PCPB Annual Report 2006-7

PCPB Annual Report July 2006 - June 2007
Pest Control Products Board

Annual Report
July 2006 – June 2007
Head Office Mombasa Regional Office

©2007 Pest Control Products Board P.O. Box 10636-80101
Waiyaki Way, P.O. Box 13794-00800, KARI-Mtwapa, Bamburi
Westlands, Nairobi, Kenya. Mombasa, Kenya.
Telephone: +254 (020) 4450242,4446115 Tel: 2375522
Fax: +254 (020) 4449072 Fax: 2375522
Email:pcpboard@todays.co.ke / md@pcpb.or.ke Email: coast.region@pcpb.or.ke
Website: www.pcpb.or.ke
Table of Contents
List of Tables i
List of Figures i
List of Acronyms ii
Vision, Mission, Core Values iii
Board of Directors iv
Senior Management Staff v
Remarks From The Chairperson vi
Message From The Chief Executive / Secretary vii
1.0 INTRODUCTION 1
1.1.0 BACKGROUND 1
1.2.0 MANDATE 2

2.0 ACTIVITIES UNDERTAKEN BY THE BOARD DURING THE REVIEW PERIOD 3
2.1 REGISTRATION & ANALYSIS DEPARTMENT 3

2.1.1 REGISTRATION PROCEDURE FOR PEST CONTROL PRODUCTS 3
2.1.2 EVALUATION OF NEW APPLICATIONS 4
2.1.3 REGISTRATION OF PEST CONTROL PRODUCTS 5
2.1.4 LABEL EXTENSIONS 7
2.1.5 INSTITUTIONS ACCREDITED TO CARRY OUT EFFICACY AND TOXICOLOGY TRIALS 7
2.1.6 DE- REGISTERED AND BANNED PEST CONTROL PRODUCTS 7
2.1.7 NAME CHANGE OF PRODUCTS 7
2.1.8 BANNED/ RESTRICTED PRODUCTS 8
2.1.9 IMPORTATION AND EXPORTATION OF PEST CONTROL PRODUCTS 10
2.1.9.1 Imports 10
2.1.9.2 Exports 11
2.1.10 POST REGISTRATION SURVELLIANCE 11
2.1.11 LABELING 11
2.2 INSPECTION, LICENSING AND TRAINING DEPARTMENT 12

2.2.1 PREMISE INSPECTION AND PRODUCT CERTIFICATION 12
2.2.2 NUMBER OF PESTICIDE PREMISES INSPECTED ON A PROVINCIAL BASIS 13
2.2.5 ILLEGAL PRODUCTS 17
2.2.6 INVESTIGATIONS AND PROSECUTIONS 18
2.2.7 DISPOSAL OF OBSOLETE PESTICIDE AND EMPTY CONTAINERS 19
2.2.8 TRAININGS 19
2.2.9 MEETINGS/WORKSHOPS 20
2.3 FINANCE AND ADMINISTRATION DEPARTMENT 21

2.3.1 HUMAN RESOURCE MANAGEMENT 21
2.3.1.2 Categories and Number of Staff in the Board 21
2.3.1.3 Staff Training 22
2.3.1.4 Support Services 22
2.3.1.5 Information Technology Services 22
ANNEX 1: FINANCIAL STATEMENTS 23
ANNEX 2: PCPB ORGANIZATION CHART 26

LIST OF TABLES
Table 1: List of new applications for registration and label extension 4

Table 2: Fully Registered products in 2006/2007 5
Table 3: Temporary registered products in 2006/2007 6
Table 4: Number of Products Granted Label Extensions 9
Table 5: List of banned/restricted products 10
Table 6: Pesticides imported during the financial year 2006 /2007 13
Table 7: Number and status of premises inspected per province in 2006/07 15
Table 8: Comparison of premises inspected in 2005/06 and 2006/07 16
Table 9: List of illegal pesticides seized 17
Table 10: Nature of cases of contravention of the PCP Act 18
Table 11: Staff Strength/Position 21
Table 12: Income and Expenditure Statement for the year ended 30th June 2007 23
Table 13: Balance Sheet as at 30th June 2007 24
Table 14: Cash Flow Statement 25
LIST OF FIGURES
Figure 1: A pie chart showing new applications for registration and label extension 4
Figure 2: A pie showing fully registered products in 2006/07 5
Figure 3: A pie Chart Showing Temporary registered products in 2006/2007 6
Figure 4: A pie chart showing percentage of pesticide group granted label extensions 7
Figure 5: Quantity and value of pesticides imported in the financial year 2006/2007 10
Figure 6: Analysis of the quantity of pesticides imported in the financial year 2006/2007 11
Figure 7: Total number of premises inspected per province 13
Figure 8: Analysis of premises inspected per province 14
Figure 9: Status of all inspected premises 14
Figure 10: Percentage of inspected premises that qualified for licensing per province 15
Figure 11: A comparison of the status of inspected premises per province 15
Figure 12: A comparison of the total number of premises inspected in 2005/06 and 2006/07 16
Figure 13: Quantities of illegal pesticides seized 17
Figure 14: Percentages of illegal pesticides seized 18
Figure 15: A pie chart showing the nature of cases of contravention of the PCP Act 19
i
List of Acronyms
AAK - Agrochemicals Association of Kenya

