Outline and Guide for HASAP Development

HSEP 2.12f1, Rev. 9

The following topics should be considered when developing the HASAP. Due to project and/or site
specific issues, it may not be necessary to include all topics, and, conversely, it may be appropriate to
address additional topics in order to provide a comprehensive hazard assessment and mitigation plan.
Where appropriate the HASAP information may be integrated with the Project Execution Plan.
1.0 INTRODUCTION
1.1. Project Description
Provide a brief description of the project including:
Project Name
Project Location
Project Number
Client/owner name
Key project contributors, as appropriate, including partners
General description of project scope including a general indication of size
and complexity
Primary role of Jacobs
Unique project conditions (e.g., owner controlled insurance program)
1.2. HSE Policy
When a site or project-specific policy is required and agreed to by Jacobs and the client, it should
support the Jacobs policy stated in GSOP 350.
1.3. Objectives
Describe the project-specific HSE objectives and targets. Examples of objectives and targets
include:
Achieve zero incidents
Achieve OSHA VPP status
Achieve recognition from the client for outstanding performance
Achieve corporate recognition, i.e., HSE Awards program (ref. HSEP 1.8)
Percent improvement in HSE performance based on a lagging metric (e.g.,
E-1, OSHA recordable, etc.)
Refer to HSEP 5.3, HSE Performance Metrics, for definitions of key performance metrics.
2.0 PROJECT SCOPE AND SCHEDULE
2.1. Description of Work

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any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written approval of
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Provide a description of the work to be performed consistent with that provided in the Project
Execution Plan. The description of the work should include definition of the various work phases
where appropriate.
2.2. Work Environment
Describe the physical working environment including the processes, equipment, work areas, and
areas adjacent to the project work area.
2.3. Schedule
Provide a summary of the overall project schedule addressing the following:
Project start
Mobilization
Start and end of different project phases
Project milestones
Key events related to implementation of the HSE program (SER dates,
internal audits, cold eyes reviews, etc.)
Project completion
2.4. Project Manpower
Provide an estimate of the number of personnel. List separately the number of Jacobs
employees, subcontractor, and contractor workers that will be on site during the various phases of
the project.
Indicate the number of shifts to be worked and the normal work hours for each shift.
3.0 CONTRACT AND REGULATORY HSE REQUIREMENTS
3.1. Client/owner Requirements
Describe the specific HSE policies and procedures required by the client/owner to be
implemented on the project. Identify client/owner requirements that Jacobs is required to
implement. Perform a gap analysis between the client/owner requirements and the Jacobs
requirements to identify potential areas for concern and a plan to resolve the concerns.
3.2. HSE Roles and Responsibilities
Describe the HSE roles and responsibilities of all parties involved with the project, preferably by
quoting actual contractual language. Address expectations of the client/owner regarding
company HSE. Refer to the Safety Management Roles and Responsibilities, January 2006
corporate directive for details.
3.3. Contract Indemnification
Assure that contract indemnification is addressed in each subcontract issued by the company.
Indemnification text between the client/owner and the construction contractor shall include
indemnification language provided by the Jacobs Legal Department.
3.4. Regulatory Inspections
Describe the procedure for response to and management of a regulatory agency inspection (ref.
HSEP 2.4.) The procedure shall address:
Notification requirements for client/owner, contractor, and subcontractor and
Jacobs personnel
Participation in the inspection process by Jacobs project management
personnel
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4.0 HSE MANAGEMENT AND STAFFING

