Académique Documents
Professionnel Documents
Culture Documents
DIRECTORATE OF TOURISM
(GOVERNMENT OF JHARKHAND)
FOR
December 2016
Directorate of Tourism
Government of Jharkhand
nd
FFP Bhawan, 2 Floor, HEC Campus, Dhurwa, Ranchi, Jharkhand
TEL NO: +91 651 2400493, Fax No: +91 651 2400492
E-MAIL: tourism_directorate@rediffmail.com
Visit us on www.jharkhandtourism.in
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
Contents
1. PROJECT BACKGROUND............................................................................................................ 3
2. DISCLAIMER ................................................................................................................................ 3
3. LETTER OF INVITATION ............................................................................................................ 4
4. SELECTION PROCESS ................................................................................................................. 5
5. SCHEDULE OF TENDER PROCESS ............................................................................................ 5
6. SCOPE OF WORK ......................................................................................................................... 6
7. CRITERIA FOR SELECTION OF EVENT MANAGEMENT AGENCY ..................................... 11
8. PROCEDURE FOR SELECTION ................................................................................................. 12
9. PRESENTATION ......................................................................................................................... 13
10. BID SECURITY ........................................................................................................................... 13
11. PERFORMANCE SECURITY ...................................................................................................... 13
12. PAYMENT SCHEDULE .............................................................................................................. 13
13. TIMELINES.................................................................................................................................. 14
14. DAMAGES AND RECOVERIES ................................................................................................. 14
15. TERMINATION OF THE WORK ORDER .................................................................................. 14
16. EVALUATION OF PROPOSALS/BIDS ....................................................................................... 15
17. TECHNICAL/ FINANCIAL BID .................................................................................................. 16
18. EVALUATION OF FINANCIAL BID .......................................................................................... 16
19. FRAUD AND CORRUPT PRACTICES ....................................................................................... 17
20. MISCELLANEOUS ...................................................................................................................... 17
21. RIGHT TO REJECT ANY OR ALL PROPOSAL ......................................................................... 18
22. CLARIFICATIONS AND AMENDMENTS ................................................................................. 18
23. AMICABLE SETTLEMENT OF DISPUTE .................................................................................. 18
24. FORCE MAJEURE ....................................................................................................................... 18
25. COMMUNICATION .................................................................................................................... 19
26. GENERAL TERMS ...................................................................................................................... 19
ANNEXURE I(a) - COVERING LETTER ............................................................................................ 23
ANNEXURE I(b) - TECHNICAL PROFORMA ................................................................................... 24
ANNEXURE - I (c): FINANCIAL CAPACITY .................................................................................... 25
ANNEXURE I (d):- WORK EXPERIENCE ....................................................................................... 26
ANNEXURE I (e):- PARTICULARS OF STAFFS ............................................................................ 27
ANNEXURE I (f):- PERFORMA BANK GURANTEE ..................................................................... 28
ANNEXURE II - FINANCIAL BID ...................................................................................................... 30
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
1. PROJECT BACKGROUND
1.1. The Surajkund Crafts Mela is an internationally acclaimed mela showcasing intricate
handicrafts, exquisite handlooms, heritage crafts and the rich cultural fabric of India. The
Mela is organized by the Surajkund Mela Authority (SKMA) every year from February
1-15 at Surajkund , Faridabad District, Haryana. More than 1.3 million visitors thronged
the Mela last year during the fortnight including thousands of foreign tourists, thus
occupying a place of pride on the international tourist calendar.
1.2. The Mela is hosted by Haryana Tourism and one of the States of India is given the honour
to participate as the Theme State every year. This year Jharkhand State has been invited
to be the Theme State of the 31st Surajkund International Crafts Mela -2017 to showcase
its handicrafts, handlooms, performing arts, cuisine as well as its tourist potential to such a
vast expanse of visitors who arrive from all corners of the country and abroad. In order to
successfully organize the event, it has been decided to involve the services of a professional
and experienced Event Management Agency (EMA) which will be selected through a
competitive bidding process.
