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Technology

Training
Services

Adobe InDesign CS6


Adobe InDesign CS6

Written by

Pamela Williams
Technology Training Services

Revised July, 2014

Maricopa County Community College District June, 2014

The Maricopa County Community College District is an EEO/AA institution.

This training manual may be duplicated or put on the Internet for instructional
purposes. Please give credit to the Maricopa Community Colleges and to the
author(s). This training manual is not to be sold for profit.

Technology Training Services


Maricopa Community Colleges
2411 West 14th Street Tempe, Arizona 85281-6942 (480) 731-8287
http://www.maricopa.edu/training
Acknowledgments

We in Technology Training Services thank the following employees for sharing their
knowledge, expertise, and materials with us. They helped make this InDesign training
manual and this training course much better products than they would have been without
their support!

Carol Diego, Director of Marketing and Public Relations,


District Office

Janet Sieradzki, Graphic Designer, Maricopa Center for Learning & Instruction,
District Office

Helice Agria, Coordinator for Technology Develoment & Training,


Mesa Community College

John Winter, Alex Tong, and Angie French Logical Operations, Inc., Adobe InDesign
CS6 Part 1 & 2

Chrystle Hall, Coordinator Technology Development/Training (Retired),


Paradise Valley Community College

Laura Ballard, Director of Instructional Design and Technology,


Mesa Community College

Emma Walters, Coordinator Technology Development/Training (Retired),


Scottsdale Community College

adobe.com (Help Files)

lynda.com (Subscription Service)

i
Technology Training Services Vision & Mission

Vision
Technology Training Services exceeds employee expectations in the areas of technology
training, instructional design, and customer support.

Mission
We design, develop, and deliver the highest quality technology training, materials, and
support to all of the employees of the Maricopa Community Colleges.

To fulfill this mission we:

Provide responsive and accessible technology training on a variety of administrative


systems and desktop applications.
Design and develop comprehensive training and reference materials.
Provide customer support in a variety of ways including telephone helplines, one-on-
one assistance, online help, troubleshooting, consultation, and referral services.
Support the colleges' technology training efforts by delivering on-site technology
training, delivering Train-the-Trainer sessions, and providing training materials.
Provide leadership and support to the teams implementing new technologies and
administrative systems within the organization.
Cultivate positive partnerships with our colleges to meet and exceed their training
needs and expectations.
Collaborate with organizational teams to develop strategies to meet future technology
training needs.
Chair and host the Regional Training Committee (RTC) to collaboratively develop
training strategies, maintain technology training consistency, and overcome the
challenging technology training needs throughout the District.
Expand and update our knowledge and skills in the areas of technology, training, and
instructional design.

ii
Table of Contents

Acknowledgments................................................................................................................ i
Technology Training Services Vision & Mission .............................................................. ii
Table of Contents ............................................................................................................... iii
Adobe InDesign CS6 Objectives .........................................................................................1
Plan a Publication ................................................................................................................2
First Organize Your Files..................................................................................................4
Welcome Screen and Preferences ........................................................................................6
Create a New Document ......................................................................................................8
Identify InDesign CS6 Components Document Window ...............................................10
Identify InDesign CS6 Components Tools Panel ...........................................................11
Identify InDesign CS6 Components Pages Panel ...........................................................14
Insert/Delete a Page ...........................................................................................................16
Insert Ruler Guides ............................................................................................................18
Insert Text (Add)................................................................................................................20
Apply Text Formatting ......................................................................................................22
Place Text (Import) ............................................................................................................24
Place a Graphic (Import) ....................................................................................................28
Apply Graphic Formatting .................................................................................................30
Align Objects (Text Frames) .............................................................................................32
Arrange Objects .................................................................................................................34
Apply Additional Text Formatting ....................................................................................36
Draw a Shape (Insert) ........................................................................................................42
Fill a Shape (Format) .........................................................................................................44
Identify the InDesign CS6 Components Effects Panel ...................................................46
Apply Your Knowledge .....................................................................................................48
Prepare a Document for Delivery (Preflight Panel) ...........................................................55
Plan a Publication ..............................................................................................................58
Open an Existing InDesign CS6 Document.......................................................................60
Identify Additional InDesign CS6 Components Interactive Panels ...............................62
Place and Format a Table ...................................................................................................66
Insert a Hyperlink ..............................................................................................................68

iii
Table of Contents (continued)

Place a Multimedia Files (Insert) .......................................................................................72


Apply Page Transitions ......................................................................................................76
Prepare a Document for Delivery (Preflight Panel) ...........................................................78
Export Files ........................................................................................................................80
Appendix A Blank Publication Planning Guide .............................................................88
Appendix B File Formats .................................................................................................89
Appendix C Color Models ..............................................................................................90
Appendix D Print a Document ........................................................................................91
Appendix E Package a Document...................................................................................92
Index ..................................................................................................................................93

iv
Adobe InDesign CS6 Objectives

Day One
1. Plan a Project: Printable Flyer.
2. Set Document Preferences.
3. Create a New Document.
4. Identify the InDesign CS6 Components.
5. Insert, Place, and Fill Text (Add, Import, and Format).
6. Align and Arrange Text (Move, Resize, and Organize).
7. Draw, Place, and Fill Graphics (Add, Import, and Format).
8. Prepare a Document for Delivery (Resolve Errors).

Day Two
9. Plan a Project: Online Interactive Newsletter.
10. Open an Existing Document.
11. Identify Additional InDesign CS6 Components.
12. Place a Table.
13. Insert a Hyperlink.
Email Address
Web Page
Audio
14. Place Multimedia (Video and Audio).
15. Apply Page Transitions.
16. Prepare a Document for Delivery (Export).
Export PDF files for Print.
Export Interactive PDF Files.
Export PDF files for Animation (SWF or Flash)

1
Plan a Publication

First Step Before you begin working on your publication in InDesign, it is important to
Planning! go through some planning steps first. Planning is probably the most
important step in creating a successful publication of any kind. says Jacci
Howard Bear of About.com. Following is some information from How to do
Desktop Publishing and Desktop Printing.
http://desktoppub.about.com/od/courses/ht/how_to_do_dtp.htm
4 Questions Planning helps ensure that the final document accomplishes your goal.
Four easy questions can help you plan your document:
1. What are you creating?
A conference booklet, an online interactive newsletter, a new
employee orientation pamphlet, a training resource guide, a
department promotional tri-fold, a graduation postcard, etc.

2. What is the purpose of the document?


To inform, to persuade, to provide instructions, to announce, etc.
3. Who is the audience of your document?
Conference attendees, employees, students, vendors, training
participants, internal or external customers, parents, etc.

4. How will you layout your document?


Print- or web-based
Fonts, tables, columns, colors, pages, etc.
Begin with your Before opening the software, know where you are going with your design.
End in Mind Write it out or make a sketch. Even the roughest of sketches are quite useful.
Content! Your content is the most important part of your publication!
Ensure your content is accurate, straightforward, and concise.
Use relevant images, graphics, and charts whenever possible.
Are you importing content?
Elements Identify the elements you will you use to enhance your document.
Will your document contain text?
What type of images will you include?
Will you wrap text around the images?
Will you have a common logo?
What colors do you have in mind?
What fonts will you be using?
See Appendix A for a blank Publication Planning Guide

2
Exercise Planning a Publication

1. Review the plan the details for the publication that will be created in today's class.

Step Notes
Create a flyer for an Employment and Career Fair.
What

Advertise services provided at the event, which include but are


not limited to free resume writing and interview strategy
Purpose sessions.

Participants include: Students, faculty, staff, and community


members who are looking for employment or interested in
Audience advancing their careers.

One-page flyer with graphics and text that provide information


about the date, time, and location of the event. (Several items
Content will be imported from other sources.)

Graphics MCCCD Logo, Social Media Logos, Image of a


person in front of a blackboard, Color Blocked shapes used to
create borders, backgrounds, headers and footers.

Text Date, Time, and Event Location, Service Highlights


Elements
Fonts Arial and others (Do I need to download and install
additional fonts on my computer? More on this next.)

One-page flyer for a printbased publication.

Layout

3
First Organize Your Files

InDesign Elements Planning your document design includes organizing the elements for your
Document Folder publication. Before you get started, create a document folder to store your
InDesign document and all of the supporting elements including the elements
folders. Supporting elements include text, image, and font files. Creating a
document folder for these elements is extremely useful when sending the
InDesign document out for printing or for uploading it to the web.
Links Folder The Links folder stores all the images that will be used in your document.
The Links folder is inside of the larger document folder. Graphics are linked
to the original file when placed into an InDesign document. Linked images
are connected to, but remain independent of, the document. The link path
from a designated folder to the document results in a smaller file. See
Appendix B for details about compatible image file types.
Fonts A font is a complete set of charactersletters, numbers, and symbolsthat
share a common weight, width, and style, such as 14-pt Chalkboard.
When you install InDesign or Adobe Creative Suite, fonts are automatically
installed in the system fonts folder.
Missing Fonts There may be times when you open or place documents that include fonts not
installed on your system. An alert message displays indicating which fonts
are missing. If that happens, your computer substitutes these missing fonts
with fonts installed on its own system. These substituted fonts may cause
chaos in the document. The document may not hold its original layout with
the substituted fonts.
Document Fonts You can manage missing fonts by downloading and placing a copy of the
Folder specific fonts in a separate folder on your computer. It is recommended that
you create a Document Fonts folder to store and share fonts and place it in
your Documents library. This folder stores additional fonts that are
temporarily available when working on an existing InDesign document.
Additional Fonts Additional fonts can be downloaded from the Internet and other resources.
Sharing additional fonts between and among systems is a common practice
when multiple users are creating and editing InDesign documents on different
computers. See Appendix C for more information about fonts.

4
Exercise Organizing Your Files

Place all documents, images, fonts, etc. that will be used in a folder.
1. Start Menu > Documents > InDesign CS6 Class Files.

2. Doubleclick the Links folder to open and review the various file types (jpeg, pdf, tiff, mp4, etc.).

The Fonts folder is included in the packaged file when sent out for printing.

3. Click the back arrow.

4. Doubleclick the Fonts folder to open and review the downloaded fonts.

The fonts must be copied into the system fonts folder to use in your InDesign CS6 documents.

The Fonts folder is included in the packaged file when sent out for printing.

5. Click the red X in the top right corner to close the window.

5
Welcome Screen and Preferences

Design Layout Adobe InDesign is an essential tool for the creation of single- or multi-page
Program documents. It is a robust design layout program, used to compose print- and
web-based publications.
Welcome Screen The Welcome Screen is the first screen to display when you launch InDesign.
It provides quick links to open recent items; create new items; access help
resources such as user guides, videos, tutorials, etc.

Open a Recent Displays links to recently opened InDesign files. You can also access files
Item from the File > Open > Browse to access your InDesign files.

Create New Displays links to create new documents, books and your InDesign Library.
Community Displays links to online InDesign help resources such as user guides, tutorials,
videos, and help articles.

Getting Started Displays the Getting Started website within the Adobe Help site.
New Features Displays the Whats New in CS6 website within the Adobe Help site.
Resources Displays the first page of the website within the Adobe Help site.
Dont Show Displays a checkbox to prevent the Welcome Screen from launching every
Again time the InDesign application is opened.
Preferences Preferences help achieve a consistent look and feel for a range of elements in
your document. It is recommended that you set preferences for your
document before you start working on it.
Set Preferences The Preferences command is located under the Edit Menu. The Preferences
dialog box is used to specify settings to manage your document.
General The General preference is used to manage page numbering, downloading
and embedding fonts in a document, and resetting the warning dialog box.
Interface The Interface preference is used to manage the Tools Panel layout, collapsing
expanded panel icons, defining tool tip display options, and adjusting the
appearance of graphics and text when using the Hand tool.
Units and The Units and Increments preference is used to manage the ruler units and
Increments keyboard increment settings.
Spelling The Spelling preference is used to manage the display of spelling errors or
words that InDesign does not recognize. Grammar check is not an option in
this application.
AutoCorrect The AutoCorrect preference is used to manage the automatic correction of
misspelled words and capitalization errors.

6
Exercise Setting Units and Measurements

Review application navigation and preliminary setup options.


1. Start Menu > All Programs > Adobe Design and Web Premium CS6 > Adobe InDesign C6.
The Welcome Screen displays:

Before starting a document, certain preferences need to be set.