4.1. Project Management
Describe the project management structure consistent with the project organization defined in the
Project Execution Plan.
4.2. HSE Roles and Responsibilities
General HSE roles and responsibilities are defined in HSEP 1.5. Additional project-specific roles
and responsibilities should be defined for the following, as appropriate:
Project Manager
Site Manager
Site Supervisors and Foremen
Site employees
Site HSE Manager/Supervisor/Coordinator
Corporate HSE Management
Client personnel
Contractors, subcontractors, vendors, etc.
Visitors
4.3. Leadership Engagement
Describe the expectations and strategies for engagement of management and supervision in the
HSE program.
Describe the process or tool that will be used to assess the engagement of leadership on a
regular basis.
4.4. HSE Staffing
Describe the strategy for provision of HSE support for the duration of the project. Provide a list of
the HSE personnel assigned to the project with contact information. In addition, provide a list of
client and subcontractor HSE personnel with contact information.
Describe the criteria for determining when a full-time HSE representative is required on site and
for incrementally increasing the HSE presence on site.
4.5. Key Client Contacts
Provide a list of the key client personnel with contact information.
5.0 PERSONNEL AND CONTRACTOR MANAGEMENT
5.1. Selection of Contractors and Suppliers
Describe the site specific process for selection of contractors and suppliers. Refer to HSEP 2.9
and GSOP-400, Supply Management, for guidance.
5.2. Medical Services
Define the requirements for medical services (ref. HSEP 4.1 and HSEP 4.4) for employees,
contractors, and subcontractor employees. Examples of medical services most often required for
projects include:
Pre-placement medical examinations
Periodic/interim medical examinations

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Medical surveillance tests

Termination or exit physical examinations
Routine injury and illness treatment (during work hours)
After-hour injury and illness treatment
For each type of medical service, define the procedure for provision of the service (who, what,
when, where) and provide the name, address, and contact information for the medical facility or
facilities to be utilized.
For employee injury and illness treatment, a list of approved medical providers should be
obtained from Risk Management.
For all required medical services describe the protocols for medical records management.
5.3. Drug Screening and Alcohol Testing
Describe the requirements for drug screening and alcohol testing including client/owner
requirements that must be implemented. Define how the company drug and alcohol screening
program will be implemented including the procedure for random testing. Indicate any reasons
for not implementing the full Jacobs drug screening program. Confer with Human Resources to
identify any local requirements that may restrict application of the company program.
State whether additional regulatory screening requirements will be enforced on the project and
specify the agency (DOT, CDL, pipeline, etc.)
Describe the specific procedure for the drug and alcohol screening process including procedures
for specimen collection, testing, and records management.
5.4. Training and Certification
Include a training matrix in this section that specifies the required training (ref. HSEP 3.1) by job
title or role including the when, how often, and content of training. At a minimum the training
matrix shall define:
HSE orientation training new employee orientation training for Jacobs
employees and site-specific orientation training
Ongoing HSE training training specific to work activity or hazard
Supervisor training required supervisor training (for example Leading
Safety Excellence or Supervising for Safety )
Certifications mobile crane operators, scaffold inspection, trench and
excavation inspections, forklift operators, confined space entrant supervisor, etc.
5.5. Signs and Communication
Specify the primary language to be used on the project for signs and communication. Where
appropriate, include provisions for translating or posting certain warnings and requirements in
other languages.
6.0 HSE PROGRAM
6.1. HSE Program Implementation
Address each of the following core HSE program elements and describe in detail how they will be
implemented based on the scope of the project, client/owner requirements, regulatory
requirements and the hazard analysis.
Safe Plan of Action (SPA) (ref. HSEP 2.16)

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Safety Observation Report (SOR) (ref. HSEP 2.17) and/or Behavioral Safety
Observation Report Process (BSOR) (ref. HSEP 2.18)
Accident and Incident Reporting and Investigation (HSEPs 5.1 and 5.2)
Safety Evaluation Report (SER) (ref. HSEP 2.2)
HSE Training (ref. HSEP 3.1)
In addition to the program elements identified above, other site-specific programs and activities
including but not limited to site audits, site walkthroughs, and others shall be defined in the
HASAP.
6.2. Work Control
Describe the process for planning, scheduling and control of work activities. Methods and tools
for controlling work activities include:
Competent Person Designation (ref. HSEP 2.5)
Work Permits (ref. HSEP 2.7)
Site-specific work order system, etc.
In some cases, the client/owner work permit process will be used to ensure that the appropriate
precautions are taken prior to work commencing.
6.3. Safety Committee
When there is a site safety committee, describe the committees charter, area of responsibility,
and interface with project management. State frequency and duration of meetings and time and
place of meetings.
6.4. Safety Meetings
Describe the various safety meetings, which will occur on the project. For each of the various
types of safety meetings, state:
the frequency of the meeting,
who will attend the meeting,
who will chair the meeting, and
the method of documentation.
6.5. Project PPE and Dress Code Requirements
Define the minimum personal protective equipment and appropriate dress (ref. HSEP 13.1)
required for entry onto the project site. Typical minimum PPE and dress requirements include:
Hard hat
Safety glasses with side shields
Hard toe construction type footwear
Long pants/slacks
Shirt/blouse with minimum two-inch sleeves
Additional project specific requirements such as high visibility reflective vests, gloves, and other
PPE, as well as dress requirements, shall be included as appropriate.
6.6. Environmental Program