ACP - African Caribbean and Pacific
CID - Criminal Investigation Department
CRF - Coffee Research Foundation
DNA - Designated National Authority
EAC - East African Community
EU - European Union
EUREPGAP - European Retailers Protocol for Good Agricultural Practice
ICIPE - International Centre for Insect Physiology and Ecology
ICT - Information and Communication Technology
KARI - Kenya Agricultural Research Institute
KEBS - Kenya Bureau of Standards
KEPHIS - Kenya Plant Health Inspectorate Service
MOA - Ministry of Agriculture
MRL’s - Maximum Residue Levels
NEMA - National Environment Management Authority
NGO - Non Governmental Organization
Not Rec. - Not Recommended
PCPB - Pest Control Products Board
PIC - Prior Informed Consent
PIP - Pesticide Initiative Program
UNHCR - United Nations High Commission of Refugees
PCP - Pest Control Product
Rec. - Recommended.
ii
Vision
To be the leading regulatory agency for pest control products in the
region.
Mission
To provide an efficient and effective regulatory service for the
importation, exportation, manufacture distribution, transportation,
sale, disposal and safe use of pest control products and mitigate
potential harmful effects to the environment.
Core Values
Integrity
Professionalism
Confidentiality
Fairness
Honesty
Courtesy
iii
Board of Directors
From Left (Front Row)

• Dr.Gilbert M. Kairu (Representative, The Director of Coffee Research Foundation)
• Mr. Charles G. Gachahi (Representative, The Director, Kenya Bureau of Standards)
• Mr. Leonard W. Kariuki (Government Chemist)
• Mr. Samuel P. Gachanja (Chief Executive / Secretary)
• Prof. A.N. Guantai (Chairperson)
• Dr. Josephine Songa (Representative, The Director, Kenya Agricultural Research Institute)
• Prof. Vasey Mwaja (Representative, Agrochemical Association of Kenya)
• Mr. Gilbert N. Kibata (Member).
From Left (Back Row)

• Mr. Vincent Githinji (Representative, Director of Livestock and Fisheries Development)
• Dr. Fredrick G. Rinkanya (Representative, Director, Veterinary Services, Ministry of
Livestock and Fisheries Development)
• Mr. Justus M. Kabwima (Representative of Interests of Crop Farmers)
Not in Picture
• Dr. Beth Rapuoda (Representative, Permanent Secretary, Ministry of Health),
• Mrs. Joyce Ongundo(Representative, Ministry of Trade and Industry)
• Mr. Geoffrey Ndambuki (Representative of Interests of Livestock Farmers)
• Ms. Ann Mbugua (Representative, Permanent Secretary, Ministry of Environment and Natural Resources)
• Mr. Joseph Ngetich (Representative, Director of Agriculture)
• Dr.Robert M.Injairu (Co-opted member),
iv
Senior Management Staff
Samuel P. Gachanja
Secretary/Chief Executive
Mr. Stanley M. Miyogo Mr. Peter Opiyo

Head, Inspection & Licensing Department Head, Registration & Analysis Department
Mr. Peter M. Kimwelle Mr. Paul K. Kimani

Regional Manager, Coast Regional Office Accountant I
v
Remarks From The Chairperson

I am delighted to give a report for another successful year
for Pest Control Products Board. On its establishment in
1984, the Board took up the important role of regulating
pest control products traded within Kenya. The Board has
endeavored to fulfill this mandate amidst increasing chal-
lenges such as a dynamic pesticide industry, increased con-
sumer demands like food safety for various produce offered
into the market locally and internationally and the national
menace of counterfeiting and substandard products by un-
scrupulous dealers out to enrich themselves quickly.
During the financial year 2006/2007, the Board was guided

Prof. A.N. Guantai
Chairperson by its vision and mission with the ultimate goal to become
a leader in the region in regulating pest control products
through the provision of an efficient and effective regulatory service to our clients. The
Board’s strategic plan formulated in 2004 outlined its strategic objectives and the opera-
tional objectives with defined activities as a road map for achieving the Board’s mandate.
The core objectives remained the focus throughout the year with the Board ensuring the
meager resources at its disposal were prudently utilized to support the planned activities.
The activities undertaken included registration of pest control products, vetting the labels
for pest control products, inspection and licensing of premises, investigations and prosecu-
tion, issuance of import/export permits and creating awareness about the Board and its
functions. The Board collaborated with relevant institutions including those offering the
necessary analytical and testing facilities. All functions and activities were achieved with a
level of success.
Despite the success, the Board faced numerous challenges key among them being to raise
revenue from rendering services to finance planned activities particularly inspection, moni-
toring and surveillance and assessing the role and performance of pesticides and their im-
pact on agriculture and the environment. Other challenges such as lack of analytical and
testing capacity hinder systematic post registration surveillance. The limited storage space
for illegal pesticides that are seized by inspectors while prosecutions are taking place and
the low number of staff members limits the Board from effectively carrying out the its man-
date and functions.
On behalf of the Board Members and staff I wish to reaffirm our commitment to offer an ef-
fective and efficient pest control products regulatory service and to facilitate safe and fair
trade. We will endeavor to continually strengthen our partnerships with the stakeholders for
better service delivery to all.
vi
Message From The Chief Executive/Secretary

This is yet another successful review period during which
several activities were undertaken by the PCPB in execut-
ing its mandate in order to attain the performance con-
tract targets for the period.
In the period under review, the inspectorate department

