Company

Title; Supplier Selection Procedure Document ID: P7.4 Rev #: 1 Page 1 of 3

Scope/Purpose
To define the methods used to qualify suppliers used in product quality related purchases.

Reference Documents
Procedures P7.4.1monitoring,P7.4.2purchasinginformation,P7.4.3receiving
inspection,P7.1Planning
Category 1- critical product or service Category 2- less critical but still impact,
Category 3- equipment, Category 4- no impact
Process
1. When a new product or a new Supplier is required, it is the Purchasing Managers
responsibility to identify the Supplier and to obtain approval for the Supplier prior to
purchasing products or services.

2. The Purchasing Manager identifies the Control Type (Category) of the material or service.

3. Category # 1: Critical Material, Service, Test or Calibration Labs, and Gages- The
Purchasing Manager first contacts the Supplier to determine if the company is ISO 9001,
ISO/TS 16949, AS 9100 or other standard certified (labs ISO 17025). This information is
passed onto the Quality Manager. If the Supplier is certified, the Quality Manager verifies
the certification. If the Supplier is not certified, the Quality Manager arranges for an On-Site
Assessment of the quality system for everything except labs (non-certified lab would be dis-
qualified). The Quality Manager is responsible for assembling a team (if applicable) to audit
the potential Supplier. On-Site Assessments are performed using a checklist. Failure of the
Assessment results in the potential Supplier being disqualified as a Supplier until
improvements are made. If potential supplier is too far a distance for assessment, or other
factors are prohibiting the assessment, a self assessment may be sent as an alternative.

An acceptable rating (as determined by the team), is reported to the Purchasing Manager,
who releases the first Purchase Order to procure a lot of material (material certifications, or
supplier inspections may be required). Upon receipt of the first lot of material, the Quality
Manager verifies any required attachments and may perform inspections to the lot. This lot
of material may be tracked as released for production use with the feedback from
manufacturing as a secondary measure. The Quality Manager is responsible for reviewing the
production notes and scrap for comparison to the historical levels. Material within the
acceptable levels is accepted and results in the approval of the Supplier. The Quality
Manager is responsible for adding the Supplier to the Approved Supplier List. Material that
is not within the acceptance levels, prohibits the approval of the Supplier until improvements
are made. Selected suppliers are required to use the goal of 100% on time delivery and to

Author: Berry Dehatchet Approval: Billy Bong Date: 00/00/0000

 Company

Title; Supplier Selection Procedure Document ID: P7.4 Rev #: 1 Page 2 of 3

react in writing if this is not met on a monthly basis. Premium freight charges are monitored
by purchasing department and delivery performance reported at management review.

4. Category# 2 : Shelf Items Material with some impact The Purchasing Manager first
contacts the Supplier to investigate if the company is QMS certified as stated in category one.
This information is passed onto the Quality Manager. If the Supplier is certified, the Quality
Manager verifies the certification. If the Supplier is not certified, the Quality Manager sends
a Self Survey Form to the potential Supplier with a return due date. The Quality Manager
is responsible for reviewing the returned Self Survey and either approving or disqualifying
the potential Supplier based upon the existence or lack of a formal Quality System at the
Supplier facility.
Failure of the assessment results in the potential Supplier being disqualified as a Supplier
until improvements are made.
An acceptable rating, is reported to the Purchasing Manager, who releases the first purchased
lot of material. Upon receipt of the first lot of material, the Quality Manager is responsible
for having the lot of purchased product inspected in accordance with the documented Quality
Procedure. This lot of material is released for production use. The Quality Manager is
responsible for reviewing the production notes for comparison to the historical levels.
Material within the acceptable levels is accepted and results in the approval of the Supplier.
The Quality Manager is responsible for adding the Supplier to the Approved Supplier List.
Material that is not within the acceptance levels, prohibits the approval of the Supplier until
improvements are made.
Category# 3 : Equipment is purchased as an output of the Planning process (see P7.1).
Acceptance criteria is established by the planning team which includes that the Supplier has a
Quality System Registered or compliant to one of the (noted in category one) Quality
Systems. The Purchasing Manager is responsible for including this acceptance criteria on the
Purchase Order issued to the Supplier including a Self Survey. The team is responsible for
verification of the equipment on the Suppliers premises, prior to releasing the equipment.

6. Category# 4: Material that will not impact the product quality. This material and these
Suppliers are not controlled and do not fall under the scope of this procedure.
7. The Quality Manager is responsible for maintaining and updating the Approved Supplier
List. When customers have an approved supplier list, this is used and maintained by
Purchasing Manager. The Purchasing Mgr. has authority to purchase only from approved
Suppliers on one of these two lists.
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Title; Supplier Selection Procedure Document ID: P7.4 Rev #: 1 Page 3 of 3

8. Accepted suppliers not already certified to ISO 9001 are encouraged by Quality Manager to
develop a system of ISO 9001 with a timeline of expectations

Initiate receiving
process