DRE1M Applicant UserReference

User Reference
Doc Ref : PROKHAS/CMMI/ENG/RSD/UR Version :1.0

Doc ID : 2014/ITDEV/DRe1M/05/UR_v1.0 Page No : 1 of 29
USER REFERENCE
Version 1.0
PROKHAS/CMMI/ENG/RSD/UR
2014/ITDEV/DRe1M/05/UR_v1.0
Role: Applicant
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Amendment Record
Reviewed & Approved

Ver. No Nature of Change Prepared By
Approved by Date
1.0 Creation of document Norazman Rosli Buyong 17/04/2015
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TABLE OF CONTENT
1. Introduction .......................................................................................... 5
2. Objectives and Goals ............................................................................ 5
3. General .................................................................................................. 5
3.1 System User Types .................................................................................. 6
3.2 Common buttons ..................................................................................... 7
3.3 Input and Operations Controls .................................................................. 8
3.3.1 Input Controls ...................................................................................8
3.3.2 Output Controls ................................................................................9
4. Screen Description and Functionality ................................................10
4.1 Registration Module ............................................................................... 10
4.2 Login Module ......................................................................................... 12
4.3 Forgot Password Module......................................................................... 13
4.4 Dashboard............................................................................................. 14
4.5 Update Password Module ........................................................................ 15
4.6 Application Module ................................................................................. 16
4.7 Agreement Module ................................................................................. 24
4.8 Completion Report Module ...................................................................... 26
4.9 Template Module ................................................................................... 28
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TABLE OF FIGURE
Figure 1: Registration page .................................................................................................... 10

Figure 2: Login page ............................................................................................................... 12
Figure 3: Forgot Password page ............................................................................................ 13
Figure 4: Dashboard page ..................................................................................................... 14
Figure 5: Update Personal Information page........................................................................ 15
Figure 6: Add New Application page ..................................................................................... 16
Figure 7: Pending Agreement page ....................................................................................... 24
Figure 8: Pending Completion Report page .......................................................................... 26
Figure 9: Template page......................................................................................................... 28
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1. Introduction
DRe1M Fund Application System is a web based application and a powerful tool that have
an online application submission, review, approval and disbursement of fund.
2. Objectives and Goals
(i) Electronic Tools to manage and monitor online application submission.

(ii) To replace manual processing to automated processing.
3. General
a) Please use internet browser to open the system. E.g. Internet Explorer, Mozilla Firefox.
b) The system can be accessed via the following link:

http://www.dre1m.my
c) The system is web based system and can be accessed anywhere, anytime via internet.
d) The system has its control buttons and links to execute functions.
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3.1 System User Types
There are 7 user types in the system:-
User Type Role
1 Super Admin To control certain parameters

To create or manage users
2 Applicant To submit new application

To upload all the documents needed
To search and view submitted application
To submit agreement
To submit completion report
3 DRe1M Team To verify/reject submitted application

To submit and print Payment Request Form
(PRF)
To notify Applicant in regards to cheque readiness
To attend and update during collection of cheque
To send reminder for submission of completion
report
To verify completion report
To consider rejected application or declined
agreement
To create and manage user
4 Outreach Team To verify/reject submitted application

To submit and print Payment Request Form
(PRF)
To notify Applicant in regards to cheque readiness
To attend and update during collection of cheque
To send reminder for submission of completion
report
To verify completion report
To consider rejected application or declined
agreement
To create and manage user
5 Approver Category A To approve/reject verified application and submit

to Approver Category B
6 Approver Category B To approve/reject verified application or approved

application
7 Finance Team To prepare and add cheque number
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3.2 Common buttons
Button Description
To sign in to the system
To retrieve new password
To register as a new Applicant
Shortcut button that redirect to add new

application page
Shortcut button that redirect to pending

application page

agreement page

completion report page
To view project proposal
To view IC photocopy
To view organization information (if applicable)
To view university letter (if applicable)
To view other document
To search application
To view submitted application information
To view submitted agreement
To view submitted completion report
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3.3 Input and Operations Controls
3.3.1 Input Controls
Input Controls Description

