Académique Documents
Professionnel Documents
Culture Documents
for
Industrial
Training
Bachelor of Engineering (Honours)
March 2017
Compiled by
Faculty of Engineering and Built Environment,
Tunku Abdul Rahman University College,
Kuala Lumpur.
Page 1 of 30
Table of Contents
1 Introduction ........................................................................................................................ 3
1.1 Course Objectives ....................................................................................................... 3
1.2 Course Learning Outcomes (CLO) ............................................................................. 3
1.3 Industrial Training Committee .................................................................................... 3
2 Duration of Industrial Training .......................................................................................... 4
3 Pre-Requisite of Industrial Training .................................................................................. 4
4 Application Procedures of Industrial Training Placement ................................................. 5
5 Students Codes of Conduct during Industrial Training Application ................................ 5
5.1 Companies for Industrial Training .............................................................................. 5
5.2 Allowances for Industrial Training ............................................................................. 6
6 Confirmation of Industrial Training Placement ................................................................. 6
7 Students Codes of Conduct during Industrial Training .................................................... 6
7.1 Observance of Rules & Regulations ........................................................................... 6
7.2 Attendance & Leave Application ................................................................................ 7
7.3 Disciplinary Action by the University College ........................................................... 7
7.4 Insurance Coverage & Claim Procedures ................................................................... 8
8 Industrial Training Visit by Internship Coordinators (ICs) ............................................... 9
9 Reports for Industrial Training .......................................................................................... 9
9.1 Reports by Industrial Training Supervisor .................................................................. 9
9.1.1 Report on Trainees Attendance .......................................................................... 9
9.1.2 Confidential Report on Trainee ........................................................................... 9
9.2 Reports by Students ................................................................................................... 10
9.2.1 Industrial Training Logbook .............................................................................. 10
9.2.2 Guidelines to Prepare Industrial Training Logbook .......................................... 10
9.2.3 Industrial Training Report....................................................................................... 11
9.2.4 Guidelines to Prepare Industrial Training Report .............................................. 11
10 Assessment of the Industrial Training ............................................................................. 14
11 Problems and Enquiry during Industrial Training ........................................................... 15
12 Appendices ....................................................................................................................... 15
Appendix A: List of Industrial Training Committee.. 16
Appendix B: Letter of Indemnity ....... 18
Appendix C: Parents Acknowledgement Form ..... 19
Appendix D: Standard Letter ............................. 20
Appendix E: Reply Form ....... 21
Appendix F: Industrial Training Visit Report ........ 22
Appendix G: Report on Trainees Attendance ....... 24
Appendix H: Confidential Report on Trainee .... 25
Appendix I: Industrial Training Logbook .................................. 28
Appendix J: Cover Page of Industrial Training Logbook ......... 29
Appendix K: Cover Page of Industrial Training Report ........... 30
Page 2 of 30
1 Introduction
All Bachelor (Honours) Degree students in the Faculty of Engineering and Built Environment
are reminded that Industrial Training course is compulsory as part of the requirements for
graduation. Students who did not complete the industrial training will not be able to graduate
from the degree programme.
This course provides students to the real working environment, gain hands-on experience
related to their programme discipline, prepare and enhance students ability to face the
challenges posed by the industry.
Students are advised to refer all the official matters related to their industrial training to the
relevant assigned ICs, who is also the Industrial Training Committee. The following ICs
assigned to handle the industrial training placement for students of each programme are listed
in Appendix A.
Page 3 of 30
2 Duration of Industrial Training
Students must complete the industrial training for a period as stipulated by the Faculty during
their course of study in the University College.
Students who registered for a Bachelor (Honours) Degree programme will undergo their
industrial training before the end of their studies. In connection thereto, students are required
to attend compulsory briefings before going for industrial training.
DIC will conduct the first briefing to guide students on the application of industrial training
placement. Subsequently a second briefing will be conducted to guide students on their codes
of conduct and report writing before the commencement of industrial training.
