefly describe the writer's concerns, including
his or her needs, self-interests, and motivations related to the rhetorical context, or situation that
affects the written communication. A writer's motivations should include achieving the purposes
you identified in the previous question. See Chapter 1 pp. 6-11 for more on the rhetorical
situation, including writer.

The writer is the manager or person overseeing the apartments. The writers concern is when the
rentee moves out from the apartment that he or she leaves it clean. Also the writer has
established a reimbursement, that when the rentee finishes cleaning the apartment they will get a
refund for cleaning it.

4. Apartment letter draft: audience

Read the letter draft and answer the following question in the space provided:
Who is the audience and what are the audience's concerns?
A satisfactory answer will identify the audience and briefly describe the audience's concerns,
including their needs, self-interests, and motivations related to the rhetorical context, or situation
that affects the written communication. See Chapter 1 pp. 6-11 for more on the rhetorical
situation, including audience.

The audience is the person renting the apartment, the person concerns is getting a reimbursement
for cleaning the apartment. Indeed, they will the person overseeing the apartments will get them
a refund for cleaning the apartment when they leave.

5. Apartment letter draft: rewrite

In six sentences or less, rewrite the letter draft.
It is not necessary to include a letter heading, but a satisfactory answer will have an opening,
body, and closing paragraph structure (see chapter 4). A satisfactory answer will also accomplish
the main goals or purposes according to the rhetorical situation of the letter.

I received your notice on planning to vacant apartment B. Well, let me just remind you that you
must clean the apartment before leaving vacant. Not doing so, you will lose your cleaning
deposit. This happened to an older couple that just moved out recently, they left their carpet
unclean and other appliances dirty. Not worry you will be getting a refund for cleaning the
apartment. The apartments owner is very explicit on this, Im just enforcing the rules.