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ISO 45001:2016
THE NEWW INTERNA
INTERNATIONAL
ATIONAL STANDARD FOR
TIONA STANDARD
TIONAL FOR OCCUPATIONAL
OCCUP
PATIONAL
ATIONAL
TIONA
HEALLTH AND SAFETY MANAGEMENT
HEALTH MANAGEMENT SYSTEMS
SYSTEMS
A shor
shortt and simple
simple guide

By Chris Caldwell
Caldwell
2
ISO 45001:2016
THE NEW INTERNATIONAL STANDARD FOR OccUPATIONAL
HEALTH AND SAFETy MANAGEMENT SySTEMS
A short and simple guide

INTRODUCTION
There has never been a more interesting To emphasize this point:
time for organisations to be in business.
Geographical barriers that once made it dicult 2.2 million workers lose their lives globally every year
to develop commerce with other businesses due to work-related accidents and diseases
around the world have been removed by 4% of the worlds GNP is lost due to work related
technological, transportation and political accidents and diseases2
advances. We truly are in a period of extensive 6,300 workers die every day as a result of
globalisation and becoming increasingly occupational accidents or work-related diseases3
connected with international business partners. 26.4 million UK working days were lost due to work
related illnesses and workplace injuries4
Injuries and new cases of ill health in the UK from
First class businesses seek to work with high calibre current working conditions cost society an estimated
associates who demonstrate exceptional performance in 14.2 billion in 2012/134
quality, environmental stewardship and occupational
health and safety (OHS). These criteria are incredibly Organisations increasingly want to understand their
important for business resilience and eective business suppliers OHS practices and performance in order to
planning. Poor OHS performance leads to devastating protect their own brands. There are negative impacts on
consequences which impact the very societies in a business for working with organisations that do not take
which we live. OHS seriously. Historically, it has been a challenge to nd
an international benchmark of OHS best practice as there
were no globally harmonised management systems.

This is all about to change.

1
US Department of Labor Report 2013
2
Global and Asian trends for Safety and Health at Work 2006
3
Intl Labour Organization
4
UK HSE

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ISO 45001:2016
THE NEW INTERNATIONAL STANDARD FOR OccUPATIONAL
HEALTH AND SAFETy MANAGEMENT SySTEMS
A short and simple guide

BS EN OHSAS 18001 ISO 45001:2016


The rst British Standard for occupational health and Due to an unprecedented international need for a globally
safety management, OHSAS 18001, will be phased out in harmonised occupational health and safety management
the near future (see Timeline, page 7). OHSAS 18001 has system (OHSMS) thats suitable for all business sectors
been more successful than the original international and sizes, the decision was taken by the ISO Project
committee thought possible and recent gures indicate committee to develop ISO 45001. Its anticipated that
there are over 60,000 organisations in 125 countries third party certication to the standard will have
certied to the standard. international signicance, clearly demonstrating OHS best
practice across countries, cultures and continents.

THE STRUCTURE OF
The primary function
THE NEW STANDARD
of OHSAS 18001 is to keep
people safe and to maintain A High Level Structure
compliance. ISO 45001 is no Theres a new high level structure which will apply
dierent in this regard; it just to all ISO management systems going forward.
goes about addressing these two ISO 9001:2015, ISO 14001:2015 and ISO 27001:2013
objectives in a slightly more
have all been developed using this structure called Annex
pragmatic way.
SL which denes the framework for a management
system. The Annex SL structure will be a large proportion
of any ISO management system and it is estimated that
somewhere between 30% 40% of any given
management system will comprise of this basic structure.

Prior to 1999 when OHSAS rst came on the scene there


were numerous OHS standards and certications which
led to ambiguous and fragmented evaluations of OHS
Annex SL
1 - Scope
performance. It was a mineeld to determine which 2 - Normative references
standards eectively managed health and safety and to 3 - Terms and denitions
identify the certications that were more than a badge 4 - context of the organisation
on the wall. This paved the way for the OHSAS Project 5 - Leadership
Group to collate the benecial elements of the various 6 - Planning
7 - Support
standards into one formalised, clearly written standard
8 - Operation
that would prove to be an excellent benchmark of 9 - Performance evaluation
OHS performance. 10 - Improvement Source: ISO.org

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ISO 45001:2016
THE NEW INTERNATIONAL STANDARD FOR OccUPATIONAL
HEALTH AND SAFETy MANAGEMENT SySTEMS
A short and simple guide

WHAT ARE THE CHANGES?