Prior to the undertaking of industrial training, students are required to complete and submit
the following documents to the relevant assigned Internship Coordinator:
Students to complete and submit the Letter of Indemnity (Appendix B) in duplicate copies;
and
Students to inform their parents/guardians and to complete and submit the Parents
Acknowledgement Form (Appendix C); and
Students to apply for industrial training with the Standard Letter from the Faculty
(Appendix D) and send the Reply Form (Appendix E) to training company. The
completed Reply Form will be replied through the student or directly email to the Faculty.
Page 4 of 30
4 Application Procedures of Industrial Training Placement
Students are required to apply for internship placement to companies of their choice
independently. It is advisable for students to apply to companies they are familiar or keen to
work for with regards to their future career development. A list of previous participating
training companies will be provided for students reference.
Alternatively, students can seek for internship placement via JobsTARC/TARUC Internship
Portal, at which students are required to register for an account with resume submitted, then
identify suitable internship listing for application online. Students are also required to update
their internship placement status online.
The following are the step by step procedures for industrial training placement:
2. Students must send their resume together with job application letter, Reply Form and
Standard Letter in their application to the company via email or hand it in personally.
3. Students need to follow up with the company to check on their application status via
telephone call / email.
5. Students to request the company to complete the Reply Form with company stamp then
send reply through the student or directly email to the Faculty before the date as stipulated
in the Reply Form.
Page 5 of 30
For industrial training undertaken outside Malaysia, students are required to fulfil the
immigration requirements of the chosen country; find their own sponsor for the
application of training/working permit; keep the permit valid throughout the course of
industrial training and to return home upon expiry of the training/working permit.
Unless otherwise sponsored by the company to undergo industrial training outside
Malaysia, students are required to bear all the costs and expenses including but not limited
to visa fees, medical check-up fees and all other medical expenses, travelling expenses,
personal maintenance and lodging expenses, repatriation expenses and any miscellaneous
expenses as stipulated by the relevant authorities or the company.
Students shall inform the relevant assigned Internship Coordinator if they failed in their
attempts to secure a placement for industrial training. Students are expected to seek for their
own training company, failing which means he/she must accept any company assign to him
regardless of location. The relevant assigned Internship Coordinator will not guarantee to
place the students to their choice of company or location.
Confirmation Letter of Industrial Training Placement for Student and Training Company will
be prepared and distributed prior to the commencement of industrial training.
Any decision taken by the Industrial Training Committee on student placement is final. If the
relevant assigned Internship Coordinator successfully places a student in a company, and the
placement has been confirmed, then the placement is considered final. Students are not
allowed to swap or exchange industrial training placements between students without the
permission from the company and Faculty.
Students are required to observe and follow the prevailing corporate practice of the
industry and company. Students should present themselves at all times as a respectable
industrial trainee of the company and practitioner of their chosen discipline.
Page 6 of 30
The rules and regulations of the University College govern students conduct during the
industrial training period. Students industrial training contract with the company governs
their time and effort that they will spend with the company.
Students are reminded to uphold the good name of the University College, abide by the
codes of conduct of the University College, the Company, the Industry, the terms of
industrial training contract, and any other relevant rules and regulations at all times during
the course of their industrial training.
Students should also keep abreast with the developments in Faculty via e-learning system
(CeL) and Google Classroom.
Students should seek assistance if they encounter any problem relating to their industrial
training. Students are required to contact the Industrial Training Supervisor or the
Internship Coordinator and shall document and resolve the arising problem.
All students are reminded that attendance and punctuality must be observed at all times
during the industrial training.
Students should inform the company and the Faculty as soon as possible should any
sickness or accident occurs during the industrial training period that requires medical care.
Students should endeavour to take care of their health and well-being at all times. Most
companies would not provide medical care to industrial trainees.
Students must not miss any day of the industrial training. In case of emergency, the
students must inform both the Industrial Training Supervisor and the relevant assigned
Internship Coordinator. Any absenteeism or late attendance without valid reasons may
result in failing the industrial training course.