To save changes of personal information
To add and save new application into database
To view application information
To amend application information
To delete saved application
To view information before submit
To update application information
To submit application
To submit agreement
To submit completion report
To select and upload document

To edit uploaded document
Dropdown list It allows Applicant to choose only one item from the
list. To select, click on the right side arrow .
Multiple line textbox It enable Applicant to key in multiple lines of data. If

the characters exceed the limit of text box, the
scrollbar will be enabled to scroll up and down for
navigation.
The radio button allows Applicant to select one item
or data.
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3.3.2 Output Controls
Output Controls Description

Date picker The date picker will automatically display a
pop up calendar which allows Applicant to
select date and auto keyed in to a text field.
Browse File This input will automatically display a pop up

of file selection window, when Applicant
clicks on Browse or Choose File button.
Applicant needs to select a file then click on

Open button. It will automatically display
location of the file or filename in the input
field.
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4. Screen Description and Functionality
4.1 Registration Module
Registration Module
Function This page is for Applicant registration. The system can only be accessed using authentication
details given after registration process completed.
Input
Output
Process
Figure 1: Registration page
Name Description
Registration Form Input
Panggilan / Title Applicant select title.
Nama / Name Applicant enters first name and last name.
Emel / Email Applicant enters contactable email.
Nombor Kad Pengenalan / IC Number Applicant enters IC
number without hyphen.
Nombor Telefon / Mobile Number Applicant enters
contactable mobile number without hyphen.
Nombor Faks / Fax Number Applicant enters fax number if
applicable.
Jantina / Gender System will automatically generates
Applicants gender based on IC number.
Umur / Age System will automatically generates Applicants
age based on IC number.
ID Pengguna / User ID System will automatically generates
user id based on IC number.
Kata Laluan / Password Applicant enters preferred
password.
Mod Perlindungan / Protection Mode Applicant enters the
code shown. This is to block spamming machines from
posting unnecessary data into the system.
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Ways to To register as Applicant:
use
1. Click on Register link on Login page.
2. It will redirect to registration page (Figure 1).

3. Applicant needs to fill in the registration form and complete the registration process.
4. Upon successful registration, the login page with a successful message will be displayed.
5. Applicant will receive an email which contains authentication details.
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4.2 Login Module
Login Module
Function This login page is meant for Applicant authentication before accessing DRe1M Fund
Application System.
Input
Output
Process
Figure 2: Login page
Name Description
Login Box Input
User ID Applicant enters user id.
Password Applicant enters password.
Ways to To access to the system:

use
1. Enter Applicants user id and password in respective textbox.
2. Click on Sign In button to access the system.
3. If authentication fails, error message Please enter the correct User ID and
Password to login. will appear.
Upon successful authentication, dashboard page will be displayed.
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4.3 Forgot Password Module
Forgot Password Module
Function This module is for Applicant to retrieve new password.
Input
Output
Process
Figure 3: Forgot Password page
Name Description
Forgot password Input
input fields User ID Applicant enters user id.
Ways to To retrieve new password:

use
1. Click on Forgot Password link on Login page and it will redirect to Forgot Password
page (Figure 3).
2. Enter Applicants user id and then click Get Password button to generate new
password.
3. System will check the availability of the user id. If the user id entered exist, it will
automatically send an email which contains new password to the Applicant.
4. Login page with a successful message also will be displayed.
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4.4 Dashboard
The dashboard displays the accessible menu of a specific role. The menus are assigned based on
seven (7) roles of user namely Super Administrator, Applicant, DRe1M Team, Outreach Team,
Approver Category A, Approver Category B and Finance Team
Main Page
Function This is the dashboard of DRe1M Fund Application System.
Input
Output b d
Process
c
Figure 4: Dashboard page
Legend Name Description

