Travel Guide

Jackson State University

TOMODACHI Inouye Scholars
Program

Introduction
Congratulations on your participation in the TOMODACHI Inouye Scholars Program!

Since the founding of Jackson State University (JSU) more than 100 years ago, our
institution has served a vital role in the education of African-American students who
have not had equal access to educational resources in the complicated history of
American society.
JSUs unique role as an HBCU (Historically Black College and University) serves to
enhance students understanding of Senator Inouyes advocation of equality for all
people and understand how his commitment to social justice connects to the narrative
of your own lives.

JSU TOMODACHI Inouye Scholars will explore the role that diversity,
internationalization and social justice plays in American and Japanese societies. By
exploring the Senators commitment to social justice, as well as his connection to the
US and Japan, we expect that you as a group of Scholars will contribute to positive
social change in communities worldwide now and in the future.

Read this brief TOMODACHI Travel Guide JSU Global to assist you in making the most
of this international education experience and feel more comfortable with our journey
starting soon.

Section One
Welcome from Dr. Pamala Heard and Ms. Jennifer Butler
You are preparing to experience a unique international experience which we hope will
have a lasting impact on your lives as future leaders. Each one of you were selected to
join a very small group of students from US and Japanese universities in honor of the
late Senator, Daniel K Inouye, and supported by the Ministry of Foreign Affairs in Japan.
As TOMODACHI Inouye Scholars you will be entering into the world of international
diplomacy - representing not just yourself, but also your family, your school, your state
and your country!

The US-Japan Council which selected Jackson State as one of only four schools to
participate on the program this year is committed to helping with the recovery of our
friends in Japan following the Great East Japan Earthquake and Tsunami of 2011.
Through programs of the TOMODACHI Initiative, their support of people-to-people
exchanges and experiences connects both of our countries in an organic grassroots
way.

Remember that we are a part of a much larger picture; but also remember that you, on
an individual level, will make a lasting impact on the world through the actions and
activities you undertake. As we experience the program together as a group we will
have numerous opportunities to grow and develop together. Since this is the first time
many of you will travel outside of the US, you will be encountering some things that are

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completely unfamiliar - but, you will also find surprising moments of familiarity and
insight into not only the Japanese culture, but your own American culture as well.
Throughout the experience, remember that we are always a team - working together,
supporting each other and always appreciative of the journey we are taking together.

Dr Heard and Ms. Butler are both already proud of the hard work and dedication you
have shown thus far on the journey; lets continue to be brave, bold and open to this
amazing opportunity and show the world what JSU Scholars are capable of!!

Participant Expectations
What should you expect from an international experience? The answer to that will be
as varied and individual as the person asking it.

But whatever your expectations are personally as a Scholar, there are also expectations
we have of you. First and foremost, you are expected to abide by all JSU code of
conduct and disciplinary guidelines. Remember, you will be representing not just
yourself, but also your university. You are an ambassador on a world stage; and with
that opportunity also comes responsibility. Keep this in mind while you are developing
into the global leaders of tomorrow.

You will experience many things while you are out of the US. Some of the most
important qualities to take with you during the program are flexibility, curiosity, an open
mind, and your sense of humor. The memories you make while you are in Japan will
certainly last a lifetime!

SECTION TWO
PREPARING TO TRAVEL OVERSEAS
Do You Have All Required Travel Documents?
A passport is an internationally recognized travel document that verifies your identity
and citizenship. Only the U.S. Department of State and U.S. Embassies and Consulates
have the authority to issue or verify U.S. passports. Japan requires a valid passport to
enter and leave. All persons, including U.S. citizens, traveling by air, must present a
valid passport to reenter the United States.

Are You Prepared for an Emergency?

While we are in Japan we will travel with an escort from JICE. Our escort is trained to
assist us in an emergency. However, both Dr. Heard and Ms. Butler will have contact
information for the U.S. Embassy and we have provided that information below. You

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can also share contact information with your family in the event they need to contact
you/us in a dire emergency.

Consular duty personnel are available for emergency assistance 24 hours a day, 7 days
a week, at U.S. embassies, consulates, and consular agencies overseas and in
Washington, D.C.