managed to inspect 1732 premises thus exceeding its tar-
get of 1670 premises. 13 tones of illegal pesticides were
seized out of which 75.90 % were unregistered. This was
attributed to a lot of unregistered adjuvants such as stick-
ers and spreaders found mainly in commercial agricultural
Samuel P. Gachanja farms.17 cases of contravention of the PCP Act were inves-
Secretary/Chief Executive tigated out of which 10 were cases of counterfeits.
During the year, a total of 128 new applications of pest control products registration were
received by the Registration and Analysis Department and all were sent for efficacy evalua-
tion to various accredited institutions. In addition, 177 products were approved and regis-
tered by the Board.
The Board processed and authorized importation of about 8749 metric tones of pest con-
trol products into the country valued at about Ksh. 3 billion for various uses in agriculture,
animal health and public health. 182 metric tones, up from 82 in the previous year, of pest
control products valued at Kshs 103 million were exported to neighboring countries.
During the year under review, several technical staff participated in various trainings for
information dissemination on safe and effective use and handling of pest control products.
Members of staff also attended specialized short-term courses locally and abroad.
The success of the activities undertaken during the review period has been realized through
the continued support from the Ministry of Agriculture, development partners, collabora-
tors, the Board and secretariat staff, to whom we are all grateful.
Thank you.
vii
1.0 INTRODUCTION
1.1.0 BACKGROUND
The Pest Control Products Board (PCPB) is a Statutory organization of Kenya Govern-
ment established under an Act of parliament, the Pest Control Products Act, Cap 346,
Laws of Kenya of 1982 to regulate the importation and exportation, manufacture,
distribution and use of pest control products. This Act became operational in 1983
and the Board was established in 1985 following the appointment and setting up of
the secretariat. Currently the Board operates under the following regulations;
Presently, the Board operates under the following Subsidiary Legislations (Regula-
tions):
• The Pest Control Products (Registration) Regulations – L.N.46/1984 &
L.N.109/1984
• The Pest Control Products (Licensing of Premises) Regulations – L.N.145/1984
• The Pest Control Products (Labeling, Advertising and Packaging) Regulations –
L.N.89/1984
• The Pest Control Products (Importation and Exportations) Regulations –
L.N.146/1984
• The Pest Control Products (Registration) (Amendment) Regulations –
L.No. 123/2006
• The Pest Control Products (Licensing of Premises) (Amendment)
Regulations, 2006 -
L.No. 124/2006
• The Pest Control Products (Importation and Exportation) (Amendment)
Regulations – L.No. 125/2006
• The Pest Control Products (Disposal) Regulations – L.No. 126/2006
• The Pest Control Products (Labeling, Advertising and Packaging)
(Amendment)
Regulations – L.No. 127/2006
• The Pest Control Products (Licence Fees and Other Charges) Regulations –
L.No. 128/2006.
1
1.2.0 MANDATE
The mandate of the Pest Control Products Board as prescribed in the Pest Control
Products Act and also in line with its vision and mission statement includes the
following activities:
• Assessing the safety, efficacy, quality, merit and economic value of
pest control products with a view to registering them, if found
suitable.
• Assessing suitability of premises used for manufacture/formulation,
re-packing, storage and distribution of pest control products for
purposes of licensing them for those functions.
• Processing and issuing import/export permits to ensure that only
registered products are imported and in right quantities.
• Advising the Minister on all matters relating to the Provisions of the
PCP Act and Regulations made there under.
• Monitoring and ensuring adherence of quality standards of pest
control products from production to use.
• Creating awareness of the general public on all aspects of safety,
storage, handling, disposal and use of pest control products.
• Investigating and prosecuting contravention of the Pest Control
Products Act.
• Supervising the disposal of obsolete or undesired pest control
products.
The Board operationalizes the mandate through two technical departments and one
support department. The Registration and Analysis Department undertakes registra-
tion and related activities while Inspection, Licensing and Training Department is re-
sponsible for licensing, training and enforcement of the Provisions of the Pest Control
Products Act. The Finance and Administration Department has the support function.
The Board of Directors, whose chairperson is appointed by the president and mem-
bers, appointed by the Minister for Agriculture, governs the overall functioning of the
institution while the Secretariat implements the Boards mandate
2
2.0 ACTIVITIES UNDERTAKEN BY THE BOARD

DURING THE REVIEW PERIOD
This annual report covers activities undertaken during the 2006/2007 financial year
by the following Departments;
• Registration and Analysis Department.
• Inspection, Licensing and Training Department.
• Finance and Administration Department.
2.1 REGISTRATION & ANALYSIS DEPARTMENT

The department comprises of two divisions, namely Registration and Analytical divi-
sions. The department is charged with the responsibility of enforcing the following:
i) Registration regulations, which require that all pesticides distributed,
sold and used, in Kenya, are registered by PCPB. In addition, ensures
that all pesticide for use in Kenya are efficacious under local
conditions, safe, of high quality and have merit and economic value.
ii) Labeling and packaging regulations, which require that all packages
of pesticides display a standard label on the packaging material. Such
labels are essentially summaries of the technical dossiers and must be
approved by PCPB.
iii) Importation and exportation regulations, which require that permits
for import and export of pesticides for both commercial and experi
mental purposes must be granted by PCPB.
2.1.1 REGISTRATION PROCEDURE FOR PEST CONTROL PRODUCTS
Registration of pesticides follows the evaluation and acceptance of extensive tech-

nical data as part of risk assessment to determine safety, efficacy, quality and
economic value. Safety comprises of safety to users, non target organisms and the
environment.
The procedure involves several steps, as follows:
• Pre-registration consultation (Advisory).
• Submission of an application on prescribed forms.
• Submission of the scientific/technical dossier, its summary, proposed
label, product sample and analytical grade active ingredient.
• Dossier evaluation.
• Efficacy testing under local conditions by accredited intuitions.
• Registration Committee review and recommendations to the Board
after local efficacy trial results are received.
• Registration/Rejection by the Board.
• Registration certificate issuance.
3
Therefore, registration implies the acceptance by PCPB of the evidence submitted in

support of the registrant’s claim for efficacy, safety, quality and economic value of
the proposed pesticide.
2.1.2 EVALUATION OF NEW APPLICATIONS
128 new applications for registrations were received during the year compared to
154 in the previous year. This was a significant reduction that was probably due to
the newly introduced system for up front rejection of in complete and substandard
applications.36 requests for label extensions were received and processed.
Pesticide Group No. of New applications