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Describe the primary environmental issues associated with the project and define the
requirements for recycling, erosion control, waste segregation, waste reduction, substitution of
less hazardous materials, etc. Explain how and when these environmental issues will be
evaluated and applied.
6.7. Recognition Programs
Describe any recognition programs for the project. Recognition can be at the project, group, or
individual levels and may include recognition for mile achievement or for participation in HSE
activities. Examples of recognition milestones include:
Achieving project HSE milestones (e.g., target number of hours worked
without an E-1, OSHA recordable, or lost time injury) and
Reducing incidents by category (e.g., first aids, near misses, etc.).
6.8. Incident Reporting and Investigation
Describe the incident reporting and investigation process (ref. HSEP 5.1). Use specific names or
job titles to assign responsibility for each step.
6.9. HSE Reports
Define the type and frequency of HSE reports (ref. HSEP 5.3) including the information to be
contained in the report, distribution of the report, and the person(s) responsible for preparing the
report.
7.0 HAZARD ANALYSIS
A comprehensive hazard analysis shall be performed based on the scope of the project and the
potential hazards in the workplace. The hazard analysis shall take into consideration routine
work activities, health hazards associated with chemical and biological exposures, and hazards
associated with working in proximity to operating facilities.
7.1. Hazard Identification and Risk Assessment
For each work activity in each project phase, perform a hazard analysis to identify the hazards,
assess the risk, and define the controls necessary to eliminate or mitigate the risk. Refer to
HSEP 2.22, Hazard Identification and Risk Assessment. The hazard analysis may be included as
part of this section or referenced from this section and attached to the HASAP.
The following list of typical work activities shall be considered along with other project or site-
specific tasks and activities. Some of the types of work activities and hazards that can be
addressed in HSEP 2.22 include:
Chemical, gas cylinder, and hazardous material handling and storage
Confined space, decontamination, demolition, electrical, and excavation
work
Environmental remediation and hazards associated with natural conditions
and phenomena such as weather, flora and fauna, terrain, altitude, and endemic
diseases
Marine operations (working around or above water)
Operation of tools and heavy equipment and mobile equipment, including
crane operations and critical lifts
Operation of or working around pressurized systems and equipment
Operation of small tools and power equipment

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Working alone, at elevations, in hot/cold work environments, with lead and/or

asbestos.
For each hazard, assess the risk of harm to personnel and identify the controls required to
eliminate or mitigate the risk. Wherever possible, the controls shall be selected in order of
effectiveness. Typical controls include:
Eliminating or minimizing the hazard by changing the design or method,
Utilizing engineered safety features such as interlocks, ground fault circuit
interrupters (GFCI), etc. to prevent or minimize the extent of the hazard,
Utilizing safety devices such as barriers and guards to protect personnel
from the hazard,
Utilizing warning devices to warn personnel of the hazard or condition,
Implementing administrative controls including PPE, work instructions, and
training.
7.2. Health Hazard Evaluation
Provide a summary of the Health Hazard Evaluation (refer to HSEP 12.1) and include the HHE as
an attachment to the HASAP. The summary of the HHE should identify all major health hazard
issues including the following:
Monitoring requirements
Equipment required for monitoring
Analysis of monitoring results
Reporting and distribution of results
7.3. Highest Risk Hazards
Provide a summary of the highest risk hazards based on risk from the hazard identification and
risk assessment process. Describe the control strategies that will be implemented to eliminate or
reduce the risk. Control strategies should focus on implementation of the controls with the
highest degree of effectiveness and rationale for selection of controls.
Highest Risk Hazards Activity or Phase Risk Controls Rationale

7.4. Occupied Facility Location

Provide an executive summary of the Occupied Facility Location review process and make
reference to the appropriate supporting documents. Refer to HSEP 7.7.