2. Edit Menu > Preferences > Units and Increments.
3. On the right panel of the Units and Increments window, change the following settings in the
Ruler Units section: (See screen print below.)
Horizontal Inches
Vertical Inches

4. Click OK.

7
Create a New Document

Document InDesign requires you to make decisions regarding the layout structure of
Design your document before you open the application. The New Document dialog
box has several components that can be used to create InDesign documents.
Document Preset The document preset is a collection of settings that can be stored and applied
to new documents. This collection includes settings for page size, page
orientation, columns, margins, and other layout settings.
Intent The Intent component is a drop-down list to select the intended delivery
method of the document: Print, Web, or Digital Publishing.
Number of Pages The Number of Pages component is a text field to enter the desired number
of pages in the document. However, you may add or delete pages at any time.
Start Page # The Start Page # component is a text field to enter the starting page number
of the document. For example if this is chapter 2 of a book and it starts on
page 25, enter 25 in this field.
Facing Pages The Facing pages checkbox option is used to select left and right
pages for printing information on both sides of the paper.
Primary Text Frame The Primary Text Frame is the main preset for all text in the current document.
Page Size Page Size is used to select the size of paper on which the final publication
will be printed. In addition to letter, legal, and tabloid, there are many choices
to choose from in the pop-up menu.
Width and Height The Width and Height settings are used to customize page sizes by` manually
entering the width and height of the overall document based on the unit of
measurement (i.e. points, pica, inches, etc.) selected from the Preferences.
Orientation Orientation determines the page layout.

Portrait/Tall Landscape/Wide

Columns Columns divide the publication into sections to display text or images
side-by-side. The default layout is one column based on the margin settings.
This setting is used to create multiple columns. Column options are located in
the File Menu > Document Layout.
Margins The margin is the white space between the edge of the document page and the
document text. Margin options are located in the File Menu > Document
Layout.

8
Exercise Creating a New Document

Apply the appropriate Document Setup attributes.

1. Create New > Document.

2. In the New Document window, enter the following settings: (See screen print below.)
Intent Print (Keep this default.)
Number of Pages 1
Start Page # 1
Facing Pages Deselect the checkbox.
Orientation Portrait
Width 5 (should be in inches: in.)
Height 7.5 (should be in inches: in.)
Margins .5 (should be in inches: in.)

3. Click OK in the upper-right corner..


4. File Menu > Save As > Documents > InDesign CS6 Class Files.
5. In the Filename field, enter Career_Services_Event_Flyer_Your last name.
6. In the Save As Type field, confirm InDesign CS6 document is displayed.

7. Click Save.

9
Identify InDesign CS6 Components Document Window

InDesign CS6 The InDesign window consists of bars, panels, and windows that
Window contain the tools and controls for creating documents.
Menu Bar Panels Pane

Application Bar

Control Panel

Tools Panel
Document Window

Pasteboard

Navigation Controls

Menu Bar Contains the drop down menus for File, Edit Layout Type, Object, Table,
View, Window and Help.

Application Bar The Application Bar contains the application options that have the different
view options and screen modes for your InDesign Project.

Control Panel Contains quick access to options, commands and panels used to format the
selected object.

Tools Panel Contains all the tools to create and modify text, graphics, and objects on the
InDesign pasteboard.

Document Displays the working area used to create a document. Anything placed outside
Window of the document print lines are on the Pasteboard and will not print.

The area surrounding the Document Window. You can place items in this
Pasteboard
area for future use. These items will not print with your document.

Navigation Controls Displays controls for moving around within a document and managing the
zoom level.
Panels Pane Displays additional option panels based on the type of document being created
and the workspace being used. You must click on a panel category to expand
its options. For example, click on the Pages Panel to view/use those options.

10
Identify InDesign CS6 Components Tools Panel

Tools Panel The Tools Panel contains access to all your modification tools, hover your
mouse over each tool to see the name and keyboard shortcut.

Selection Tools Selection Tools include the Selection, Direct Selection, Page, Gap,
and Content Collector tools.
Selection Select and entire object or text.
Direct Selection Select parts of an object or text.
Page Create multiple page sizes within the project.
Gap Adjust space between objects.
Content Collector Select areas of content.
Drawing and Drawing and Type Tools include the Type Line, Pen, Pencil, Rectangle,
Type Tools Frame, and Rectangle tools.
Type Type text.
Line Create lines.
Pen Create straight and curved lines
Pencil Create freeform paths.
Rectangle, Ellipse and Polygon Frame Create a frame.
Rectangle, Ellipse and Polygon Create a shape.

11
Identify InDesign CS6 Components Tools Panel (continued)

Transformation Transformation Tools include the Scissors, Free Transform, Gradient Swatch,
Tools and Gradient Feather tools.

Scissors Cuts path at specific points.


Free Transform Rotate, scale, or shear (skew) objects around a fixed point.
Gradient Swatch Adjust the beginning and ending points and angle of
gradients within objects.

Gradient Feather Fade an object into the background.


Modification and Modification and Navigation Tools include the Note, Eyedropper, Hand, and
Navigation Tools Zoom tools.

Note Add comments.


Eye Dropper Sample color or type attributes and apply them to other
objects.
Hand Moves the page view within the document window.
Zoom Increases or decreases the view magnification in the document
window.

Additional Tools Additional Tools include buttons for applying color to selected shapes and
text as well as options for previewing the document.

Fill Apply color to the background of an object.


Stroke Apply color to the border or frame of an object.
Formatting Affects Container Apply color to the text or the text frame
(border).

Apply None Remove fill (background) or stroke (border) color.


Normal Display screen view mode options which include normal, preview,
bleed, slug, and presentation.

12
Exercise Identifying InDesign CS6 Components

Navigate between and among document components.

1. Locate the Menu Bar.

2. Locate the Control Panel.

3. Locate the Tools Panel.

4. Locate the Panels Pane.

13
Identify InDesign CS6 Components Pages Panel

Pages Panel The Pages panel provides information about, and control over, all pages in
your document. The Panels pane on the right works as a toggle switch. Click
once to show the panel and click again to hide the panel. By default, the
Pages panel displays thumbnail representations of each pages content. When
you create a document with facing pages, the pages are arranged in spreads.

Pages Panel
Master Pages

Page Icons
Selected Spread

Command Icons

Spreads and Pages A spread is a set of pages viewed together, such as the two pages visible when
you open a book or magazine. Every InDesign spread includes its own
pasteboard, which is an area outside a page where you can store objects that
arent yet positioned on a page. Each spreads pasteboard provides space to
accommodate objects that bleed, or extend past the edge of a page. The
selected spread represents the active page. You can navigate through the
document by doubleclicking on the desired spread.

Page and The Page Icons, displayed in the middle of the Pages panel, are used to
Command Icons navigate within a document. The selected spread represents the active page.
The command icons are used to edit the page size, add new pages, and delete
existing pages. The bottom of the Pages Panel provides information about the
total number of pages and spreads.

Master Pages Master pages are the unnumbered page(s) at the beginning of the document.
They work in a similar fashion as headers and are merely used for setup
purposes. Master pages contain elements (i.e. text, etc). that need to display
on every page of the document. Master pages are not covered in this manual.

Facing Pages Facing pages is a feature used to set up pages for doublesided printing.
When this feature is selected, the pages are automatically arranged in spreads.
The software determines the dimensions for a side-by-side page view, as
displayed in a book or magazine. You can use rulers and ruler guides to
manually set up facing pages for custom-sized documents. The ruler guides
help determine the dimensions for a side-by-side page view within the same
page. Rulers and ruler guides are discussed in the next section of this manual.

14
Exercise Identifying InDesign CS6 Components

Navigate between and among document components.


1. Panels Pane > Pages Panel.

The panels work like toggle switches. Click once to display the panel. Click again to hide it.

2. On the Pages Panel, double-click on A-Master in Spread 1 to Page 1 in the Master Pages.

Notice the Navigation control in the lower-left corner of the window now displays as 1Master.

15
Insert/Delete a Page

Layout Menu The Layout menu includes a variety of features that support designing content
for print and webbased documents, multiple page sizes, orientations, or
devices. This menu also includes commands to manipulate and navigate
between pages and spreads, create a table of contents, divide a document into
sections and number pages.
Pages The Pages sub-menu includes commands to add and delete a single page or
multiple pages, duplicate spreads, move pages or spreads, and apply
formatting to the Master Pages.
Add a Page Add a Page is used to add one page at a time. You can access this command
from the Pages Panel and the Layout Menu. This feature adds a new page to
the document after the selected spread.
Insert Pages Insert Pages is used to add multiple pages at once. This feature is located in
the Layout Menu. It gives you more control over the location and the number
of pages added to the document. This feature provides options to add pages
before and after a specific page and at the start and end of a document.
Move Pages Move Pages is used to move pages to different locations within a document.
You can move pages before and after a specific page and to the start and end
of a document.
Duplicate Spread Duplicate Spread is used to add an exact copy of the selected spread to the
document. The new spread is placed after the selected spread.
Delete Pages Delete Pages is used to remove the selected page(s) from the document.
You can access this command from the Pages Panel and the Layout Menu.
Apply to Apply to Master Pages is used to copy page elements and formatting features
Master Pages from an existing page or spread to the Master Pages. The elements on the
Master Pages display on all pages in the document.
Page Transitions Page Transitions is used to display a decorative effect, such as a dissolve or
wipe, when youre turning pages in a document that is exported to SWF or
PDF format. This feature is covered later in this manual.
Margins and Margins and Columns is used to change column and margin settings for pages
Columns and spreads. Changing these settings on regular pages affects only those
pages selected in the Pages panel. Changing these settings on a Master page
affects all pages to which the master is applied.
Note: The Margins And Columns dialog box doesnt alter columns inside
Text Frames. Text Frame columns exist only within individual text frames,
not on the page itself. Text frames are discussed later in this manual.

16
Exercise Inserting/Deleting a Page

Navigate between and among pages in the document.


1. On the Pages Panel, doubleclick on A-1 to navigate to Page 1 in Spread 1.

Notice the Navigation control in the lower-left corner of the window now displays 1 Page in 1
Spread.
2. On the Pages Panel, click on the Create a new page icon:

Edit

Delete

New

3. While Page 2 is selected, click on the Delete icon.

4. Click Save.

17
Insert Ruler Guides

Rulers When you create a new document or open an existing document, InDesign
automatically displays a horizontal and a vertical ruler. The rulers help you
measure the placement of text, images, and other objects in your document.
X Location Field The X Location field on the Control Panel displays the horizontal location of
an object. The dimensions for the X Location are based on the horizontal ruler.
Y Location Field The Y Location field on the Control Panel displays the vertical location of an
object. The dimensions for the Y Location are based on the vertical ruler.
Ruler Guides Ruler Guides are an extension of the InDesign rulers that display as thin, aqua
blue, horizontal and vertical lines for on-screen points of reference. The ruler
guides are non-printing, formatting tools used to place and align text, images,
or other objects at precise locations in the document.
Horizontal Ruler - X The horizontal ruler shows the exact location of your mouse from left to right.
Vertical Ruler - Y The vertical ruler shows the exact location of your mouse from top to bottom.

Horizontal Ruler
(XY)
XY-
Axis Intersection Point (X,Y)
Vertical Ruler (YX)
Y X-
Axis

Insert Horizontal To insert a horizontal ruler guide (X-Axis)


Ruler Guide Place the mouse pointer on the horizontal ruler, click and hold the left mouse,
then drag the mouse down to the exact point in the document. (When youre
setting the horizontal X ruler guide, InDesign displays the vertical Y location.)
Insert Vertical To insert a vertical ruler guide (Y-Axis)
Ruler Guide Place the mouse pointer on the vertical ruler, click and hold the left mouse, then
drag the mouse right across to the exact point in the document. (When youre
setting the vertical Y ruler guide, InDesign displays the horizontal X location.)
Move Ruler Guide To move a ruler guide
Place the mouse pointer on the ruler guide, click and hold the left mouse, then
drag the mouse to the new location in the document.
Remove Ruler Guide To remove a ruler guide
Place the mouse pointer on the ruler guide, right-click and hold the left mouse,
drag the mouse to the appropriate ruler, then release the mouse.

18
Exercise Inserting Ruler Guides

Add Ruler Guides to the document window.

