QUALITY POWERGRIDCOMPANYOF BANGLADESH

LTD.
MANAGEMENT QUALITY
TITLE:PROGEDURE FORSERVAILLANCE INSPECTIONOF PROCEDURES
SYSTEM SUB.STATION & OFFICE
DocumentNo: QP-S|S-1 | RevisionNo.: | 00 Effective Date: 04t07t13 P a g e :l 1 l o f l 2

1. Scope: Appliesto the wholeof POWERGRIDCOMPANYOF BANGLADESH LTD.

2. Purpose:To Standardize the maintenance worksof Sub-Station
& transmission equipmentfor effectiveoperation
of GridSub-Station whichstandout as an indispensable componentaffectingquality,stabilityand reliabilityof
powersystem
sL. Activity(includingcheck points) Ref. Doc. Responsibility Freq./Time Output
No.
1 . 0 Planning
a. Sub-station inspectionplanningshould
be in such a way that all sub stationsare
inspected at leastthricein a month.
b. Officeinspection planningshouldbe in
such a way that all officesare inspected
at leastonce in a month.
1.1 Scheduledlnsoectionolannino:
1 . 1 . 1 Manager (Grid MaintenanceDivision) MGMD Twicein a QF-GMD-17
makes a detailedplanningfor monthly month
Inspectionprogram of the substations.
Each substationunder his jurisdiction
mustbe visitedat leasttwicein a month
1 . 1 . 2 Deputy General Manager (Grid Circle) DGMGMD Monthly QF.GMD-17
makes a detailedplanningfor monthly QF-MNG-05
Inspectionprogramof the substations&
offices.Each substation& offices under
his jurisdictionmust be visitedat least
oncein a month
1.2 RandomInspection
1 . 2 . 1 DeputyGeneralManager(Researchand DGMRTS As required QF-GMD-17
TechnicalService)will make a random
inspection of substations.
1 . 2 . 2 General Manager (P&D/ System GM As required Q F - G M D - 1 7
Operation) will makea randominspection (P&D/ System O F - M N G -0 5
of substations& offices. Ooeration )
1 . 2 . 3 GenerafManager(Transmission-l12) will GM Monthly QF-GMD-17
makea randominspectionof substations (Transmission, QF-MNG-05
& officeseverymonth.All the substations 1t2)
and officesunder his jurisdictionmust be
visitedat leastoncein a year.
1 . 2 . 4 Director (O&M) will make a random Director(O&M) Monthly OF-GMD-17
inspectionof substations& officesevery QF. MNG.05
month.All the substations& officesunder
his jurisdictionshouldbe visitedat least
oncein a year.
1 . 2 . 5 Director (P&D) will make a random Director(P&D) As required Q F - G M D . 1 7
inspectionof substations& offices. Q F - M N G -0 5
1 . 2 . 6 ManagingDirectorwill make a random MD As required Q F - G M D - 1 7
insoectionof substations& offices. Q F - M N G -0 5
2.0 lmplementation and recordinq
2.1 Scheduled and Random lnsoection:
2 . 1 . 1 A checklistis followedto carry out the QF-GMD.17 Allconcered As planned
surveillance inspectionand will be filled QF- MNG- 05
up dulvwithnecessary remarks

Reviewedby (MR) Approvedby (MD):

 QUALITY POWERGRIDCOMPANYOF BANGLADESHLTD. QUALITY
MANAGEMENT TITLE:PROCEDURE FORSERVAILLANCE INSPECTIONOF PROCEDURES
SYSTEM SUB.STATION
DocumentNo: QP-SIS-1 Revision No.: | 00 | EffectiveDate: I O+tOZnS P a g e :1 2 I o f | 2

sL. Activity(includingcheck points) Ref. Doc. Responsibility Freq./Time Output

No.
2 . 1 . 2 The checklistfor substationwill havethe OF-GMD-17 MD,Director As planned Inspection
followingitems QF- MNG.05 (o&M/P&D), recordis
. Physicalcondition& some selected GM maintained
parametersof the transformer (Transmission-
. Physicalcondition& some selected 'u2tP&Dt
parametersof the Breaker. System
. Conditionof Bafteryand Charger Operation ),
o Control/RelayPanelcondition DGMTS,
o substation grounding resistance DGMGMD,
. Condition of FireExtinguisher MGMD
o Overallcomments.etc.
2 . 1 . 3 The checklistfor office will have the
followingitems
. Office& financialManagement
o Recordkeeping
. lmplementation of budget
. Auditactivity
o Fire Fightingpreparedness
o Securitymeasure
o TQM activity & implementationof
Q M S .e t c .
3.0 Monitorinq
3 . 1 Recordsof the inspection(Scheduledand Concerned Monthly
Random)includingthe recommendation M/DGM/GM,
and/or directives for improvementare Director(O&M/
maintainedfor futurereferenceand follow P&D)& MD
uD.
3.2 One copy of the reportwill be sent to the Concerned Monthly
office of the Managing Director for M/DGM/GM,
compilation withinthe 15"'of the following Director
month. (o&M/ P&D)
&MD
3.3 After the compilationof the inspection Manager(MlS) Monthlyreport
reports,the report will be preparedand on Sub-station
submitted to the management. inspection
4.0 Follow-upAction
4.1 lf the same fault / problem/ deficiency QF-GMD-17 Manager As required Queryfor
persistfor consecutivetwo monthsperiod, QF- MNG-05 (Attachedto explanation
a letter with querieswill be sent to the MD)
concernedManager, GMD for proper
explanation of the failureto complv.
4.2 The reply sent by the concerned Manager
Manager,GMD will be submittedto the (Attachedto
competentauthorityfor necessaryaction. MD)
5.0 Action for improvement
5.1 The reply of queries received will be Manager As required
analyzedfor the validityand properaction (Attachedto
olanwillbe setfor necessarv comoliance. MD)
6.0 The effectivenessof the procedureof M D ,M R , During
surveillance inspection of grid sub- Management internalaudit
stations followed in PGCB will be Review
evaluatedbv the manaqement. Committee
7.0 Actions will be taken on the basis of M D ,M R , When lmprovement
evaluation by the Management. Director(O&M/ required
P&D)

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