Board of Trustees

Public Board Meeting Agenda 2016-2017: #12

Date: April 18, 2017
Time: 4:00 p.m.
Location: Public Board Room, Catholic Education Services
9807-106 Street, Edmonton AB T5K 1C2
Phone: 780 441-6002
Web: www.ecsd.net

1. Call to Order
1.1 Opening Prayer Father Julian Bilyj
1.2 Treaty Six Acknowledgement Board Chair
1.3 Roll Call
1.4 Agenda

2. Minutes
2.1 Minutes of the Previous Meeting
A. March 21, 2017
2.2 A. Matters Arising from the Minutes

3. Business of the Meeting

3.1 Celebration of #ECSDawesome:

A. Board Chair Report
B. Superintendent Report
C. Albertas Top 70 Employers

3.2 Board Business

A. Reports for Information
(i) Conversation on Catholic Education J. Acheson

B. Reports Requiring Action

(i) Guidelines Re: Free Standing Catholic Schools J. Acheson
(ii) Mandatory Vaccinations M. Bergstra

BOARD OF TRUSTEES
Patricia Grell, Ward 71 Cindy Olsen, Ward 73 Marilyn Bergstra, Ward 76
Larry Kowalczyk, Ward 72 Debbie Engel, Ward 74 Laura Thibert, Ward 77
John Acheson, Ward 75
SUPERINTENDENT
Joan Carr Page 1 of 2
 (iii) Grade XII Graduation Requirement M. Bergstra
(iv) Sex Education Reform M. Bergstra

3.3 Administrative Business

A. Reports for Information
(i) Community Conversation: Future French Immersion J. Carr
Programming B. Radyo
T. Cusack
(ii) School Calendar 2018-19 J. Carr, B. Radyo

B. Reports Requiring Action

(i) Request from Capital Reserves for September 2017 Modular J. Carr
Classroom Program B. Radyo
(ii) MOU, Edmonton Catholic School District and Concordia J. Carr
University of Edmonton C. Gannon
(iii) Renaming of Genesis Early Learning Centre J. Carr
School Code 1566 B. Radyo
C. Gannon

3.4 New Business

A. Proclamation for Alberta Indigenous History Month C. Olsen
B. Apologies for Residential Schools P. Grell

3.5 Notices of Motion

A.

3.6 Trustee Inquiries

A.

3.7 In-Camera
A. Board Business J. Acheson

4. Adjournment
4.1 Closing Prayer Father Julian Bilyj
4.2 Motion to Adjourn

April 13, 2017

BOARD OF TRUSTEES
Patricia Grell, Ward 71 Cindy Olsen, Ward 73 Marilyn Bergstra, Ward 76
Larry Kowalczyk, Ward 72 Debbie Engel, Ward 74 Laura Thibert, Ward 77
John Acheson, Ward 75
SUPERINTENDENT
Joan Carr Page 2 of 2
 Board of Trustees
Public Board Meeting Minutes 2016-2017: #10
Date: March 21, 2017
Time: 3:00 p.m.
Location: Public Board Room, Catholic Education Services
9807-106 Street, Edmonton AB T5K 1C2
Phone: 780 441-6002
Web: www.ecsd.net

1. Call to Order
1.1 Board Chair Thibert called the meeting to Order at 3:00 p.m.

Father Julian Bilyj began the meeting with the Opening Prayer.

1.2 Treaty Six Acknowledgement

Board Chair Thibert acknowledged that we are on the traditional land of Treaty 6 and home of
Mtis Nation of Alberta Zone 4. We also acknowledge the Inuit and other diverse Indigenous
peoples whose ancestors have marked this territory for centuries, a place that has welcomed many
peoples from around the world to make their home here.
We, at Edmonton Catholic Schools, commit to restoring and honouring the Truth and Reconciliation
calls to action; we strongly believe that truth must be acknowledged to move forward to
reconciliation. Together we call upon all our collective communities to build a stronger
understanding of all peoples who dwell on this land we call home.

1.3 Roll Call

Present:
Laura Thibert, Board Chair
John Acheson
Marilyn Bergstra, Vice-Chair
Debbie Engel
Patricia Grell
Larry Kowalczyk
Cindy Olsen

1.4 Comments from the Public

There were no comments from the Public scheduled.

1.5 Agenda
Trustee Engel moved that the Board of Trustees approves the March 21, 2017 Public Meeting
Agenda as circulated.

