CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL APRIL 10, 2017 MISSION STATEMENT The City of Alhambra is dedicated fo responsive, creative leadership and qualiy services, ensuring desirable. neighborhoods and 3 ‘supportive. business. envionment, while being sensitive to the Gates ‘diversity of our community San Gare Valley VISION STATEMENT. The Gly of Alhambra shall be the promier family-oriented and economicaly prosperous ‘communtyin the San Gabriel Vale. ‘Addressing the Counc Secion 204210 of the Ahambre Municipal Codo elalshos the proces for ‘aaaresing the Coun. Any person wishing to adress tho Cowl dug th mosng must corpo a Speakor Request Crd end submit he Cl Cer. ‘nen called upon by the Mayo, please sept the od and give your nam, addess and exgarization a ther py you represent. any, man abl tone ove forthe rena. Rema ar fed S nus. ‘Al emarks sal be adcressed othe Counc as body and not o any member eet. No pesen ter than Couns andthe pessan Having he oo, shal be permed to enter into my dcussen. eter recy or trough tramberof he Cound, wit the permission of te Mayor No question shal be abked @ Counclparson except rough he ayer ‘Stundards of Decor ‘ny person making persona, mpatinent or slanderous remarks or who shall become dressing tho Courel hallo ftw by the Mayo, baoa om the meet, Enforcement of Dacorum: Tho Chie of Plc, o hs desaneo, hal be Sergeants ofthe Coun mestings ‘inn Sergeant tArme sho cary out orders and iausane given by the Mayor forte psposs of masing order and decorum at he Counc mest, Parsons Authorized f be Within Rail No person, exept Gly ofits, er representatives, and newspaper reporters be permed whine iin rot fhe Couns Charberwhou the express conser a he Counc. Agend Tracking Nunibers: Ni numbr ntn bald te the le ofeach Agenda om ar Cy Clk alin ‘bors tae ab for Sing ana research perposos. 44047AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street Aer 10,2017 530am Cato ROLL CA soci ary COUNCIL Sham, Messina, Maloney, Ayla, Moa FLAG SALUTE: Led by Mayor Mejia CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2417-14 ‘The City Council vill move into a closed session pursuant to applicable la, including the Brown ‘Act (Government Code Sec. 54950, of seq) forthe purposes of conferring withthe City's Real Property Negotiator, andlor conferring with the City Altorney on potential andior existing ligation, andlor discussing matters covered under Government Code Section 54957 (Personne), andlor conferring with the City’s Labor Negotiators as folows; provided. however, prior oso moving into closed session, the City Atforiey shall make any announcements Fequired by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 4996.8): None Conference with Legal Counsel-Existing Litigation (Govt. Code Section '54956,9(a)(1)): Daniel Pfau v. City of Alhambra, WCAB No. ADJG762761; ‘ADJ2024049; and, LACCD v. County of Los Angeias [and Successor Agency, City a8 Real Party in Interest], LASC BS 137598, BS 108180, BS 127286, BS 1130308, Conference with Legal Counsel - Anticipated Litigation: Significant exposure to tigation pursuant to Govt, Code Section 54966 9(4)(2): 1 matte. Initiation of ligation pursuant to Govt, Code Section 84086.9(0)(4): 1 matter. Discussion of Personnel Matters (Govt. Code Section $4957): None Conference with City’s Labor Negotiator (Govt. Code Section 54987.6): Tara ‘Schultz, Assistant City ManagerDirecter of Human Resources, re: Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers’ Aszociation, Alhambra Police Management Association, Alhambra Fre Fighters’ Association, and the Alhambra City Employees’ Assocation RECONVENE & CITY ATTORNEY REPORT: In the event the City move into a closed session, the Cily Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session f required, 44047CEREMONIALS 4 PROCLAMATIONS ~ F2417-3 ‘A. Raty the action of Mayor Mejia in proclaiming the month of April, 2017 as DONATE LIFE MONTH in Alnambra, Mayor Mejia wil present the proclamation to Ms, Rachel Rodriguez, a Donate Life Ambassador to the City of Alhambra Bally ine auton of Mayor Mafia in proclaiming April, 2047, and April 26, 2017 ‘as SEXUAL ASSAULT AWARENESS MONTH and DENIM DAY in Alnambra, Mayor Mejia wil present the proclamation to Britni Soto from the Peace Over Violence organization C. Ratify the action of Mayor Mejia in proclaiming April 9-18, 2017 as NATIONAL LIBRARY WEEK in Alhambra, Mayor Mejia wil present the procamation to Library Director Hernandez, CONSENT AGENDA. (Item Nos. 2 -10) All tems listed under the Consent Agenda are considered by the City Council to be routine and ‘wil be enacted by one motion unless @ etizen of Council member requests otherwise, in which case, the item will be removed for separate consideration 2 NOTICE OF COMPLETION: 2016 CATCH BASIN FULL CAPTURE SYSTEM - F2Mit4-a1, C2M16-29, M2M17-53 On May 9, 2046, the City Council awarded a contrat to United Storm Water Inc. forthe 2016 Catch Basin Full Capture System. One change order was issued in the amount of $43,981 for automatic retractable screens (ARS) units to be instaled on the County ‘onmes catch basins located in Alhambra because the standard connector pipe screens (CPS) units dis not conform to the specications for instalation. The total cost of the project was $270,603.50. This project has been inspected by staff and ali work has been Completed in accordance with the City requirements and specifications. As such, it would be appropriate for the Clty Councl to accept this project as complete and instruct that the Notice of Completion be fled with the County of Los Angeles Recorder’ Office Recommended Action: City Council accept as complete the contract with United ‘Storm Water Inc. for the 2018 Catch Basin Full Capture System in the amount of $270,603.50; dvect the City Clerk be directed to fia'& Notion af Completion wath the County of Los Angeles for recordation: instruct the Finance Director to release the 5% fetertion 35 days from the date of recordation ifn liens are filed, and, direct staff to underiake the steps necessary to finalize Counci's action (M2M17-63) RESOLUTION AUTHORIZING PARTICIPATION IN THE PUBLIC AGENCY RETIREMENT SERVICES (PARS) POST-RETIREMENT HEALTH CARE PLAN ‘TRUST — F2M17-2, R2M17-13, M2M17-52 44047‘Staff requests that the City Council adopt a resolution authorizing participation in the Public Agency Retiement Services (PARS) PostRetirement Health Care Plan Trust and, diect staff to deposit $1,000,000 in accordance with the General Fund Assigned Reserve Balance to the PARS Post Retiement Heath Care Plan Trust Recommended Action: City Council, by ane mation, take the following actions: a) ‘Adopt Resolution No, R2M17-13 enilled: Rosoution ofthe Cily Counel of the City of ‘Alhambra approving the adoption of the Public Agencies Post-Employment Benefits Trust Administered by Publis Ayony Retihement Services (PARS); and, ») Direct stat to deposit $1,000,000 in accordance with the General Fund Assigned Reserve Balance to the PARS Post-Retiement Health Care Plan Trust, and c) Direct staf to undertake the steps necessary to finalize Counci' action, (M2M17-82) 4, RESOLUTION: AUTHORIZATION TO ACCEPT FUNDING FROM THE 2013 CALL FOR PROJECTS FOR THE PEDESTRIAN IMPROVEMENTIWALKING VIABILITY PROJECT ON VALLEY BOULEVARD ~ F2M17-29, ROM17-14 Staff requests thatthe City Council authorize the City Manager or his designee to act on behalf ofthe City forthe Alhambra Pedestrian ImprovementiWaking Visbilty Project on Valley Boulevard funded by Local Transportaion Funds administered through Los Angeles County Metropolitan Transportation Authority (MTA). As part of the 2013 Metro Call for Projects, the City applied for a grant for the Alhambra Pedestrian ImproverentWaking Viabilly Project on Valley Boulevard between Ninth Street and Garfield Avenue, The project would improve safety and access to encourage walking as ‘viable form of transportation and improve connectivity between transit