Insecticides 65
Fungicides 36
Herbicides 15
Others 12
Total 128

Table 1: List of new applications for registration and label extension
No. of New applications
9%
12%
Insecticides
Fungicides
28% 51% Herbicides
Others
Figure 1: A pie chart showing new applications for registration and label extension
4
2.1.3.1 FULLY REGISTERED PRODUCTS
A total of 177 products were granted registration status in 2006/2007 out of which
82 products under provisional registration were elevated to full registration, there
are now no products under provisional registration. Nine meetings (the greatest
number in recent years) of the Technical & Registration Committee were held in
the year. The following categories of products were registered during the year
(Table 2).
Pesticide Group No. of Label Extensions

Insecticides 74
Fungicides 31
Herbicides 31
Others 41
Total 177
Table 2: Fully registered products in 2006/2007
No. of Registered Products
23%
41%
Insecticides
18%
Fungicides
18% Herbicides
Others
Figure 2: A pie Chart Showing fully registered products in 2006/2007
5
2.1.3.2 TEMPORARY REGISTERED PRODUCTS
Only 8 products were given temporary registration during the year (Table 3). The
Board nolonger awards temporary registration on a routine basis. However, the pro-
vision exists only for use in case of the declaration of an emergency.

Insecticides 3
Others 5
Total 8
Table 3: Temporary registered products in 2006/2007
No. of Registered Products
38%
62%
Insecticides
Fungicides
Figure 3: A pie Chart Showing Temporary regitered products in 2006/2007
6
2.1.4 LABEL EXTENSIONS
Fourteen (14) products were granted label extensions during the year (Table 4).

Insecticides 3
Fungicides 3
Herbicides 3
Others 5
Total 14
Table 4: Number of Products Granted Label Extensions
No. of Label Extensions
37% 21%
Insecticides
Fungicides
21% Herbicides
21%
Others
Figure 4: A pie chart showing percentage of pesticide group granted label extensions
2.1.5 INSTITUTIONS ACCREDITED TO CARRY OUT EFFICACY AND

TOXICOLOGY TRIALS
There were no new institutions accredited to carry out efficacy or toxicology trials
during the year.
2.1.6 DE- REGISTERED AND BANNED PEST CONTROL PRODUCTS
While carrying out its regulatory function, the Board is empowered to revoke/de-
register, ban and restrict pest control products with reasons. The product Roundup
7
Max 680 was deregistered during the year following instructions from the owner.
Knox out 2FM was also deregistered after the local agent lost interest in trading in
the product locally.
2.1.7 NAME CHANGE OF PRODUCTS
The name of the product Lasso Atrazine PCPB (R) 0101 was changed to Lasso GD by
the principals, Monsanto, so as to conform to their global branding.
The product Glyfosat SL PCPB (CR) 0684 also had its name changed to Fagilia by the
owner so that is more easily identified by users.
2.1.8 BANNED/ RESTRICTED PRODUCTS
The list of banned products in reference to the Prior Informed Consent (PIC) list pro-
vided by the secretariat of the Rotterdam Convention (Table 5).
BANNED PESTICIDES
Common name Use Date Banned
1. 2,4,5 T Herbicide 1986
(2,4,5 – Trichloro-phenoxybutyric acid)
2. 5 Isomers of Fungicide 1986
Hexachlorocyclo-hexane (HCH)
3. Aldrin Insecticide 2004
4. Benomyl, Dustable powder formulations 2004
Carbofuran, containing a combination of
Thiram combinations Benomyl above 7%, Carbofuran
above 10% and Thiram above 15%
5. Binapacryl Miticide/Fumigant 2004
6. Captafol Fungicide 1989
7. Chlordane Insecticide 1986
8. Chlordimeform Insecticide 1986
9. Chlorobenzilate Miticide 2004
10. DDT (Dichlorodiphenyl Agriculture 1986
Trichloroethane)
11. Dibromochloropropane Soil Fumigant 1986
12. Dieldrin Insecticide 2004
13. Dinoseb and Dinoseb salts Herbicide 2004
14. DNOC and its salts Insecticide, Fungicide, Herbicide 2004
(such as Ammonium Salt, Potassium
salt & Sodium Salt)
15. Endrin Insecticide 1986
16. Ethyl Parathion Insecticide 1988
All formulations banned except
for capsule suspensions
17. Ethylene dibromide Soil Fumigant 1986
18. Ethylene Dichloride Fumigant 2004
19. Ethylene Oxide Fumigant 2004
8
20. Fluoroacetamide Rodenticide 2004

Common name Use Date Banned
21. Heptachlor Insecticide 1986
22. Hexachlorobenzene (HCB) Fungicide 2004
23. Mercury Compounds Fungicides, seed treatment 2004
24. Methyl Parathion Insecticide 1988
All formulations banned except
for capsule suspensions
25. Monocrotophos Insecticide/Acaricide, 2004
Soluble liquid formulations of
the substance that exceeds 600g
active ingredient/L
26. Pentachlorophenol Herbicide 2004
Phosphamidon Insecticide, Soluble liquid 2004
formulations of the substance that
exceed 1000g active ingredient/L
27. Toxaphene (Camphechlor) Insecticide 1986
RESTRICTED PESTICIDES