US Embassy, Tokyo, Japan:

If you are an American citizen with a serious emergency, call the Embassy at
03-3224-5000 (011-81-3-3224-5000 from the United States). After normal business
hours (08:30 - 17:30 Monday through Friday), you will be directed to an Officer on Duty.

If your family needs to reach you because of an emergency at home or if they are
worried about your welfare, they should call the Office of Overseas Citizens Services in
Washington, D.C. at 1-888-407-4747 (during business hours) or 202-647-5225 (after
hours). The State Department will relay the message to the consular officers in the
country where you are. The consular officers will then try to locate you, pass on any
urgent messages, and, if you wish, report back to your family in accordance with the
Privacy Act.

In addition, JSU Global requires all international travelers register in the U.S. State
Department, Smart Traveler Enrollment Program (STEP) prior to departure. You can
access the website here.

IMPORTANT: While traveling, you are subject to the local laws even if you are a U.S.
Citizen.

Luggage, Clothing & Packing

Refer to the TOMODACHI Inouye Scholars Program handbook and make sure to pack
accordingly. Also, dont forget to check the weather listings prior to packing weather
in Japan is slightly different from Mississippi this time of the year!

We will be attending a variety of events and so you will need to bring appropriate
clothing. The Tokyo weather may be very different from the weather in Miyagi. As we
get closer to the departure date we suggest you check the weather forecast just prior to
packing. Lastly, our trip is from March 13 - March 21 -- laundry service is NOT provided
by the program so please plan accordingly. Travel tip: bring a small bottle of Woollite or
other similar hand wash detergent packed in checked luggage in case you need to
wash small and or delicate items that can dry in the shower during the day.

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Luggage:
We suggest one large suitcase, on medium/small suitcase or duffle that could also be
used as a carry on, and a carry on backpack or duffle for the plane ride from Jackson to
Tokyo. We will need to re-pack and use the medium/small suitcase or duffle when we
travel from Tokyo to Miyagi (depart Thursday, March 16 return Monday, March 20).
Our large suitcases with unneeded items for Miyagi will be left at the hotel storage in
Tokyo.

o For your airplane carry on & general excursion travel in Japan -- pack light so
you can move more quickly and have a free hand when you need it.
o Carry a minimum number of valuables and plan places to conceal them.
o Use covered luggage tags to avoid casual observation of your identity and
nationality.
o Avoid packing IDs, tickets and other vital documents (i.e. passport & drivers
license) in backpacks or other locations you won't be able to see at all times.
These are best kept on your body at all times.
o Do not bring any IDs, credit cards, etc. that you WILL NOT need in Japan.

Appropriate clothing & dress:

You will need both business attire (coat and ties for the men) and business casual. For
the women, low-cut dresses, revealing clothing and sandals are not allowed. For the
men, sleeveless T-shirts and sandals are not allowed. In general, the point is to be
respectful. If in doubt, tend toward the conservative.

Colors:
In Japan, men and women dress in classic colors: black, blue, brown and gray. For
business meetings, know that shirts for men are usually blue or white. If youd like to
blend in the crowd, the classic colors are a safe option. You can express a bit more
individually when we are with the MUE students but always check the occasion to figure
out what is appropriate.

Tips:
o Avoid black ties or an all-black look for women as this is the formal funeral
clothing in Japan.
o Due to the the northern location of Miyagi, bring cold weather items such as
gloves, scarfs, hats, etc. You also might want to pack a rain coat or umbrella.

Shoes:

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As noted above, other than lounging in the hotel room, do not wear sandals. You will
need comfortable shoes in which you can do lots of walking. For women we suggest
flats and/or very moderate heels (maybe an inch or so). In the more formal meetings
you will need more formal shoes (non-canvass, non-boat shoes). Travel tip: you can
wear running shoes for transit purposes and then put on loafers or dress shoes (carried
in your backpack) upon arrival at the event/activity. We will provide you with as much
information regarding walking, etc. as possible in reviewing the next days itinerary each
evening. When in doubt, choose comfort over style!

Toiletries:
Contact lens solutions:
For those who wear contact lenses, please bring enough of your contact lens solutions,
etc. for the entire visit. While these items in Japan are available it will be much easier to
bring your own brand.

For things like toothpaste, body lotion, shampoo, soap, hair products, consider bringing
travel size versions. Or buy travel-sized empty bottles and fill these with your preferred
products. The hotel will probably have these items for you to use but you may prefer
your own due to personal tastes.