1. While Page 1 is selected, select the Tools Panel > Selection Tool .

2. Place your mouse on the horizontal ruler; then click, hold, and drag the ruler guide to:
Use the Horizontal Ruler Guide 1 to set the Y horizontal point .3
Use the Horizontal Ruler Guide 2 to set the Y horizontal point 6.25
If you have trouble manually placing the ruler guides, drag the ruler guide as close as possible,
and then enter the dimensions in the X field of the Control Panel for each ruler guide.

Your guides should look something like this:

19
Insert Text (Add)

Text Frames InDesign CS6 uses text frames (text boxes) to insert text, to modify existing
(text boxes) text, and to place (import) text into a document. A text frame is rectangular in
shape with handles for manual resizing and a border for placement anywhere
in a document. Text frames also determine the flow of the text in a layout.
There are a range of options to adjust the spacing between lines, between
characters, and between the text and the text frame. This element is also
referred to as an object.

Type Tool The Type Tool (text tool) in the Tools Panel is used to create Text Frames.
After selecting the Type tool, position the text icon where you want the text to
begin. Press and drag the mouse diagonally to display a text frame with the
desired dimensions. The text entered is constrained by the left and right
margins of the frame and word wraps to the next line at the margin line.
Font Attributes The font attributes are stored in the Type Menu and the Control Panel. Not all
font types are available on all computers. The bold and italics attributes are
stored as font styles that must be applied to the font type selected.
Control Panel The Control Panel is a shortcut toolbar that displays icons for a variety of
options that are also available in other InDesign areas such as the Menu,
Panels, etc. For example, the font type, style, and size are available in the
Type Menu. The Control Panel options are context specific, meaning they will
change based on the selected object. The Control Panel icons display a tool tip
when you hover the mouse over the icon.
Control Panel When the text inside the frame is selected using the Type Tool, the Control
Type Tool Panel options display text font and paragraph formatting features such as font
type, style, and size.

Control Panel When the text frame is selected using the Selection Tool, the Control Panel
Selection Tool options display formatting options for the entire object such as fitting the frame
to the text and placing the text frame at a specific location on the document.

20
Exercise Inserting Text (Adding)

Insert text into the document using the Tools Panel.

1. Tools Panel > Type Tool .

2. Place the mouse on the top left margin of the document.


3. Click, hold and drag the mouse down and to the right to the following dimensions:
W 4 in
H .5 in

4. Enter the following text :

5. File Menu > Save or Ctrl + S.

21
Apply Text Formatting

Text Formatting In addition to the basic text formatting options (font type, style, size), color is
Options another way to enhance the text. Colors, swatches, and gradients are tools that
can also be used on other document elements. Each tool has its own panel and
is available on the Control and Tools panels.
Color Panel The Color Panel is used to define colors by using one of the three process
color models: RGB, CMYK, and Lab. The Process Color Model will be
discussed later. The Color Panel is used to apply colors and to create custom
colors. Fill and Stroke commands are the two methods used to apply color.
Fill Fill is used to apply a background color to text or graphics. A fill can be a
solid color or a gradient. A gradient is a graduated blend between two or
more colors or between two tints of the same color.
Stroke Stroke is used to apply an outline color to text or graphics. A stroke can take
many shapes, including solid or dashed lines, wavy lines, slanted lines, and
dots. You can control the weight and appearance of a stroke.
Stroke Panel The Strokes Panel is used to apply a stroke to an object and specify the width
and appearance of the stroke. You can specify the stroke style, width, start
and end shapes, and position relative to the objects path.
Process Color Model The Process Color Model defines colors by combining different tints to
produce the required shade based on the RGB, CMYK, and Lab model.
RGB The RGB Color Model defines colors by their red, green, and blue
components. This is the standard process color model for on-screen display
because of their use in monitors.
CMYK The CMYK Color Model defines colors by combining percentages of cyan,
magenta, yellow, and black. This is the standard process color model for print
because of their use in printers.
Lab The Lab Model defines colors by combining a luminance (brightness)
component and two chromatic components (green-to-red balance and blue-to-
yellow balance).
Swatches Panel The Swatches Panel is used to display swatches (color samples) that can be
used to apply color to objects. The panel includes pre-defined swatches and
the option to create new color swatches. Swatches that are created are
available only in the current document.
Swatches A swatch is a stored color definition that can be applied to any object.
Swatches provide consistent and flexible color definitions that can be defined
and reused throughout a document.

22
Exercise Applying Text Formatting

Use the Control Panel to format text.


1. While the cursor is displayed in the text frame, press Ctrl + A to select all text.

2. Select the font formatting options below from the Control Panel:

Font Type Font Size Fill Align Center

Font Style Leading Stroke

Font Type Arial


Font Style Black
Font Size 19 point
Leading 25 point
Fill C = 100 M = 0 Y = 0 K = 0
Click the arrow next to the T Fill icon.
Click your selection.
Click in a blank area on the document.

Stroke None
Align Text Center

3. Tools Panel > Selection Tool .

4. Click in the width field on the Control Panel and enter the following dimensions:

W 4.75in

5. File Menu > Save or Ctrl + S.

23
Place Text (Import)

Place Command The Place Command is used to import text created from different applications.
For example, when importing text from a Microsoft Word document, you can
specify the settings for removing and preserving styles for text and tables.
Place Dialog Box The Place Dialog Box includes options to select the import features for the
specific file type, replace the existing content in the frame with the imported
file, and preview the text or graphic file.

Look In Displays a drop-down list of options to navigate to a specific folder to select


single or multiple files.

File Name Displays a field to view the name of the selected file(s).
File of Type Displays a field to select the type of files that you want to open.
Show Import Options Displays a checkbox to view the import options for the selected file type.
Replace Selected Displays a checkbox to replace the existing content in the frame with the
Item imported file.
Preview Displays a checkbox to preview a text or graphic file.
Text Frame Options Displays a dialog box that includes the General, Baseline Options, and Auto-
Size tabs used to define a range of settings.
Resizing Handles Resizing handles are small square boxes located on each corner of the text
frame used to manually resize the frame.

Text Frame Border The Text Frame border is a solid line of the text frame used to move the frame
to a different location in the document. In and Out Ports are not covered here.

In Port
Out Port

Resizing Handle Text Frame Border

24
Exercise Placing Text (Importing)

Place (import) text from another document.

1. Tools Panel > Type Tool .

2. Place the cursor in the Pasteboard area on the left or right side of the page.

3. Click, hold and drag the mouse down and to the right to the following dimensions:
W 4 in
H 1 in

4. File > Place.

5. In the Place dialog box, make the following selections:


Look In Documents > InDesign CS6 Class Files > Day1
File Name Event_Info
File Type Importable Files
Show Import Options
Replace Selected Item Deselect checkbox
Preview Deselect checkbox
6. Click Open.
7. In the Microsoft Word Import Options window, review the import options.
Do not make any changes.
8. Click OK.
When the Out Port displays with a red border and a plus sign in the middle, that indicates
additional text is in the text frame that is not being displayed.

9. Tools Panel > Selection Tool .

10. File Menu > Save or Ctrl + S.

11. Repeat Steps 1 10 and place the following files:

Contact_Info College_Info

25
Place Compatible File Types

Supported File InDesign CS6 supports a range of file types created in other applications for
Types the purpose of importing them into your InDesign document. For example,
Microsoft Word is the most commonly supported application for importing
text. The file type or extension is DOC (Document). The most commonly
supported image file types include, but are not limited to, the following:
BMP (Bitmap) EPS (Encapsulated PostScript)
JPEG (Joint Photographic Experts Group PDF (Portable Document Format)
PNG (Portable Network Graphics) TIFF (Tagged-Image File Format)

See Appendix B for information about additional supported image file types.
Portable The Portable Document Format (PDF) file type is a static image file.
Document Format Documents in this format cannot be modified. Any changes that need to
be made must be done in the original application and reconverted to PDF. For
example, if you create a Microsoft Word document that consists of formatted
text and convert it to PDF document, the converted file becomes a snapshot of
the original document.
Since the converted file is a snapshot of text, you cannot make any changes to
the PDF file once you have placed it in your InDesign document. If the
display of the imported PDF file looks distorted (i.e. grainy or pixelated), it is
recommended that you delete it and import the file from the original
application in which it was created.
Joint The Joint Photographic Experts Group (JPEG) file type is commonly used to
Photographic display images in a standard format for web and print based documents. It
Experts Group is recommended that you use a photo editing software to make changes to a
picture (i.e. compress, crop, resize, etc.) before importing the file into your
InDesign document. Photoshop is one of the most commonly used
applications organize, edit, and create images.
Feathering Feathering is a transparency effect that creates a subtle transition from opaque
to transparent around the edge of an object, so that any underlying objects or
the page background is visible through the feathered area. The three types of
feathering include: Basic, Directional, and Gradient.
Basic The Basic Feather softens or fades the edges of an object over a distance that
you specify. The object displays a blurred effect around the edges.
Directional The Directional Feather softens the edges of an object by fading the edges to
transparent from directions that you specify. For example, you can apply
feathering to the top and bottom of the object, not the left or right side.
Gradient The Gradient Feather softens the areas of an object by fading them to
transparent. By default, the object fades from opaque to transparent and left
to right. You can reverse the gradient to display right to left.

26
Notes

27
Place a Graphic (Import)

Place Command The Place Command is used to import text or graphics created from different
applications. Images can be imported one at a time or multiple images at
once. You can select multiple images by holding down the Ctrl Key. The
selection tool will load the images in the order selected. Multiple images will
be imported later in this manual.
Place Dialog Box The Place Dialog Box includes options to select the import features for the
specific file type, replace the existing content in the frame with the imported
file, and preview the text or graphic file.
Look In Displays a drop-down list of options to navigate to the desired location.
File Name Displays a field to view the name of the selected file(s).
File of Type Displays a field to select the type of files that you want to open.
Show Import Options Displays a checkbox to view the import options for the selected file type.
Replace Selected Displays a checkbox to replace the existing content in the frame with the
Item imported file.
Preview Displays a checkbox to preview a text or graphic file.
Linked Images Importing graphics is the only method to add images created in other
applications to an InDesign CS6 document. Images are linked to the original
files on the computer instead of being inserted into the document.
See Appendix B for a list of supported image file types.
Note: The Copy/Paste feature is not an option for adding images created in
other applications. It does support moving images within the document.
Graphic Frames Graphic frames work in a similar fashion as the text frames previously
discussed. Eight handles are used to control and define the vertical and
horizontal dimensions of the frame. The diagonal lines inside the frame are
different from the text frame. They indicate that an image has not yet been
placed in the document.
Graphic Frame Example Diagonal Indicator

Resizing Handles

Place Gun The Place Gun is the icon that displays when text or graphics are imported
into an InDesign CS6 document. The I-beam displays a black arrow with a
preview of the text or graphic.
Place Gun Example

28
Exercise Placing a Graphic (Importing a Graphic)

Place (import) graphics into the document.


1. Tools Panel > Rectangle Frame Tool .
2. Place the cursor on the left border of page below the formatted text.
3. Click, hold, and drag down to the right to create a graphic frame with the following dimensions:
W 5.9in H 5.92 in

4. File > Place.


5. Documents > InDesign CS6 Class Files > Links > Blackboard_and_Student_Image.
6. Click Open.
7. File Menu > Save or Ctrl + S.

29
Apply Graphic Formatting

Graphic The formatting options for imported graphics include fitting the frame to the
Formatting size of the image and scaling an image to fit the size of the frame. . The
Options frame fitting options listed below can be accessed from the Control Panel and
the Object Menu. The scaling options can be accessed from the Control Panel
and the Transform Panel.
Control Panel
Scaling and
Framing Options
Fill Frame Fill Frame Proportionally option is used to automatically adjust the imported
Proportionally graphic to fit the size of the frame. The width and height proportions remain
intact while the image is placed.
Fit Frame The Fit Frame Proportionally option is used to automatically adjust the frame
Proportionally to fit the size of the picture. The width and height proportions remain intact
while the image is placed.
Fit Content to The Fit Content to Frame option is used to manually resize the picture to the
Frame size of the frame. For example, if the picture is larger than the frame, then
this option will adjust the picture to fit the frame.
Fit Frame to The Fit Frame to Content option is used to manually resize the frame to the
Content size of the picture. For example, if the picture is smaller than the frame, then
this option will adjust the frame to fit the picture.
Center Content The Center Content option is used to center the image within the frame.
Auto Fit The Auto Fit option is used to automatically apply any of the fitting options
previously described.
Resize or Mask Resize an Image

Transform Panel The Transform Panel includes a range of options that are used to scale, rotate,
Scaling Options and flip objects. This panel is also used to specify the horizontal and vertical
positions, as well as the width and height of an object.
Scale X The Scale X Percentage is used to reduce or enlarge the horizontal percentage
Percentage of an object.
Scale Y The Scale Y Percentage is used to reduce or enlarge the vertical percentage of
Percentage an object.
Constrain Button The Constrain Proportions for Scaling button is used to maintain the objects
relative proportions when scaled.