Students are required to undergo industrial training even though they have repeat and/or
resit papers. Students who want to attend the Resit Examination during the industrial
training period must apply leave from the training companies subject to their approval
based on the following:
No. of resit subjects No. of leave days
(inclusive of examination day)
12 3
34 5
57 7
Notwithstanding of the above, students are not allowed to apply leave during the industrial
training unless with the approval of the relevant training company.
Students who are unable to attend the industrial training for more than SIX (6) days due to
sick or emergency leave will be considered as not fulfilling the requirements and thus be
required to replace the industrial training completely.
Any student who stops his industrial training prematurely without prior approval from the
Faculty will also fail the industrial training course.
Any breach of discipline on the student part and/or unfavourable report from the training
companies would be viewed very seriously by the University College.
Students will be served a written warning and/or subject to disciplinary action if they are
proved to breach any terms and conditions of the industrial training or any rules and
regulations of the Company and University College.
Page 7 of 30
Any student who fails to complete the industrial training satisfactorily will face
disciplinary actions which may include deferment of the degree award until the student
has made good of the deficiency in industrial training satisfactorily.
A Student Personal Accident Insurance Scheme insures all students of the University
College. The policy will cover the students for accidents round the clock, anywhere in the
world. In addition, students can also claim for medical treatment for injuries sustained in
an accident. In the event of death of the policy holder, funeral expenses would also be paid.
Copies of the Insurance Policys terms and conditions are available at the Department of
Student Affairs (DSA) for reference.
When student(s) injured while playing games, bitten by insect or animal, e.g. dengue fever,
dog bite and etc, student(s) to see doctor.
Student(s) to pay the bills and keep the receipts.
Student(s) to refer to DSA enquiry counter for details.
Student(s) to fill up insurance claim form.
Student(s) to attach receipts.
DSA will contact student(s) when the cheque is ready.
Page 8 of 30
8 Industrial Training Visit by Internship Coordinators (ICs)
IC is required to conduct visit for students who are undergoing industrial training with
company located in Selangor and Kuala Lumpur.
DIC will establish a visiting schedule to the assigned ICs.
Before the visit, IC is required to contact the Industrial Training Supervisor of the student
to make prior arrangement for the visit.
During the visit, IC needs to bring along the Industrial Training Visit Report (Appendix F)
to obtain feedback from the Industrial Training Supervisor and students.
IC needs to look at the students daily logbook and any reports that the student has written
during their visit.
IC is required to discuss with the students on any problems encountered and to discuss
with the Industrial Training Supervisor regarding the overall performance of the trainees.
IC is allowed to submit the travelling claim for the visit according to the mileage
allowance of the University College.
Students must document their industrial training experience and log their activity daily in a
logbook. On completion of the industrial training period, students must submit written reports
to the Faculty. The Industrial Training Supervisor will also submit a confidential report on
trainees performance to the Faculty at the end of the industrial training.
All students reporting for duty on the first day of industrial training must request the Industrial
Training Supervisor to complete and return the Report on Trainees Attendance (Appendix G)
to the assigned Internship Coordinator by email within ONE (1) week after they have
reported for duty. Failing to do so without valid reasons may render the student to fail the
Industrial Training course.
All students are required to give a copy of the Confidential Report on Trainee (Appendix H)
to the Industrial Training Supervisor before the end of the industrial training period. The
Industrial Training Supervisor is required to return the completed form to the trainee under
confidential cover for submission by students to the Faculty together with the Industrial
Training Logbook and Report within ONE (1) week upon completion of the industrial
training.
Page 9 of 30
9.2 Reports by Students
All students undergoing industrial training are required to keep a logbook of their daily
training activities. The main purpose is to provide an authenticated record of the industrial
training which may come in useful when applying for membership of professional institutions
at a later date.
The Industrial Training Logbook must be submitted to the relevant assigned Internship
Coordinator for marking during the FIRST week of the new semester.