Due to the restrictions on liquids you can bring in your carry-on bag, pack your toiletries
in your checked luggage. You should put them inside ziplock bags so that in case they
leak while in transit, it will not ruin your packed clothes.

Women should consider bringing appropriate products for their feminine needs. Again,
these items are available in Japan however you may have a preference for a specific
product.

Your Individual Health

Dr. Heard and Ms. Butler will have copies (electronic and hard copies) of the health
history and information you provided to JICE, as will the JICE escort.

Remember, if you take prescription medication:

o Pack enough to last your entire trip, including some extra in case you are
unexpectedly delayed.
o Carry your medications in their original labeled containers, and pack them in
your carry-on bag since checked baggage is occasionally lost or delayed.
o Ask your pharmacy or physician for the generic equivalent name of your
prescriptions in case you need to purchase additional medication abroad.

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 o Get a letter from your physician in case you are questioned about your carry-on
medication; some countries have strict restrictions on bringing prescription or even
non-prescription medications into the country without proper medical
documentation

Staying Connected
Cell phones, smart phones and other internet devices:
o If you wish to use your cell phone in Japan you will need to check with your
provider regarding international service. However, dependent on your provider
this generally comes at an additional cost or will be charged as roaming which
may be very expensive, particularly the data cost. Dr. Heard and Ms. Butler will
have international phone service so that your families can contact us 24/7;
emergency contact numbers will be shared on Blackboard.
o If you have a laptop or tablet, please bring them. Free Internet, both lan and
WIFI are provided at the hotel where we will be staying. We would suggest not
using cell telephone service and instead Skype, Facetime, WhatsApp or Android
equivalent with your iPad, other tablet or laptop. These services are free, but
remember the time difference (about 13 hours).
o Most smartphones have an Airplane Mode setting; this will disable your cellular
data and allow you to use just WiFi on your phone. You can enable this for the
duration of your time abroad if you dont want accidental usage of cellular data
service, etc while you are out of the country.

Spending Money
The program provides for all travel, food and lodging. You will be responsible for your
own spending money for gifts, incidentals and snacks outside of the foods provided by
the itinerary. Below are some tips regarding money, credit cards, etc.
o Check and understand the exchange rate before you travel.
http://www.xe.com/currencyconverter/ You might want to exchange money at
your local bank in advance. It might take a few days for Japanese yen to arrive so
check in advance. Money exchange is available at the airport terminal in Japan,
and generally at the major hotels.
o Before you leave notify your bank, credit card company, or other financial
institutions that you are going overseas. In case you need to use your debit or
credit card while abroad, they will be aware and wont put a hold on your account.
When you call to set your travel notifications, also ask if there are any fees for
when you use your card abroad.
o Japan in many respects is a cash economy. Many stores and restaurants do
not accept credit cards, particularly those where you might get your best deal.

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 Bring Japanese Yen in a sufficient amount in cash if you want to make purchases
outside of our program activities. Avoid carrying all of your cash in one place
o Do not flash large amounts of money when paying a bill.
O This site can give you an idea of the costs of certain items in different countries.
http://www.numbeo.com/cost-of-living/compare_countries.jsp

Packing
Some things to think about when you pack and prepare for our trip to Japan:
Think Efficient and Compact
o Be sure to pack efficiently. Though you will have one large checked bag and
one medium bag, try to think carefully about what you need and dont need. Extra
weight gets heavier with every step.
Shoes and socks
o Since its a Japanese custom to take off your shoes when youre indoors, you
might find yourself taking off your shoes very often. So, please no holes in socks
or pantyhose.
o Make sure to bring comfortable walking shoes.
The electricity in Japan is 100 volts. American appliances can be used in Japan
without an electric converter. If your appliances are three-pronged, you may
need a plug adapter since Japanese appliances are usually two-pronged.
Bring a Japanese/English electronic dictionary or app on your phone: Its fun to
be able to exchange a few words with the locals in addition to what you have
learned via Rosetta Stone
A mini-towel in your bag for drying your hands is very useful. In most restrooms,
in spite of their extreme cleanliness, there are no paper towels.
Casual clothes are fine for sightseeing, but the Japanese dress more formally
than Americans in general.
Women, be sure nothing is too revealing. No short shorts, short skirts or low
cleavage. Youll likely feel out of place in something too short or exposing
cleavage.