Common name Remarks
1. Benomyl, Carbofuran/Thiram Dustable powder formulations containing a
combinations combination of Benomyl below 7%,
Carbofuran below 10% and Thiram below
15%
2. DDT (Dichlorodiphenyl Insecticide, restricted use to Public Health
trichloroethane) only for mosquito control in mosquito
breeding grounds by Ministry of Health.
Banned for agricultural use.
3. Ethyl Parathion Insecticide, capsule suspension
formulations allowed in 1998
4. Lindane-pure gamma – BHC Insecticide, restricted use for seed dressing
only
5. Methyl parathion Insecticide, capsule suspension
formulations allowed in 1998
6. Monocrotophos Insecticide/acaricide, soluble liquid
formulations of the substance that are
below 600g active ingredient/L
7. Phosphamidon Insecticide, Soluble liquid formulations of
the substance that is below1000g active
ingredient/L
Table 5: List of banned/restricted products
9
2.1.9 IMPORTATION AND EXPORTATION OF PEST CONTROL PRODUCTS
2.1.9.1 Imports
During the year under review approximately 8749 tons worth approximately Kshs 3
billion consisting of various classes of pest control products were imported into or
exported out of the country. The table below shows the quantities of various classes
of pesticides that were imported into the country during the year.
Value in ‘000 000’

Pesticide Class Quantity in tones Number of Permits
Kshs
Insecticides 2 475 1 181 586
Fungicides 3 190 1 251 374
Herbicides 1 859 324 158
Others 1 225 362 83
Total 8 749 3 443 1 201
These include acaricides, fumigants, rodenticides, growth regulators, defoliators,

proteins, surfactants, wetting agents
Table 6: Pesticides imported during the financial year 2006 /2007
4 000
3 000
2 000
1 000
0
Insecticide Fungicide Herbicide Others
Quantity in tonnes
Pesticide Class
Value in ‘000 000’ Kshs
Figure 5: Quantity and value of pesticides imported in the financial year 2006/2007
10
14%
28%
21% Insecticides
Fungicides
37%
Herbicides
Others
Figure 6: Analysis of the quantity of pesticides imported in the financial year 2006/2007
A total of 1201 import applications were processed during the year. The major groups
of pesticides imported were acaricides and insecticides. The major active substanc-
es involved were Glyphosate, Mancozeb, Sulphur, Copper Oxychloride, Dimethoate,
1,3- dichloropropene, Amitraz, Chlorothalonil, Cypermethrin + Imiprothrin, Cuprous
oxide and Paraquat in order of decreasing volume.
2.1.9.2 Exports
Approximately 182 metric tones worth Kshs 103 million of pest control products
were exported to neighbouring countries (Uganda, Tanzania and Burundi). The Pes-
ticides exported were mainly products that contain pirimiphos +permethrin and
T=triadimefon.
2.1.10 POST REGISTRATION SURVELLIANCE

Post registration was introduced as an activity in our performance contract for the
year to monitor the quality of products that are actually availed to the consumer
after the registration process. We managed to monitor 16 samples and this figure is
expected to increase in future.
2.1.11 LABELING
Labels are supposed to summarize information from the technical dossier and data
obtained from local efficacy trials. The department assesses and approves pesticide
labels. Throughout the year the department liaised with the pest control products
agents in making standard labels for approval.
11
2.2 INSPECTION, LICENSING AND TRAINING

DEPARTMENT
The Inspection Department is an enforcement arm of the PCPB. The department en-
sures that the players in the pesticide industry comply with the Pest Control Products
Act and the Regulations made there under. The officers in the department ensure
quality compliance by inspection of the pesticide premises and products certifica-
tion with the view of issuing licences to the premises that comply with the require-
ments. These requirements are contained in the legal notices made under the Act.
In addition, the department is involved in awareness creation to all stakeholders to
facilitate safe handling and use of pesticides.
The requirements are designed to ensure that:-

i) Suitable physical structures for pesticides are in place.
ii) Health of workers is guaranteed in any operation.
iii) Products in the premises are registered, packaged and labeled as
specified in the law.
iv) The personnel in the premises are qualified in the activities for which
the license is issued.
2.2.1 PREMISE INSPECTION AND PRODUCT CERTIFICATION
During the year under review, the following categories of pesticide dealers were
inspected:-
• Manufacturers/formulators.
• Repackers.
• Major storage/warehousing facilities.
• Commercial farm stores for own use.
• Other smaller dealers such as retailers, supermarkets,
wholesalers of domestic class of pesticides and pest control operators.
The inspection activities involved physical visits to premises and careful checking of
all the products and facilities following which appropriate recommendations were
made. Premises that were inspected and found to be suitable were recommended
for licensing while those found unsuitable were advised to address the short-comings
for re-inspection and consideration for licensing thereafter.
New premises encountered were issued with application forms and list of require-
ments to facilitate licensing.
In the 2006/2007 financial year, a total of 1732 pesticide premises were inspected in
12
the country against a target of 1670 in the performance contract.
The status of the premises on a province to province basis is as detailed in the

following table:-
Not % % Not % % %
Province Rec. New Other Total
Rec. Rec. Rec. New Other Total
Coast 60 12 25 34 131 45.80 9.16 19.08 25.95 7.56
Rift
Valley 148 62 33 121 364 40.66 9.07 9.07 33.24 21.02
Nyanza 53 18 18 102 191 27.75 9.42 9.42 53.40 11.03
Western 23 34 10 68 135 17.04 25.19 25.19 50.37 7.79
Eastern 182 79 92 311 664 27.41 11.90 11.90 46.84 38.34

Central 103 24 20 55 202 50.99 11.88 11.88 27.23 11.66
Nairobi 34 9 2 0 45 75.56 20.00 20.00 0.00 2.60
Total 603 238 200 691 1732 34.82 13.74 13.74 39.90
Percentage 34.82 13.74 11.55 39.90
Table 7: Number and status of premises inspected per province in 2006/07
Out of the 1732 premises that were inspected, the highest number 664 representing
37% were in Eastern province and the lowest of 45 (3%) were in Nairobi. Rift Valley
had 21% share of the premises inspected while Central had 12%. It should be noted
that these figures do not reflect he actual number of premises in these provinces
since not all premises were inspected due to budgetary constraints.
8 000 664
Number of 600 364