2. DISCLAIMER
2.1 The information contained in this Request for Proposal document (RFP) or subsequently
provided to Applicants / Agencies, whether verbally or in documentary or in any other
form by or on behalf of Directorate of Tourism, Government of Jharkhand (herein after
referred as (DoT)) or any of its employees, is provided to Applicants / Agencies on the
terms and conditions set out in this RFP and such other terms and conditions subject to
which such information is provided.
2.2 This RFP is not an agreement or an offer by the DoT to the prospective Applicants or any
other person. The purpose of this RFP is to provide interested parties with information that
may be useful to them in the formulation & submission of their Proposals/bids pursuant to
this RFP.
2.3 This RFP may not be appropriate for all persons, and it is not possible for the Directorate
and its employees to consider the objectives, technical expertise and particular needs of
each party who reads or uses this RFP. The assumptions, assessments, statements and
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
information contained in this RFP, may not be complete, accurate, adequate or correct.
Each Applicant should, therefore, conduct its own investigations and analysis and should
check the accuracy, adequacy, correctness, reliability and completeness of the assumptions,
assessments and information contained in this RFP and obtain independent advice from
appropriate sources. Information provided in this RFP to the Applicants may be on a wide
range of matters, some of which may depend upon interpretation of law. The information
given is not intended to be an exhaustive account of statutory requirements and should not
be regarded as a complete or authoritative statement of law. The DoT accepts no
responsibility for the accuracy or otherwise for any interpretation or opinion on the law
expressed herein.
2.4 The DoT and its employees / advisors make no representation or warranty and shall have
no liability to any person including any Applicant / Agencies under any law, statutory rules
or regulations or tort, principles of restitution or unjust enrichment or otherwise for any
loss, damages, cost or expense which may arise from or be incurred or suffered on account
of anything contained in this RFP or otherwise, including accuracy, adequacy, correctness,
reliability or completeness of the RFP and any assessment, assumption, statement or
information contained therein or deemed to form part of this RFP or arising in any way in
this selection process.
2.5 The DoT also accepts no liability of any nature whether resulting from negligence or
otherwise however caused arising from reliance of any Applicant / Agency upon the
statements contained in this RFP.
2.6 The DoT may in its absolute discretion, but without being under any obligation to do so,
update, amend or supplement the information, assessment or assumption contained in this
RFP.
2.7 The issue of this RFP does not imply that the DoT is bound to select an Applicant / Agency
or to appoint the Selected Applicant / Agency as the case may be, for the job and the DoT
reserves the right to reject all or any of the Proposals/Bids without assigning any reasons
whatsoever.
3. LETTER OF INVITATION
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
3.2 The proposed event aims to create further awareness amongst tourists, increase flow of
international visitors, Jharkhand as a viable investment destination for the Tourism
Industry, boost local economy, and effectively Jharkhand as a premium and niche
destination to the global audience.
3.3 Proposals/Bid submissions must be received not later than the due date specified in the
Schedule of Selection process in the manner specified in the RFP document at the
address given below
Directorate of Tourism
Government of Jharkhand
FFP Bhawan, 2nd Floor, HEC Campus,
Dhurwa, Ranchi, Jharkhand- Pin:-834004
TEL NO: +91 651 2400493, Fax No: +91 651 2400492
E-MAIL: tourism_directorate@rediffmail.com
Visit us on www.jharkhandtourism.in
3.4 DoT reserves the right to terminate the agency without assigning any reason.
3.5 DoT also reserves right to temporarily suspend the agency in case of lack of proper
response in executing assigned works within specified time.
3.6 DoT further reserves the right to engage more agencies in future whenever such need
arises.
4. SELECTION PROCESS
Applicants may download the RFP document from the website www.jharkhandtourism.in.
