How To Get More Details On The Journal Entry Description For Create Accounting In

Receivables [ID 958394.1]

Modified: Mar 2, 2013 Type: HOWTO Status: PUBLISHED Priority: 3

In this Document

Goal
Fix
Still Have Questions?
References

Applies to:
Oracle Receivables - Version 12.0.5 and later
Information in this document applies to any platform.
EXECUTABLE:XLAABACR - Validate Application Accounting Definitions
EXECUTABLE:XLAACCPB - Create Accounting
FORM:XLAABDAD.FMB - Journal Entry Descriptions
FORM:XLAABJLD.FMB - Journal Lines Definitions

Goal

After running XLAACCPB - Create Accounting from Accounts Receivable the invoice journal does not show enough
detail in the 'Journal Entry Description'.

How can this field be changed to show more details about the individual invoice?

Fix

There are several seeded /standard Journal entry description (JED) attached to the seeded Application Accounting
Definition (AAD) already. However, if the journal description in the create Accounting output report or the line
description in the General Ledger form is still not providing enough details then you will have to create a custom
JED. This means you will have to create a custom AAD as well.

Here are the entire steps to attach a custom JED to a custom AAD :

Part A: Create custom structure -

Sign in to application using your Accounts Receivable Responsibility

1. Create custom SLAM by copying a seeded SLAM.

This is done on the Subledger Accounting Methods form

navigation: setup > accounting > accounting methods builder > methods and definitions > subledger accounting
methods

query a seeded SLAM

click on copy button

make changes as needed.

save custom SLAM

2. Create a custom AAD by copying a seeded AAD.

 This is done on the Application Accounting Definition form

navigation: setup > accounting > accounting methods builder > methods and definitions > application accounting
definitions

query a seeded AAD

click on copy button

make changes as needed

save custom AAD

3. Create a custom Journal Lines Definition (JLD) for Event Class Invoice and attach to your custom AAD.

This is done on the Journal Lines Definitions form.

navigation: setup > accounting > accounting methods builder > methods and definitions > journal lines
definitions

query a seeded JLD

click on copy button

make changes as needed

save custom JLD

4. Create a custom journal line type (JLT) against a seeded JLT.

This is done on the Journal Line Type form.

navigation: setup > accounting > accounting methods builder > journal entry setups > journal line types

query a seeded JLT

click on copy button

make changes as needed.

save custom JLT.

5. Create a custom journal entry description (JED)

This is done on the Journal entry descriptions form.

navigation setup > accounting > accounting methods builder > journal entry setups > journal entry descriptions

query seeded Journal Description Code : INV_H

make changes as needed.

save custom JED.

Part B: Link custom setups -

1. Link custom SLAM to ledger.

This is done on the Accounting Setup Manager form.

navigation: setup > financial > accounting > ledger> accounting setups

query ledger

update accounting options

Define and update the journal processing options for your ledger.
 Under Subledger Accounting Method field, choose custom SLAM.

click Finish button

2. Link custom AAD to SLAM

This is done on the Subledger Accounting Methods form

setup > accounting > accounting methods builder > methods and definitions > subledger accounting methods

query custom SLAM

under application accounting definition assignments, end date existing receivables AAD

insert custom AAD with start date after the end dated AAD

3. Link custom JLD to custom AAD

This is done on the Application Accounting Definition form

navigation: setup > accounting > accounting methods builder > methods and definitions > application accounting
definitions

query custom AAD

under journal lines definition assignments, delete seeded receivables JLD

insert custom JLD

4. Link custom JLT to custom JLD.

This is done on the Journal Lines Definitions form

navigation: setup > accounting > accounting methods builder > methods and definitions > journal lines
definitions query custom JLD.

a) under line assignments, uncheck enable box for seeded JLT

b) under line assignments, insert custom JLT

5. Attach custom JED to custom JLT.

c) scroll to the right under line description, query custom JED

Save changes.

Part C: Validate custom AAD -

1. Validate Event Class

This is done on the Application Accounting Definitions form

navigation: setup > accounting > accounting methods builder > methods and definitions > application
accounting definitions

Query custom AAD

Confirm validation status is set to valid

To validate :

a) click on validate button

or

b) run the concurrent program , Validate Application Accounting Definition (XLAABACR) with these parameters:
 Uncompiled status only = Yes
Application = Receivables
Application Accounting Definition Owner = User

Part D: Set General Ledger Journal Entry Summarization

Navigation for General Ledger Journal Entry Summarization:

Navigation: Financials -> Accounting Setup Manager -> update accounting options ->
Subledger accounting options > Update accounting options

1. Query Ledger
2. Select 'update accounting options'
3. Select 'Subledger Accounting Options'
4. Select application 'Receivables'
5. Select 'update accounting options'
6. General Ledger Journal Entry Summarization

Set General Ledger Journal Entry Summarization to one of the following options:
- no summarization
- group by gl date
- group by gl period

These two options will not allow for detailed descriptions:

- Summarize by gl date
- Summarize by gl period

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References

NOTE:872877.1 - Can custom SLA AAD structure have both seeded and customized setups ( JLD, JLT, ADR) ?
NOTE:947153.1 - R12 'Journal Import Created' Shown On Journal Line Description Instead Of Detailed Subledger
Information
NOTE:872067.1 - How to rebuild a custom Application Accounting Definition (AAD) after patch application