areas Improvements would include the instalation of pedestrian countdown signal, inetallation of High Intensity Activated Crosswalks with pedestrian lights, public transit slop improvements, ADA accessibily and sidewalk improvements. The City was notified that the project was approved in the amount of $1,027,820. The contract documents require the City Councl to adopt a resolution designating an offial to execute the agreemenis and supporting documents, Recommended Action: City Council adopt Resolution No. R2N17-14 ented: A Resolution ofthe Alhambra City Council authorizing the City Manager fo act on behalf of the City of Alhambra with respect to the Local Transportation Funds administered through the Los Angeles County Metropottan Transportation Authority (MTA); and, direct staff ta undertake the steps necessary to finalize Council's action 5, AUTHORIZE DEED RESTRICTION ON CITY PARK AND GOLF COURSE PROPERTIES AS REQUIRED BY THE SAFE NEIGHBORHOOD PARKS PROPOSITION GRANT - F2M11-83, M2M17-54 Staff requests that the City Council authorize recording a Deed Restriction on the Alhambra Parks and Golf Course properties in order to comply with the Safe Neighborhood Parks Grant received (0 replant trees throughout the City. On May 14, 2012 the Cty Counc approved a resolution that enabled staff to apply for the Competitve Tree Planting Grant Program administered by the County of Los Angeles. ‘The program offered funcing to communities that suffered unprecedented tree loss due 4 41017to the windstorms in the San Gabriel Valley in late 2011. On September 11, 2012 the Los Angeles County Regional Park and Open Space District granted the Cty $60,000 to replant trees downed by the storm. On oF about September 30, 2018 the tree planting project was completed. Staff isin the process of closing out this grant program. In order to receive the $0,000 reimbursable funds the City must record a deed restriction onthe properties where the trees have been planted. Recommended Action: City Council authorize recording a Deed Restriction on the Anambra Parks and Gull Course properties in order to comply with the Safe [Neighborhood Parks Grant received to repant trees throughout the City; and, direct stat to undertake the steps necessary to finalize Counci's action. (MAM17-84) 6. CLASS SPECIFICATION: POLICE SERGEANT ~ F2417-2, M2M17-55 Before a class specication becomes effective, it must be approved by the City Council {An assessment by the Human Resources Department and Police Department sustained the need for an Update of the representative duties and qualification guidelines for the position of Police Sergeant to more accurately reflect the duties and qualifications of the ‘lassifcation, Therefore, staff requests thatthe Cty Council adopt class specication for the postion of Poice Sergeant. Recommencled Action: City Council adopt the class specification forthe positon of Police Sergeant as described in the Assistant City Manager/Human Resources Apri 1, 2017 report on fila inthe office of the City Clerk. (M2M17-55) 7. CLASS SPECIFICATION: FIRE BATTALION CHIEF ~ F2017-2, M2M17-56 Before a class specification becomes effective, it must be approved by the City Council [An assessment by the Human Resources Department and Fite Department sustained the need for an update of the representative duties and qualifcation guidelines for the positon of Fire Battalion Chief to more accurately reflect the dutes and qualifications of the classification. Therefore, staff requests that the City Councl adopt the class specication for the postion of Fire Battalion Chief Recommended Action: City Counc adopt the class spectication forthe position of Fire Battalion Chief ae described in the Assistant Cily Manager/Human Resources Director's Apt 10, 2017 report on ile inthe office of the City Clerk. (M2M17-66) 8, MINUTES Recommended Action: City Council review and approve as submited the Minutes ofthe March 27, 2017 reguiar meeting ofthe Alhambra City Council and special meeting ofthe Successor Agency to the Former Alhambra Redevelopment Agency 9, PERSONNEL ACTIONS ~ F2M17-2 41047Recommended Action: City Council ratify the actions ofthe City Manager set forth in that certain Personnel Actions document dated April 10, 2017 showing the various appointments, ciasifications, salary changes, ec, since the last Cty Council meeting. 40. DEMANDS -F2M17-4 Recommended Action: City Counc aporove as submitted Final Check List (181562 thru 181700) In the amount of $541,251.52 for the period ending March 23, 2017: Final Check List (161701 Unu 181880) inthe amount of $520,482.95 for the period fending March 20, 2017; and Final Check List (181881 thru 181987) in the amount of $40,139.82 for the period ending Apri 4, 2017. ORAL COMMUNICATIONS (TIME: LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter Juriscleton of the City Counell not on the Agenda may do so at this time. Please state your name and address clearly forthe record Please note that while the City Council values your comments, pursuant to the Brown Act, the ‘City Council cannot take action unless the matter appears as an item on a forthcoming agenda couNen. cor (ANNOUNCEMENTS. |ENDA ITEMS) F2Mt7-7 Each Councilmember at his diseration may address the Council and public on matters of general information andlor concem, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council wil be Feld on Monday, Apa! 24, 2017 al 6:30 pim,, in the Alhambra City Hall Council Chambers, 111 ‘South First Street, Alhambra, California. NOTICE “Agenda Items: Copies ofthe staff reports or other wartten documentation relating tothe items. fisted on this agenda are on file with the City Cierk in Alhambra City Hall, located st 111 South First Street, Alhambra, Califomia, and are avalable for inspection during regular office hours, Monday through Friday from 800 am. to 6:00 pm. If you would lke to sign-up to receive the City Council meeting sgenda and staf reports packet, please visit the City’s website at ‘ugiw.cvotalhambra org and you will be able fo submit your email address on the homepage to the subscription service Broadeast of Meeting: / ve video stream of each Council meeting is availabe through the Citys website, The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 pm. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public on the City of Alhambra’s. website, at the Alhambra Public Library and, upon appointment, in. the ‘Administrative Services Department 440-17‘Americans with Disabilities Act: if you require special assistance to participate in any City ‘meeting (inckuding assisted lsiening devices), please contact the City Clerk's Office (626) 570- ‘5090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting, LAUREN MYLES, CMC CITY CLERK 440417City of Allhamb PROCLAMATION WHEREAS, organ, tissue, marrow and blood donation are life-giving acts recognized worldwide as expressions of compassion to those in need; WHEREAS, more than 123,000 individuals nationwide and 21,000 in California are currently on the national organ transplant waiting list; WHEREAS, every 90 minutes one person dies while waiting due to the shortage of donated organs; WHEREAS, a single individual's donation of the heart, lungs, liver, Kidneys, pancreas and small intestine can save up to eight lives; donation of tissue can save and heal the lives of up to 50 others; and a ‘single blood donation can help three people in needs WHEREAS, millions of lives each year are saved and healed by donors of organs, tissues, marrow and blood; WHEREAS the spirit of giving and decision to donate are not restricted by age or medical condition; NOW, THEREFORE, BE IT RESOLVED that in recognition of National Donate Life Month, the month of April 2017 is hereby proclaimed “DMV/Donate Life California Month” in the City of Alhambra, and the City Council encourages ail Californians to check “YES!” when applying for or renewing their driver's license or LD. card, or by signing