All notices related to this advertisement shall be available on www.jharkhandtourism.in
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
6. SCOPE OF WORK
The Scope of work for the Selected Event Management Agency (EMA) shall be, but not
limited to, the following:
2. Printing of Poster & Brochure for Publicity: Surajkund Mela Authority has to prepare
and print the postures and brochures depicting the crafts, culture, handicraft, handlooms
and traditions of the Theme State. So the EMA in co-ordination with the DoT has to
arrange sending high resolution colored photographs of adequate size in soft copies as
well as hard copies in C.D so that the Mela Authority is able to prepare and print the
poster and brochure for the Mela. The posters and brochures are used for publicity in
India and abroad. Sufficient quantity of the printed material would also be given to the
Jharkhand State to enable it do necessary publicity in its own state, which shall be taken
up by EMA.
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b) Day Performers troupes are required for the various stages in the Mela area
for all the 15 days. There are 10-12 different stages in the Mela ground
including_the Choupal where day long folk dances/cultural programs are to be
performed for the visitors. These stages attract good crowds during the day. The
number of day performances should be around 300. EMA will have the option of
either deputing them for the entire duration of Mela OR sending them in two
groups i,e. first group of 150 Day Performers (6-7 teams of 10-15 persons each)
for the period from 30th Jan to 7th Feb and the second group of 150 Day
Performers (6-7 teams of 10-15 persons each) for the period from 8th Feb to 15th
Feb. The participants have to be in a group and present reputed folk dances of the
state etc. Solo performances are to be discouraged. The EMA has to arrange for
their to and fro transportation & D.A, but the Mela Authority will provide for the
free accommodation on Community Living Basis during their stay at Surajkund
, Faridabad. Food for these day performers is to be arranged by the EMA.
With regard to (a) and (b) above, the EMA should be responsible for management
of all performers with consultation with DoT.
4. Presentation of Mementos: V.V.I.Ps / V.I.Ps and other dignitaries visiting the Mela are
received together by the Mela Authority and the Theme State. A senior officer of the
Jharkhand State will remain present during the Mela period for receiving the V.V.I.Ps /
V.I.Ps and other dignitaries on behalf of the State. The State usually receives V.V.I.Ps /
V.I.Ps and other dignitaries in its traditional style. The State shall provide various
traditional items/mementos for presenting to the V.V.I.Ps / V.I.Ps and other dignitaries
and their families visiting the Mela at its own cost. EMA, therefore, in co-ordination with
the DoT, has to select some traditional items along with their Tourism literature in a
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
jute/cloth bag for presentations as mementos and provides 750 Nos. of the same to the
Mela Authority.
Press Preview will be held on 31st January, 2017 at 11:00 A.M. in the Mela ground and
it would usually be addressed by the Secretary Tourism GOI who is also the Chairman of
Surajkund Mela Authority. The senior officers of the Ministry of Tourism, Ministry of
Textiles GOI, Theme State, Haryana State also address the press. It gets wide coverage in
the media. So, the EMA is to send literature/information of Jharkhand state on the basis
of which Press Note will be prepared by the Mela Authority. During the Press Preview
approximately 750 press people from print and electronic media are expected to
participate. Two mementos have to be presented, one by the Theme State and other by
the SKMA to all media persons. Hence, the EMA has to arrange sending approximately
750 mementos along with their Tourism literature in a Jute/Cloth bag by 29th January,
2017 positively so that the same may be put in the Press Kits well in time.
The cost towards Tourism literature, jute / cloth bags, mementos for VVIPs and Press
will be borne by EMA. The procurement of the articles shall be with consultation with
DoT.
5. Special Trophy for Craftspersons: A special trophy for Parampragat Award has
been instituted for the best participating craftsperson. EMA shall bear the cost of this
trophy. However, the EMA shall procure same with consultation with DoT and hand it
over to the Mela Authority by 10th Feb, 2016.
