Consultant Job Planning Diary V 63

Consultant job planning diary
Version 6.3 - 2008
Programmed activities calculated from the workload diary
Name: Dr Exemplary Consultant

PAs: 10 e.g. for 8 PAs per week contract, enter '8'; do not enter APAs
Period: 31 March 2008 to 27 April 2008

Enter the dates of Mondays in the buff cells of the week sheets
Working weeks covered: 0.00 This figure is the number of weeks in the diary less the number of
days leave, assuming a five-day working week for whole time and
Whole time 100% corrected for part-time status. Means are calculated using 'Working
weeks covered'.
NHS mean weekly PAs PAs

Clinical care: predictable on call
Clinical care: unpredictable on call Remember that this total is a record taken from the recorded diary,
not a final assessment. The period recorded may not be
Total direct clinical care representative of your workload. You may need to aggregate with your
colleagues on an on call rota. Do not agree a contract set at this
Supporting professional activities assessment without discussion of your work pattern. In particular,
SPAs may be underestimated on this diary because of excess time
Additional responsibilities spent on clinical work.
Other duties
0.00
Non-clinical duties substituted for clinical, with permission
Clinical academics PAs

University teaching
These totals are for recorded clinical academic work only. The period
University research recorded may not be representative of your workload, and is not a
final assessment of your work.
Remaining university activities
0.00
Total weekly work 0.00
This job planning diary is based on the NHS consultant contract for England and
supplementary agreements for clinical academics. You are most strongly advised to read the
relevant advice before completing this job planning diary; and also the advice on how to use
the results for agreeing a consultant contract. More information will be needed for job
planning. See the advice available on the BMA web site. The NHS Modernisation Agency has a
similar diary and useful advice. The operating manual for this diary is available at either of the
web links below.
British Medical Association web link
Job planning diary web link

Dr Mark Porter FRCA 2003-08.
Working week analysed by NHS activity code
Adjusted
Total PAs PAs per Any changes to field names should be made here
week
NHS direct clinical care: 0.00 PAs per week

C1 0.00 Emergency attendance
C2 0.00 Out-patient or other clinic
C3 0.00 Operating session (including anaesthetists)
C4 0.00 Ward round
C5 0.00 Other patient treatment or relative consultation
C6 0.00 Telephone advice to hospital
C7 0.00 Multi-disciplinary meetings about direct patient care
C8 0.00 Investigative, diagnostic or laboratory work
C9 0.00 Public health duties
C10 0.00 Travelling time between sites, not to usual place of work
C11 0.00 Patient administration
C12 0.00 User-defined field
C13 0.00 User-defined field
X 0.00 Non-clinical duties substituted for clinical, with permission
NHS supporting professional activities: 0.00 PAs per week
S1 0.00 Training
S2 0.00 Continuous Professional Development
S3 0.00 Teaching
S4 0.00 Audit / Clinical Governance
S5 0.00 Job Planning / Appraisal
S6 0.00 Research
S7 0.00 Clinical management
S8 0.00 General administration
S9 0.00 User-defined field
S10 0.00 User-defined field
Additional responsibilities: 0.00 PAs per week
A1 0.00 Caldicott guardian
A2 0.00 Audit lead or Clinical governance lead
A3 0.00 Clinical tutor
A4 0.00 Medical managers PAs by substitution or additional remuneration
A5 0.00 Other additional responsibilities
A6 0.00 User-defined field
A7 0.00 User-defined field
Other duties: 0.00 PAs per week
D1 0.00 Trade union duties
D2 0.00 AAC external member
D3 0.00 NCAA, GMC, CHAI
D4 0.00 Work for Royal Colleges
D5 0.00 Other
D6 0.00 User-defined field
D7 0.00 User-defined field
Additionally remunerated work: 0.00 PAs per week
P1 0.00 Private practice
P2 0.00 Category 2 work
P3 0.00 Other additionally remunerated work
Non-work activity: 0.00 PAs per week
N1 0.00 Absent from work (annual or sickness leave)
N2 0.00 Other (i.e. time spent not working)
On-call status (column 2)
1 0.00 Predictable On-call
2 0.00 Unpredictable On-call
Total 0.00 0.00
Worked
0.00 Dr Mark Porter FRCA 2003-08.
weeks
Note: This analysis must be read in conjunction with the summary page for the diary.
Working week analysed by University activity code

Adjusted
Total PAs PAs per Any changes to field names should be made here
week
University teaching: 0.00 PAs per week