a Main Menu Output
Accessible Menu displayed for Applicant. Application,
Agreement, Completion Report and Template.
Click on the menu to view the submenu.
b Edit Profile Input
Link to update password.
c Shortcut Output
button Shortcut link to:
- add new application,
- submit application,
- submit agreement and;
- submit report.
d Sign Out Output
Link to sign out from the system.
Way to Use 1. The menus available on the dashboard are based on the role.
2. Click on the left menu to browse the system.
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4.5 Update Password Module
This module allows Applicant to update their password through the system.
Update Password Module
Function This page is to view personal information and update password.
Input
a
Output
Process
Figure 5: Update Personal Information page

a Edit Profile Output
Update Personal Information menu link
b Update Personal Input
Information input The fields that require input.
fields Password input
Way To Use 1. Click on Edit Profile link.

2. Update Personal Information page will be displayed.
3. Enter new password in password field.
4. Click on Save changes button.
5. Notification of Changes has been saved. will be displayed.
6. Please logout and login again to activate the new password.
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4.6 Application Module
Application Module
Function This module allows Applicant to add and submit new applications. Applicant is also
able to view the application status and resubmit application
Input
Output
Process
Figure 6: Add New Application page
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a Main Menu Output
b New Application input Input
fields The fields that require input.
Application details
Dana DRe1M / DRe1M Fund select fund type
Jenis Permohonan / Application Type select
application type
Kategori Permohonan / Application Category
select application category
Tajuk Projek / Project Title input
Tarikh Mula Projek / Project Start Date
choose date from calendar
Tarikh Berakhirnya Projek / Project End Date
choose date from calendar
Jumlah Sukarelawan Yang Disasarkan /
Number of Volunteers Targeted input
Sila senaraikan kumpulan sasaran anda /
Please list your proposed target group input
Lokasi Projek / Project Location input
Jika projek anda akan berlangsung di beberapa
lokasi, sila nyatakan di bawah / If your project
is happening in multiple locations, please add
them below input (not compulsory)
Jumlah dana yang diminta / Amount of funding
requested input
Sumbangan dari organisasi lain / Contribution
from other organisations input (not
compulsory)
Jumlah Perbelanjaan / Total Budget input
Lain-lain penyokong projek / Other project
supporters input (not compulsory)
Sila nyatakan peranan sukarelawan dalam
projek anda dan bagaimanakah projek anda
akan melantik, melatih dan mengurus mereka /
Please include the role of volunteers and how
your project recruit, train and manage them
input
Sila sertakan juga bagaimana projek anda akan
memberi manfaat kepada sukarelawan / Please
also include how your project benefit your
volunteers input
Kertas Kerja / Project proposal upload file
Salinan Kad Pengenalan / IC Photocopy
upload file
Lain-lain (perjanjian,sijil dan sebagainya) /
Other (agreement,certificate and etc) upload
file
Nama Organisasi / Organisation Name input
(applicable for Application Type : Organisation)
Jawatan dalam Organisasi / Position in
Organisation input (applicable for Application
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Type : Organisation)
Jenis / Type select organisation type
(applicable for Application Type : Organisation)
Status Kewangan / Financial Status select
financial status (applicable for Application Type
: Organisation)
Jenis entiti organisasi (Sila tandakan semua
yang berkenaan) / Organisation entity type
(Please tick all applicable boxes) select entity
type (applicable for Application Type :
Organisation)
Maklumat Organisasi / Organization
Information upload file (applicable for
Application Type : Organisation)
Sila pilih institusi (untuk pelajar Universiti) /
Please select your Institution (applicable for
outreach) select institution name (applicable
for DRe1M Fund : Outreach)
Surat Universiti / University Letter upload file
(applicable for DRe1M Fund : Outreach)
Way To Use Add New Application page

1. Click on the Application menu. Click on Add New Application submenu or
alternatively click on Add New Application shortcut button in dashboard.