6. Publicity Campaign: The EMA shall provide various motifs of the State which are made
part of the advertisement campaign of the Mela. The following materials are required for
this purpose.
Display color Ads, prepared jointly to be released in the national dallies having
circulation in NCR and Jharkhand State. These ads to be released before start of
Mela, during Mela and towards the end of Mela.
Outdoor publicity in FM channels, Delhi Metro, PVRs and Shopping Malls etc.
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
(In CD/ Pen drive) containing personal data & photographers of all participating
delegates / artisans to SKMA latest by 15th Jan, 2017 to enable the authorities in
preparation of those identity cards well in time.
10. Boarding & Lodging of Theme State delegation &VVIP: Haryana Tourism has four
resorts/properties at Surajkund as under:
Hotel Rajhans: The VVIPs guests and Officers of IAS/IPS ranks from the Theme
State are normally accommodated in the Hotel Rajhans.
Sunbird Motel: 08(Eight) rooms are provided at this motel(Twin/Triple sharing
basis)for the idle management of Theme State
Lake View Huts: 04(Four) rooms are provided at Hermitage Huts(Triple sharing
basis) for the lower management category
Hermitage Huts: the Craftspersons of the Theme State along with all other
craftspersons are usually accommodated (Community living) at Hermitage Huts
Area. Facility of subsidized food is available for them.
Jungle Fowl Camp, Surajkund: for the stay of the cultural day performers on
(Community living) basis.
The requirement of accommodation may increase or decrease and hence EMA in co-
ordination with DoT is required to communicate the States entire requirement latest by
31st December, 2016 so that appropriate action could be taken on it well in time.
11. Construction of Semi-permanent structures Apna Ghar & Theme Pavillion: EMA
is required to construct semi-permanent structures namely Apna Ghar to showcase the
living trends of rural areas of their state and Theme Pavillion to aggressively promote
tourism in the state and policies of the State Government in this part of the country. Both
the structures would be manned and managed by the EMA during the Mela and later
SKMA would take over to maintain those structures for coming Melas as well as for
day-to-day visitors. Further, special ambience creation of the two number Chaupals and
Natyashala has to be made.
12. Joint Publicity Campaign: The EMA in co-ordination with the DoT may join hands
with SKMA/ Haryana Tourism in aggressively promoting its State before & during the
Mela period through print, electronic, Outdoor, Indoor, F.M radios campaign specially
aimed at it.
The measurement & other details of works pertaining to the Jharkhand State are as
below:
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
The Applicants shall visit the project site premises at Surajkund, Faridabad District before
applying/bidding for the assignment. The location and layout maps of 31th Surajkund
International Craft Mela 2017 is given as Appendix I & II to this document.
Scrutiny of the Proposals for eligibility will be done to determine whether the applicants
meet the eligibility criteria as defined under:
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
Scrutiny of the Proposals for eligibility will also be done to determine whether:
Relevant documents as specified above have been attached.
EMD is as per requirement.
The offer is for entire work and not for part of the work.
The price quoted is all inclusive and not open ended.
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
9. PRESENTATION
Hard copy (4 Sets) along with a soft copy of presentation (ppt.) has to be provided to the
selection committee at the time of presentation. All costs incurred by the agency in respect
of submission of offer and presentation shall be borne by the agency concerned.
The bidder will have to submit the Bid security of Rs. 10,00,000/- (Rupees Ten Lakhs
only) in the form of a Bank Guarantee / Demand Draft (in favour of Director, Directorate
of Tourism, Payable at Ranchi) from National Banks, which shall be valid for at least for
90 days from the date of opening of the Proposals/Bids. This would be submitted in a
separate envelopes/cover marking it as Bid Security on top side and the name of the
bidder on the bottom side, to be submitted along with technical bid.
The Bid Security of the applicants is interest free and will be refunded after completion of
selection process except that of the successful bidder. The successful bidders bid security
will be refunded on execution of agreement and providing performance bank guarantee.