30
Exercise Applying Graphic Formatting

Apply the appropriate formatting to display all or a portion of the image


proportionally.
1. Place the cursor in the graphic frame and click once.
2. Control Panel > Fill Frame Proportionally.
3. Tools Panel > Selection Tool
4. Click the image and drag it to the left to the following dimensions:
X -0.4978 W 5.94 in
Y 0.93in H 5.94 in
5. File Menu > Save or Ctrl + S.

31
Align Objects (Text Frames)

Rulers As discussed in the previous section, when creating or opening a document,


InDesign automatically displays horizontal and vertical rulers. The rulers help
measure the placement of text, images, and other objects in your document.
As you move your mouse and hover over any area of the page, the horizontal
and vertical ruler measurements display in the X and Y Axis fields
respectively on the Control Panel.
X,Y on Control Panel

Text Frames Also discussed in a previous section were text frames. InDesign CS6 uses text
frames (text boxes) to insert text, to modify existing text, and to place (import)
text into a document. A text frame is rectangular in shape with handles for
manual resizing and a border for placement anywhere in a document. Text
frames also determine the flow of the text in a layout. This element is also
referred to as an object.

Type Tool The Type Tool (text tool) in the Tools Panel is used to create Text Frames
Width The width of a text frame determines the left and right margins.
Height The height of a text frame determines the top and bottom margins.
Resizing Frames Text frames can be resized manually or automatically.
To manually resize a text frame
Select the lower right resizing handle (the little square box) in the corner of
the frame to display a two sided diagonal arrow. Drag the mouse in to make it
smaller or out to make it larger.

Resizing Handle

To automatically resize a text frame


Select the text frame and enter the width and height measurements in the
corresponding fields in the Control Panel.
Moving Frames Text frames can be moved manually or automatically.
To manually move a text frame
Select the solid frame border and drag object to the desired location.
To automatically move a text frame
Text Frame Borders
Select the solid frame border (anywhere around the frame) and enter the X-
and Y- measurements in corresponding fields in the Control Panel.

Text Frame Border

32
Exercise Aligning Objects (Text Frames)

Move and resize objects to enhance the document.

1. Select the Event_Info text frame.


2. Place your mouse on the middle resizing handle along the bottom border.
3. Click, hold, and drag down until all text is displayed.
Note: The red Out Port will change to blue when all text is displayed.
4. Place the mouse on the solid line along the border.
5. Click, hold, and drag the text frame on top of the Blackboard_and_Student_Image.
6. Align the text frame over the cloud and release the mouse.
7. File > Save or press Ctrl + S.

33
Arrange Objects

Page Elements The text and graphics elements of a document are stored in frames and
referred to as objects. These objects can be displayed separately, side-by-side,
or in a stacked order.
Stacking Order Stacking is the order in which overlapping objects are displayed in a
document. It is similar to stacking sheets of paper on top of each other in a
vertical pile. The stacking order makes a difference when a large graphic is
covering several others making them invisible to the eye.
As previously discussed, the Layers command is a method used to manage
overlapping objects. The Arrange command in the Object Menu is another
method used to modify the stacking order.
Arrange Command The four options under the Object Menu > Arrange Command used to control
the stacking order includes: Bring to Front, Bring Forward, Send Backward,
and Send to Back.
Bring to Front Bring to Front moves an object to the top of the stack with one click. The
object must be selected to move it to a different level in the stack.
Bring Forward Bring Forward moves an object to the top of the stack one level at a time. It
may take several clicks to move the object to the desired level.
Send Backward Send Backward moves an object to the bottom of the stack one level at a time.
It may take several clicks to move the object to the desired level.
Send to Back Send to Back moves an object to the bottom of the stack with one click. It
may take several clicks to move the object to the desired level.
Hidden Objects There may be a time when the object that you want to move is hidden.
If you need to select it, hold down the Ctrl Key and click on the stack near the
hidden object.
Hidden Object Example

Hidden Object
(Selected)

When the selection handles for the object display, you can use any of the
options previously mentioned to rearrange the stacking order of the object.

34
Exercise Arranging Objects

Arrange and stack objects to enhance the document.


1. While the Event_Info text frame is selected, Object > Arrange > Bring to Front.
2. Click in a blank area to deselect the text.
3. File Menu > Save or Ctrl + S.

35
Apply Additional Text Formatting

Paragraph Paragraph formatting options are used to manage the text alignment and
Formatting spacing between paragraphs. Many of these tools are available on the Control
Options Panel and the Paragraph Panel.
Paragraph Panel The Paragraph Panel includes a variety of formatting options which include:
alignment buttons, indents, paragraph spacing, keep options, rules, lists, etc.
Alignment Buttons Alignment Buttons align text with the left, right, or both edges of a text frame.
Indents Indents are used to move text inward from the left and right edges of a frame.
For example, the First Line Left Indent automatically indents the first line of
each paragraph when you press Enter or Return.
Paragraph Paragraph Spacing adds a line space before or after paragraphs instead of
Spacing entering extra paragraph breaks between paragraphs. When you press Enter, a
line space automatically displays. The Shift + Enter keyboard command
displays the text as single-spaced block of text.
Drop Cap The Drop Cap Controls position the baseline of the first letter or word one or
Controls more lines below the baseline of the first line of the paragraph.

Drop Cap Example

Keep Options The Keep Options specify the number of lines that need to be kept together in
a paragraph. This helps to prevent individual lines of a paragraph from
standing alone at the top or bottom of a column.
Rules Rules are lines that appear either above or below paragraphs. They are used
to separate the heading and the body text of a document. Rules move with a
paragraph similar to the way text flows inside a frame.
Rules Example

Lists Lists present information separately from the surrounding text. The two types
of lists available are bulleted and numbered. Bulleted lists are used to indicate
a group of equally significant items. Numbered lists are used to indicate a
ranking or a sequence that must be followed to achieve a desired outcome.
Hyphenation Hyphenation divides a word that would otherwise extend beyond the right
margin. This is a default feature. You can control the use of this feature from
the Paragraph Options drop-down menu at the far right of the Control Panel
when the text is selected. Paragraph styles, which are discussed later in this
manual, also control this feature.

36
Apply Additional Text Formatting (continued)

Special Characters InDesign CS6 supports the use of special characters beyond the alphanumeric
characters and symbols on the keyboard. For example, the copyright symbol (),
the registered trademark symbol () and the bullet character () are just a couple
of special characters that are available in the Type Menu to format and enhance
the readability of your document.
Leading Leading is the vertical distance from the baseline of one line of text to the
baseline of the next line of text. The baseline is an imaginary line on which
characters of text sit. Leading affects the readability of text.

Leading Example Baseline

Vertical Distances Baseline

Leading is the point size of the type plus the space between two lines of text.
Large type requires less leading while smaller type requires more leading to be
legible.
Kerning Kerning is used to adjust the spacing between a pair of characters. This is
desirable with some letter pairs to achieve a balanced look.
The two kerning options include Metric and Optical.
Tracking Tracking is the space between letters and words of text. It is used to adjust
the visual denseness or openness of a selected block of text. Tracking can
sometimes be used to help fit text within a specified space, but should be
adjusted carefully. If letters are tracked too tightly or too loosely, the text
may be difficult to read. There are five tracking options available: Very
loose, Loose, Normal, Tight, and Very tight. No track sets tracking to the
letter spacing defined by the font manufacturer.
Using Text to Text can be used to format or enhance an image. For example, you can
Format an Image arrange text on top of an image to format the cover page of an event program.
There are a variety of ways to apply this effect to a document. It is
recommended that you use the three step process described below to format
a graphic with text.
Step One By now, you should be familiar with using the Text Tool to insert text within
a document. The Type Menu and Control Panel provide access to a variety of
font and paragraph formatting features.
Step Two Text frames make it is easy to move blocks of text within a document. You
can move or position text frames as individual objects on the same layer or as
objects on separate layers.
Step Three Displaying overlapping objects in a document requires you to position or
stack the objects in a specific order. Stacking order is discussed in more detail
in the next section of this manual.

37
Exercise Applying Additional Text Formatting

Use various text formatting attributes to enhance the document.


1. Select the Type Tool .
2. Place the mouse inside the Event_Info text frame.
3. Divide each paragraph into separate text frames. Select the following text and cut (Edit > Cut)
Free resume writing and interview strategy sessions will be offered to all attendees!
4. Place your mouse on the Pasteboard.
5. Click, hold, and drag down to the right to create a text frame with the following dimensions:
W 3in H .5 in
6. Paste the text in the text frame (Edit > Paste or Ctrl + V).
7. Repeat Steps 3 6 for the following text:
Rio Salado College Conference Center, May 19th & May 20th 11:00 AM 3:00 PM.
8. Place your mouse inside the Event_Info text frame to the right of the word Inaugural and press
Shift + Enter. Click to the right of the & and press Shift + Enter
Note: Shift + Enter = Single Space Enter = Double Space.
9. Select the following text: Inaugural Employment & Career Fair.
10. From the Control Panel, select the following formatting options:

Font Type Font Size Fill Alignment

Font Style Leading

Font Type Arial Font Size 20 point Fill Paper


Font Style Black Leading 17 point Alignment Center
11. Change the Leading from 17 point to 25 point. Notice the difference in the line spacing.

12. Tools Panel > Selection Tool .


13. Select the Inaugural Employment & Career Fair.
14. Control Panel > Fit Frame to Content.
15. Click, hold, and drag the text frame to the following dimensions:
X -0.0461 W 3.3
Y 2.19 H 1.36
16. File > Save or press Ctrl + S.

38
Exercise Applying Additional Text Formatting (continued)

Use various text formatting attributes to enhance the document.


1. Tools Panel > Selection Tool .
2. Select the Rio Salado College Conference Center... text frame.
3. Place your mouse on the solid border along the bottom.
4. Click, hold, and drag the text frame on top of the Blackboard_and_Student_Image.

5. Select the Type Tool .


6. Place the mouse inside the Rio Salado College Conference Center text frame.
7. Press Ctrl + A to select the text.
8. From the Control Panel, select the following formatting options:

Font Type Font Size Fill Alignment

Font Style Leading

Font Type Helvetica Neue LT Std Font Size 13 point Fill White
Font Style 87 Medium Condensed Leading 15.6 point Alignment Left
9. Place your mouse to the left of the word For.
10. Press your Backspace Key and then press shift + Enter.
11. Tools Panel > Selection Tool .
12. Select the Rio Salado College Conference Center text frame.
13. Control Panel > Fit Frame to Content.
14. , Move the text frame to the following dimensions:
X -0.0461 in W 3.3 in
Y 3.1728 in H 1.08 in

15. File > Save or press Ctrl + S.

39
Exercise Applying Additional Text Formatting (continued)

Use various text formatting attributes to enhance the document.


1. Tools Panel > Selection Tool .
2. Select the Free resume writing text frame.
3. Place your mouse on the solid border along the bottom.
4. Click, hold, and drag the text frame on top of the Blackboard_and_Student_Image.

5. Select the Type Tool .


6. Place the mouse inside the Free resume writing text frame.
7. Press Ctrl + A to select the text.

8. From the Control Panel, select the drop-down menu to the right of the lightning bolt on the
Control Panel.
9. Scroll down and select Hyphenation.
10. In the Hyphenation Settings dialog box, deselect the Hyphenate checkbox.
11. Click OK.
12. From the Control Panel, select the following formatting options:

Font Type Font Size Fill Alignment

Font Style Leading

Font Type Helvetica Neue LT Std Font Size 11 point Fill Paper
Font Style 87 Condensed Leading 13.2 point Alignment Left
13. Tools Panel > Selection Tool .
14. Select the Free resume writing text frame, resize and move it to the following dimensions:
X 0.6 in W 1.86 in
Y 4.4372 in H 0.94 in
15. File > Save or press Ctrl + S.