Premises 400 134
visited 191 202
135
200 45
0
Coast Rift Valley Nyanza Western Eastern Central Nairobi
Province
Figure 7: Total number of premises inspected per province
13
3% 8%
12% Coast
21% Rift Valley
Nyanza
Western
Eastern
Central
37% 11% Nairobi
8%
Figure 8: Analysis of premises inspected per province
35%
39% Rec.
Not Rec.
New
Others
12% 14%
Figure 9: Status of all inspected premises
Out of the 1732 premises that were inspected during the year under review, 35%
were recommended for licensing while 14% failed to meet the minimum require-
ments for issuance of premises/business license. About 39% belong to the category
of ‘Others’. This is the category comprising of supermarkets, distributors of domestic
class products, premises found closed at the time of visit, those with few pesticides
and intending to stop dealing in pest control products e.t.c.
About 12% of premises visited were new entrants into the pesticide business and were
therefore issued with application forms together with the list of requirements.
14
Province Rec. Not Rec. Total % Qualified % Not Qualified

Coast 60 12 72 83.33 16.67
Rift Valley 148 62 210 70.48 29.52

Nyanza 53 18 71 74.65 25.35
Western 23 34 57 40.35 59.65
Eastern 182 79 261 69.73 30.27
Central 103 24 127 81.10 18.90
Nairobi 34 9 43 79.07 20.93
Total 603 238 841 71.70 28.30
Figure 11: Percentage of inspected premises that qualified for licensing per province
During the process of inspection of pesticide premises, inspectors use a checklist as

a decision guidance tool on whether to issue a license or not. During the year under
review 603 premises representing 71.70% qualified for licensing and the rest 238
premises representing 28.30% failed to meet the minimum requirements for licens-
ing. The highest compliance was noted in Coast Province with 83.33% followed by
Central Province with 81.10%. The least compliance was noted in Western Province
with 40.35%. The high level of compliance could be attributed to stockists’ trainings
that have been going on in the provinces for a number of years. There were no stock-
ist trainings in Western Province and hence the low level of compliance.
100.00
80.00
Percentage (%) 60.00

40.00
Rec.
20.00
Not Rec.
0.00
Coast Rift Nyanza Western Eastern Central Nairobi
Valley
Provinces
Figure 11: A comparison of the status of inspected premises per province
15
2005 / 2006 2006 / 2007

Not Not
Province Rec. New Othres Total Rec. New Others Total
Rec. Rec.
Coast 53 15 22 121 211 60 12 25 34 131
Rift Valley 366 233 159 523 1281 148 62 33 121 364
Nyanza 45 14 27 105 191 53 18 18 102 191
Western 63 50 64 171 348 23 34 10 68 135
Eastern 147 71 128 408 754 182 79 92 311 664
Central 237 52 70 487 846 103 24 20 55 202
Nairobi 196 23 25 141 385 34 9 2 0 45
Total 1 107 458 495 1956 4016 603 238 200 691 1 732
Table 8: Comparison of premises inspected in 2005/06 and 2006/07
1400
1200
1000
Total No. of
800
premises
visited 600
400
200
2 0 0 5 /0 6 0
C o a st R ift Va lle y Nya n za W e ste rn Ea ste rn C e n tra l Na iro b i
2 0 0 6 /0 7
Province
Figure 12: A comparison of the total number of premises inspected in 2005/06 and 2006/07
16
2.2.5 ILLEGAL PRODUCTS
Different types of illegal products were impounded in the course of inspection during
the year. These included counterfeits, unregistered, smuggled, improperly labeled,
expired and repacked products. A summary of quantities of illegal pesticides im-
pounded in July 2006 to June 2007 is given in Table 9 below:-
Improperly
Repacked Unregistered Smuggled Counterfeit Expired Total
Labeled
Quantity
(Kgs) 185.5 9 959.84 2 413.8 386.99 154.1 21.8 13 122.03
Percentage
(%) 1.41 75.90 18.40 2.95 1.17 0.17 100%
Table 9: List of illegal pesticides seized
The highest quantity of the illegal products was the unregistered constituting 75.90%.
This was due to a lot of unregistered adjuvants such as stickers and spreaders found
mainly in commercial agricultural farms.
10000 R epac k ed
8000
U nregis tered
Qty(Kgs) 6000
4000 S m uggled
2000 C ounterfeit
0
Illegal P es tic ides Im properly labeled
S eiz ed E x pired
Figure 13: Quantities of illegal pesticides seized
17
Illegal Pesticides seized
1% 0%
3%
1% R epac k ed
18%
U nregis tered
S m uggled
C ounterfeit
77% Im properly labeled
E x pired
Figure 14: Percentages of illegal pesticides seized
2.2.6 INVESTIGATIONS AND PROSECUTIONS
Investigations and Prosecution of those contravening the PCP Act with regard to:
• Illegal imports
• Counterfeiting (Products labels)
• Illegal manufacturing
• Unregistered pest control products
• Hawking
• Open-air sales
• Decanting/reweighing etc.
A total of seventeen (17) cases were investigated out of which five cases were taken
to court. Four of these were concluded and the accused pleaded guilty and were
fined. The fifth case was lost due to a technicality.
The breakdown of the cases is as shown in the table below:-
Nature of Contravention Number of Cases

a. Counetrfeits 10
b. Reweighing and Decanting 2
c. Illegal Imports 2
d. Unregistered Pesticides 1
e. Unauthorized use of fumigants 1
f. Open-air sales of Pesticides 1
Total 17
Table 10: Nature of cases of contravention of the PCP Act