The bidder will have to submit the Performance security of 10% of quoted amount within 7
(seven) days from the date of award of work in the form of a Bank Guarantee from
National Banks, which shall be valid for at least for 60 days beyond the expiry of the
contract.
Payment will be made to the successful applicant as per the following schedule:
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
a. Payment of 30% of the total contractual amount on issuance of work order by DoT
against performance bank guarantee, which shall be valid for 60 days beyond the
expiry of the contract.
b. Payment of 40% of the total contractual on completion of construction of thematic
stalls and handing over the same to the concerned authority.
c. Payment of 15% of the total contractual amount on completion of the Event,
dismantling and clearing of the site.
d. Payment of Balance 15% of the value of the contract after completion of the event
and ascertainment by DoT that work was carried out satisfactorily and in accordance
with the terms and conditions of the Work Order issued to the Agency.
13. TIMELINES
The selected Agency shall begin work from the day of receiving work order to till
the completion of project.
The selected Agency shall furnish all work as stated in the Scope of Work, in a
timely manner.
Weekly Progress Reports (WPRs) to be submitted every week indicating the activities
remaining / completed as against the scheduled tasks / activities.
In the event of EMAs failure to complete the work within the specified time, and
as per the requirements of standards of quality constructions, as mentioned in the
RFP document, DoT will recover from the service provider, as Liquidated
Damages, a sum of 5 % of the contract price for every days delay.
For any other case liquidated damages will be charged, as per rules stated in the
General Financial and Accounts Rules (GF&AR).
a. In case of delays and deficiency of services and in case of violations of terms and
conditions of this RFP, the DoT reserves the right to terminate the work order in a
shorter period than the one specified in this RFP Document.
b. If the services are not up to satisfaction, work order can be terminated at any time by
the DoT. Agency will be given hearing opportunity in such cases. In such cases, given
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
the nature of the project and its strictly short timeline, notice period will be of
maximum 7 days.
c. DoT also reserves the right to terminate the work order / contract of any agency in case
of change in the Government procedures.
2. The agency should have successfully executed events as given at Clause 7 of Pre-
Qualification Criteria
3. Other credentials as indicated in Clause7 of this RFP.
The creative criteria will be analyzed and judged by a selection committee. The
committee will take into consideration the creative content of the presentation, the
designs, concept of signages, originality of ideas, and the proposal put forth by the
applicant for making the event a grand success. The EMA will have to submit soft copy
of each item, wherever applicable. In case of non-submission of the soft copy of the
creative by the applicant, the proportionate marks for that component will not be allotted.
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
The Technical proposal should contain the creative options which will be implemented
by the agency and will be graded on a scale of 100 points. The Committee will view the
presentation and award marks against above criteria. The agency will have to score
minimum 75 marks out of 100 to be eligible for opening of financial bids. The financial
bids of all those bidders will be opened who score 75 and above marks out of 100.
Applicant will be required to present concept and overall plan to manage the proposed
event.
The financial bids of only those Proposals/Bids which have technically qualified in stage
2, shall be opened and evaluated.
The Event Management Agency shall be required to submit a Technical & Financial Bid in
separate sealed envelopes put in a bigger sealed envelopes super scribed as RFP for
Selection of an Event Management Agency for 31st Surajkund International Crafts Mela
2017. Any proposals/bid received after the due date and time will not be considered.
Technical Bid
Financial Bid
In preparing the financial bid, the applicant shall take into account the requirements as
detailed in the scope of work and provide the same in the Performa given at Annexure -II.
The rate quoted shall be firm shall be inclusive all applicable taxes, duties, charges ,
Insurance and shall be applicable for TDS. No additional payment shall be made over and
above the quoted amount.