40
Exercise Applying Additional Text Formatting (continued)

Use various text formatting attributes to enhance the document.


1. Tools Panel > Selection Tool .
2. Select the Rio Salado College... text frame.
3. Place your mouse on the solid border along the bottom.
4. Click, hold, and drag the text frame on top of the Blackboard_and_Student_Image.

5. Select the Type Tool .


6. Place the mouse inside the Rio Salado College text frame.
7. Press Ctrl + A to select the text.
8. From the Control Panel, select the following formatting options:

Font Type Font Size Fill Alignment

Font Style Leading

Font Type Helvetica Neue LT Std Font Size 10 point Fill Black
Font Style 67 Medium Condensed Leading 12 point Alignment Left
9. Place your mouse to the left of the word For.
10. Press your Backspace Key and then press shift + Enter.
11. Place your mouse to the left of the word Leah.
12. Press your Backspace Key and then press shift + Enter.
13. Tools Panel > Selection Tool .
14. Select the Rio Salado College text frame.
15. Control Panel > Fit Frame to Content.
16. , Move the text frame to the following dimensions:
X 0.5 in W 4.5 in
Y 5.51 in H 0.67 in

17. File > Save or press Ctrl + S.

41
Draw a Shape (Insert)

Drawing Tools Drawing tools are used to insert or create shapes such as borders, underlines,
boxes, circles, background screens, etc. The Tools Panel includes the Line,
Pen, Pencil, Rectangle, Frame, and Rectangle tools.
The Line Tool is used to draw a line at any angle.
The Pen tool is used to create straight and curved lines
The Pencil is used to create freeform paths.
The Rectangle, Ellipse and Polygon Frame tool is used to create a frame.
The Rectangle, Ellipse and Polygon tool is used to create a shape.

Graphic InDesign CS6 offers many options to create, import, and manipulate graphics.
Placeholders Graphic frames are containers used to place graphics. Shapes are containers
used to place text and graphics. Rectangles, ellipses, and polygons are just a
few of the shapes available with a variety of settings to manipulate images
within a document. The terms graphics, images, and pictures are used
interchangeably throughout this manual.

Stroke Stroke is used to apply an outline color to text or graphics. A stroke can take
many shapes, including solid or dashed lines, wavy lines, slanted lines, and
dots. You can control the weight and appearance of a stroke.
Stroke Panel The Strokes Panel is used to apply a stroke to an object and specify the width
and appearance of the stroke. You can specify the stroke style, width, start
and end shapes, and position relative to the objects path.
Fill Fill is used to apply a background color to text or graphics. A fill can be a
solid color or a gradient. A gradient is a graduated blend between two or
more colors or between two tints of the same color.
Control Panel When an object is selected using the Selection Tool, the Control Panel options
Selection Tool display graphic formatting features such as X and Y coordinates, length, style,
color, and weight.

Reuse Graphic The Copy/Paste and Drag/Drop features are used to reuse graphic formatting
Formatting and move objects to another location within a document.

42
Exercise Drawing a Shape (Inserting)

Use the Drawing Tools to create a shape (graphic).

1. Tools Panel > Rectangle Tool .

2. Place the mouse near the top left border of the document window.

3. Click, hold, and drag the graphic frame to the following dimensions:

X -0.083 W 5.11
Y -0.083 H 0.375

4. Tools Panel > Selection Tool .

5. File > Save or press Ctrl + S.

43
Fill a Shape (Format)

Definition of a Drawing tools are used to create objects to enhance the look and feel of the
Header document. For example, you can use the drawing tools to create a rectangle,
add color, and text to create a header. A header displays common content at
the top of a document on every page desired.
The header command is available in most word processing applications.
However, InDesign CS6 uses Master Pages to manage the display of common
content on multiple pages. Since Master Pages are not covered in this manual,
you can use the Drawing Tools to create a header.
Drawing Tools Drawing tools are used to insert or create shapes such as borders, underlines,
boxes, circles, background screens, etc. The Tools Panel includes the Line,
Pen, Pencil, Rectangle, Frame, and Rectangle tools.
The Line Tool is used to draw a line at any angle.
The Rectangle, Ellipse and Polygon tool is used to create a shape.
Fill The Fill Command is used to apply a background color to text or graphics. A
fill can be a solid color or a gradient.
Swatches A swatch is a stored color definition that can be applied to any object.
Swatches provide consistent and flexible color definitions.

Type Tool The Type Tool in the Tools Panel allows you to position the text icon where
you want the text to begin; press and drag the mouse diagonally to display a
text frame with the desired dimensions. The text entered is constrained by the
left and right margins of the frame and word wraps to the next line when the
end of a line is reached.
Control Panel When the text inside the frame is selected using the Type Tool, the Control
Type Tool Panel options display font and paragraph formatting features such as font type,
style, and size.

Control Panel When an object is selected using the Selection Tool, the Control Panel options
Selection Tool display graphic formatting features such as X and Y coordinates, length,
style, color, and weight.

44
Exercise Filling a Shape (Formatting)

Use the graphic formatting attributes to enhance the shape (graphic).

1. While the graphic frame is selected, apply the following formatting options:
Control Panel > Fill.

2. Right-click > New Color Swatch.

3. Color Mode > PANTONE + Solid Coated.

4. PANTONE 321 C

5. Click OK.

6. From the Control Panel, select the following formatting options:

Fill Weight

Stroke Line Type

Stroke None Fill Pantone 321 C Line Type Solid Weight 1pt
7. File > Save or press Ctrl + S.

45
Identify the InDesign CS6 Components Effects Panel

Effects Panel The Effects panel is located in the Window Menu. It is used to determine the
degree of opacity for an object, stroke, fill, and text. Opacity refers to the
percentage of solid color displayed in any of the elements previously
mentioned. The components in this panel specify how colors in transparent
objects interact with objects behind them.

Opacity Opacity is used to adjust the transparency of an object. Transparency can be


scaled from completely transparent (0%) to completely solid (100%).
Blending Mode Blending Mode is used to control the way colors blend with overlapping
objects. Color blending can be restricted to specific groups of objects.
Isolate Blending Isolate Blending is used to restrict blending to specific groups of objects and
to prevent other objects from being affected.
Knockout Group Knockout Group is used to block opacity and blending attributes of every
object in the selected group.
Clear Effects Clear Effects is used to clear the effects of an object and make the object
opaque.
Add Effects Add Effects is used to add an effect to a selected target.
Remove Effects Remove Effects is used to remove an effect to a selected target.
Transparency Transparency is used to adjust the opacity of an object. Opacity refers to the
Effects percentage of solid color displayed in an object. For example, when applying
color to an object, it is completely solid at 100% by default. By scaling the
opacity to 0%, you can format an object to be completely transparent.
Transparency can be applied to text and graphic objects.
Drop Shadow Drop Shadow is used to add a shadow behind objects, strokes, fills, or text.
Inner Shadow Inner Shadow is used to add a shadow that falls just inside the edges of an
object, stroke, fill, or text.

46
Exercise Applying Graphic Formatting Options

Adjust the opacity of a graphic to display a transparent background.


1. Tools Panel > Rectangle Tool .

2. Place the mouse near the left border of the Rio Salado text frame.

3. Click, hold, and drag the graphic frame to the following dimensions:

X -0.038 W 5.64
Y 5.36 H 0.81

4. Tools Panel > Selection Tool.

5. While the graphic frame is selected, apply the following formatting options:
Control Panel > Fill > Paper.

6. Control Panel > Opacity > 75%.

7. Object Menu > Arrange > Send to Back

8. Object Menu > Arrange > Bring Forward.

9. File > Save or press Ctrl + S.

47
Apply Your Knowledge

Independent Now its time to assess your knowledge of the concepts previously discussed
Exercise in this manual. Use the skills you have learned from pages 2 59 to design
the flyer. Work independently to complete this exercise. If necessary, refer to
the table contents to find the appropriate concept and associated steps.
Building Blocks The primary concepts listed below are the major building blocks you need to
complete this task.
1. Create a solid background.
2. Place the College_Info text.
3. Place the Social Media logos.
Mini Steps It may seem like just three easy steps to create bottom border of this
document. However, there are several steps within each concept required to
complete each one. For example, creating the background requires you to
draw a rectangle and fill the shape with a specific color. It also requires you
to format the text to display a reverse (white text on a dark background)
image. Last but not least, you will need to place the social media/organization
logos, resize, and arrange them on the page.

Flyer Example

48
Exercise Applying Your Knowledge

Draw and fill the graphic with a solid background color.


1. Tools Panel > Rectangle Tool .
2. Place the mouse near the bottom left border of the Blackboard_and_Student_Image.
3. Click, hold, and drag the graphic frame to the following dimensions:
X -0.04 W 5.92
Y 6.67 H 1.06

4. Tools Panel > Selection Tool .


5. While the graphic frame is selected, apply the following formatting options:
Control Panel > Fill > Right-click Fill > New Color Swatch.
6. From the Control Panel, select the following formatting options:

Fill Weight

Stroke Line Type

Stroke None Fill Pantone 289 C Line Type Solid Weight 1pt
7. File Menu > Save or Ctrl + S.

49
Exercise Applying Your Knowledge (continued)

Create and place separate text frames on the solid background.

1. Tools Panel > Type Tool .


2. Place the mouse inside the College_Info text frame on the Pasteboard.
3. Select the text www.maricopa.edu/jobs.
4. Edit Menu > Cut or press Ctrl + X.
5. Click, hold, and drag the text frame on the background at the bottom of the page.
6. Edit Menu > Paste or press Ctrl + V.
7. Edit Menu > Select All or press Ctrl + A.
8. From the Control Panel, select the following formatting options:
Font Type Helvetica Neue LT Std Font Size 9.36 point Fill Paper
Font Style 57 Condensed Leading 10.08 point Alignment Left
9. Tools Panel > Selection Tool .
10. Resize and move the text frame to the following dimensions:
X 0.83 in W 2.44 in
Y 6.44 in H 0.16 in
11. File Menu > Save or press Ctrl + S.

50
Exercise Applying Your Knowledge (continued)

Create and place separate text frames on the solid background.

1. Tools Panel > Type Tool .


2. Place the mouse inside the College_Info text frame on the Pasteboard.
3. Select the text Chandler Gilbert, Estrella Mountain, etc.
4. Edit Menu > Cut or press Ctrl + X.
5. Click, hold, and drag the text frame on the background at the bottom of the page.
6. Edit Menu > Paste or press Ctrl + V.
7. Edit Menu > Select All or press Ctrl + A.
8. From the Control Panel, select the following formatting options:
Font Type News Gothic Std Font Size 8 point Fill Paper
Font Style Medium Leading 10.239 point Alignment Left

9. Tools Panel > Selection Tool .

10. Resize and move the text frame to the following dimensions:
X 0.83 in W 4.25 in
Y 6.67 in H 0.49 in
11. Place your mouse to the left of Phoenix, and then press Shift + Enter.
12. File Menu > Save or press Ctrl + S.

51
Exercise Applying Your Knowledge (continued)

Create and place separate text frames on the solid background.

1. Tools Panel > Selection Tool .


2. Place the mouse on the Maricopa EEO disclaimer text frame on the Pasteboard.

3. Resize and move the text frame to the following dimensions:


X 0.22 in W 4.65 in
Y 7.15 in H 0.24 in

4. Tools Panel > Type Tool .


5. Place the mouse inside the text frame.
6. Edit Menu > Select All or press Ctrl + A.
7. From the Control Panel, select the following formatting options:
Font Type Helvetica Neue LT Std Font Size 8 point Fill Paper
Font Style 57 Condensed Leading 9.6 point Alignment Left
8. File Menu > Save or press Ctrl + S.

52
Exercise Applying Your Knowledge (continued)

Place the logos in graphic frames on the solid background.

1. Tools Panel > Rectangle Frame Tool .


2. Place the cursor on the left border of page below the formatted text.
3. Click, hold, and drag down to the right to create a graphic frame with the following dimensions:
X 0.18in W 0.44 in
Y 6.44 in H 0.48 in
4. File > Place.
5. Documents > InDesign CS6 Class Files > Links > v_c.
6. Click Open.
7. Place your mouse on the rectangle frame and click once.
8. Control Panel > Fit Content Proportionally.

9. Tools Panel > Line Tool .


10. Click, hold, and drag down to the right to create a graphic frame with the following dimensions:
X 0.71in L 0.46 in
Y 6.45 in
11. File Menu > Save or Ctrl + S.