18
Nature of contravention C ounterfeits
6% R ew eighing and
6% D ec anting
6%
Illegal Im ports
12%
U nregis tered
pes tic ides
12% U nauthoriz ed us e
58%
of fum igants
O pen-air s ales of
pes tic ides
Figure 15: A pie chart showing the nature of cases of contravention of the PCP Act
Out of the cases, ten of them were for counterfeit products while reweighed/de-
canting and illegal imports had two cases each. One involved unregistered products,
sale of fumigants over the counter, open air market sale of pesticides and misuse of
pesticide where Sulphur was being used as fungicide instead of as fertilizer.
2.2.7 DISPOSAL OF OBSOLETE PESTICIDE AND EMPTY CONTAINERS
During the 2006/2007 financial year 1.216 Tones of illegal products that had been im-
pounded from the country side were disposed through incineration by Environmental
Combustion Consultants (ECC) funded by Pest Control Products Board.
During the same period, two (2) pesticide contaminated sites were fenced off in
North Eastern Province to avoid poisoning arising from contamination before the
clean up exercise could be done.
2.2.8 TRAININGS
Information dissemination on safe and effective use and handling of pest control
products targeted the following:
- Training of Trainers (TOT). These include Extension Agents, from
Government, Parastatals and NGOs.
- Commercial agricultural growers’.
- Pest Control Operators.
- Pest control products transporters.
- Pest control products stockists.
19
In addition to the above named activities, specific training courses were conducted
for the pesticide industry staff to ensure conformity with proper formulation, proce-
dures for registration of products, labeling, warehousing, safety and hygiene.
In order to realize the above functions of the department, various activities were
designed to address the strategic and operational objectives as indicated in the PCPB
Strategic Plan 2004-2014.
Officers from inspection department were involved in a number of trainings in which

various stakeholders were trained. The details were as follow:-
• One officer participated in stockists training at Bukura Institute of
Agriculture.
• One officer participated in training Dudutech where 9 people were
trained.
• One officer participated in training of sprayer team in Murang’a where
30 people were trained.
2.2.9 MEETINGS/WORKSHOPS
• One officer attended Rotterdam Convention Conference.

• One officer attended a workshop organized by AAK on Pesticide
Poisoning and Treatment.
• All officers attended an annual inspectors meeting to come up with
annual programme.
20
2.3 FINANCE AND ADMINISTRATION DEPARTMENT

2.3.1 HUMAN RESOURCE MANAGEMENT
The Board has a total human resource capacity of 35 members of staff out whom
thirteen (13) are deployed from the Ministry of Agriculture and one (1) from Ministry
of Livestock Development and Fisheries while the rest are Board employees.
During the review period, Mr. Mbura Pole Dima was employed as a senior support
staff to replace an officer who left the Board services.
2.3.1.2 Categories and Number of Staff in the Board
The table below (Table 11) shows the staff strength/position as at 30th June 2007.
Area of Specialization Qualifications Number of Staff

a. Pathologists Ph.D 1
M.Sc 1
b. Chemists M.Sc 2
c. Entomologists M.Sc 1
d. Crop Protection M.Sc 2
e. Toxicology M.Sc 1
f. Horticulture M.Sc 2
B.Sc 1
g. Agriculture B.Sc 3
h. Human Resource B.A. 1
i. Information Technology B.Sc. 1
j. Accounts B.Com 1
CPA (K) 1
CPA II 1
k. Secretarial Diploma 3
Certificate 1
l. Telephone Operator Other Levels 1
m. Drivers Certificates 6
n. Support Staff Other Levels 5
Total 35
Table 11: Staff Strength/Position
21
2.3.1.3 Staff Training
The Board recognizes the need to have staff who are well informed and it is for this
reason that staff are encouraged to attend specialized short course trainings locally
and abroad. A total of 5 staff members were trained. Staff were also trained on spe-
cific ICT courses to improve their level of literacy. Other staff members continued
to pursue further training both professional and Academic through self-sponsorship.
At the moment the Board is not able to sponsor training activities due to budgetary
constraints.
2.3.1.4 Support Services
Motor transport is our key mode of transportation as we strive to offer our much
needed services to stakeholders. During the period under review, the Board had four
diesel vehicles that were in good condition and five Petrol vehicles of which two are
in fair condition while three are grounded.
2.3.1.5 Information Technology Services
To facilitate the implementation of the Pest Control Products Board Database Man-
agement System, development, data entry and verification were undertaken. Entry
for data on products details was completed for the period under review. The list of
pest control products registered for use in Kenya was also updated regularly and
made available to registered users via our website while 100 copies of the list were
also printed and sold. Seventy (70) website users had been registered as at 30th June
2007.
22
ANNEX 1: FINANCIAL STATEMENTS

Income and Expenditure Statement
for the year ended 30th June 2007

2006/2007 2005/2006
(Shs.) (Shs.)
Revenue
Income from Core Activities 33,293,450.00 33,545,098.00
Government Grant - 2,083,296.00
Other Receipts 1,938,416.00 2,028,597.00

Total Revenue 35,231,866.00 37,656,991.00

Expenditure
Staff Costs 21,079,175.00 19,659,694.00
Administration Costs 10,067,645.00 12,706,056.00
Depreciation & Amortization 4,843,991.00 5,089,625.00

Total Expenditure 35,990,811.00 37,455,375.00
Net Surplus/(Deficit) for the year (758,945.00) 201,616.00
35,231,866.00 37,656,991.00
Table 12: Income and Expenditure Statement for the year ended 30th June 2007
23
Balance Sheet
as at 30th June 2007
2007 2006
(Shs.) (Shs.) (Shs.) (Shs.)
ASSETS
Non-Current Assets
Property, Plant and Equipment 39,484,068.00 39,723,986.00
Intangible Assets 6,400,000.00 45,884,068.00 8,000,000.00 47,723,986.00
Current Assets
Trade Receivables 239,200.00 620,794.00
Investments 30,000,000.00 25,000,000.00
Prepayments 471,024.00 484,109.00
Bank/Cash Balances 9,978,257.00 40,688,481.00 13,768,012.00 39,872,915.00
Total Assets 86,572,549.00 87,596,901.00