Each financial proposal will be assigned a Financial Score (Sf). For financial evaluation
the total cost indicated in the financial proposal will be considered. The total weightage
for financial bid shall be 30%.The lowest financial proposal (Fm) will be given financial
scores (Sf) of 100 points. The financial score of other proposals will be computed as
follows:
Sf=100xFm/F
Where F=Amount of Financial Proposal
Proposals will finally be ranked according to their combined technical (St) and Financial
(Sf) Scores as follows:
S=St X Tw + Sf X Fw
Where S is the combined Score, and Tw and Fw are weighs assigned to Technical
Proposal and Financial Proposal, which shall be 0.70 and 0.30 respectively.
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
The selected applicant shall be the first ranked applicant (having the highest combined
score)
For the purpose of this section, the following terms shall be the meaning herein after
respectively assigned to them :-
a. "Corrupt Practice": means the offering, giving, receiving or soliciting, directly or
indirectly, of anything of value
b. "Fraudulent Practice": means misrepresentation or omission of facts or disclosure
of incomplete facts, in order to influence the Selection process.
c. "Coercive Practice": means impairing or harming or threatening to impair or
harm, directly or indirectly, any person(s) or property to influence any person(s)
participation or action in the Selection process;
d. "Undesirable Practice": means (i) establishing contact with any person connected
with or employed or engaged by DoT with the objective of canvassing, lobbying or
in any manner influencing or attempting to influence the Selection process; or (ii)
having a "Conflict of Interest" ; and
e. "Restrictive Practice": means forming a cartel or arriving at any understanding or
arrangement among Applicants with the objective of restricting or manipulating a
full length fair competition in the Selection process.
20. MISCELLANEOUS
The Selection process shall be governed by, and construed in accordance with, the Laws of
India and Ranchi Courts shall have exclusive jurisdiction over all disputes arising under,
pursuant to and/ or in connection with the selection process.
DoT, in its sole discretion and without incurring any obligation or liability, reserve the
right, at any time to :
a. suspend and/ or cancel the selection process and/ or amend and/ or supplement the
selection process or modify the dates or other Terms and Conditions relating
thereto;
b. Consult with any applicant in order to receive clarification or further information;
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
c. Retain any information and/ or evidence submitted to DoT on behalf of, and/or in
relation to any Applicant; and/or
d. Independently verify, disqualify, reject and/or accept any or all submission or other
information and/ or evidence submitted by or on behalf of any Applicant.
All documents and other information supplied by DoT or submitted by Applicant shall
remain or become, as the case may be, the property of DoT. DoT will not return on any
submissions made hereunder.
DoT reserves the right to make inquiries from any of the clients listed by the applicants in
their previous experience records.
Notwithstanding anything contain in this RFP, DoT reserves the right to accept or reject
any Proposal/bid and to annul the selection process and reject any Proposal/bid at any time
without any liability or any obligation for such acceptance, rejection or annulment, and
without assignment any reason thereof.
During the process of evaluation of Proposals/Bids, DoT may, at its discretion, ask
applicant for clarification on their Proposal & applicants are required to respond within
given time frame. DoT may for any reason, modify the RFP. The amendments(s) would
be clearly spelt out and the applicants may be asked to amend their Proposal/bid
accordingly.
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
seek all reasonable alternative means for performance not prevented by the Force
Majeure event.
25. COMMUNICATION
All communications including the submission of Proposal/bid should be addressed to:
Directorate of Tourism
Government of Jharkhand
FFP Bhawan, 2nd Floor, HEC Campus, Dhurwa
Ranchi, Jharkhand PIN-834004
TEL NO: +91 651 2400493, Fax No: +91 651 2400492
E-MAIL: tourism_directorate@rediffmail.com
Visit us on www.jharkhandtourism.in
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
From
__________________
__________________
__________________
To,
The Director
Directorate of Tourism
Government of Jharkhand
FFP Bhawan, 2nd Floor, HEC Campus,
Dhurwa, Ranchi, Jharkhand
Sub: Request for Proposal (RFP) for Selection of an Event Management Agency for 31st
Surajkund International Crafts Mela 2017 .