Travel Registrations
All students who travel on a university arranged international program are expected to
take care of certain responsibilities before departure.

US Department of State - STEP Enrollment

You must enroll in the U.S. Department of State's Smart Traveler Enrollment Program
(STEP). You receive important information from the U.S. Embassy about safety
conditions in your destination country. This program will help the U.S. Embassy contact

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you in an emergency, whether natural disaster, civil unrest, or family emergency. If you
have not already registered, do so now here: https://step.state.gov/step/

More useful tips and advice are available at the US Department of State Student
Traveler website: https://travel.state.gov/content/studentsabroad/en.html

First Time Travelers

Statistically speaking, we understand that for many of our students, it may be the first
time you are traveling a long distance. Please continue reading so that you know what
you can expect as a world traveler!

What to expect
It is perfectly normal to feel a sense of nervous excitement at the thought of
international travel. We want to help ensure that any fears you may have as you travel
to your destination country are alleviated as much as possible. One way to do that is to
provide you with information on what to expect at the airport, on the plane, upon arrival
at your destination country as well as a few other tips and things to keep in mind.

At the airport
You will be departing from the Jackson-Medgar Wiley Evers International Airport in
Jackson. The airport code for our airport is JAN. You will find our airport, when
compared to larger cities, to be relatively compact and easy to navigate.

For the program, all students will meet at location on the JSU campus at the time set for
our group. Transportation to the airport will be provided.

Typically, for international flights, you will arrive at the airport no later than 3 hours
before your departure time. However, since we are traveling as a group, follow
whatever time Dr. Heard and Ms Butler set to meet. DO NOT be late! The plane will
not wait for us and you risk not being able to participate if you do not adhere to meeting
times.

When we arrive at the airport, we will check-in, check our luggage and receive our
boarding passes. Because our final destination is outside the US, this will be the first
place you will need to present your passport. Please keep your passport safe but easily
accessible as you will need to show it again a couple of more times after you check in.

After everyone has checked in, we must go through the TSA security check in order to
get to the departure gates. Before security is where you will need to say goodbye to

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any family members or friends who have also come to the airport since only those with
boarding passes are able to proceed past this point. You will present your boarding
pass and photo identification (usually your passport) to the agent. Then you will
proceed to the screening area.

IMPORTANT - READ CAREFULLY

TSA Guidelines Carry-on Items
TSA (the Transportation Safety Authority) has strict guidelines for what is allowed to be
in your carry-on luggage. You may not bring any prohibited items or liquids greater than
3 oz in your carry-on luggage. You ARE allowed to bring one quart-sized clear bag of
liquids, aerosols, gels, creams and pastes through the checkpoint. The 3-1-1
Guideline is helpful to remember 3oz or less bottles; in 1 quart-sized, clear bag; 1
bag per passenger. Some exceptions to this rule are medications, baby formula and
food and breast milk.

More details about the liquids rule can be found here:

https://www.tsa.gov/travel/security-screening/liquids-rule

A list of prohibited items is available here:

https://www.tsa.gov/travel/security-screening/prohibited-items

TSA Screening Procedures

Before you pass through the millimeter wave advanced imaging technology or
walk-through metal detector, you will need to remove your shoes, belts, jackets, laptops
and quart-sized bag of liquids. You will place these in the bins that are sent through the
x-ray screening machine separately, along with your carry-on baggage and personal
item. Remember, you are not allowed to bring in bottles of water, soda, juice, lotion,
perfume or any liquid larger than 3 oz through security. If you have these on hand you
will have to throw them away. You can buy water or refill an empty water bottle once
you have passed through the security check.

Follow the instructions of the TSA officers as they guide you through this process.
Some people may also undergo a pat-down procedure if the screening equipment alerts
or at random. The pat-down will be conducted off to the side by a TSA officer of the
same gender.

After the screening you will be able to collect your carry-on bag and personal item.
Please move to the benches nearby to put your shoes, belts, etc back on so that you

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dont block those behind you. Also, be sure you still have your passport! Sometimes
passports inadvertently get left behind in the bins at this point.