up at www.donateLIFEcalifornia.org or www.doneVIDAcallfornia.org Presented this 10% day of April, 2017AGENDAITEMNO._L@ City of Alhambr PROCLAMATION WHEREAS, the month of April has been declared as national Sexual Assault Awareness Month and Peace over Violence has declared April 26, 2017 as Denim Day jn Los Angeles County; and, WHEREAS, both events are intended to draw attention to the fact that rape and sezuel assault remain a serious societal issue and to call attention to harmful ‘ttitudes, misconceptions and misinformation that allow these crimes to persist and tallow vietim/ survivors to be re-victimized; and, WHEREAS, statistics indicate that nearly 1 in § women in the United States, have been raped; that 82% of rapes committed by an intimate are not reported to the police, that 8 out of every 100 rapists wil ever spend a single day in prison; and, that 5496 of rapes are still not reported; and, WHEREAS, with proper education on the matter, there is compelling evidence ‘hat we ean be suceessfl in reducing incidents ofthis dlarming and psychologically damaging crime; and, WHEREAS, the Alhambra City Council strongly supports the efforts of Peace Over Violence to educate persons in our community about the true impact of rape ‘and segual assault in Southern California, NOW, THEREFORE, I, DAVID MEJIA, Mayor uf the City of Athambra, do hereby prociaim April 2017 as Sexual Assault Awareness Month, designate April 26, 2017 es Denim Day, and urge everyone to wear jeans that day to help Communicate the message that there ie "no excuse and never an invitation to rape.” Issued this 10 day of April, 2017 ‘DAVID MEJIA, Mayortem No, ie CITY OF ALHAMBRA nae INGENDA REPORT CONSENT CALENDAR CCETY MANAGER APPROVAL: w\ pare: Api 10,2017 ro: enarable Mayorand Menkes of th City Conc SUBMITTED BY: Camen Hemande Libary Distr (i suByEcT: TO PROCLAIM APRIL 09-15, 2017 AS NATIONAL LIBRARY WEEK IN ALHAMBRA RECOMMENDATION: Itis recommended thet the City Council proclaim April 09-15, 2017 as National Library Week in ‘Allambra, BACKGROUND: Libraries around the country will be celebrating April 09-April 1, 2017 as Netional Library Week with the theme “Libraries Transform!” Events have been planned forthe week-long, celebration inluding an Information Fair, Volunteer Appreciation ceremony, andthe launch of | ‘our newest monthly program—an allages LEGO® Club. ‘The Alhambra Civie Center Library play a vital ole in providing the citizens of Alhambra with resources they need to live, lear, and work in the 21" century, Declaring April 09-15, 2017 would provide greater awareness of Library services and communicate the message tht the Library continues fo transform itself and the community through promotion of civic engagement, «digital literacy, free and equal acoess to information, and lifelong learning. FINANCIAL ANALYSIS: There is no financial impact.City of Alhambra PROCLAMATION WHEREAS, libraries have long served as trusted and treasured institutions that advance Innovation, promote lifelong learning and encourage cultural and civic engagement; and, WHEREAS, ibrares are indispensable resources that transform lives and communities by looking beyond their traditional roles and providing new services that connect closely with patrons’ needs; and, WHEREAS, libraries are continually evolving to serve their communities changing needs and to fulfll their rolein leveling the playing fied forall who seek information and access to technologies; and, WHEREAS, libraries support democracy and effect social change through thelr commitment to provide equitable access to information forall brary users regardless of race, ethnicity, creed, ability, sexta erlentation, ender identity or socio-economic status; and, WHEREAS, libraries, librarians, library workers and supporters across America are celebrating the contributions of our nation’s libraries and librarians and promoting library Use and support during National Library Week. NOW, THEREFORE, 1, DAVID MEJIA, Mayor of the City of Alhambra, on behalf of the Alhambra Clty Counel hereby declare April 9-15, 2017 as NATIONAL LIBRARY WEEK in ‘Alhambra for the purpose of providing opportunities for greater awareness of library services-—and encourage all residents to visit the Alhambra Civic Center Library this week to take adyantage of the wonderful resources availabe there. ISSUED THIS 28° DAY OF MARCH, 2016 ‘DAVID MEI, MAYORtom No. CITY OF ALHAMBRA fern "AGENDA REPORT CITY MANAGER APPROVAL: tM \ DATE: oart0/2017 To: Honorable Mayor and Members ofthe City Council SUBMITTED BY: — Mary Chavez, Reputy City Manager, Dirrctor of Public Works (\/_ iy Cty ‘SUBJECT: Notice of Completion - 2016 Catch Basin Full Capture System c2Mi6-29 RECOMMENDATION: Iti recommended that the City Council approve the Notice of Completion forthe 2016 Catch Basin Full Capture System (Contract # C2M16-28). Further, it is recommended that the City ‘Clerk be cirected to file a Notice of Completion with the County of Los Angeles for recordation, ‘and instruct the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are fled, and direct staff to undertake the steps necessary to finalize Couneis action BACKGROUN! (On May 9, 2016, the City Council awarded Contract C2M16-29 to United Storm Water Ine. for the 2016 Catch Basin Full Capture System in the amount of $226,687.50. One change order ‘was issued in the amount of $43,961.00. The change order was issued for automatic retractable Ssoreen unis to be installed on the County-owed catch basins located in Alhambra because the standard connector pipe soreen units dd not conform to the County specifications for instalation, The full amount of the change order was amended and there was a credit of $45.00. ‘The total cost of the project was $270,603.50. This project has been inspected by staff and all work has been completed in accordance with the City requirements and specications. As such, It would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be fled with the County of Los Angeles Recorders Office. FINANCIAL ANALYSIS: ‘The Contract was completed for $270,603.50. Funds for the project were available from ‘Account Number 107-80,8876,91413, ATTACHMEN NoneHom No ee “AGENDA REPORT ‘ie crv wanacerappnoval: __¢/\Y\ are: Ase 10,2017 10: Honorable Mayor andMmber of ha hy Cone SUDMITTED DY: Paul Cspinoza, ance Drestor /“L- SUBJECT: _ APPROVE RESOLUTION NORaMI7.12 AUTHORUZNG PARTICIPATION IN THE PUBLIC AGENCY RETIREMENT SERVICES (PARS) POST- RETIREMENT HEALTH CARE PLAN TRUST REC T) Itis recommended thatthe City Gouncit 2) Adopt Resolution No. R2M17-13 (Attachment A), authorizing participation in the Public ‘Agency Retirement Services (PARS) PostRetirement Health Care Plan Trust; and ) Direct staf to deposit $1,000,000 in accordance withthe General Fund Assigned Reserve Balance to the PARS Post Retirement Health Care Plan Trust, and rect staffto undertake the steps necessary to finalize Counci's action. BACKGROUND: 4. 1n2005, the Governmental Accounting Standards Board (GASB) issued Statement No.45 Financial Reporting or Postemplayment Benefit Plans Other Than Pensions Plans (OPEB) to address nancial statement and disclosure requirement fr reporting. 2. In 2015, (GASB) issued Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other than Pensions. GASB TS requires the Gity'o report costs and obligations for its OPEB. The City must also report ts net OPEB lablty (cifference: between the total OPEB lability and assets accumulated to pay forthe lability) on its Financial Statements. Under GASB 75, cies that do not provide OPEB through a trust ‘would be required to report the entre OPEB labilty on its financial statements. For ces thal provide OPEB through an irrevocable pian that is administered through a trust, the (OPEB liability would be reported net ofthe amount of the OPEB plan's fiduciary net positon. 