53
Exercise Applying Your Knowledge (continued)

Copy and paste an image from another InDesign CS6 document.


1. File Menu > Open.
Look In Documents > InDesign CS6 Class Files > Day 2
File Name Flyer
2. Click Open.

3. Tools Panel > Selection Tool .


4. Select Social Media Logos.
5. Edit Menu > Copy or press Ctrl + C.
6. Select the Career Services tab.
7. Edit Menu > Paste or press Ctrl + V.
8. Click, hold, and drag down to the right to create a graphic frame with the following dimensions:
X 3.11in W 1.62 in
Y 6.33 in H 0.24 in

9. File Menu > Save or Ctrl + S.

54
Prepare a Document for Delivery (Preflight Panel)

4 Step Process InDesign CS6 is used to create and prepare documents for print and web
based delivery. As you make the final preparations to deliver your document
to its intended audience, follow the four-step process listed below.
Check and resolve errors.
Print a document.
Package a document.
Export files for publishing via print or the web.
Preflight Preflight is the process of performing quality checks on the document before
printing it. The Preflight command checks a document for problems and alerts
you to issues prior to completion. One of the most common errors is a
missing link. This feature identifies the problem, gives specific information
about what needs to be corrected and the resolution for the error.
Live Preflight The Live Preflight command continuously checks your document for preflight
errors as you create your document and alerts you to them at the bottom of the
InDesign interface. Since this feature is activated by default, you have the
option to turn it off and perform a manual check from the Preflight Panel,

Preflight Panel The Preflight Panel provides the information needed to fix errors in the
document. The Error window displays the errors in your document and the
Info Window provides details about resolving the errors. Additional options
include creating and sharing Preflight profiles and reports.
NOTE: The Preflight icon is green when no errors have been identified.
It is red and displays the total number of errors that have been identified.

Resolve Errors Links refer to any imported image files being used in the document.
Linked files must always accompany the InDesign document when preparing it
for print or web based delivery. If the Links folder is moved from the
original location, the Preflight panel displays the error as a missing link and
provides the fix in the Info window to relink the missing image. Relinking an
image is defining the path to the file location

55
Exercise Preparing a Document for Delivery (Preflight Panel)

1. Window > Output > Preflight.


2. Click once in the On checkbox to deselect it.
3. Close the Preflight Panel.
4. Click the X on the document tab to close the Career Services Event flyer.
5. Start Menu > Documents > InDesign CS6 Class Files.
6. Select the Links folder and move it to the Desktop.
7. Close the InDesign CS6 Class Files window.
8. InDesign CS6 > File > Open Recent > Career Services Event.
9. In the Adobe InDesign Error dialog box, click OK.
10. Window > Output > Preflight.
11. Preflight Panel > Links > Missing Link.
12. Click the page number link of the Cover image.
13. Click the red question mark displayed on the image.
14. Desktop > Links Folder > Cover Image.
15. Click Open.
16. Click OK.
17. Close the Preflight Panel.
18. File > Save or Ctrl + S.

56
Notes

57
Plan a Publication

First Step Before you begin working on your publication in InDesign, it is important to
Planning! go through some planning steps first. Planning is probably the most
important step in creating a successful publication of any kind. says Jacci
Howard Bear of About.com. Following is some information from How to do
Desktop Publishing and Desktop Printing.
http://desktoppub.about.com/od/courses/ht/how_to_do_dtp.htm
4 Questions Planning helps ensure that the final document accomplishes your goal.
Four easy questions can help you plan your document:
1. What are you creating?
A conference booklet, an online interactive newsletter, a new
employee orientation pamphlet, a training resource guide, a
department promotional tri-fold, a graduation postcard, etc.

2. What is the purpose of the document?


To inform, to persuade, to provide instructions, to announce, etc.
3. Who is the audience of your document?
Conference attendees, employees, students, vendors, training
participants, internal or external customers, parents, etc.

4. How will you layout your document?


Print- or web-based
Fonts, tables, columns, colors, pages, etc.
Begin with your Before opening the software, know where you are going with your design.
End in Mind Write it out or make a sketch. Even the roughest of sketches are quite useful.
Content! Your content is the most important part of your publication!
Ensure your content is accurate, straightforward, and concise.
Use relevant images, graphics, and charts whenever possible.
Are you importing content?
Elements Identify the elements you will you use to enhance your document.
Will your document contain text?
What type of images will you include?
Will you wrap text around the images?
Will you have a common logo?
What colors do you have in mind?
What fonts must you have available on your computer?
See Appendix A for a blank Publication Planning Guide.

58
Exercise Planning a Publication

1. Review the plan below for the publication that will be created in today's class.

Step Notes
Create an online interactive newsletter from an existing
What document.

Provide information about programs and services at each


college and how they connect to the community.
Purpose

Community members, prospective students, faculty, staff, and


administrators from higher education institutions.
Audience

Chancellors Message, Governing Board Article, Community


Advisory Article, ACE Program Article, Message from the
Presidents, Campus Tour Representatives table. (Most text and
Content images will already be placed in the document.)

Graphics Chancellor, Governing Board Member, College


Presidents, MCCCD Logo, MCCCD Recruitment Video.

Text Chancellors Message, Governing Board Article,


Community Advisory Article, ACE Program Article, Message
Elements from the Presidents, Campus Tour Representatives.
(Most text and images will already be placed in the document.)

Fonts Helvetica and others (Need to be downloaded and


installed on my computer.)

Fourpage newsletter will consist of four lettersized (8.5 x 11)


pages, with portrait orientation and interactivity. Export files
for publishing in alternate formats (i.e. print-based, interactive
Layout and Flash-based PDF files).

59
Open an Existing InDesign CS6 Document

Two Ways to Once you have closed out of a document, there are two ways to open it again.
Open The first and quickest to open an existing document is to double click it.
The second method is to start up InDesign CS6 and open the existing
document from within the application. From within the application, you can
use the open recent items or the open commands.
Open a Recent InDesign CS6 keeps track of recently opened documents on the Welcome
Item Screen and in the File Menu. The Open a Recent Item command displays a
list of the ten (10) most recent documents. You may open any of those
documents simply by selecting the appropriate document name.

Open a Recent Item

Open Command

You can change or reset the number of recent items displayed from the
following path: InDesign CS6 > Edit Menu > Preferences > File Handling.

Open Command The Open Command displays a folder icon on the Welcome Screen. You can
also access this command from the File Menu. When this command is
selected, a dialog box displays listing the files in the current folder. You can
navigate to a different folder to locate the appropriate document, if necessary.
Welcome Screen The Welcome Screen displays automatically the first time you launch the
application. The Dont Show Again checkbox is used to hide the Welcome
Screen while in the current document and maintain that setting for all future
documents. The Welcome Screen can be restored at any time from the Help
Menu > Welcome Screen.

60
Exercise Opening an Existing Document

1. Start Menu > All Programs > Adobe Design and Web Premium CS6 > Adobe InDesign CS6.

2. Welcome Screen or File Menu > Open > Libraries > Documents > InDesign CS6 Class Files >
Day 2 > Interactive Newsletter.

3. Click Open.

61
Identify Additional InDesign CS6 Components Interactive Panels

Interactive The Interactive Command is used to display and hide nine (9) different panels
Command used to create interactive documents. Engaging interactive documents
include, but are not limited to, features such as buttons, movies, sound clips,
hyperlinks, bookmarks, and page transitions. Listed below are the sub menu
commands associated with the Window Menu > Interactive path:

Animation The Animation panel is used to make objects move when an InDesign CS6
file is exported to an Adobe Flash Player (SWF) file. SWF is a Shockwave
Flash Movie file used for multimedia. For example, you can animate an audio
clip to play automatically when the exported SWF file is opened. Animation
is not supported when an InDesign CS6 file is exported to Interactive PDF.

Bookmarks The Bookmarks panel is used to create text based links to navigate within
documents exported as an Adobe PDF. PDF is a Portable Document Format
file used primarily for online viewing and printing. Bookmarks created in an
InDesign CS6 document display in the Bookmarks tab on the left side of the
Adobe PDF document. Each bookmark jumps to a text anchor or a page.

Buttons and The Buttons and Forms panel is used to design Interactive PDF forms.
Forms Buttons are used to add actions to submit a form by email or print it. You can
also use buttons to create navigation paths for multi-page documents.

Hyperlinks The Hyperlinks panel is used to create and edit hyperlinks. You can use
hyperlinks to send an email message, open a web page, open a file in another
application, or another page in the same document. Hyperlinks work the same
in all exported file formats (i.e. SWF, PDF, etc.)

Liquid Layout Liquid Layout is a general term that covers a set of specific layout rules. The
rules apply to a page to determine how the objects on a page adapt when you
change the size, orientation, device, etc. It is used to design documents for
publishing multiple page sizes, orientations, formats and devices.

Media The Media panel is used to format audio and video clips to open immediately
when an exported InDesign CS6 file loads as an Adobe Interactive PDF or
Adobe Flash Player (SWF) file.

Object States The Object States panel is used to create multiple versions of an object.
A state is a version of a page item. An object that includes multiple states is
called a multi-state object. One of the most common uses for a multi-state
object is a slide show that lets viewers of a SWF file click through a set of
images. Only one state is visible on the page at a time. For print and PDF
output, only the active state appears in the final output.

62
Identify Interactive Panels (continued)

Page Transitions The Page Transitions panel is used to create a visual decorative effect such as
a dissolve or wipe when turning pages in a document that is exported to PDF
or SWF format. You can apply page transitions to individual spreads or all
spreads in a document. You cannot apply page transitions to different pages
in the same spread or Master Pages.

SWF Preview The SWF Preview panel is used to review the animations in a thumbnail view
within the panel so that you do not have to leave the InDesign CS6
application. You can preview a selected page, spread, or the entire document..

Timing The Timing panel is used to change the order of when an animated object
plays. For example, you can change one set of animations to occur when the
page is loaded, and change another set of animations that occur when the page
is clicked. The Page Load event automatically plays the animations listed in
sequence by default when the page opens. The Page Click event plays the
animations listed in sequence each time the page is clicked.

InDesign CS6 A workspace is a group of settings that specify which panes are displayed and
Workspaces how they display in the Panels Pane. InDesign CS6 provides several
predefined workspaces. The Workspace Menu is located on the right side of
the document window to the left of the search field.

Predefined The Essentials workspace is the default. You can customize the panel
Workspaces location, keyboard shortcuts, and menus and save them as a new workspace.
You can also reset, create, or delete a workspace. If you change the
workspace from Essentials to Digital Publishing, a different set of panels
displays in the Panels Pane.

Workspace Menu Panels Pane

63
Exercise Identifying Additional InDesign CS6 Components

1. Window Menu > Interactive > Hyperlinks.

2. Click, hold, and drag the top of the interactive panel to the bottom of the Panels Pane.

3. Window Menu > Interactive > Page Transitions.

4. Repeat Step 2 to display the Page Transitions panel in the Panels Pane.

5. Workspace Menu > Digital Publishing.


Note the panels required for building documents for digital publishing output display.
6. Workspace Menu > Essentials.
Note the default panels display again.
7. File Menu > Save or Ctrl + S.