Please reference the TSA website for additional information on these procedures:
https://www.tsa.gov/travel/security-screening

At international airports, these procedures may be different but the basics remain the
same. Dr. Heard and Ms. Butler will be at the front and back of our group in case
anyone needs assistance. Remember - be patient; listen carefully to instructions and
follow them courteously and respectfully.

On the Plane
Each plane is assigned a gate where you will board. The gate is usually printed on your
boarding pass. If it is not, then check any of the display boards for departing flights
around the airport for your assigned gate.

On your boarding pass you will see several times when the flight departs, when
boarding starts and when boarding ends. Be mindful of these times and follow Dr.
Heard and Ms Butlers instructions for meeting times etc.

As you board the plane, the gate agents will scan your boarding pass and you may then
proceed down the ramp to your plane.

Since we will have to change planes at a connecting airport, be sure to keep your
passport safe. You will need to show your boarding pass AND passport when we board
the plane for the international leg of our flight.

Your boarding pass will have your assigned seat number. The flight attendants can
help you locate your seat if necessary. Store your larger carry-on luggage in the
overhead bin. Your personal item can be stored under the seat in front of you. On
smaller airplanes, you may be asked to gate-check your larger carry-on item. This
means the crew will collect your larger carry-on item at the end of the ramp before you
get on the plane; they will put a little tag on it and store it under the plane. You will need
to collect it after you land before you leave the ramp to go into the airport if they
gate-check it.

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While you are in flight be sure to stay hydrated. Drink plenty of water or other liquids.
My recommendation is that every time the flight attendants come around to offer
refreshments, drink something.

It is also important to remember to move around during your flight. Particularly for our
longer international flight, you will need to make sure you regularly stand, stretch or
walk the aisle to the restroom when it is allowable to do so. This will allow your blood to
circulate and is a preventative measure against the development of blood clots which is
a risk with extended international travel. Here is a link with additional info:
https://www.stoptheclot.org/article318.htm

If it is your first time flying, talk to your other group members who have flown before if
you get anxious. Occasionally you may experience some turbulence in flight but things
will settle down. Keep in mind, flying is one of the safest modes of travel! And your
pilots, crew and flight attendants are highly trained and have your safety as their
number one priority. Treat them politely and with respect. Then, sit back, relax and
enjoy the experience!

Arrival: Border Control/Customs/Immigration

Congratulations - welcome to Japan! Once we arrive, we will need to pass through
border control i.e. customs/immigration. Customs is a countrys method of regulating
the goods and currency brought into or taken out of that country. Immigration
establishes that you are legally entitled to be in that country for a period of time. At
many airports, customs and immigration are handled simultaneously, but occasionally
you may be asked to go through immigration procedures separately. Remember,
honesty is still the best policy in the customs business do not try to bring items into a
country that are forbidden, such as fruits and vegetables.

Before you land, the flight attendants will have distributed landing cards to each traveler.
Complete the requested information and keep the document with you. At border control
you will present the landing document, your passport, and answer any questions asked
by the agent.

Once you have been granted entry, we will proceed to baggage claim to get our
checked luggage. After our luggage is collected, we will go to the customs check.
Usually they ask you if you have anything to declare (such as prohibited or controlled
items, large quantities of money, etc). Answer any remaining questions courteously and
simply. Once you have been cleared, thats it!

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JICE greeters will meet us in the arrivals lobby. And then our program begins!

When it is time to depart and return back to the US, you will go through customs and
immigration again. You will declare goods purchased while abroad. When you reenter
the US, you will go through US customs at your port of entry. Typically, you are entitled
to transport $800 worth of goods into the US duty free, although it does vary depending
on which country you have traveled to. For more information, please visit the US
Customs and Border Protection Travelers Tips page here:
https://www.cbp.gov/travel/us-citizens

Time Differences
There will be a time difference between the US and Japan. Your arrival times on your
airplane tickets will be in the local time of your destination. Try to let your family know
your arrival time in the local time back home so that they arent worried about you.
This website is helpful for keeping track of the time differences:
http://www.thetimezoneconverter.com/

Also, be aware of possible jetlag. This is a time period where your body is adjusting to
the new time zone you are in. You may feel a bit tired during the day or wide awake in
the middle of the night. A tip on dealing with jetlag is to adjust yourself as soon as
possible to the time at your destination. Try to sleep and wake up at the appropriate
times in your destination; drink plenty of water and take it easy for the first couple of
days until you are acclimated.