3, Creation of an irrevocable trust, even if not fully funded will demonstrate the City's commitment to a long-term strategy to fund this lability 4, GASB 75 (which replaces the requirements of GASB 48) will Become effective for fiscal yearsbeginning after June 15, 2017. As of June 30,2016, the City has an unfunded OPEB liabilty of approximately $14'5 millon and may accrue up to an additonal $2.0 milion annualHaving a significant unfunded OPEB Fabiliy is not uncommon to most cies. To do date, ‘more than 170 public agencies have adopted programs through PARS to reduce their OPEB Fabiities including local agencies such as the City of Covina and Rosemead. 8. On January 9, 2017, staff submited the City’s Comprehensive Annual Financial Report (CAFR) forthe fiscal year end June 30, 2016 for City Counci consideration. As part ofthe CAFR andin an effort to ideniy funds fr the City's OPEB labily, $1,000,000 was assigned in the fund balance to begin offseting the obligation 7. In an effort to manage the City’s GASB 75 labllles, staff has researched different invesiment trust options for prefunding current and future retiree healthcare lables (OPEB). Presently, the two major OPEB ust fund administrators handling Calflora public ‘agency funds for compliance with GASB 48 and 75 requirements are the CalPERS - Caifornia Employers’ Retirement Benefit Trust Fund (CERBT) and the Publie Agency Retirement Services (PARS) ~ Pension Rate Stabilization Program (PRSP) 8. After reviewing the benefits and administrative requirements of both rust providers, sla recommending the Cty eontract with the PARS ~ PRSP program, While both programs are avallaba, the PRSP program offers more flexibilly and investing options, The CERBT program or example, has three asset allocation svalegies while the PRSP program hasten. Both programs offer tusts where contrutions can offset unfunded lables, but the PRSP trust has a 90-day opt out period wile the CERBT program has an irrevocable three-year term commitment. PRSP program provides monthly investment reports, whereas CERBT only provides quarterly reports. Lastly, the PRSP programas an IRS Private Ruling Leer confirming its tax-exempt status on ils Postemployment Benefits Trust Program, while the CERBT does not 8. Once the trstis established, the Cty Councl will consider recommendations o implement prefunding ofthe benefit on an actuarial basis fo prefund the OPEB liability. Curenty, the ‘Gy has an actuarial analysis of OPEB labilties every to years FINANCIAL ANALYSIS: ‘Approval of Resolution No. R2M17-13 would require an appropriation of $1,000,000 trom General Fund Assigned Fund Balance - Prepaymentof Retirement Obbgaton as reportedin the FY 2015-16, CAFR. The $1,000,000 transfer would fund the (ust and help to lower the City’s future OPEB, obligations, ATTACHMENT: Resolution No. RM17-13 AUTHORIZING PARTICIPATION IN THE PUBLIC AENCY RETIREMENT SERVICES (PARS) POST-RETIREMENT HEALTH CARE PLAN TRUSTRESOLUTION NO. R2M17-13, RESOLUTION OF THE CITY COUNCIL (OF THE CITY OF ALHAMBRA APPROVING THE ADOPTION OF THE PUBLIC AGENCIES POST-EMPLOYMENT BENEFITS TRUST ADMINISTERED BY PUBLIC AGENCY RETIREMENT SERVICES (PARS) WHEREAS, PARS has made available the PARS Public Agencies Post-Employment Benefis ‘Trust the “Program forthe purpose of pre-uncing pension obligations andior OPEB obligations; and WHEREAS, the City of Alhambra (‘City is eligible fo participate in the Program, a taxexemot trust performing an essential governmental function within the meaning of Section 115 ofthe Internal Revenue Code, a8 amended, and the Regulations issued there under, and isa tax-exempt trust under the relevant statutory provisions of the State of California; and WHEREAS, the City’s adoption and operation ofthe Program has no effect on any current or former employee's enlilement to post-employment benefits; and WHEREAS, the terms and condtions of post-employment benefit entilement, if any, are ‘governed by contracts separate from and independent of the Program; and WHEREAS, the Cit/’s funding of the Program does not, and is not intended to, create any ‘new vested right to any benefit nor strengthen any existing vested right, and WHEREAS, the Cily reserves the right to make contributions, any, tothe Program, NOW THEREFORE, BE IT RESOLVED by the Alhambra City Council as follows: SECTION ONE: The City Council hereby adopts the PARS Public Agencies. Post- Employment Benefits Trust, effective Apri 11,2017; and SECTION TWO: The Cily Council hereby appoints the Finance Director, or his/her successor or hisiher designee as the Ciy’s Plan Administrator forthe Program; anc SECTION THREE: The City's Plan Administrator is hereby authorized to execute the PARS legal and administrative documents on behalf ofthe City and to take whatever additional actions are necessary to maintain the City’s participation in the Program and to maintain compliance of any Televant regulation iseued or as may be iseued: thersfore, authorzing himiner to take whatever ‘dkitional actions are required to administer the City's Program PASSED, APPROVED AND ADOPTED this 10” day of Apri, 2017 DAVID MESA, Mayor ATTEST: TAUREN MYLES, Cily CorkI HEREBY CERTIFY that the above and foregoing resolution was duly passed and adopted by the Alhambra City Counc! ite regular meeting held on the 10° day of Apri, 2017, by the folowing vote, towit AYES: NOES: ABSENT: TAUREN TIVLES, Giy Clerktom No. CITY OF ALHAMBRA Mee "AGENDA REPORT CITY MANAGER APPROVAL: m*\ Date anon017 To: Honorable Mayor and Members ofthe Cy Council SUBMITTED BY: Mery Chaves, Deputy City ManagerDirector of Publi Works) SUBJECT: Resolution of Authorization for the City Manager to accept on the City of ‘Alnambra’s behalf funding from the 2013 Call for Projects fr the Pedestrian Improvement/Walking Viabilty Project on Valley Boulevard RECOMMENDATION: City Council authorize the Cty Manager or his designee to act on behalf of the City forthe Anambra Pedestrian improvement/Walking Viabiity Project on Valley Boulevard funded by Local ‘Transportation Funds administered through Los Angeles County Metropolitan Transportation ‘Authority (MITA); and, direct staf to undertake the steps necessary to finalize Council's action, BACKGROUND: ‘As part of the 2013 Metro Call For Projects the Cty applied for agrant forthe Alhambra Pedestrian Improvement Walking Viabilty Project on Valley Boulevard between Ninth Street and Garfield ‘Avenue. The project would improve safety and access to encourage waking as a viable form of transportation and improve connectivity between transt areas. Improvements would include the instalation of pedestrian countdown signals, installation of High Intensity Activated Crossvalks wth pedestrian lights, public trans stop improvements, ADA accessibility and sidewalk improvements ‘The City was notified thatthe project was approved inthe amount of $1,027, 920.00. The Federal ‘Transportation Improvement Program Funds for the Project will be distributed through the Los ‘Angeles County MTA. ‘The contract documents require the City Council to adopt a resolution designating an oficial to ‘execute the agreements and supporting documents. FINANCIAL ANALYSIS: “The City will receive funding in FY17-18 for project design. The balance ofthe funding will be received FY18-19 for construction ATTACHMENTS: ResolutionRESOLUTION NO. R2M17-14 ‘A RESOLUTION OF THE ALHAMBRA CITY COUNCIL AUTHORIZING. THE CITY MANAGER TO ACT ON BEHALF OF THE CITY OF ALHAMBRA. WITH RESPECT TO THE LOCALTRANSPORTATION FUNDS ADMINISTERED THROUGH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (MTA) WHEREAS, the City of Alhambra has been noted that one project submitted under the Federal Transporation Improvement Program, 2013 Call for Project has been approved: and, WHEREAS, the project that has been approved is Alhambra Pedestrian ImprovementWelking Viablity Project on Valley (Projects IDRF7600 and FTIPH LAF7600), and, WHEREAS, the Fedral Government wil estibute the funds through the Los Angeles County Metiopoltan Transportation Authority (MTA and, WHEREAS, the contact documents require the City Council to adopt a resolution designating an oficial to execute the agreements and supporting documents; NOW, THEREFORE, BEIT RESOLVED by tho Alhambra City Couneil that this Council hereby ‘appoints the City Manager, or his designee, as agent to conduct all negotiations, execute and ‘Submit all documents including, but not imited fo, applications, contracts, amendments, payment requests, and compliance with all applicable laws which may be necessary to implement said Federal Transportation Improvement Program, Local Transportation Funds, Signed and approved this 10” day of April, 2017 DAVID MEA, Mayor ATTEST: TAUREN WYLES, Giy Gia| HEREBY CERTIFY that the above and foregoing resolution was duly passed and adopted by the ‘Alhambra City Counel ats regular meeting held on the 10th day of Apri, 2017, by the folowing vole, fo wit, AYES: NOES: ABSENT: TAUREN MVLES, Ci Clarktom No. < CITY OF ALHAMBRA me ‘AGENDA REPORT ‘Alhbra CITY MANAGER APPROVAL: t 1 DATE: ‘Apri 10, 2017 To: Honorable Mayor and Members ofthe City Council me SUBMITTED BY: Martin Ray, Deputy City ManagariCommunity Services Director SUBJECT sim Venegas, Deputy Director of Community Services RECORD A DEED RESTRICTION ON CITY PARK AND GOLF COURSE PROPERTIES IN ORDER TO COMPLY WITH THE SAFE NEIGHBORHOOD PARKS PROPOSITION GRANT RECEIVED FOR REPLANTING TREES THROUGHOUT THE CITY RECOMMENDATION: ‘That the City Council authorize recording a Deed Restriction on the Alhambra Parks and Golf Course properties in order to comply with the Safe Neighborhood Parks Grant received to replant trees throughout the City BACKGROUND: 1 (On May 14, 2012 the Cty Council approved Resolution No. R2M12-16 that enabled staff {to apply for the Competitive Tree Planting Grant Program administered by the County of Los Angeles. The program offered funding to communities that suffered unprecedented ‘tee loss dus to the windstorms in the San Gabriel Valley in ate 2011. On September ‘11, 2012 the Los Angeles County Regional Park and Open Space Distct granted the City $60,000.00 to replant trees downed by the storm. ‘On or about September 30, 2015 the tree planting project was completed, Stats in the Process of closing out this grant program. In order to receive the $60,000.00 reimbursable funds the City must record a deed restriction on the properties where the {toes have been planted ‘The properties that received trees were: Alhambra Park, Almansor Park, Emery Park, Granada Park and the Alhambra Municipal Golf Course. The deed restriction states that these properties wil remain as a public resource and be consistent with the Safe "Neighborhiood Parks Proposition of 1996 Section 45,0 and 4 5D. et. Seq FINANCIAL ANALYSIS: The closure of the grant will alow the Los Angeles County Regional Park and Open Space Distict to release the awarded $60,000 tothe City of Alhamba ATTACHMENTS: Deed RestrictionRECORDING REQUESTED BY: Los Angeles County Regional Park and Open Space District WHEN RECORDED MAIL TO: Los Angeles County Regional Park and Open Space Distt '510 S Vermont Avenue, Room 230, Los Angeles, CA 90020 “Att: Administration Section MI vu DEED RESTRICTION WHEREAS, __city of Alhambra Inereinatter referred to as “Owner(s)] is/are recorded owner(s) of the real property described in Exhibit A, attached and incorporated herein by reference (hereinafter refered to asthe "Property’), and WHEREAS, City of Alhambra (hereinafter referred to as “Grantee"); and WHEREAS, the Los Angeles County Regional Park and Open Space District (hereinafter refered to as the “District is a public agency created and existing under the authority of Section 5505.0 et seq of the Calforia Pubic Resources Code (hereinafter referred to as the "PRC’}; and WHEREAS, Owner(s) (or Grantee) applied to the District for grant funds avaiable pursuant to the 2012 Competitive Tree Planting Grant Program for Alhamba Tr Planting Windstorm Project and WHEREAS, on September 11, 2012 the District conditionally approved Grant No, S8A4 13.2327. (hereinafter referred to 96 "Grant’) for Planting trees throughout City on the Property, subject to, among other conditions, recordation of this Deed Restriction on the Property; and WHEREAS, but for the imposition of the Deed Restriction condition of the Grant, the Grant would not be consistent withthe public purposes of the District's Grant Program, Safe Neighborhood Parks Proposition of 1996 Section 4£5.D and 45.0. et seq, and the funds that are the subject ofthe Grant could therefore not have been granted, and WHEREAS, Oumer(s) hasive elected to comply Win the Deed Resiricion of the Grant, so a to enable Owner(s) to receive the Grant funds and perform the work described in the grant NOW, THEREFORE, in consideration ofthe award of the Grant funds by the District, the Lundersigned Owner(s) for himselfhnerselfthemselves and for hisherAholr hers, assigns land successors-ivinteest, hereby limevocably covenants) with the District that the Condition ofthe Grant (set forth at paragraphs 1 through 5 and in Exhibit B hereto) shall at all imes on and after the date on which this Deed Restriction is recorded constitute forall purposes covenants, conditions, and restrictions on the use and enjoyment of the Property that are here by attached to the deed of the Property as fully effective ‘components thereof 41. DURATION, This Deed Restriction shall remain in ful force and effect and shall bind ‘Owmer(s) and all hisihertheir assigns or successors-n-nterest in perpetuity. 2. TAXES AND ASSESSMENTS, Itis intended that this Deed Restriction is irevocable ‘and shall constitute an enforceable restriction within the meaning of a) Article XII, Section 8 of the California Constitution and b) Section 402() of the California Revenue land Taxation Code of successor statute. Furthermore, this Deed Restriction shall be deemed to constitute a servitude upon and burden to the Property within the meaning of Section 3712(4) of the Calfornia Revenue and Taxation Code, or successor statute, \Which survives a sale of tax-deeded property. 3. RIGHT OF ENTRY. The District or its agent or employees may enter onto the Property at limes reasonably acceptable to Owner(s) to ascertain whether the use restictions set forth above are being observed 4, REMEDIES. Any act, conveyance, contract, or authorization by Owner(s) whether \wrten or oral which uses or would cause to be used or would permit use of the Property ‘contrary to the terms of this Deed Restriction wil be deemed a violation and a breach hereof. The District may pursue any and all available legal andlor equitable remedies to ‘enforce the terms and conditions ofthis Deed Restriction, In the event of a breach, any forbearance on the part ofthe District to enforce the terms and provisions hereof shall not be deemed a waiver of enforcement rights regarding any subsequent breach, 5, SEVERABILITY. If any provision of these restrictions is held to be invalid, of for any reason becomes unenforceable, no ather provision shall be affected or impaired Dated, Signed Signed David Melia_/ City of Ahambra Mayor PPRINTITYPE NAME & TLE OF ABOVE PRINTTYPE NAME 8 THLE OF ABOVE (GRANTEE'S AUTHORIZED REPRESENTATIVE) (ADOMONAL SIGNATURE, AS REQUIRED)EXHIBIT “A” Legal Description ALHAMBRA PARK For APNParcol ID(s): 5330.017-003 ‘THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF ALHAMBRA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AND IS DESCRIPBED AS FOLLOWS; TRACT NO 807 LOT 86 ‘ALMANSOR PARK ‘or APN/Paroal ID 5347-029.906 ‘THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF ALHAMBRA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AND IS DESCRIPBED AS FOLLOWS. POR OF NW 1/4 OF SEC 14 T 18 R 12W AND POR OF SW 1/4 OF SEC 11 T1SR 120 EMERY PARK For APN/Parcel 1D 291.027-902 ‘THE LAND REFERRED TO HEREIN BELOW'IS SITUATED IN THE CITY OF ALHAMBRA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AND IS DESCRIPBED AS FOLLOWS: ‘TRACT NO, 4982 LOT 8 BLOCK 8 ‘STORY PARK For APN/Parcal ID(s): __§337-002-900 - ‘THE LAND REFERRED TO HEREIN BELOW IS SITUATED INTHE CITY OF ALHAMBRA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AND IS DESCRIPBED AS FOLLOWS: TRACT NO 7610 LOTS 17,18,19,20,21,22 AND LOT 23, ALHAMBRA MUNICIPAL GOLF COURSE ‘Of APN/Parcal ID{s); __ §347-031-« — ‘THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF ALHAMBRA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AND IS DESCRIPBED AS FOLLOWS: LOT COM AT INTERSECTION OF $ LINE OF HELLMAN AVE WITH E LINE OF PALM AVE TH S (ON SO E LINE 1127.82 FT TH N 8965810" E 54 FT TH S 100.56 FT TH N 89¢56'10" E 325.6 FT TH 'S 002'16" E 61.88 FT TH E TO NW LINE OF WHITNEY DR TH NE THEREON 717.87 FT TH N 42439'17" W 64.17 FT TH N 0¢02'15" W 360 FT TH W 280 FT TH S O¢ 02°15" E 150 FTTH SEONA CURVE CONCAVE TO NE (R=82.25 FT) 42.29 FT TH SE ON A CURVE CONCAVE TO NW (R=35, FT) 155.86 FT THN 0¢02'15" WTO SD S LINE TH W THERE. ON TO BEG POR OF LOTS 2 AND 3 ‘TR NO 1329 AND POR OF LOT 2N 1/2 OF $ 1/2 OF SEC 21T 1S R 12Wttom No._& Ie CITY OF ALHAMBRA erat ‘AGENDA REPORT ‘ate crrymanaceraveroval: — {\\ ont: soe 0,2017 10: ovr Mayor and Montero be hy Couns UDMITTED BY: Tar. Sn; Aci hy ManagerDief Human Resources SUBJECT: ‘Glass Specification for Police Sergeant RE A Itis recommended that the City Council adopt the atlached class specification for the postion of Police Sergeant Facts 4, Municipal Code Section 2.48,070 (B) provides that before a ciass specification becomes c|tfecive, it shall frst be approved by the City Counc. 2 An assessment by the Alhambra Police Department and the Human Resources ‘Department sustained the need for an update of the representative duties and qualification ‘guidelines to more accurately reflect the current dutes and qualfications of this classification. 3, There will not be a change in salary forthe Police Sergeant position Et ALYSIS: None. ATTACHMENTS: Class Specification for Police SergeantCITY OF ALHAMBRA POLICE SERGEANT DEFINITION: Under direction to supervise, instruct, assign and assist police department employees in assigned details or units in performing general law enforcement work, trafic regulation, investigative, juvenile, records, communications. and jail duties; to perform responsible police and assignments personally; and to do related work as required. REPRESENTATIVE DUTIES: ‘Police Sergeant isin charge of an assigned section, detail or unit in a division of the police department, or has special personal responsbilies other than supervisory duties; reports to a Lieutenant and usually supervises police officers and clerical personnel as well as assigned reserves: supervises a detail of police officers on an assigned shift who are ‘engaged in patrol, trafic and investigative work in the maintenance of order, enforcement of laws and ordinances, prevention of crime and the protection of lfe and property; responds to emergency calls within an assigned area as set by policy or as directed; supervises the apprehension and arrest of law violators; trains and supervises police officers in the performance of their duties; reviews reports of subordinates and prepares reports for higher ranking officers; supervises and directs personnel assigned to detective, juvenile and communications, record and jail divisions; prepares and analyzes statistics for planning and deployment of personnel QUALIFICATION GUIDELINES: Education and/or Experience: Completion of 60 semester units OR an A.A. degree and a P.O.S.T. Intermediate Certificate. ‘At least four years of experience as a Police Officer in the Alhambra Police Department. Knowledge of: Modem police methods and procedures, including crime, prevention, traffic contro, investigation, identification techniques, control of juvenile delinquency, police records, ‘communications and jail practices; the application of the laws of arrest, rules of evidence, penal laws, vehicle code, legal rights of clizens, and court procedures; police organization, objectives, purposes, procedures and regulating of the police departments; training supervision and deployment of police officers Ability to: Srganize, supervise and train subordinates, effectively analyze situations and apply laws and departmental rules and regulations; prepare clear, concise and comprehensive reports; establish and maintain effective discipline and morale; maintain effective public and ‘community relations. REQUIRED LICESES: Possession of a valid California driver's license is required when operating any city vehicle.CITY OF ALHAMBRA Us ROENDA REPORT crrvmanacen arenovar: (V\'\\ are so, 2047 10: Honrale Mayor and Member othe hy Cou SUBJECT: Class Specification for Fire Battalion Chief RECOMMENDATION: Itis recommended that the City Council adopt the attached class specification for the postion of Fire Battalion Chit, FACTS: 1. Municipal Code Section 2.48.070 (B) provides that before a class specication becomes ‘effective, it shall rst be approved by the Cy Council 2. Anassessmentby the Alhambra Fire Department and the Human Resources Department sustained the need for an update of the representative duties and qualification guidelines te more accurately reflect the current duties and qualifications of ths cassiication. 3. There will ot be a change in salary forthe Fire Battalion Chief position. FINANCIAL ANALYSIS: None. ATTACHMENTS: Class Specification for Fire Battalion ChiefCITY OF ALHAMBRA FIRE BATTALION CHIEF DEFINITION: Under the direction of the Fire Chief andlor the Assistant Chief, the Battalion Chief is in full command of an assigned fire department platoon, manages all resources and supervises activities in saving life and property from fre and other causes; and performs other work as required. REPRESENTATIVE DUTIES: Duties may include, but are not limited to the following: administers, commands and directs the activities of one of three fire department platoons, consisting of all fire ‘companies, ineluding all facilites, apparatus and personnel on duty in the City, during that shift or recalled to duty; is fully and personally responsible for all fire suppression activities during his tour unless relieved by the Chief; may recall off-duty personnel and coordinate the activities of all ureaus and stations inline with established departmental policies; may have full responsibilty for the Fire Department in the absence of Fire Chiefland or Assistant Chief, responds to all fire alarms occurring during a tour of duty: deploys personnel and firefighting equipment for most effective fire fighting; maintains. discipline and enforces all rules, regulations and special orders; directs rescue, first aid, Ventilation, fire extinguishing, the covering of exposures and salvage work; makes thorough and regular inspection of all engine and truck companies, their personnel and equipment; constantly assesses and analyzes the condition of the complement and equipment on his tour in relation to potential fire problems and makes assignments and shifts personnel accordingly; assumes responsibilty for the efficient performance of engine and truck companies, the cleanliness of quarters, apparatus and equipment and the instant response and operation of al fire equipment; may personally supervise dil and instruct in advance phases of firefighting methods; prepares reports and instructs the Fire Captains on methods of report preparation and requisition of supplies; assigns available complement for the mast advantageous coverage; advises or counsels with other department and city personnel on training, drill programs and related fire department procedures and operations; answer request for information; may serve as public speaker or other public relations capacity QUALIFICATION GUIDELINES: Education/Exporience: ‘An Associates of Science degree andlor a Bachelor's degree from an accredited college of university in Fite Science, Fire Technology or related field, is