64
Notes

65
Place and Format a Table

What is a Table? Tables organize information into horizontal rows and vertical columns.
The intersections of the rows and columns create cells. Each cell is an
individual square in which you can enter text. Tables make information easier
to read. For example, tables can be used to create forms and side-by-side
paragraphs. The Tab key advances the cursor to the next cell. At the end of
the last row, pressing Tab adds a new row.
Insert a Table Within InDesign CS6, you must select the Type Tool and draw a text frame to
create a table. The Table Menu is used to insert a table, convert text to a table,
and convert a table to text. This menu also supports multiple formatting
options such as adding borders, inserting and deleting rows and columns, and
merging cells.
Place a Table If you already have a table created in a Word or PDF document, you can place
(import) that table directly into InDesign CS6 instead of recreating it.
When you click and drag the mouse, the table is automatically placed inside a
text frame. You can make edits or changes to a table that you place from a
Word file. When placing a table from a PDF file, you cannot make changes
because it imports as an image.
Selecting Before making format changes such as the font style, size, stroke (border) and
Within a Table fill (shading), the cell contents must be selected first. Table selection shortcuts
are explained below.
Cell To select a cell, click in the cell and drag the mouse pointer to the right.
Row To select a row of cells, place the mouse pointer to the left edge of the desired
row, When the IBeam changes to a black arrow pointing horizontally
(across), click one time.
Column To select a column of cells, place the mouse pointer to the top edge of the
desired column, When the IBeam changes to a black arrow pointing
vertically (down), click one time.
Block of Cells To select a block of cells, place the mouse pointer in the desired starting cell
and drag the mouse pointer through the cells to be selected.
Entire Table To select an entire table, place the mouse pointer in the top left corner of the
table. When the IBeam changes to a black arrow pointing diagonally (down
and across), click one time.
Column
Entire Table

Row

66
Exercise Placing and Formatting a Table

1. Pages Panel > Double click Page 4.

2. File Menu > Place > Libraries > Documents > InDesign CS6 Class Files >
Day 2 > College Contacts.

3. Place the mouse pointer on the left margin below the Campus Tours text.

4. Click, hold, and drag the mouse down and to the right to the following dimensions:

X 0.6604 in Y 1.4583 in W 7.4113 in H 3.2329 in

5. Tools Menu > Type Tool.

6. Place the mouse pointer near the top border of the first column. When the IBeam changes to a
black arrow pointing vertically (down) click once to select the first column.

7. Apply the following text formatting options:

Font Type Janson Text LT Std


Font Style 75 Bold
Font Size 10 point
Leading Auto or 12 point

8. Place the mouse pointer near the left border of the first column. When the IBeam changes to a
black arrow pointing horizontally (across) click once to select the first row.

9. Repeat Step 7.

10. Place the mouse pointer on the inside border between the first and second columns. When the
IBeam changes to a black two-sided arrow pointing horizontally (across), click, hold and drag
the border to the left to resize the column.

11. Select the inside border between the second and third columns and repeat Step 10.

12. Select the inside border between the third and fourth columns and drag the border to the right.

13. File Menu > Save or Ctrl + S.

67
Insert a Hyperlink

Hyperlinks Hyperlinks are used to navigate to another location. When you create a
hyperlink, you must specify the source and destination. The source can be
text, text frames, or graphic frames. When you click the mouse on the source
the document navigates to the destination.

Create a hyperlink Delete a hyperlink

The destination can be a page or a text anchor (specific area) in the same
document, a different document, or a web page. You can also configure a
hyperlink to open your default email application to the compose window and
address the message (TO: field and Subject Line).

URL The Uniform Resource Locator (URL) is a hyperlink destination option. It is


used to navigate to a specific location in the same document, a different
document, or a web page.

Email The Email link is another hyperlink destination option. It uses the HTML
(Hypertext Markup Language) mailto: command to navigate to the default
email application and open a compose window. The hyperlink created in your
InDesign CS6 document automatically populates the To: and Subject fields.

68
Exercise Inserting a Hyperlink (Email Address)

1. Tools Panel > Type Tool.

2. Select the email address for jesus.chaidez@cgcmail.maricopa.edu located in the first cell of the
Email column.

3. Edit Menu > Copy or Ctrl + C

4. Panels Pane > Hyperlink Panel > Create New Hyperlink.

5. Make the following selections:

Link To Email
Address Edit Menu > Paste the email address
Subject Line (Optional) Campus Tours Info

6. Click OK.
7. File Menu > Save or Ctrl + S.

69
Exercise Inserting a Hyperlink (Text Based URL or Web Page)

1. Pages Panel > Double click Page 2.

2. Select the text Chandler Gilbert in the Message from the Presidents header.

3. Panels Pane > Hyperlink Panel > Create New Hyperlink.

4. Make the following selections:

Link To URL
URL http://www.cgc.edu
Shared Hyperlink Destination Leave the checkmark. (Keep this default.)

5. Click OK.

6. File Menu > Save or Ctrl + S.

70
Exercise Inserting a Hyperlink (Image Based URL or Web Page)

1. Tools Panel > Selection Tool.

2. Place the mouse pointer on Dr. Linda Lujans image below the Message from the Presidents
header until it changes to a hand.

3. When the hand displays, click once.

4. Panels Pane > Hyperlink Panel > Create New Hyperlink.

5. Make the following selections:

Link To URL
URL http://www.cgc.maricopa.edu/community/President/Pages/Office-
of-the-President.aspx
Shared Hyperlink Leave the checkmark. (Keep this default.)
Destination

6. Click OK.

7. File Menu > Save or Ctrl + S.

71
Place a Multimedia Files (Insert)

Multimedia File Video and audio clips (multimedia) can be added to InDesign CS6 documents
Types and played when exported to Adobe PDF Print, Adobe Interactive PDF,
Adobe Flash SWF, or other web based formats. InDesign supports the
following video and audio file formats:
Adobe PDF Print Adobe Interactive PDF Flash SWF

MP4 (Recommended) MP4 (Recommended) MP4 (Recommended)


MP3 (Audio) MP3 (Audio) MP3 (Audio)
MOV (QuickTime) FLV
AVI F4V
SWF
File Conversion There are a wide variety of multimedia files that are not compatible with
Tips InDesign CS6 and must be converted to one of the supported formats
displayed in the previous table. For example, a Windows Media Video file
(WMV) must be converted to a supported format such as MP4.
MP4 is the recommended format for converting non-compatible video files.
Converting video files to a compatible format does not change the original
size of the video. For example, if the original size of a non-compatible file is
the size of a thumbnail, the size will remain the same when the file is
converted to a compatible format. Adobe Premiere and Final Cut Pro are two
video editing applications that provide additional formatting options.
Links Folder Keep track of the media files you add to an InDesign document during the
production cycle. If you move a linked media clip after adding it to the
document, use the Links panel to relink it. If you send the InDesign document
to another person, include any media files you add. The Links folder is the
best place to store your multimedia files.
Linked Importing multimedia is the only method to add video and audio clips created
Multimedia Files in other applications to an InDesign CS6 document. Movies and are linked to
the original files on the computer instead of being inserted into the document.
See Appendix B for a list of supported image file types.
Note: The Copy/Paste feature is not an option for adding multimedia. It does
not support moving movie and sound clips within the document.
Graphic Graphic frames are also used to place video and sound clips. The formatting
Formatting options for imported multimedia include fitting the frame to the size of the
image and scaling an image to fit the size of the frame.
The same frame fitting options used for graphics are also used for inserting
video and audio clips.

72
Exercise Placing Multimedia Files (Video)

1. Panels Pane > Pages Panel >.

2. Double-click Page 4 to navigate to that spread:

3. File > Place and make the following selections.

Look In Documents > InDesign CS6 Class Files > Links


File Name Rosas Story
File Type Importable Files
Show Import Options Deselect checkbox
Replace Selected Item Deselect checkbox
Preview
4. Click Open.
5. Place the mouse pointer near the center of the page in the blank space below the Maricopa Logo
on Page 4.
6. Click, hold, and drag the mouse down and to the right and release it to create a graphic frame.
Notice the video displays slightly larger than a thumbnail.
7. Control Panel > Fit Frame to Content.
8. While the Rosas Story Video is selected, press the Delete Key on the keyboard.
9. Repeat Steps 3 7 and select the mccdnumbers file instead of Rosas Story.
10. File Menu > Save or Ctrl + Save.

73
Exercise Placing Multimedia Files (Audio)

1. Panels Pane > Pages Panel >.

2. Double-click Page 1 to navigate to that spread:

3. File > Place and make the following selections.

Look In Documents > InDesign CS6 Class Files > Links Day 2
File Name Glasper Audio
File Type Importable Files
Show Import Options Deselect checkbox
Replace Selected Item Deselect checkbox
Preview
4. Click Open.
5. Place the gun with the audio file loaded on the Pasteboard (white space around
6. Click, hold, and drag the mouse down and to the right and release it to create a graphic frame.
7. Using the selection tool, move the graphic frame to the bottom corner of Dr. Glaspers photo.
8. Preview the sound, click the Media Panel and click Play.
9. File Menu > Save or Ctrl + Save.

74
Notes

75
Apply Page Transitions

Page Transitions The Page Transitions panel is used to create a visual decorative effect such as
a dissolve or wipe when turning pages in a document that is exported to PDF
or SWF format. You can apply page transitions to individual spreads or all
spreads in a document. You cannot apply page transitions to different pages
in the same spread or Master Pages.

Apply to All

Transitions Transition options display in alphabetical order from Blinds to Zoom Out in a
drop down menu on the Page Transitions panel. Most of these transitions
are designed to work with arrow keys or navigation buttons to activate the
desired page transition for the selected page.
Direction and The direction and speed of page transitions are determined by the transition
Speed option selected. For example, if you select the Push page transition, the
Direction drop-down menu automatically displays the options for turning the
page. The Speed drop-down menu automatically displays the options for how
fast or slow the pages turn.
Apply to All The page transition is automatically applied to the selected page. The Apply
to All button displayed in the bottom right corner of the Page Transition panel
applies the current page transition to all pages in the document.
SWF Preview The SWF Preview panel is used to review the animations in a thumbnail view
within the panel so that you do not have to leave the InDesign CS6
application. You can preview a selected page, spread, or the entire document.

Next/Previous Page

Play/Clear Preview Set Preview Modes

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Exercise Applying Page Transitions

1. Window > Interactive > Page Transitions Panel.

2. Transitions > Page Turn (SWF Only).


3. Click the Apply to All button.

Page Transitions
Applied

Apply to All

4. Click the X in the Page Transitions Panel to close it.


5. Window > Interactive > SWF Preview Panel.

Next/Previous Page

Play Preview Set Preview Document

6. Click the Set Preview Document button.


7. Click the Play Preview button.
8. Click the Next Page button (right arrow) three (3) times to view the page transition.
9. Click the Previous Page button (left arrow) three (3) times to view the page transition.
10. Click the X in the SWF Preview Panel to close it.
11. File Menu > Save or Ctrl + Save.

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Prepare a Document for Delivery (Preflight Panel)

4 Step Process InDesign CS6 is used to create and prepare documents for print and web
based delivery. As you make the final preparations to deliver your document
to its intended audience, follow the four-step process listed below.
Check and resolve errors.
Print a document.
Package a document.
Export files for publishing via print or the web.
Preflight Preflight is the process of performing quality checks on the document before
printing it. The Preflight command checks a document for problems and alerts
you to issues prior to completion. One of the most common errors is a
missing link. This feature identifies the problem, gives specific information
about what needs to be corrected and the resolution for the error.
Live Preflight The Live Preflight command continuously checks your document for preflight
errors as you create your document and alerts you to them at the bottom of the
InDesign interface. Since this feature is activated by default, you have the
option to turn it off and perform a manual check from the Preflight Panel,

Preflight Panel The Preflight Panel provides the information needed to fix errors in the
document. The Error window displays the errors in your document and the
Info Window provides details about resolving the errors. Additional options
include creating and sharing Preflight profiles and reports.
NOTE: The Preflight icon is green when no errors have been identified.
It is red and displays the total number of errors that have been identified.

Resolve Errors Links refer to any imported image files being used in the document.
Linked files must always accompany the InDesign document when preparing it
for print or web based delivery. If the Links folder is moved from the
original location, the Preflight panel displays the error as a missing link and
provides the fix in the Info window to relink the missing image. Relinking an
image is defining the path to the file location

78
Exercise Preparing a Document for Delivery (Preflight Panel)

1. If the Preflight Panel icon displays a green button and No Errors, no further action is required.

2. If the Preflight Panel icon displays a red button and the number of errors, follow Steps 3 12.
3. Double click the Preflight Panel icon at the bottom of the page.

4. Preflight Panel > Error > Text > Missing Font.

5. Click the page number link of the error.


6. Review the Info section for any fixes.
7. Tools Panel > Type Tool.
8. Select the highlighted text in the first column and apply the following formatting.

9. Select the highlighted text in the first column and apply the previous formatting.
10. Resize the columns in the table.
11. Close the Preflight Panel.
12. File > Save or Ctrl + S.

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Export Files

Publish Files InDesign CS6 includes print presets for various types of commercial printers.
It is common practice to export InDesign files to PDF for publishing via print
or the web. PDF files provide a versatile way of distributing files. Any
computer on any platform can read PDF files with the free Adobe Reader
application or the full version of Adobe Acrobat.
Adobe PDF Adobe PDF Presets are available to pick and choose the elements created in
Presets InDesign CS6 for inclusion in the exported PDF file. For example, the default
preset for print-based PDF documents include viewing the PDF file after
exporting and including the hyperlinks. If any media (video or audio) files are
in the original document, those elements will not be exported for print-based
PDF documents. Media files are considered interactive elements.