EQUITY AND LIABILITIES
Capital and Reserves
Capital Reserves 34,942,682.00 34,942,682.00
Accumulated Surplus 51,152,754.00 86,095,436.00 51,974,428.00 86,917,110.00
Current Liabilities
Trade Payables 41,996.00 89,292.00
Provision for Audit Fees 250,000.00 500,000.00
Interest in Advance 185,117.00 477,113.00 90,499.00 679,791.00

Total Equity and Liabilities 86,572,549.00 87,596,901.00
Table 13: Balance Sheet as at 30th June 2007
24
Cash Flow Statement

for the year ended 30th June 2007
2006/2007 2005/2006
Note (Shs.) (Shs.)
Operating Activities
Cash generated from operations 17 2,489,894.00 1,150,927.00

Net cash generated from operating activities 2,489,894.00 1,150,927.00

Investing Activities
Investment in Government Securities (5,000,000.00) -

Proceeds from Disposal of Office Equipment 40,000.00
Purchase of Property Plant & Equipment (3,037,657.00) (52,298.00)
Interest received 1,718,008.00 1,754,097.00

Net cash used in investing activities (6,279,649.00) 1,701,799.00

Financing Activities
Government grant - 2,083,296.00

Net cash generated from financing activities - 2,083,296.00

Increase/(Decrease) in cash and cash equivalents (3,789,755.00) 4,936,022.00
Cash and cash equivalents at the start of the year 13,768,012.00 8,831,990.00
Cash and cash equivalents at the end of the year 9,978,257.00 13,768,012.00
Table 14: Cash Flow Statement
25
ANNEX 2: PCPB ORGANIZATION CHART

Board of Directors
The Secretary /
Chief Executive
Inspection, Finance
Registration
Training and
and
and Administration
Analysis
Licensing
Inspectors Analysts, Accountants,

Registration Officers Information
Technology,
Human Resource
& Support Staff
26

PCPB Annual Report 2006-7

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PCPB Annual Report July 2006 - June 2007

Pest Control Products Board

Head Office Mombasa Regional Office

2.1 REGISTRATION & ANALYSIS DEPARTMENT 3

2.2 INSPECTION, LICENSING AND TRAINING DEPARTMENT 12

2.3 FINANCE AND ADMINISTRATION DEPARTMENT 21

ANNEX 1: FINANCIAL STATEMENTS 23

ANNEX 2: PCPB ORGANIZATION CHART 26

Table 1: List of new applications for registration and label extension 4

AAK - Agrochemicals Association of Kenya

From Left (Front Row)

From Left (Back Row)

Senior Management Staff

Mr. Stanley M. Miyogo Mr. Peter Opiyo

Mr. Peter M. Kimwelle Mr. Paul K. Kimani

Remarks From The Chairperson

During the financial year 2006/2007, the Board was guided

Message From The Chief Executive/Secretary

In the period under review, the inspectorate department

2.0 ACTIVITIES UNDERTAKEN BY THE BOARD

2.1 REGISTRATION & ANALYSIS DEPARTMENT

2.1.1 REGISTRATION PROCEDURE FOR PEST CONTROL PRODUCTS

Registration of pesticides follows the evaluation and acceptance of extensive tech-

Therefore, registration implies the acceptance by PCPB of the evidence submitted in

2.1.2 EVALUATION OF NEW APPLICATIONS

Pesticide Group No. of New applications

No. of New applications

28% 51% Herbicides

2.1.3.1 FULLY REGISTERED PRODUCTS

Pesticide Group No. of Label Extensions

No. of Registered Products

Figure 2: A pie Chart Showing fully registered products in 2006/2007

2.1.3.2 TEMPORARY REGISTERED PRODUCTS

Table 3: Temporary registered products in 2006/2007

No. of Registered Products

Figure 3: A pie Chart Showing Temporary regitered products in 2006/2007

2.1.4 LABEL EXTENSIONS

Pesticide Group No. of New applications

No. of Label Extensions

2.1.5 INSTITUTIONS ACCREDITED TO CARRY OUT EFFICACY AND

2.1.6 DE- REGISTERED AND BANNED PEST CONTROL PRODUCTS

2.1.7 NAME CHANGE OF PRODUCTS

2.1.8 BANNED/ RESTRICTED PRODUCTS

20. Fluoroacetamide Rodenticide 2004

2.1.9 IMPORTATION AND EXPORTATION OF PEST CONTROL PRODUCTS

Value in ‘000 000’

These include acaricides, fumigants, rodenticides, growth regulators, defoliators,

Table 6: Pesticides imported during the financial year 2006 /2007

2.1.10 POST REGISTRATION SURVELLIANCE

2.2 INSPECTION, LICENSING AND TRAINING

The requirements are designed to ensure that:-

2.2.1 PREMISE INSPECTION AND PRODUCT CERTIFICATION

the country against a target of 1670 in the performance contract.

The status of the premises on a province to province basis is as detailed in the

Western 23 34 10 68 135 17.04 25.19 25.19 50.37 7.79

Eastern 182 79 92 311 664 27.41 11.90 11.90 46.84 38.34

Table 7: Number and status of premises inspected per province in 2006/07

Number of 600 364

Figure 8: Analysis of premises inspected per province

Figure 9: Status of all inspected premises

Province Rec. Not Rec. Total % Qualified % Not Qualified

Rift Valley 148 62 210 70.48 29.52

Western 23 34 57 40.35 59.65

Eastern 182 79 261 69.73 30.27