desirable. Extensive fire fighting experience with the Alhambra Fite Department, with at least three years, as ‘Fire Captain, and a State Fire Training Fire Officer Certificate is requiredKnowledge of (Ordinances, policies and regulations governing the administration and operation of the Fire Department; modem fire fighting principles, techniques and equipment, including tactics, pump operation, ventilation, salvage, operation and maintenance of special equipment and new developments in all phases of fire suppression work in metropolitan fire departments; Incident Command System (ICS); State Emergency Management System (SEMS); OSHA respiratory regulations; understanding of safe practices in ‘emergency and non-emergency situations; principals of grading of fire departments, budaeting, training and related managerial tools; local geography and water supply system, local hazards in the City and conditions related to fie control of major buildings, including factors such as presence of fire equipment, heights, shatts, basements, general construction and other building components; operation and current condition of the fire alarm system; frst aid methods and instruction; elementary science, including physies and chemistry as applied to the fire service. Ability Lay out, direct and coordinate the work of a group of engine and truck companies, secure leadership authority, direct forcefully and with respect, and to maintain discipline ‘and morale; instruct and train firefighters in proper work methods and techniques in the use of fie apparatus and equipment: react quickly, calmly and efficiently in cases of ‘emergency: keep records and prepare routine reports; ullize tact and diplomacy in offering information; maintain cooperative working relations with other employees and the general public. REQUIRED LICENSES AND CERTIFICATES: Must be in possession of at least a valid California Class C driver's license or Class "B" firefighter restricted commercial driver's license, a current EMT Cettiticate or Los Angeles County Paramedic License; California State Fire Chief Officer Certificate must be obtained within 12 months of appointment and maintained as a Condition of employment, CERTIFICATES: ‘Qualified Strike Team Leader Trainee andlor Task Force Leader, are highly desirable.‘Agenda tom No. 5 Unofficial until approved by the ‘Alhambra City Council MINUTES Regular Meeting ALHAMBRA CITY COUNCIL Special Meeting SUCCESSOR AGENCY TO THE FORMER ALHAMBRA REDEVELOPMENT AGENCY March 27, 2017 5:30 pm. ROLL CALL: At 5:35 pim., on Monday, March 27, 2017 the Alhambra City Council and the ‘Suczessor Agency to the Former Alhambra Redevelopment Agency Board met in the Council (Chambers of the Alnambra City Hall PRESENT: MESSINA, AYALA, MEJIA ‘ABSENT: SHAM, MALONEY Officials Present: City Manager Yokoyama, Assistant City Manager/Director of Human Resources Schultz, City Attorey Montes, City Clerk Myles, Director of Public Works Chavez, Fire Chief Phelps, Director of Administrative Services Paulson, Director of Community Services Ray, Director of Environmental Services Jarvis, Interim Chief of Police Gomez:Whiteley, Library Director Hernandez, Deputy Director of Development Services Reynoso, Director of Finance Espinoza, Deputy City Manager Binnquist, Management Assistant Kespradit FLAG SALUTE: Led by Mayor Mejia CITY CLERK REPORT - NOTICE NO, N2M17-34 The City Clerk reported that she duly gave notice of the Special Mesting of the Successor ‘Agency to the Former Alhambra Redevelopment Agency to be held this evening in conjunction ‘with the regular meeting ofthe Alhambra City Counel pursuant to the order to the Mayor and the Chairperson of the Suocessor Agency to the former Alhambra Redevelopment Agency in accordance with Section 54956 ofthe Government Code ofthe State of California, READING OF ORDINANCE TITLES, Government Code Section 36934 requires that all ordinances be read in fll prior to City Counc! taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may dlotermine that the ttle has been read, ‘Action Taken: On motion of Mrs. MESSINA, seconded by Mr. AYALA, the City Councit ‘determined that the titles to all ordinances which appear on this pubic agenda have been read, and waived futher reading. Hearing no objections, the Mayor so ordered. 3.276417PRESENTATION 4 SPECIAL EVENTS PREVIEW: ALHAMBRA PUMPKIN RUN & MAINFEST ~ F2M17-16 Director of Administrative Services Paulson and Downtown Alhambra Business Association Past President Joanna Vargas presentod information onthe 2017 Alhambra Pumpkin Run. & copy of the presentation ison fle in to City Clerk’s Office, Mr. PAULSON reported thatthe 2017 Pumpkin Run would fake placa on Sunday, October 15° and fesiure a naw route iringing the race and other entertanment and food & beverage enhancements to Main Street and tha Dounfoun. Ms. VARGAS noted that the 2017 MainFest Music and Arts Fostival was scheduled for September 8. Discussion: None Action Taken: iy Coundl received and ordered fled the informational report presented ths evening ‘SUCCESSOR AGENCY MATTERS RESOLUTION: TERMINATE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND THE CITY OF ALHAMBRA AS SUCCESSOR AGENCY TO THE FORMER ALHAMBRA REDEVELOPMENT AGENCY — F2M16-2, R2MI7-12 Assistant Ciy ManagerHuman Resources Director SCHULTZ reported that staff was recommending that the ‘Successor Agency approve a. tesolution approving an ‘Agreement to terminate the contract between the Board of Administration California Public Employees’ Retirement System and the City of Alhambra as Successor ‘Agency to the Former Alhamora Redavolopment Agency (CalPERS 10: 1641766083) ‘and authorize the City Manager or his designee to undertake such other actions as are necessary to complete the selected termination option Discussion: None Action Taken: Successor Agency adopted Resolution No. RaM17-12 fenitled: A Resolution fo lerminala the contract between the Board of Administration California Public Employees" Retemont System and the Cily of Alhambra as ‘Suecossar Agency tothe Former Altamibra Redovefopment Agency, and, authorize the City Manager or his designee to undertake such other actions as are necessary to ‘complete the selected termination option Vote: AYALA Seconded: MESSINA MESSINA, AYALA, MEJIA NONE SHAM, MALONEY CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M17-14 Cy Attorney MONTES identified those items listed on this evening's agenda which would be discussed in Closed Set nas follows sart7Conference with Real Property Negotiator (Govt. Code Section 54956.6): None Conference with Legal Counsel-Existing Litigation (Govt. Code Section '54956.9(0)(1)): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to Itigaion pursuant to Govt. Cade Section 54956 9{6)(2): 1 matter. Inilation of ligation pursuant 19 Govt. Code Section 54956.9(¢)(4): None, Discussion of Personnel Matters (Govt. Code Section 54957): Conference with City’s Labor Negotiator (Govt. Code Section 64957.6): Tara ‘Schutz, Assistant Cy Manager/Director of Human Resources, re: Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers’ Associaton, Alhambra Police Management Association, Alhambra Fire Fighters’ Association, and the Alhambra City Employees Association whereupon at 5:48 pm. the City CouncilSuccessor Agency moved inlo closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, ef seq.) for the purpose of conferring with the Cy Attorney. RECONVENE: At 7.07 p.m.,the City CounclSuacessor Agency moved out of closed session vith al members present [SHAM, MALONEY, absent) COUNCIL BUSINESS 3, ANNUAL BOARDS AND COMMISSIONS APPOINTMENTS —F2M17-28 City Clark MYLES reported that the terms of office for all members ofthe Citys various Boards and Commission expire on March 27, 2017; therefore, it was appropriate for Councipersons to appoint or reappoint their representatives at this time. With the ‘exception of the Youth Commission, each representative may serve for a maximum of fight consecutive terms of ane year each. Appointments willbe effective for a one-year period commencing March 27, 2017 and ending March 26, 2018, Discussion: None ‘Action Taken: The Mayor and each Councilperson present announced histher how appointments to the Civil Service Commission/Board of Appeals, HCDA Citizen ‘Aavisory Committee, Board of Library Trustees, Parks & Recreation Commission, Planning Commission, Design Review Board, “Transportation Commission, Youth Commission, the Alhambra iy Arts & Cultural Events Committees and the Environmental Committee with each appointment to be effective for a one-year period commencing March 27, 2017 and ending March 26, 2018. Mayor Mejia announced the hhames of the new appointees for Counciimembers Sham and Maloney, who were ‘absent, Other than announcing names of new appointees, no action was required. 