Terms and Definitions Worker / workplace
Terms and denitions are being amended to bring the Denitions of workers and workplaces vary in dierent
standard more in line with all sectors and to make countries. clarication of the denition of employees,
terminology more relevant for organisations of any size. non-employees and workplaces will be included in the
The key changes to the terminology listed in bold have new standard to ensure, without a shadow of a doubt,
been explained below: which comes under the scope of the OHSMS.

Hazard identification Legal and other requirements


The new standard will move away from compliance obligations will replace
the denition of hazard identication legal and other requirements to
as this is a concept that relates emphasise one of the most
mostly to manufacturing and doesnt important elements of an OHSMS,
really apply to some sectors such as ensuring an organisation is
the service industry. The terms likely proactively fullling its obligations
to be used will be risk identication under the law.
and risk control to encompass a
broader concept than hazard Preventive action
identication. Preventive action will be excluded from
the standard as its perceived as unnecessary.
Risk The OHSMS itself is intended to prevent accidents and
The fundamental concept of risk will remain the same incidents from occurring so preventive action has
and organisations must continue to assess the likelihood become redundant.
and consequences of a particular hazard. The major
change here is the need to understand risk in the wider Documents and records
context of the management system, for example, those Documents and records will be referred to as
tasks that are outsourced. documented information to better reect the modern
way in which organisations operate across the digital
environment and with processed data.

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ISO 45001:2016
THE NEW INTERNATIONAL STANDARD FOR OccUPATIONAL
HEALTH AND SAFETy MANAGEMENT SySTEMS
A short and simple guide

Context of the Organisation organisation to address these perspectives and


chapter four of Annex SL is entitled the context of the understand where the boundaries lie in terms of the OHS
organisation which essentially means that organisations impacts of products and services, the procurement
must look beyond the immediate OHS issues and focus processes and the supply chain.
on a much bigger picture in relation to performance.
Organisations must take into consideration not only the The standard will not require a comprehensive life cycle
internal context of OHS risks but the external and/or value chain analysis but itll be crucial that these
circumstances as well. To emphasise this point, several two perspectives are addressed.
internal and external factors that might be considered are:
Thisll require organisations to consider and address OHS
Take into account the expectations of wider society risks associated with outsourcing services utilised by the
Think about contractors, suppliers and business. In the event of a serious OHS accident or
other third parties incident caused by the negligence of an outsourced
Consider neighbours in the surrounding area subcontractor, the potential for reputational and nancial
Globalisation damage to the organisation could be very signicant.
Rapid growth of small businesses This risk must be identied, understood and mitigated.
Non-standard patterns of employment and
availability of suitable employees
Information, communication and technology
Demographic issues PLANNING
Adverse weather events
CLOSURE TENDER
This list is only a sample of factors to consider.
Organisations will be expected to spend a sucient
amount of time thinking about the context of the
organisation and OHS performance asking questions
such as, What risks might these factors introduce?, DELIVERY
PROCUREMENT
or, How will these risks be controlled?.

An important element pertaining to the context of the


organisation is expected to be the life cycle and value SETUP OUTSOURCING
chain perspectives. Its the responsibility of an

Life cycle & value chain perspective

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ISO 45001:2016
THE NEW INTERNATIONAL STANDARD FOR OccUPATIONAL
HEALTH AND SAFETy MANAGEMENT SySTEMS
A short and simple guide