T1 0.00 Curriculum development
T2 0.00 Producing course materials
T3 0.00 Undergraduate education
T4 0.00 Postgraduate (taught)
T5 0.00 Student counselling / support / advice
T6 0.00 Examining
T7 0.00 QAA/GMC visits and associated work
T8 0.00 Education-related administration
T9 0.00 User-defined field
T10 0.00 User-defined field
University research: 0.00 PAs per week
R1 0.00 Grant applications and review
R2 0.00 Research
R3 0.00 Writing / Review of papers
R4 0.00 Postgraduate Supervision (research)
R5 0.00 Research-related administration
R6 0.00 User-defined field
R7 0.00 User-defined field
Remaining university activities: 0.00 PAs per week
U1 0.00 Joint Appraisal
U2 0.00 Committee work/ university meetings
U3 0.00 University administration / management
U4 0.00 Attending / organising Conferences
U5 0.00 Commercial activities
U6 0.00 Inter-campus travel
U7 0.00 User-defined field
Worked
0.00
weeks
Note: This analysis must be read in conjunction with the summary page for the diary.
Consultant job planning diary
Version 6.3 - 2008
This diary has an accompanying operating manual, available for download from either of the web links
below. Please refer to it. A brief guide is extracted below. Reading the information is important! The
diary is an Excel spreadsheet - this allows it to run on any computer in the NHS but it does mean that
it is possible to get inside the workings and destroy them with ease.
Completing the diary

On the diary pages, enter the date for the Monday in the buff box. Dates for the rest of the sheet will be calculated from this.
Mark the work code columns with the appropriate code taken from the list on the right side of the page. If the duty was
performed while on call, mark '1' or '2' as appropriate in the 'On call?' column, as well as putting in the work code. Make sure
you enter 'W' or 'L' in each half day for the working week.
Upgrading from previous versions of this diary

Version 5 adds premium time three-hour PAs and part time calculations. If you have used past versions of this diary, and wish
to upgrade to this one, simply paste the cells B5:O52 from each week of that diary into each week of this diary. You must use
'Paste special' and paste 'values' only or the premium time functions will fail. Then enter the W and L as appropriate for that
week. Then enter the dates for the Monday in the buff cells. Enter bank holidays as 'BH'.
Adding more weeks to the diary
You must keep the week sheets 'Start' and 'End' at the start and end of the week pages in the tab line below. All summation and
calculations are done on the week sheets between these two tabs. It does not matter what order the sheets are between the
Start and End tabs. To add more weeks, select a 'Week -' sheet and use 'Move or copy sheet...' on the 'Edit' menu. Then check
the box for 'Create a copy' and insert the copy before the 'End' sheet. Rename it appropriately using Right-click. It is important
to follow these instructions precisely. Delete unwanted weeks - not 'End' - using 'Delete sheet' on the 'Edit' menu.
Conditions of use
This spreadsheet is freely distributed without warranty as to accuracy. You may distribute it so long as you leave my copyright
notice and name on the pages. You may enter data in the diary pages without restriction. You may change calculations and
formats but if you do so, you must indicate that the spreadsheet is based on my copyrighted design and you have altered it.
Please send me a copy of any innovations you make using the web link below.
British Medical Association web link
Job planning diary web link