Other Helpful Tips:

1. If you plan on trying to sleep on the plane, come prepared. Bring a travel pillow
or head restraint; thin blankets will usually be provided if you get cold.
2. Bring something to entertain yourself. The night before we depart try to
download some of the latest songs or movies as it will be more entertainment
than the old movies you already have! You could also bring a new book that you
like or portable game.
3. You could bring a couple of recent magazines with you. Of course, picking out
new magazines at the airport before you leave is a fun way to start your trip!
However, you might be able to get them cheaper prior to coming to the airport.
4. Bring your own headphones. The headphones, usually available on the plane
(whether for purchase or for free) are usually of poor quality. Noise-canceling
headphones and in-ear headphones are great if you have them, and can help
block out engine noise.

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 5. Minimize your carry-on luggage. One backpack is fine for the plane, and it is
easier to find a place in the overhead bins or under the seat for a small
backpack than for a larger roller bag.
6. Bring a toothbrush, and anything else that isn't a full-sized liquid or a gel, that
you need to help freshen up before meeting others at the end of the long flight.
They, and your neighbors in-flight, will be glad you did.
7. Consider bringing your own food on board if you care about taste or health. If
you have requested a special meal for dietary or allergy reasons, these requests
have been submitted to our travel agent.
8. Take some sweets or other snacks with you. Protein bars are particularly helpful
if on a long-flight. If you bring any fresh fruit or meat products, you must
consume them before the international flight ends since you cant bring them into
Japan.
9. Move around (when the seatbelt sign is not on)! This is especially important on
longer flights, to prevent your body from aching due to poor circulation. Some
airlines provide guidance on in-seat exercises you can do (such as circling
ankles and stretching arms). The long mid-flight stretch on overnight flights is an
excellent time to take a stroll up and down the aisle a few times. There is usually
room to do some back stretches at the back of some of the cabins.
10. Participate in the in-flight exercise video, should your flight provide one. These
are designed to help with body circulation and reduce fatigue. If your flight does
not include such a video, you can still do your own stretches and exercises.
11. Take steps to protect yourself from the dry air on board the plane. The air in a
plane is very dry and may dehydrate your system. Drink plenty of water.
Although you can request water from your flight attendants, it is a good idea to
bring plenty of water on board with you. You may either purchase bottled water
once you pass security or bring an empty bottle with you to fill from a water
fountain. Remember that you should never drink the water from airplane
bathrooms; it may contain bacteria.
12. Use eye drops (eye drops may now be carried through security) whenever your
eyes feel dry.
13. Bring lip balm in a 3 oz or smaller container and use it to protect your lips from
becoming too dry. Bring a small container of hand lotion or cocoa butter if your
skin dries easily.
14. Don't look at the time during the flight. You can't do anything about it and the
flight will feel a lot longer if you keep looking at the time.

Temperature Differences

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Check the weather in both Tokyo and Miyagi as these regions are very different. The
Weather Channel website is very helpful: https://weather.com/

Also note, Japan will show temperatures in the Celsius (C) scale instead of Fahrenheit
(F). In general 32F is 0C; and 98.6F is 37C.

SECTION THREE
CULTURAL EXCHANGE
Remember that a major part of this trip is our interaction with the Japanese people.
They want to teach you about their lives, culture and country. And, they want to learn
about your lives, culture(s) and country. At the heart of our mission is people-to-people
diplomacy. You should bring pictures of your family, home communities, home
community activities you are involved in, your life at JSU, particularly the organizations
and activities you are engaged in, (e.g. your clubs, service programs/projects, etc.).
Prepare a narrative for each photo that you can share that reveals something the
person you are sharing with wont get from a tourist video.

As we explore the various areas, sites, sounds, smells and tastes of Japan develop a
respectful curiosity. Develop questions in advance. Engage. Ask questions. Listen
carefully.

SECTION FOUR
PROGRAM EXPECTATIONS
BE ON TIME This means gather at the appropriate meeting place 15 minutes before
departure. For example, if the bus is leaving in the morning at 8 am, you are expected
to be at the gathering location at 7:45 am. Often we will be on a tight itinerary and
delays in departure will not only disrespect the people who we are scheduled to meet,
but may result in having to cancel an event or activity. Being on time is a matter of
respect.

