FAQs on Employee Movement

Screen 1 - Self-Screen

Quick Guide

Location Change: For changing the location, under Select Location, select the New Location State, New
Location Office and under Select New Manager, select the Approving Authority, New Manager,
Effective Date and End Date (if it is Relocation). In this case, New Manager not mandatory.
Manager Change: For manager change, selecting New Manger is mandatory along with selecting Current
Manager.
Both location and manager change are possible.
With all the above, Effective Date is mandatory and End Date is mandatory if it is relocation.
Only relocation End Date can be given with Current Manger/Approval Manager as input for cases where
there is relocation extension or change in End Date.

More on Self Screen Options and Process

This Screen has Current details of the Employee, New Location State, New Location Office, Approving
Authority, New Manager, and Effective Date of movement request and End Date (if on relocation).

Questions

1. How to initiate a transfer request?

For initiating transfer request, select the New Location State and the New Location Office from the drop down
menu. Enter the Effective Date which should be <= 45 days >= from current date.

2. How to initiate a relocation request?

For initiating relocation request, select the New Location State and New Location Office from the drop down
menu. Enter the Effective Date which should be <= 45 days>=from current date. For relocation, enter
the End Date.

3. How to change manager?

For changing manager, select the Current Manager from the drop down menu. Select the New Manager and
enter the Effective Date. You can raise request for change in Location as well as Manager.

4. How will I get the Transfer/ Relocation letter?

Once the request is being raised, an email communication will be triggered to the Approving Authority. Once
the request is approved through UWL, a movement completion mailer will be triggered with the
corresponding transfer/ relocation letter. This action is only meant for employees located in offshore
locations.
5. What is relocation and its corresponding parameters?

Relocation is a change in actual base location which is defined for a certain time frame having the relocation
End Date >= 30 days and <= 180 Days. The total days allowed for relocation will not be less than 30 days
and greater than 180 days. Relocation extension can be raised only once.

6. How to initiate relocation extension?

While raising request for relocation extension, please remember that it has to be raised in advance before
the Relocation End Date comes to an end. If its not raised and approved in the system, it will
automatically update location to base location. If the previous Relocation End Date is 30.11.2014 then
the Relocation Extension has to be raised and approved before 30.11.2014. Please select approving
authority, Relocation End Date and submit. Total relocation duration should not exceed 180 days.
Relocation Extension can be raised only once.

7. How to initiate return to base location from relocation?

This request can only be raised by an employee who has an active relocation.
Please select approving authority, Relocation End Date which has to be < Current Relocation End Date and
submit. Total relocation duration should not exceed 180 days. Relocation Extension can be raised only
once.

8. How to initiate Relocation Converted to Transfer?

This request can only be raised by an employee who has an active relocation. Please select approving
authority, Effective Date should be on or before the Relocation End Date.

9. How to initiate Manager Change request?

To initiate the Manager Change request, Location Change is not required. Select the Approving Authority for
the Current L1 and then enter the Employee ID/ AD ID/ Email ID of the New Manager. It will fetch the
data only if the New Manager is your home supervisor/ Primary Supervisor. Once both the supervisors
approve, it will be processed. The changes will be reflected as per the effective date of movement.

NOTE: Approval workflow on new manager changes will be based on Bench/ Service Line (employee or new
manager - refer annexure)

10. How to initiate Transfer with Manager Change request?

Transfer with Manager Change request can only be initiated if your current Home Supervisor/ Primary
Supervisor and New Managers home assignment are in same domain. Select the New Location State,
New Location Office from the drop down menu, Approving Authority for the Current L1 Manager, New
Manager and Effective Date.

NOTE: Approval workflow on new manager changes will be based on Bench/ Service Line (employee or new
manager - refer annexure)
Screen 2

Movement for Others

For other employees, one can initiate a Manager Change Request (movement). Enter the Employee ID/Email
ID/AD ID of the employee for whom you want to initiate a Manager Change Request. Select the Current
Manager and correspondingly enter the Employee ID/Email ID/AD ID of New Manager and submit.

NOTE: Approval workflow on new manager changes will be based on Bench/ Service Line (employee or new
manager - refer annexure)

Bulk Upload

Movement for Others can also be raised through Bulk Upload sheet for a maximum of 25 employees.
Employees are requested to download the CSV template using the provided link Download CSV
Template. You are requested to maintain the excel sheet with the columns such as Employee ID, Target
Managers Employee ID and Upload the template in Moving other Screen of Application. Employee
details entered should be valid and Employee should be active in the system.

NOTE: Approval workflow on new manager changes will be based on Bench/ Service Line (employee or new
manager - refer annexure)

View / Edit screen

User can view all the pending requests in this page. Request can be edited only when the request is pending
for approval with Current Approving Authority L1 Manager. On clicking on Edit icon displayed next to the
request, the corresponding request will be opened in self/ moving others Screen for editing.