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8.0 SITE ACCESS AND CONTROL, VEHICLE SAFETY, AND SECURITY

8.1. Access and Control
Describe the process for gaining and controlling access to the site.
8.2. Security Measures
Describe the security procedures for the site with consideration for:
Security clearance or security pass requirements
Vehicle inspection requirements
Policy regarding contraband or other devices (e.g., mobile phones, cameras,
computers, etc.)
8.3. Traffic Plan and Vehicular Safety
Describe the site specific traffic and vehicle safety plan (refer to HSEP 21.1 and 21.2) including
requirements for the following:
Personnel driving on site
Defensive driving training
Pedestrian safety on site
Heavy equipment use on site
Parking
8.4. Facilities
Describe the location and access to common areas and facilities including:
Break facilities
Lunchrooms and cafeterias
Locker rooms and changing rooms
Showers
First aid and medical facilities
Smoking areas
9.0 EMERGENCY RESPONSE PLAN
9.1. Emergency Notification List
Provide a list of personnel to be contacted in the event of an emergency (refer to HSEP 2.11). An
emergency response matrix is a common method of identifying emergency contacts for various
types of emergency situations.
The notification list should include appropriate site, client, subcontractor, and corporate
personnel.
9.2. General Emergency Response
Provide site-specific emergency response procedures that address:
Credible severe weather emergencies (tornado, hurricane, severe
thunderstorm, etc.)
Credible natural events (earthquake, flood, etc.)

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Bomb threat or threat of terrorism

Social disturbances
Shelter in place areas
Rally or assembly points
Coordination with other emergency response agencies
In developing the emergency response procedures, consideration should be given to the local
political and geographic conditions that may indicate the need for more detailed planning with
respect to personnel and equipment evacuation and abandonment of the site.
9.3. Fire Emergency Response
Describe the site-specific fire emergency response procedures with consideration for the
following:
Location and access to fire extinguishers
Identification of Fire Wardens
Detailed evacuation plan including identification of assembly areas
9.4. Medical Emergency Response
Describe the provision for medical emergency services including but not limited to the following:
Location of first aid supplies, AEDs, and other medical supplies and
equipment
Identification of first aid and CPR trained personnel
Location of on-site and off-site emergency medical facilities along with
contact information, directions, and protocols
9.5. Environmental Spill or Response Procedure
Describe the environmental spill response procedure including:
Location of spill and containment equipment and supplies
Identification of training requirements
Identification of on-site and/or off-site resources for spill response
10.0 HSE RECORDS
Describe the requirements and process for HSE record retention for various types of HSE records
including:
Records of daily toolbox talks
Meeting records
Safety Observation Reports
Planning records
Training records
Certifications
Inspection records
Disciplinary records and records of non-conformity

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Audit records
Refer to Jacobs Legal for guidance and requirements for retention of records.
11.0 HASAP REVIEW AND APPROVAL
Attach the signed HASAP Review and Approval form.

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 HASAP Review and Approval

Date: (date of original HASAP ) Revision Date: (date of latest HASAP revision)

Sign in the space provided below to document review and approval of the HASAP. Copies of the
completed HASAP and this form shall be distributed to all persons on the signature block.

Site Manager Signature Date

Site HSE Manager Signature Date

Project Manager Signature Date

Designated Project Executive or Manager of Signature Date

Projects

Field Services or Regional Group Vice President, Signature Date

as appropriate.

Area/Regional HSE Managers Signature Signature Date

Copyright 2012 Jacobs Engineering Group Inc.

All rights reserved. The contents of this document are proprietary and produced for the exclusive benefit of Jacobs Engineering
Group Inc and its affiliated companies. No part of this document may be reproduced, stored in a retrieval system, or transmitted, in
any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written approval of
Jacobs Engineering Group Inc.

The applicable version of this document resides in the Business Practices section of http://JNet.jacobs.com.. All copies are considered to be
uncontrolled.

File Name: 349048460.doc