Export an Interactive PDF files support hyperlinks (email and web pages), video and
Interactive PDF audio. Some interactive elements are not available for Interactive PDF files.
For example, the Page Turn page transition is available only when exporting
to a SWF or a Flash file.
Export to SWF or SWF and Flash files support a full range of interactive elements, including
Flash page transitions.

80
Exercise Exporting Files for Print

1. File Menu > Export.

2. Libraries > Documents > InDesign CS6 Class Files > Day 2.
File Name Interactive Newsletter Print
File Type Adobe PDF Print.
3. Click Save.
4. Select Adobe PDF Preset > (High Quality Print) (modified), if necessary.
Options View PDF after Exporting
Include Hyperlinks

5. Click Export.

81
Exercise Exporting Files for Print (continued)

6. When the Adobe PDF for Print file opens, click the down arrow on the Adobe Acrobat Reader
toolbar and navigate to Page 2.

Page Navigation

7. Click the Chandler Gilbert textbased hyperlink.


8. If a security warning dialog box displays, click the Allow button.

The hyperlink will open in the default web browser for your computer.
9. Close the web browser to return to the PDF document.
10. Click the Dr. Linda Lujan imagebased hyperlink.
11. Repeat Step 8 if necessary.
12. Click the down arrow to navigate to Page 4.
13. Place your mouse over the email hyperlink and hover. Do not click.
14. Click the red X to close out of the PDF file.
Note: The only interactive element supported by print based PDF files is hyperlinks.

82
Exercise Exporting Files for Interactive PDF

1. File Menu > Export.

2. Libraries > Documents > InDesign CS6 Class Files > Day 2.
File Name Interactive Newsletter Interactive
File Type Adobe PDF Interactive
3. Click Save.
4. Confirm the following checkboxes and radio buttons are selected.

5. Click OK.

83
Exercise Exporting Files for Interactive PDF (continued)

6. When the Adobe Interactive PDF file opens, click the down arrow on the Adobe Acrobat Reader
toolbar and navigate to Page 2.

Page Navigation

7. Click the Chandler Gilbert textbased hyperlink.


8. If a security warning dialog box displays, click the Allow button.

The hyperlink will open in the default web browser for your computer.
9. Close the web browser to return to the PDF document.
10. Click the Dr. Linda Lujan imagebased hyperlink.
11. Repeat Steps 8 if necessary.
12. Click the down arrow twice to navigate to Page 4.
13. Place your mouse over the email hyperlink and hover. Do not click.
14. Click the video at the bottom of Page 4 to activate it.
15. Click the red X to close out of the PDF file.
Note: The only interactive elements supported by Interactive PDF files are hyperlinks and
video.

84
Exercise Exporting Files for Animation (SWF or Flash)

1. File Menu > Export.

2. Libraries > Documents > InDesign CS6 Class Files > Day 2.
File Name Interactive Newsletter Animation
File Type Flash Player (SWF)
3. Click Save.
4. Confirm the following information is displayed.

5. Click OK.

85
Exercise Exporting Files for Animation (SWF or Flash) (continued)

6. When the Adobe SWF file opens, place your mouse near the bottom right corner of the document.
When the page curl displays, click it to navigate to Page 2.

Page Curl

7. Click the Chandler Gilbert textbased hyperlink.


8. If a security warning dialog box displays, click the Allow button.

The hyperlink will open in the default web browser for your computer.
9. Close the web browser to return to the PDF document.
10. Click the Dr. Linda Lujan imagebased hyperlink.
11. Click the page curl twice to navigate to Page 4.
12. Place your mouse over the email hyperlink and hover. Do not click.
13. Click the video at the bottom of Page 4.
14. Click the red X to close out of the PDF file.
15. File Menu > Exit to close out of the InDesign CS6 document and application.
16. If prompted to save, click Yes.
Note: The interactive elements supported by SWF or Flash files are hyperlinks, video, and
page transitions.

86
APPENDICES

87
Appendix A Blank Publication Planning Guide

Use this document setup plan as a guideline to help you plan your own project.

Step Notes

What

Purpose

Audience

Content

Elements

Layout

88
Appendix B File Formats

InDesign CS6 InDesign CS6 supports a host of image file types. Listed below are the image
File Types types and acronyms for a few of the most commonly used and supported
image file types:
AVI AVI (Audio Video Interleave). Movie File.

BMP BMP (Bitmap) Image File.

GIF GIF (Graphics Interchange Format Image File.

DOC/DOCX DOC/DOCX (Microsoft Word Document).

EPS EPS (Encapsulated Post Script) Image File.

INDD INDD (InDesign Document).

JPEG JPEG (Joint Photographic Experts Group). Image File.

MOV MOV (QuickTime Movie). Video File.

MP3 MP3 (Media Player). Audio File.

MP4 MP4 (Media Player). Video File.

PDF PDF (Portable Document Format).

PNG PNG (Portable Network Graphics). Image File

TIFF TIFF (Tagged-Image File Format). Image File.

89
Appendix C Color Models

Color Models The CMYK color model is used in the printing process. To understand it, it is
best to start with RGB color. The RGB color model (made up of red, green
and blue) is used in your computer monitor, and is what you will view your
projects in while still on screen. These colors, however, can only be viewed
with natural or produced light, such as in the computer monitor, and not on a
printed page. This is where CMYK comes in.
Mixing Colors When two RGB colors are mixed equally they produce the colors of the
CMYK model, known as subtractive primaries. Green and blue creates cyan
(C), red and blue creates magenta (M), and red and green creates yellow (Y).
Black is added to the model because it cannot be created with the 3 subtractive
primaries (when combined they create a dark brown). The K, or key, stands
for black.
Printing Process The four-color printing process uses four printing plates; one for cyan, one for
magenta, one for yellow and one for black. When the colors are combined on
paper (they are actually printed as small dots), the human eye sees the final
image.

Printed Colors Graphic designers have to deal with the issue of seeing their work on screen in
vs. On Screen RGB, although their final printed piece will be in CMYK. Digital files should
be converted to CMYK before sending to printers, unless otherwise specified.
Because of this issue, it is important to use swatches when designing if
exact color matching is important.
Swatches provide a designer and client with a printed example of what a color
will look like on paper. A selected swatch color can then be chosen in
Photoshop (or a similar program) to insure the desired results. Even though
the on-screen color wont exactly match the swatch, you know what your final
color will look like. You can also get a proof from a printer, which is an
example of your printed piece provided before the entire job is run.
Source: David Bann. The All New Print Production Handbook. Watson-Guptill
Publications. 2006.

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Appendix D Print a Document

Delivery Prep Printing a document is the second step of a four-step process to prepare a
Step Two document for delivery to different types of printing devices. Adobe InDesign
supports advanced options for printing documents directly on paper, to a
digital printing press, or to be converted to a positive or negative image on
film. The film can then be used to create a master plate for printing on a
commercial press.
Print Dialog Box The InDesign Print Dialog Box provides custom settings that support printing
high resolution documents which may include printer marks, color
separations, thumbnail images, transparencies, and other options.

General Controls the number of copies, page sequence, and presents useful options
such as the ability to print master pages, visible guides, baseline grids, non-
print objects, and blank pages.
Setup Controls the paper size, orientation, scaling, position of images on the page
and provides options for printing thumbnails.
Marks and Selects all printers marks including crop marks, bleed marks, registration
Bleeds marks, color bars, and page information.
Output Creates a composite or color separation. When printing separations, you can
control prepress settings such as trapping and screening.
Graphics Achieves accurate color matches between the on-screen appearance of the
document and the printed version.
Advanced Specifies Open Prepress Interface (OPI) image replacement settings,
substituting low-resolution proxy images for the high resolution ones for
working in InDesign and reducing network traffic, but printing the high-
resolution versions. It also controls how InDesign handles gradients and
transparency.
Summary Summarizes the settings that you chose in other categories, and allows you to
save the information in a text file that you can keep for future reference.

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Appendix E Package a Document

Delivery Prep Packaging a document is the third step of a four-step process to prepare a
Step Three document for print based delivery. It is the process of assembling a primary
InDesign file with all of its supporting files and placing them into one folder.
Supporting files include fonts and graphics. This ensures that a commercial
printer receives all of the necessary files to print the document. Optional
settings include document hyphenation and viewing a report of bundled files.
Document Fonts The Document Fonts folder is a folder created using the Package command.
It stores the fonts used in a particular document other than the standard
installed fonts. This folder is stored in the parent folder along with the
InDesign file and other supporting files.
When the InDesign file is opened from within the parent folder, the document
fonts are automatically installed temporarily into your system. The temporary
fonts replace any font of the same PostScript name that might already be
installed. Fonts installed by one document are not available to other
documents. When the document is closed, the document fonts will
automatically be uninstalled.
Steps to Package
a Document 1. File > Package.
2. In the Package dialog box, on the Summary page, select Package.
3. In the Printing Instructions dialog box, fill in the company details and
any other necessary instructions.
4. Select Continue.
5. In the Package Publication dialog box, navigate to a folder location (i.e.
Desktop, USB Drive, etc.)
6. In the Folder Name field, the field autofills with the document title.
Enter a different title if you want to change it.
7. In the Package Publication dialog box, select the appropriate options:
Copy Fonts (Except CJK) Copy font files to the package folder.
Copy Linked Graphics Copy graphic links to the package folder.
Update Graphic Links In Package Change the graphic links to the
package folder location.
Include Fonts and Links From Hidden and Non-Printing Content
Package objects on hidden and non-printing layers.
8. Select Package.
9. In the Warning message box, select OK.

92
Index

Acknowledgments................................................................................................................ i
Adobe InDesign CS6 Objectives .........................................................................................1
Align Objects (Text Frames) .............................................................................................32
Appendix A Blank Publication Planning Guide .............................................................88
Appendix B File Formats .................................................................................................89
Appendix C Color Models ..............................................................................................90
Appendix D Print a Document ........................................................................................91
Appendix E Package a Document...................................................................................92
Apply Additional Text Formatting ....................................................................................36
Apply Graphic Formatting .................................................................................................30
Apply Page Transitions ......................................................................................................76
Apply Text Formatting ......................................................................................................22
Apply Your Knowledge .....................................................................................................48
Arrange Objects .................................................................................................................34
Create a New Document ......................................................................................................8
Draw a Shape (Insert) ........................................................................................................42
Export Files ........................................................................................................................80
Fill a Shape (Format) .........................................................................................................44
First Organize Your Files..................................................................................................4
Identify Additional InDesign CS6 Components Interactive Panels ...............................62
Identify InDesign CS6 Components Document Window ...............................................10
Identify InDesign CS6 Components Pages Panel ...........................................................14
Identify InDesign CS6 Components Tools Panel ...........................................................11
Identify the InDesign CS6 Components Effects Panel ...................................................46
Index ..................................................................................................................................93
Insert a Hyperlink ..............................................................................................................68
Insert/Delete a Page ...........................................................................................................16
Insert Ruler Guides ............................................................................................................18
Insert Text (Add)................................................................................................................20
Open an Existing InDesign CS6 Document.......................................................................60
Open an Existing InDesign CS6 Document.......................................................................72
Place a Graphic (Import) ....................................................................................................28

93
Index (continued)

Place a Graphic (Import) ....................................................................................................54


Place a Multimedia Files (Insert) .......................................................................................72
Place a Video (Insert).........................................................................................................84
Place and Format a Table ...................................................................................................66
Place and Format a Table ...................................................................................................78
Place Text (Import) ............................................................................................................24
Place Text (Import) ............................................................................................................26
Plan a Publication ................................................................................................................2
Plan a Publication ................................................................................................................2
Plan a Publication ..............................................................................................................58
Plan a Publication ..............................................................................................................70
Prepare a Document for Delivery (Preflight Panel) ...........................................................55
Prepare a Document for Delivery (Preflight Panel) ...........................................................62
Prepare a Document for Delivery (Preflight Panel) ...........................................................78
Prepare a Document for Delivery (Preflight Panel) ...........................................................88
Table of Contents ............................................................................................................... iii
Technology Training Services Vision & Mission .............................................................. ii
Welcome Screen and Preferences ........................................................................................6
Welcome Screen and Preferences ........................................................................................6

94

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