Note:
For all the above given scenarios: Movements which are raised and pending for approval will get auto
rejected after 3 working days from request raised Date. Wherever the process gets completed in the
system, letters will be triggered to the employee.

Worklist

1. Where can user view the status of requests created?

User can check the status of requests he has created in newmywipro.wipro.com->Worklist->Request status
Tab

2. From where can approver approve / reject the request?

Approver can approve / reject the request from newmywipro.wipro.com->Worklist->Pending approval Tab

3. What will happen if the approver does not approve / reject the request
Request will get auto rejected if not approved within 3 working days.
 Movement to

While approving the request in my Worklist, New manager will get the below sample options to select as to
where the new reportee has to get tagged, Based on the selection of Cost Centre, Cost Centre Text, it
will populate the list of org units where the new manager is mapped as a chief.

Home Structure/ Primary Assignment - Support mapping

Free to Support OR Support to Free

1. If Emp. is free and to make him support along with movement (if any), select appropriate option
from below 11 options.
2. If Emp. is movement date is prior to system date and if support tagging is selected, then employee
movement will happen effective given date, however his support status will be effective approval
date.

Project deployable
SL No Option What it means
NA - where employee moving to non WT company code structure
1 NA /FREE
OR change support to FREE if emp belongs to WT company code.
Support tagging
make employee Free to Support, only for employee moving to
1 Non WT- SUPPORT
non WT company code structure
3 COE Tag as support under WT COE
4 DOMAIN Tag as support under WT DOMAIN
5 OPERATIONS & WMG Tag as support under WT OPERATIONS & WMG
6 SUPPORT TAGGING Tag as support under SUPPORT TAGGING
7 TRAINING / COMPETENCY Tag as support under WT TRAINING / COMPETENCY
8 ALLIANCE / STRATEGY / MARKETING Tag as support under WT ALLIANCE / STRATEGY / MARKETING
9 LEADERSHIP Tag as support under WT LEADERSHIP
10 SALES Tag as support under WT SALES
11 EXTENDED SALES Tag as support under WT EXTENDED SALES

Please note: selecting any of the above support category (3 11). Employees will move to Support Role. This action will
consume Support Budget.
Annexure: Employee Movement workflow for the employee following under Bench Management / BU Bench / SL

Supervisor change
Destination Approver
Employee Home Home Structure Source Source Approver -
Scenario Target BU /SL Requester (Reporting/Target Info Mail to
Structure (Source) Movement to Approver - 1 2
Manager)
BU1 (same or
Intra BU Movement BU 1 BU1 Anyone can request NA
different cost center)
WMG Head
SL1 (same or
Intra SL Movement SL 1 SL1 Anyone can request NA
different cost center)
Inter-BU Movement BU 1 BU 2 BU 2 Anyone can request L1/L2 Manager* L1Manager

Inter-SL Movement SL 1 SL 2 SL 2 Anyone can request WMG Head (24hr WMG Head and
BU to SL BU1 SL1 BU1 Anyone can request auto approval) Competecy Head*

SL to BU SL1 BU1 SL1 Anyone can request

* If the L1 manager is band C1 and above, he/she approve the request
* If L1 manager is B3 and below then L2 manager (C1 and above) to approve
* Competency head to change the SUITe

Home structure support tagging

Destination
Employee Home Home Structure Source Destination Approver -
Scenario Target BU /SL Requester Approver
Structure (Source) Movement to Approver 2
(Reporting/Target
BU to SL Movement BU 1 SL 1 SL 1 Anyone can request L1/L2 Manager* L1Manager
Inter-BU Movement BU 1 BU 2 BU 2 Anyone can request L1/L2 Manager* L1Manager
SL to SL Movement SL 1 SL 2 SL 1 Anyone can request L1/L2 Manager* L1Manager
Inter-SL Movement SL1 SL2 SL2 Anyone can request L1/L2 Manager* L1Manager
Support function to
SF 1 SF2 SF2 Anyone can request L1/L2 Manager* L1Manager
Support function WMG Head (24hr auto
Intra Support SF1 1 (same or approval)
function to Support SF 1 SF1 Anyone can request L1/L2 Manager* L1Manager
different cost center)
function
Support function to
SF BU/SL BU/SL Anyone can request L1/L2 Manager* L1Manager
BU/SL
BU/SL to Support
BU/SL SF BU 2 Anyone can request L1/L2 Manager* L1Manager
function
* If the L1 manager is band C1 and above, he/she approve the request
* If L1 manager is B3 and below then L2 manager (C1 and above) to approve