2. Add New Application page will be appeared.
3. Fill in the required fields.
4. Applicant still can save the application without filling up all the required fields by
clicking on Save Application button.
5. Then, it will redirect to Pending Application page.
Pending Application page

1. In Pending Application page, Applicant can view saved application by clicking on
View button.
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2. Click on Amend button to amend the saved application. Click on Update
Application button to save the amended information.
3. Applicant also can delete the saved application by clicking on Delete button. Click
Submit button if you are ready to submit the application.
4. When Applicant clicks on Submit button, Edit Application page will be appeared.
The purpose of displaying the page is to re-check all the information entered are
correct before submit.
5. If some required fields are not filled up and Applicant clicks on Submit Application
button, an error message will be appeared telling which field need to be filled up.
Error
message
6. Once the required fields have been filled up, click on Submit Application button.
7. It will redirect to Submitted Application page with notification Application has
been successfully submitted.
8. Applicant and Verifier will be informed that an application has been submitted via
email.
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Submitted Application page
1. In Submitted Application page, Applicant can view submitted application by

clicking on View Application button.
2. Once application has been submitted, information in the application is not editable.
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Returned Application page
1. List of applications will be displayed in this page when Verifier return the
application to the Applicant.
2. Applicant also will be notified via email if there is a returned application in this
page.
3. To view returned application, click on Application menu. Then, click on Returned

Application submenu.
4. Returned Application page will be displayed.
5. Reason of returned application will be shown under Remarks column and Edit
Application page.
6. Click on View button to view the application.
7. Click on Amend button to amend information in the application. Click Update

Application button to save the amended information.
8. Click Submit button to submit the application. Applicant also can amend the
information in this page. Then click on Submit Application button to resubmit the
application.
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9. It will redirect to Submitted Application page with notification Application has
been successfully submitted.
10. Again, Applicant and Verifier will be informed that an application has been
submitted via email.
Approved Application page
1. List of applications will be displayed in this page when Approver Category B

approves the application.
2. Applicant also will be informed via email if there is an approved application in this
page.
3. To view approved application, click on Application menu. Then click on Approved

4. Approved Application page will be displayed.
5. To view approved application, click on View Application button.
6. Approved application also available in Agreement module under Pending

Agreement submenu.
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Rejected Application page
1. List of applications will be displayed in this page when Verifier or Approver

Category A or B rejects the application.
2. Applicant will be informed that the application has been rejected via email.
3. To view rejected application, click on Application menu. Then click on Rejected

4. Rejected Application submenu will be displayed.
5. Reason of rejected application will be shown under Remarks column.
6. To view rejected application, click on View Application button.
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4.7 Agreement Module
Agreement Module
Function This module allows Applicant to submit an agreement for the approved application.
Input
Output
Process
Figure 7: Pending Agreement page

a Main Menu Output
b Agreement input fields Input
The fields that require input.
Bersetuju / Agree or Tidak Bersetuju /
Disagree select radio button
Tarikh / Date choose date from calendar
Cek atas Nama / Cheque Name input
Nombor Akaun / Account Number input
Nama Bank / Bank name input
Way To Use Pending Agreement page

1. Once application has been approved, Applicant needs to submit an agreement.
2. To submit an agreement, click on Agreement menu. Then click on Pending
Agreement submenu.
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3. Pending Agreement page with list of approved applications will be displayed.
4. To view application, click on View Application button.
5. To submit agreement, click on Submit Agreement button.
6. It will redirect to View Agreement page.
7. Applicant needs to read the agreement and select whether to agree or disagree
with the agreement.
8. If Applicant disagrees to the agreement, click on Tidak Bersetuju / Disagree radio
button. Then click on Submit Agreement button.
9. Applicant and Verifier will receive an email pertaining to the agreement. It is
advisable to contact iM4U personally.
10. If Applicant agrees to the agreement, click on Bersetuju / Agree radio button.
11. Then fill in the required fields.
12. Once completed, click on Submit Agreement button.