Leadership Improvement, Risk Evaluation and Opportunities


current standards make reference to top management, Improvement will continue to be an important
requiring them to set policy, objectives and ensure requirement of the standard and itll be emphasised that
eective communication takes place. Theres going to be improvement should be closely aligned with business
a step change in the requirements on leadership under opportunities. Organisations must not only think about
this new standard, especially for those whove previously the OHS risks but the opportunities available that provide
delegated OHS responsibility to others in the maximum benet, taking into consideration safety,
organisation. This type of arrangement will no longer be nancial rewards and any other applicable advantages.
acceptable under the new ISO 45001 criteria. Improvement should be inextricably linked with
opportunity which will demonstrate and enhance the
OHS will need to be embodied in the overall value of OHS interventions.
administration of an organisation with stronger buy-in
from its management and leadership. The Performance
integration of OHS aspects must be entirely The primary function of OHSAS 18001 is to
included in the organisations operations keep people safe and to maintain
and core organisational processes. compliance. ISO 45001 isnt dierent
OHS performance is expected to be SPEcIFIc in this regard; it just goes about
considered in the strategic planning MEASURABLE addressing these two objectives in a
process and organisations will need
AcHIEvABLE slightly more pragmatic way.
RESPONSIBILITy ASSIGNED
to build links between the OHS An excellent example of this is the
TIME BOUND
strategy / risks and the overall requirement to set OHS key
EvALUATE
business strategy / risks. REvIEW performance indicators that clearly
identify trends in OHS parameters
Previously leadership requirements which can be used to implement practical
werent suitably addressed due to diculties safety measures. Key performance
arising from unclear denitions of roles and indicators must be specic, measurable,
responsibilities, providing an eective barrier to auditing achievable, responsibility assigned, time bound, evaluated
leadership practices. ISO 45001 seeks to clarify these and regularly reviewed.
requirements ensuring theres unambiguous criteria which
leadership can be audited against. Key performance indicators should be normalised against
other data whenever possible to ensure the trends give an
Leadership will be responsible for understanding the accurate description of the OHS performance of an
needs of all stakeholders and how the organisation can organisation.
best engage them to ensure that OHS performance isnt
compromised.

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ISO 45001:2016
THE NEW INTERNATIONAL STANDARD FOR OccUPATIONAL
HEALTH AND SAFETy MANAGEMENT SySTEMS
A short and simple guide

BENEFITS
The benets to an eective OHSMS are proven and will Furthermore, the Annex SL will ensure that ISO
only be augmented when driven by a more relevant, managements systems can be integrated much easier as
clearly outlined management system. ISO 45001 a signicant proportion of all ISO standards will
encourages organisations to quantify the benets in eventually be built on the same framework.
nancial terms looking at the comprehensive added
value. This should be relatively straightforward as a The ultimate benecial outcome of an organisation that
robust OHSMS will reduce the risk of causing harm to demonstrates excellent OHS performance is the creation
people at work, helping organisations reduce accidents of a culture of positivity. If people are safe and welfare is
and ill health and avoid the potential for costly properly managed theyre typically more content, engaged
prosecutions. and productive.

A key benet of ISO 45001 is that certication will be


meaningful around the world as the standard has been
developed to address the globalisation of organisations.
The standard will link like-minded organisations that have
prioritised excellent OHS performance as an essential
part of doing business.

THE ISO 45001 TIMELINE

1999 JUL 2007 MAY 2014 FEB 2015 MAR 2016 OCT 2016 OCT 2016
The OHSAS Project OHSAS 18001 was ISO/cD 45001 ISO/DIS 45001 ISO/FDIS 45001 ISO 45001:2016 UKAS will no longer
Group published adopted as a (rst committee (rst draft (nal draft to be published accredit certication
the OHSAS 18000 British Standard draft) was international international bodies to certify
series published standard) to be standard) to be OHSAS 18001
published published

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ISO 45001:2016
THE NEW INTERNATIONAL STANDARD FOR OccUPATIONAL
HEALTH AND SAFETy MANAGEMENT SySTEMS
A short and simple guide

CONCLUSION
It appears the new international standard is It can only be a good thing to have a modern,
making some signicant changes for the better international OHSMS on the way to address the
starting with more clearly dened terms, contemporary business practices weve become familiar
denitions, roles and the scope to be considered. with as part of a global economy. Organisations are
The context of the organisation is a major increasingly under pressure to look beyond the nancial
overhaul compared with previous standards bottom line, addressing the triple bottom line which
which will require careful consideration and includes not only economic success but OHS excellence
planning before moving into the implementation and operating in a way which benets society.
phase where leaders will be required to take
charge and embed OHS factors into their day to
day management practices.

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