Trustee Olsen asked to remove the In-Camera item, 3.7A from the agenda.
The following trustees objected: P. Grell, J. Acheson, M. Bergstra

Page 1 of 7
Trustee Olsen moved that the Agenda of the March 21, 2017 Public Meeting be amended to
remove 3.7A Discussion Regarding Third Party Business Interests.
Carried
In Favour: C. Olsen
Opposed: J. Acheson D. Engel
M. Bergstra L. Kowalczyk
P. Grell L. Thibert
Trustee Olsen asked to remove the In-Camera item 3.2B(iv) Motion to repeal ACSTA Policy on
School Facilities from the agenda.
The following trustees objected: P. Grell, J. Acheson, M. Bergstra

Trustee Olsen moved that the agenda of the March 21, 2017 Public Meeting be amended to
remove item 3.2B(iv) Motion to Repeal ACSTA Policy on Shared Facilities.
Carried
Opposed: J. Acheson In Favour: C. Olsen
M. Bergstra D. Engel
P. Grell L. Kowalczyk
L. Thibert
Trustee Acheson moved to add Safe and Caring Schools to the Agenda.

Trustee Kowalczyk moved an amendment to the motion to add this item to the In-Camera portion
of the agenda.
Carried
Opposed: C. Olsen In Favour: L. Kowalczyk
D. Engel J. Acheson
L. Thibert M. Bergstra
P. Grell

The motion by Trustee Acheson to add Safe and Caring Schools to the In-Camera portion of the
agenda was noted.

Chair Thibert asked the Board if it would add the following item:
3.4B Letter to the Minister, Transportation for language/alternative programs.

There being no objection the item was added to the agenda under New Business.

Chair Thibert noted that students will be present at 4:00 p.m. for item 3.3B Student Senate and
asked if the Board would object to dealing with this item at that time. There was no objection.

The main motion by Trustee Engel to approve the agenda as amended to:
delete items 3.2B(iv) and 3.7A
add Letter to the Minister Transportation for language/alternative programs 3.4B
add Safe and Caring Schools to the In-Camera portion of the meeting
allow 3.3B(i) to be heard at 4:00 p.m.
was voted on and it was . Carried
Opposed: M. Bergstra In Favour: C. Olsen
P. Grell D. Engel
L. Kowalczyk
L. Thibert
J. Acheson

Page 2 of 7
2. Minutes
2.1 Minutes of the Previous Meeting
A. February 28, 2017
Trustee Olsen moved that the minutes of the February 28, 2017 Public Meeting be approved
as corrected on Page 3 3.2B(i) to record the vote as follows:

Opposed: J. Acheson In Favour: D. Engel

M. Bergstra C. Olsen
P. Grell L. Thibert
L. Kowalczyk

The motion by Trustee Olsen to approve the minutes of the February 28, 2017 as corrected
was voted on and it was:
Carried
Opposed: P. Grell In Favour: J. Acheson
M. Bergstra
D. Engel
P. Grell
C. Olsen
L. Kowalczyk

2.2 A. Matters Arising from the Minutes

Trustee Grells request to change the minutes to include her disagreement with the
Statement by the Board Chair was not allowed.

3. Business of the Meeting

3.1 Celebration of #ECSDawesome:
A. Board Chair Report
The Board acknowledged receipt of the Board Chair Report on #ECSDawesome, February 21
to March 17, 2017 for information purposes.

B. Superintendent Report
The Board acknowledged receipt of the Superintendents Report on #ECSDawesome,
February 2017 for information purposes.

3.2 Board Business

A. Reports for Information
(i) There were no reports scheduled.

3.2 B. Reports Requiring Action

(i) Capital Plan 2018-2021
Trustee Engel moved that the Board of Trustees approves the Edmonton Catholic
School District 2018-2021 Capital Plan.

Trustee Kowalczyk moved an amendment to switch number 4 and 5 of the New

School Construction Priority Order.
Carried
(See next page for vote)

Page 3 of 7
3.2 B. (i) Opposed: M. Bergstra In Favour: J. Acheson
D. Engel
P. Grell
C. Olsen
L. Kowalczyk
L. Thibert

Trustee Kowalczyk moved an amendment to the Combined List of Major

Modernization and New School Construction Priorities to move #12 on the list of
priorities to #6 and that the list be reordered accordingly.
Carried
Opposed: M. Bergstra In Favour: J. Acheson
D. Engel
P. Grell
C. Olsen
L. Kowalczyk
L. Thibert

The motion by Trustee Engel to approve the Capital Plan as amended to

(a) switch number 4 and 5 of the New School Construction Priority Order, and
(b) move #12 on the list of priorities of the New School Construction Priority Order
to #6 and that the list be reordered accordingly.
was voted on and it was .. Carried

(ii) Appointment of External Auditor

Trustee Acheson moved that the Board of Trustees appoints Grant Thornton LLP as
external auditor for a four-year term ending with the fiscal year August 31, 2020.
Carried
Vice-Chair Bergstra assumed the chair at 5:34 p.m.