327-47CONSIDERATION OF A CHIEF OF POLICE CONTRACT WITH TIMOTHY VU - F2M-74, F2M17-2, C2M17-22, M2M17-47 ‘Staff requested that the City Gounel approve an Employment Agreement with Timothy VU for the position of Chief of Police, effectve April 6, 2017 and authorize the City Manager to execute the Employment Agreement. City Manager YOKOYAMA reported thatthe City contracted with Bob Murray and Associates to undertake the search for a hnow Chief of Police and after an extensive process, the Cty Manager selected Timothy Vu, currently Interim Chief of Pola and. Depuly Chiet of Poloe for the City ot Westminster. Discussion: Counciimember AYALA thanked Interim Chief of Police Gomez Whiteley for her service while the City conducted the search for the new Chief of Police He noted that she had always been vary attentive in addressing concerns and served the City very well during her time as intorm Chief ‘Action Taken: City Councl approved that certain Employment Agreement ‘designating Timothy Vu as the Chief of Police effective Apri 6, 2017 on fie in he Office of the City Cietk as Contract No. C2M17-22 and by this reference incorporated herein ‘and made a part hereof as though fully set forth herein; authorized the City Manager to ‘execute the Employment Agreement, and, directed. staff to undertake the steps necessary to finalize Counci’s action. (M2M17-47) Vote: Moved: AYALA ‘Seconded: MESSINA ‘Ayes: MESSINA, AYALA, MEJIA Noes: NONE ‘Absent SHAM, MALONEY CONSENT AGENDA. (Item Nos. 5-13) |All tems listed under the Consent Agenda were considered by the City Council to be routine and, tetefore, were enacted by one motion. 6. AMEND CONTRACT: PROFESSIONAL AUDITING SERVICES F2M5-53, C2M12-24, m2Mi7-48 Staff requested that the City Council approve a three year extension of the City’s external independent audit contract. The City’s current five year contract with White Nolbon Dich! Evane, LLP expired with the sud of fteal year 2015-2016, White Nelson Dien! Evans, LLP and the City wsh to extend the agreement for three more years to include the aust for fiscal years 2016-2017, 2017-2018 and 2018-2019, City staff has been very pleased with White Nelson Diehl Evans’ professionalism and constructive suggestions ducing the course ofthe contract, especially with implementation of the new ‘accounting pronouncements which have been and continue to be issued. The extension ‘of the agreement wl also allow for consistency and continuly Discussion: None ‘Action Taken: City Council approved a three (3) year extension of the City’s 4 a2rt7‘extemal independent auct contract with the CPA fm of White Nelson Diehl Evans, LLP (C2M12-24); and, directed staf to undertake the steps necessary to finaize Council's action, (M2I17-48) Vote: Moved: MESSINA Seconded: AYALA Ayes: MESSINA, AYALA, MEJIA Noes) NONE ‘Absent’ SHAM, MALONEY 6, NOTICE OF COMPLETION: ALMANSOR PARK JOGGING TRAIL SECURITY LIGHTING PROJECT ~ F2M16-33, C2M16-44, M2M17-48 (On June 27, 2016 the City Council awarded a contract to Facility Solutions Group in the amount of $67,960 for the Almansor Park Jogging Trail Security Lighting Project. ‘There was one change order issued for ths project, which resulted in a savings of 96.204: This project has been inspected by staff and all work has been completed in ‘accordance withthe City’s requirements and specifications. As such, staff requested that the City Council to accept this project as complete Discussion: None Action Taken: City Council accepted the work of Facilly Solutions Group for the Aimansor Park Jogging Trall Security Lighting Project in the amount of $61,756 as ‘complete: directed the Cty Clerk ta file a Notice of Completion with the County of Los ‘Angeles for recordation; instructed the Finanee Director to release the 5% retention 35 ‘days from the date of recordation if no liens ar fled, and, directed staff to undertake the slepe necessary to finalize Counci's action. (M2M17-49} Vote: Moved: MESSINA Seconded: AYALA ‘Ayes: MESSINA, AYALA, MEJIA Noes) NONE ‘Absent’ SHAM, MALONEY 7. APPROPRIATE FUNDS: CITY HALL LANDSCAPING PROJECT - F2M16-42, M2M17~ 50 ‘Staff requested thatthe Gity Council appropriate funding for the City Hall Landscaping Project inthe amount of $00,000. Grant proceeds from the San Gavel Valley Mimic ‘Water District wil be used to cover the costa ofthe projet through a two-year combined grant Discussion: None ‘Aetion Taken: City Counell appropriated funding for the City Hall Landscaping Project in the amount of $90,000; instructed the Director of Finance to amend the Pubic Works Department's budget accordingly, and, directed staff to undertake the steps necessary to finalize Counci’s action, (M2M17-50) 327-47Vote: Moved: MESSINA Seconded: AVALA ‘Ayes: MESSINA, AYALA, MEJIA Noes; NONE ‘Absent: SHAM, MALONEY 8. SUBMISSION OF THE SINGLE AUDIT REPORT ~ F2M16-17 Staff requested thatthe City Council receive and He the Single Aust repor tor the year ‘ended June 20. 2016. Annualy, the City is required to undergo an annual single auclt of is federally funded programs, This audit was conducted by the City’s independent ‘accounting firm, White Nelson Diehl Evans, LLP. The Single Audit entals compliance Fequrements described in the U.S Office of Management and Buclget (OMB) Circular A- 4183 Compliance Supplement that are applicable to each ofits major federal programs forthe year ended June 30, 2016. In addition to testing for compliance, the aueltors also tested for internal conivol compliance. The City’s Single Audit did not identify any deficiencies in intemal control over complance that were considered to be material weaknesses, Discussion: None Action Taken: City Council received and ordered filed the Single Audit report forthe year ended June 30, 2016, Vote: Moved: MESSINA Seconded: AYALA ‘Ayes: MESSINA, AYALA, MEJIA Noes: NONE ‘Absent. SHAM, MALONEY 9. FY 2016 URBAN AREA STRATEGIC SECURITY INITIATIVE GRANT — F2M1-408, (C2M17-23, M2M17-46, ‘As a dosignated Core City, the City of Los Angeles is eligible for addtional funding ‘through the Urban Atea Strategic Security Initiative (UASI) Grant Program that is administered by the Department of Homeland Security. In addition to the Core City, individual cities that are contiguous to the City of Los Angeles are also eligible for funding. The Alhamira Fire Department and the Alhambra Police Department jointly submited a grant request for $119,137 lo the Approval Authority wo adminsters the UAS! Grant Program, aikd Ure reves was approved. The Fire Department was allocated $97,560 and the Police Department was allocated $21,577. The Fie Department wil use their funds to cover the cost of Urban Search & Rescue equipment, for the Regional Training Center, and for MOBEX Exercises, The Police Department will use fs located funds for Trauma Kits and a Mask Fit Test Machine. Discussion: None Action Taken: City Council took the folio actions: 1) Accepted the 2016 UASI {grant in the amaunt of $119,187; 2) Directed the Director of Finance to amend the City’s 2016-2017 adopted budget, increase the Fire Department revenue by $87,560 in 6 327-17