Having examined the details given in RFP document for the above Assignment, I/we hereby
submit the relevant information.
1. I / We hereby certify that all the statements made and information furnished in the
enclosures are true and correct.
2. I / We have furnished all information and details necessary for RFP and have no further
pertinent information to supply.
3. I / We also agree that the Director, Directorate of Tourism, Government of Jharkhand or
their authorized representatives can approach individuals, employers and firms to verify
our competence and general reputation.
4. I / We submit certificates in support of our suitability, technical knowhow and capability
for having successfully completed the projects, in prescribed format.
5. I / We agree that the discretion and decision of the DoT, in respect of the selection of
Event Management Agency is final and binding.
Enclosures:
1.
2.
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
This is to certify that I have understood the provisions of tender document and all the
information given by me in tender document is true to the best of my knowledge.
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
Average Turnover
Date:
(Signature, name and designation of the authorized signatory)
Name and seal of the audit firm
(Supporting financial statements and relevant documents are to be furnished.)
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
Note:- Please provide a copy of certificate from the client or a copy of work order from the
client. Only those projects would be considered for the evaluation for which the documentary
proof i.e. client certificate / work order/ CA Certificate etc. have been provided.
Place:
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Total Years
SL. Academic
Name Age Designation of
No. Qualification
Experience
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
WHEREAS, the DoT undertook the process of competitive bidding in order to select Event
Management Agency to execute the Project for Installation and management of 31st Surajkund
International Craft Mela-2017 .
WHEREAS, [name of Bidder] (hereinafter called the Bidder) has submitted his Bid dated
[date] for the execution of the Works (hereinafter called the Bid).
In the event of any breach or non-performance of the terms and conditions contained in the RFP
document but not limited to:
1. if the Bidder withdraws his Bid during the period of Bid validity specified; or
4. If the Bidder submits a conditional Bid which would affect unfairly the competitive
provision of other Bidders who submitted substantially responsive Bids and/or is not
accepted by DoT, or
5. if the Bidder, having been notified of the acceptance of his Bid by the DoT during the
period of Bid validity;
(a) fails or refuses to accept the work order in accordance with the RFP documents;
or
(b) fails or refuses to pay Performance Security in accordance with the with the RFP
documents
The Guarantor agrees absolutely, irrevocably and unconditionally guarantees and undertakes to
pay to DoT a sum of Rs. 10,00,000/ (Rupees Ten Lakhs Only ), without any protest or demur and
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
upon receipt of first written demand from DoT, without having to substantiate his demand,
provided that in his demand DoT will note that the amount claimed by him is due to him owing
to the occurrence of any one or more of the conditions, specifying the occurred condition or
conditions.
This Guarantee will remain in full force for a period of 60 days from the due date of completion of
work or as it may be extended by DoT. Any demand in respect of this Guarantee should reach the
Bank not later than the above date.
The jurisdiction in relation to this Guarantee shall be the Courts at Ranchi and Indian Law shall
be applicable.
The claim in respect of this bank Guarantee can also be lodged at any of our Ranchi Branches.
IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this _____ day of
_______________and year first herein above written.
________________
Authorised Signatory
Name :
Designation:
1.
2.
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RFP for Selection of an Event Management Agency For 31st Surajkund International Crafts Mela 2017
Subject: RFP for Selection of an Event Management Agency for 31st Surajkund
International Crafts Mela 2017
Dear Sir,
a. We have examined the RFP documents and Scope of Work of the RFP Documents and do
hereby confirm that all the terms and conditions contained in the Bidding Document are
acceptable to us.
b. We offer to execute in conformity with this RFP Documents and offer a total price of our
bid to Rs../- (In words: Rupees..........................) inclusive of all taxes
and duties as applicable.
c. Our Bid shall be valid for a period of 180 days from the bid due date.
d. We understand that you are not bound to accept the lowest evaluated bid or any other bid
that you may receive.
Thanking you
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