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How To Guide

1099 Report

Overview ......................................................................................................................................... 2
Setup ............................................................................................................................................... 2
Supplier and Invoice Setup ......................................................................................................... 2
Printing a 1099 report ..................................................................................................................... 3

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1099 Report

Overview

The 1099 report is a North American report that gives the ability to report supplier 1099 numbers every
quarter. The data on this 1099 report is based on calendar year and payments made against supplier or
purchase invoices flagged as 1099.

Note: The 1099 report produced from X3 will only include information on invoices flagged as 1099 in the
system and will not produce a government 1099 form. The data produced from the X3 1099 report can
be transferred to the proper forms required by the IRS. Export features are available using normal X3
reporting which can help in reporting the information on an official 1099 form.

Setup
Supplier and Invoice Setup

The supplier must be marked to allow 1099 invoices. There is a 1099 check box on the Controls tab
of the Supplier Entry/Edit function (GESBPS). If the box is checked, the supplier can have these
types of invoices recorded, as well as regular/non-1099 type invoices.

When creating the Purchase Invoice you can select whether or not the invoice is a 1099 type. This is
done by choosing Yes/No at the 1099 field on the Controls tab of the Purchase Invoice function
(GESPIH). If the supplier is flagged as a 1099, it will automatically set the invoice as 1099.

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1099 Report

Printing a 1099 report

The next step is printing the 1099 report located under the 1099 report menu group in X3. The 1099
report can be run on demand and as often as needed. The following prompts are displayed when
running the report.

Company Prompt

The report will ask for the company to be entered. The default company will display but can be
changed as needed.

Calendar Year Prompt

The report will prompt for the beginning and ending dates of the year in which the 1099 data needs to
be reported. If no date ranges are entered, the report will produce results based on a date range of
1/1/1800 thru 12/31/2999.

The dates entered will be compared against the paid date of the Supplier or Purchase Invoice. This paid
date is on the items record of the invoice (GACCDUDATE). Please note, the paid date will always be the
first payment made against the invoice in the case of partial payments.

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1099 Report

Invoice Selection

The 1099 report will pick up any invoices that are partially paid or paid in full. If the invoice is not
paid, it will not be selected on the report. The payment must be posted to the GL in order to print. If
the payment is created and not posted, the report will consider the invoice not paid and not print.

The invoice amount printed will be the amount that was paid to the supplier. For example, if a 1099
invoice is for $800 and the supplier has been paid $100, the report will show $100, the amount paid.
If the invoice has been paid in full, $800 will show on the report.

The report layout below is how the 1099 report currently looks and will remain in the same format.

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1099 Report

The buckets will be separated in quarters based on calendar year.


st
1 qtr = January-March,
nd
2 qtr = April-June,
rd
3 qtr = July-Sept, and
th
4 qtr = Oct-Dec.

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