ENGAGE We expect all Scholars to be engaged with every event or activity. This
requires preparation!!! At the very least compare and contrast the
experience/information with the US, JSU and/or your community. This also means that
during presentations or lectures you refrain from Internet surfing, social media
engagement, unless assigned, and any other activity that could be interpreted as not
paying attention.

ACCOUNTABILITY For each activity you will be assigned to a team.

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 Point Team -- One team will be assigned point. This team will introduce the
delegation (talking points will be provided), if appropriate summarize our visit up
to that point in the trip, if appropriate provide reflections on our visit up to that
point, and take the lead in asking the initial questions, observations or
reflections.
Recording Team One team will be assigned the task of recording the event,
activity. This includes, but is not limited to, taking notes, recording observations,
and taking photographs of the entire group as they engage throughout the
event/activity. In some cases, for example visiting a temple, this might mean
coordinating, collecting and collating photos; interviewing fellow scholars about
their the experience. Each night the Recording Teams will provide a summary
of the event or activity.
Social Media The US Japan Council & Tomodachi Program has asked that we
participate in their social media strategies. Additionally, we are developing a
blog on our own JSU Tomodachi Website. Each of you will receive social media
assignments throughout the visit.

RESPECT An escort from JICE will be assigned to our delegation. The escort will be
a combination of translator, excursion guide and chaperone. The escort is to be
afforded the same courtesy afforded to Dr. Heard and Ms. Butler. Similarly, staff at the
various venues assigned to our delegation should be afforded our utmost respect and
courtesy.

ENJOY Though the visit will have a tight schedule and you will have a variety of
responsibilities, we want you to ENJOY your time in Japan!

SECTION FIVE
PROGRAM RULES
During the training period we stressed to you that this is a diplomatic venture and that
we represent much more than our individual selves. And, while we do not anticipate
any violations of the program rules, we felt it important to state them clearly.

Violations of Major Rules will result in your immediate removal from the program (i.e.
being sent back to the U.S.). Any expenses incurred to facilitate your removal will be
the responsibility of you and your family. This includes, but not limited to:
Transportation cost of you and your escort to the airport in Japan
Any food cost once removed from the program
Return to the US airline ticket

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 Beyond the major rules there are only three basic rules repeated violation of
basic rules will be treated as a Major Rule violation.

Major Rules:
Consumption or purchase of alcohol, illegal drugs or the misuse of prescription
drugs
Unauthorized separation from the delegate group. This includes leaving the
hotel or other gathering place without permission of either Dr. Heard or Ms.
Butler
Co-habitation for the purpose of sexual activity
Inviting guests to the hotel, activity, etc. without permission of either Dr. Heard or
Ms. Butler
Any actions that compromise the safety of either yourself or others in the
delegation.
Violations of the laws of Japan and/or the United States, as well as the basic
codes of conduct of JSU.

Basic rules:
Be on time; tardiness is not acceptable
Adherence to direct instruction by Dr. Heard and Ms Butler or JICE
During unstructured time or during a tour activity Scholars should travel in
groups of no less than three Scholars. In short, you are not to go off alone or
only in pairs without permission from either Dr. Heard or Ms. Butler.

APPENDIX What to Pack

Below is a helpful guide for what to pack. This list should be adjusted according to what
you will find necessary in your destination country.

Clothing

Comfortable walking shoes

Socks
Underwear
Skirts
Pants
Shirts
Sweater/sweatshirt
Poncho/rain Jacket

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 Light jacket
Hat
A Nice Outfit
T-Shirts

Medicine & Toiletries

Prescription Medicine (clearly marked in original package)
Over-the-counter Medicine
First-aid kit
Combs/brushes
Moisturizers
Cosmetics
Deodorant/antiperspirant
Razor
Tampons/sanitary pads
Eyeglasses
Sunglasses
Contact Lenses & solution
Hand sanitizer

Miscellaneous
Passport
Cash, debit card, credit card
Camera
Chargers (Camera, phones, etc)
Extra memory cards
Address Book
Travel Journal
Books, guidebooks, maps
Plastic Storage Bags
Money belt
Umbrella
Water Bottle
Plug adapter
Laptop/iPad

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