(iii) Board Resolutions for 2017 ASBA Fall GM:

a) Four-Year Pathway HS Diploma
Trustee Thibert moved that the Board of Trustees of Edmonton Catholic Schools
submits the following policy resolution to the Alberta School Boards Association
(ASBA) for the 2017 Fall General Meeting:

That the Alberta School Boards Association supports an optional Four-Year

Pathway model and promotes to Alberta Education an Alberta High School
Diploma that would provide a more flexible approach to learning.
Carried
Opposed: M. Bergstra In Favour: D. Engel
P. Grell C. Olsen
J. Acheson L. Kowalczyk
L. Thibert

Chair Thibert assumed the chair at 6:12 p.m.

Page 4 of 7
3.2 B. (iii) b) Call for Proposals Educational Finance for Public Education
Trustee Acheson moved that the Edmonton Catholic School Board submits the
following resolution to the Alberta School Boards Association (ASBA) through
ASBA Zone 2/3:

Be it resolved that the Alberta School Boards Association (ASBA) Board of

Directors issue a Call For Proposals from pre-selected Alberta post-secondary
institutions faculties/schools of business to develop an a priori budget paradigm
outlining the cost to an Alberta school board of providing a public education as
defined in the Alberta Program of Studies;

further that the paradigm reference only the operating costs of education and
not the capital costs, facilitys operating and maintenance costs, or
transportation costs except transportation for special needs students;

further that the Alberta School Boards Association Board of Directors consider
for inclusion in the paradigm {but not necessarily be limited to} such budgetary
factors as outlined in the most recent Alberta Education Funding Manual and/or
the Budgetary Factors: Possible Paradigm Components as listed.
Carried
Opposed: D. Engel In Favour: J. Acheson
C. Olsen M. Bergstra
L. Thibert P. Grell
L. Kowalczyk

(iv) Motion to Repeal ACSTA Policy on Shared Facilities

Removed from the agenda.

(v) Education Act, Mandatory Review of Superintendent Contracts

Trustee Bergstra moved that the new Education Act include statements that require
all Board of Trustees to do mandatory reviews of Superintendent contracts. These
reviews will necessitate that board corporate discussion on the contents within the
contract itself take place prior to the renewal of any said contract or prior to the
implementation of any new contract.

Trustee Acheson moved to table this motion until after the 3.4A is discussed.
Defeated
Opposed: D. Engel In favour: M. Bergstra
C. Olsen J. Acheson
L. Kowalczyk
L. Thibert
P. Grell

The motion by Trustee Bergstra was voted on and it was. Defeated

Opposed: D. Engel In favour: M. Bergstra
C. Olsen P. Grell
L. Kowalczyk
L. Thibert
J. Acheson

Page 5 of 7
3.3 Administrative Business

A. Reports for Information There were no reports scheduled

B. Reports Requiring Action

(i) Terms of Reference Student Senate
Trustee Grell moved:
1) that the Board of Trustees approves the Terms of Reference for the Student
Senate as presented.
Carried

2) that the Board of Trustees approves a maximum budget of $3,000 for Senate
meeting expenses and $5,000 for certificated FTE to supervise and support the
students in their work with the understanding that there may be incidental
financial needs that arise over the course of the Senate operational year.
Carried

(ii) Memorandum of Understanding, ELEVATE

Trustee Acheson moved the Board of Trustees endorses the ELEVATE Community
Planning Partnership Agreement Memorandum of Understanding.
Carried

3.4 New Business

A. Board Professional Development, Parliamentary Procedures, In-Camera Meetings,
and Conflict of Interest
Trustee Acheson moved that the Board engage the ASBA legal services to organize and
present a professional growth experience designed to better prepare the trustees for their
governance responsibilities this specifically as it relates to amending motions, in-camera
meetings, and conflicts of interest and contract management.

Trustee Engel moved to postpone this item indefinitely. Carried

Opposed: M. Bergstra In Favour: D. Engel
J. Acheson C. Olsen
P. Grell L. Thibert
L. Kowalczyk
Trustee Bergstra assumed the Chair at 6:54 p.m.

Request to Minister of Education, Guidelines for Transportation Funding

Trustee Thibert moved that the Board Chair writes the Minister of Education to request that
he review the guidelines for determining transportation funding for eligible designated
schools to include bilingual and immersion language programs.

Trustee Grell declared a potential conflict of interest and left the meeting.

The motion by Trustee Thibert was voted on and it was .. Carried

Board Chair Thibert assumed the Chair at 6:56 p.m.

Orders of the Day were called at 7:00 p.m.

Page 6 of 7
 Items 3.5, 3.6 and 3.7 were not heard.

3.5 Notices of Motion

A.

3.6 Trustee Inquiries

A.

3.7 In-Camera
A. Discussion Re: Third Party Business Interests
Removed from the Agenda

4. Adjournment
4.1 Father Julian Bilyj said the Closing Prayer.
4.2 Trustee Kowalczyk moved the meeting adjourn at 7:04 p.m. Carried

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