13. It will redirect to Submitted Agreement page.
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14. Applicant and Verifier will receive an email pertaining to the agreement.
15. Then, Verifier will proceed to prepare a cheque for the application.
Submitted Agreement page

1. To view submitted agreement, click on View Agreement button.
2. To view application, click on View Application button.
4.8 Completion Report Module
Completion Report Module
Function This module allows Applicant to submit completion report.
Input
Output
Process
b
a
Figure 8: Pending Completion Report page

a Main Menu Output
b List of pending Output
completion report Submit Report click to submit completion
report
View Application click to view application
information
View Agreement click to view submitted
agreement
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Way To Use Pending Completion Report page
1. List of applications will be displayed in this page once cheque has been collected by
the Applicant. Besides, Applicant also will be received an email pertaining to cheque
collection.
2. To submit report, click on Completion Report menu. Then click Pending
Completion Report submenu.
3. Pending Completion Report page will be displayed.
4. Click on View Agreement button to view agreement.

5. Click on View Application button to view application.
6. To submit completion report, click on Submit Report button. Then, Completion
Report page will be displayed.
7. Upload the completion report and then click on Submit Completion Report button.
8. It will redirect to Submitted Completion Report page and at the same time, an
email will be sent to Verifier.
Submitted Completion Report page

1. To view completion report, click on View Report button.
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4.9 Template Module
Template Module
Function This module allows Applicant to download proposal and report format.
Input
Output
Process
b
a
Figure 9: Template page

a Main Menu Output
b List of pending Output
completion report Project Proposal Format click to download
Project Completion Report Format click to
download
Way To Use Template page

1. To download project proposal format and project completion report format, click on
Template menu.
2. Template page will be displayed.
3. Click on the template link to download the format.
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THANK YOU
29

DRE1M Applicant UserReference

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Doc Ref : PROKHAS/CMMI/ENG/RSD/UR Version :1.0

Reviewed & Approved

Figure 1: Registration page .................................................................................................... 10

2. Objectives and Goals

(i) Electronic Tools to manage and monitor online application submission.

b) The system can be accessed via the following link:

3.1 System User Types

There are 7 user types in the system:-

User Type Role

1 Super Admin To control certain parameters

2 Applicant To submit new application

3 DRe1M Team To verify/reject submitted application

4 Outreach Team To verify/reject submitted application

5 Approver Category A To approve/reject verified application and submit

6 Approver Category B To approve/reject verified application or approved

7 Finance Team To prepare and add cheque number

3.2 Common buttons

To sign in to the system

To retrieve new password

To register as a new Applicant

Shortcut button that redirect to add new

Shortcut button that redirect to pending

Shortcut button that redirect to pending

Shortcut button that redirect to pending

To view project proposal

To view organization information (if applicable)

To view university letter (if applicable)

To view other document

To view submitted application information

To view submitted agreement

To view submitted completion report

3.3 Input and Operations Controls

3.3.1 Input Controls

Input Controls Description

To add and save new application into database

To view application information

To amend application information

To delete saved application

To view information before submit

To update application information

To submit completion report

To select and upload document

Multiple line textbox It enable Applicant to key in multiple lines of data. If

3.3.2 Output Controls

Output Controls Description

Browse File This input will automatically display a pop up

Applicant needs to select a file then click on

4. Screen Description and Functionality

4.1 Registration Module

Figure 1: Registration page

2. It will redirect to registration page (Figure 1).

4.2 Login Module

Figure 2: Login page

Ways to To access to the system:

Upon successful authentication, dashboard page will be displayed.

4.3 Forgot Password Module

Forgot Password Module

Function This module is for Applicant to retrieve new password.

Figure 3: Forgot Password page

Ways to To retrieve new password:

Function This is the dashboard of DRe1M Fund Application System.

Legend Name Description

4.5 Update Password Module