Please do not enter any data on this sheet,
and please do not copy or move this sheet.
The calculations in the summary and
analysis sheets are done on data that lie
between the 'Start' and 'End' sheets.
Dr Exemplary Consultant Not completed 21 April 2008
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
21 Apr 22 Apr 23 Apr 24 Apr 25 Apr 26 Apr 27 Apr
Job code On-call? Job code On-call? Job code On-call? Job code On-call? Job code On-call? Job code On-call? Job code On-call?
7AM to 7:30
7:30 to 8:00
8:00 to 8:30
8:30 to 9:00
9:00 to 9:30
9:30 to 10:00
10:00 to 10:30
10:30 to 11:00
11:00 to 11:30
11:30 to Noon
Noon to 12:30PM
12:30 to 1:00
1:00 to 1:30
1:30 to 2:00
2:00 to 2:30
2:30 to 3:00
3:00 to 3:30
3:30 to 4:00
4:00 to 4:30
4:30 to 5:00
5:00 to 5:30
5:30 to 6:00
6:00 to 6:30
6:30 to 7:00
7:00 to 7:30
7:30 to 8:00
8:00 to 8:30
8:30 to 9:00
9:00 to 9:30
9:30 to 10:00
10:00 to 10:30
10:30 to 11:00
11:00 to 11:30
11:30 to midnight
Midnight to 12:30
12:30AM to 1:00
1:00 to 1:30
1:30 to 2:00
2:00 to 2:30
2:30 to 3:00
3:00 to 3:30
3:30 to 4:00
4:00 to 4:30
4:30 to 5:00
5:00 to 5:30
5:30 to 6:00
6:00 to 6:30
6:30 to 7AM
Do not copy and paste within the diary page - this would disrupt the premium-time functions
Diary work Corrected Enter W or L in each box for work or leave on each
Total Total half day - 'Not completed' until this is done.
Hours PAs Hours PAs Mon Tue Wed Thu Fri
Clinical care: predictable on call 0.00 0.00 am
Clinical care: unpredictable on call 0.00 0.00 pm
Total direct clinical care 0.00 0.00 Enter 'BH' in morning for bank holiday shading. Enter
Supporting professional activities 0.00 0.00 'NW' if part-time not working session.
Additional responsibilities 0.00 0.00 Not completed
Other duties 0.00 0.00 Worked
0.00 0.00 0.00 0.00 Whole time 100% 0 days
0 weeks
University teaching 0.00 0.00
Notes: This diary sheet uses BMA and Modernisation Agency
University research 0.00 0.00 codes for job planning in the 2003 consultant contract for
Remaining university activities 0.00 0.00 England. Diary work is corrected for the proportion of the
week worked on a Monday to Friday basis, taking part time
0.00 0.00 0.00 0.00 status into account
Total NHS + University 0.00 0.00 0.00 0.00 Dr Mark Porter FRCA 2003-08.
7AM to 7:30
7:30 to 8:00
8:00 to 8:30
8:30 to 9:00
9:00 to 9:30
9:30 to 10:00
10:00 to 10:30
10:30 to 11:00
11:00 to 11:30
11:30 to Noon
Noon to 12:30PM
12:30 to 1:00
1:00 to 1:30
1:30 to 2:00
2:00 to 2:30
2:30 to 3:00
3:00 to 3:30
3:30 to 4:00
4:00 to 4:30
4:30 to 5:00
5:00 to 5:30
5:30 to 6:00
6:00 to 6:30
6:30 to 7:00
7:00 to 7:30
7:30 to 8:00
8:00 to 8:30
8:30 to 9:00
9:00 to 9:30
9:30 to 10:00
10:00 to 10:30
10:30 to 11:00
11:00 to 11:30
11:30 to midnight
Midnight to 12:30
12:30AM to 1:00
1:00 to 1:30
1:30 to 2:00
2:00 to 2:30
2:30 to 3:00
3:00 to 3:30
3:30 to 4:00
4:00 to 4:30
4:30 to 5:00
5:00 to 5:30
5:30 to 6:00
6:00 to 6:30
6:30 to 7AM
0.00 0.00 0.00 0.00 Whole time 100% 0 days
0 weeks
7AM to 7:30
7:30 to 8:00
8:00 to 8:30
8:30 to 9:00
9:00 to 9:30
9:30 to 10:00
10:00 to 10:30
10:30 to 11:00
11:00 to 11:30
11:30 to Noon
Noon to 12:30PM
12:30 to 1:00
1:00 to 1:30
1:30 to 2:00
2:00 to 2:30
2:30 to 3:00
3:00 to 3:30
3:30 to 4:00
4:00 to 4:30
4:30 to 5:00
5:00 to 5:30
5:30 to 6:00
6:00 to 6:30
6:30 to 7:00
7:00 to 7:30
7:30 to 8:00
8:00 to 8:30
8:30 to 9:00
9:00 to 9:30
9:30 to 10:00
10:00 to 10:30
10:30 to 11:00
11:00 to 11:30
11:30 to midnight
Midnight to 12:30
12:30AM to 1:00
1:00 to 1:30
1:30 to 2:00
2:00 to 2:30
2:30 to 3:00
3:00 to 3:30
3:30 to 4:00
4:00 to 4:30
4:30 to 5:00
5:00 to 5:30
5:30 to 6:00
6:00 to 6:30
6:30 to 7AM
0.00 0.00 0.00 0.00 Whole time 100% 0 days
0 weeks
Dr Exemplary Consultant Not completed 31 March 2008
31 Mar 1 Apr 2 Apr 3 Apr 4 Apr 5 Apr 6 Apr
7AM to 7:30
7:30 to 8:00
8:00 to 8:30
8:30 to 9:00
9:00 to 9:30
9:30 to 10:00
10:00 to 10:30
10:30 to 11:00
11:00 to 11:30
11:30 to Noon
Noon to 12:30PM
12:30 to 1:00
1:00 to 1:30
1:30 to 2:00
2:00 to 2:30
2:30 to 3:00
3:00 to 3:30
3:30 to 4:00
4:00 to 4:30
4:30 to 5:00
5:00 to 5:30
5:30 to 6:00
6:00 to 6:30
6:30 to 7:00
7:00 to 7:30
7:30 to 8:00
8:00 to 8:30
8:30 to 9:00
9:00 to 9:30
9:30 to 10:00
10:00 to 10:30
10:30 to 11:00
11:00 to 11:30
11:30 to midnight
Midnight to 12:30
12:30AM to 1:00
1:00 to 1:30
1:30 to 2:00
2:00 to 2:30
2:30 to 3:00
3:00 to 3:30
3:30 to 4:00
4:00 to 4:30
4:30 to 5:00
5:00 to 5:30
5:30 to 6:00
6:00 to 6:30
6:30 to 7AM
0.00 0.00 0.00 0.00 Whole time 100% 0 days
0 weeks
Please do not enter any data on this sheet,
and please do not copy or move this sheet.
The calculations in the summary and
analysis sheets are done on data that lie
between the 'Start' and 'End' sheets.

Consultant Job Planning Diary V 63

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Consultant job planning diary

Version 6.3 - 2008

Programmed activities calculated from the workload diary

Name: Dr Exemplary Consultant

Period: 31 March 2008 to 27 April 2008

NHS mean weekly PAs PAs

Clinical academics PAs

Total weekly work 0.00

British Medical Association web link

Job planning diary web link

NHS direct clinical care: 0.00 PAs per week

Name: Dr Exemplary Consultant

University teaching: 0.00 PAs per week

Version 6.3 - 2008

Completing the diary

Upgrading from previous versions of this diary

Adding more weeks to the diary

British Medical Association web link

Job planning diary web link

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