All students must observe the requirements given in the Guidelines to Prepare Industrial
Training Logbook.
In preparing the Industrial Training Logbook, all students must observe the following
requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate
from these requirements/guidelines must obtain prior approval from the Faculty.
The Industrial Training Logbook must be initiated by the Industrial Training Supervisor at
the end of each week.
The Industrial Training Logbook should be handwritten / type written in accordance with
the format in Appendix I.
The Industrial Training Logbook should be properly tape binding with a suitable front
cover indicating the name of company, name of student, programme of study and
academic year. The colour of front cover should be blue.
The front cover of Industrial Training Logbook should follow the format as shown in
Appendix J.
Students shall make additional copy for their own personal keeping. All Industrial
Training Logbook will become the property of the Faculty upon submission. The
copyright of all Industrial Training Logbook belongs to the Faculty.
Page 10 of 30
9.2.3 Industrial Training Report
The Industrial Training Report should provide a much fuller account of the industrial training
than the logbook. Beside the subject matter on the industrial training itself, the report format is
detailed in Section 9.2.4.
The Industrial Training Report must be submitted to the relevant assigned Internship
Coordinator for marking within ONE (1) week upon completion of the industrial training.
All students must observe the requirements given in the Guidelines to Prepare Industrial
Training Report
In preparing the Industrial Training Report, all students must observe the following
requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate
from these requirements/guidelines must obtain prior approval from the Faculty.
The Industrial Training Report should comprise of at least 3000 words and may include
photographs, tabulations, drawings, graphs, flowcharts, computer programmes, etc., which
must be clearly annotated.
All students may submit the Industrial Training Report to Industrial Training Supervisor
for vetting and comments before the end of the industrial training period.
The Industrial Training Report should be type written single-sided on A4 size papers with
1.5 spacing, font size 12 and Times New Roman. Margin spacing should be observed for
each page as given below:
o Top edge margin: 3cm o Right hand margin: 2.5 cm
o Left hand margin: 3cm o Bottom edge margin: 2.5 cm
The Industrial Training Report should be properly tape binding with a suitable front cover
indicating the name of company, name of student, programme of study and academic year
with reference to Appendix J. The colour of front cover should be Blue.
Students shall make additional copy for their own personal keeping. All Industrial
Training Reports will become the property of the Faculty upon submission. The copyright
of all Industrial Training Reports belongs to the Faculty.
Page 11 of 30
The Industrial Training Report should include the following:
(ii) Declaration
The report submitted herewith is a result of my own works. All information that has
been obtained from other sources had been fully acknowledged. I understand that
plagiarism constitutes a breach of University College rules and regulations and would be
subjected to disciplinary actions.
Signature
-----------------------
<Name of Student>
Date:
(iii) Acknowledgements
(iv) Abstract
Chapter 1: Introduction
<Describe the details of task and activities with supporting documents (photographs,
tabulations, drawings, graphs, flowcharts, computer programmes, etc.)>
< Describe the execution of planned activities within resources allotted.>
Chapter N + 1: Conclusion
<State your opinion regarding experiences in the industry and appreciation on engineering
practices exposed in the industry.>
Page 12 of 30
(vi) References
Authors family name, Initial(s). Year, Title of book, Edition (if any), Publisher, Place of
publication.
(vii) Appendices
Page 13 of 30
10 Assessment of the Industrial Training
Students are assessed on their continuous performance during the industrial training in
accordance to the following criteria:
1. Engineering Knowledge
2. Engineers Responsibility
3. Work Attitude
4. Teamwork
5. Communication
Students are assessed on the contents of Industrial Training Logbook and Report, which must
include:
The pass marks for industrial training is 50%. All students must pass the industrial training,
failing which the students are required to make-good the training reports within the given
time frame for resubmission based on extenuating reasons. The award of marks will be
capped at 50% for any satisfactory make-good students.
Page 14 of 30
11 Problems and Enquiry during Industrial Training
Should students have any problem relating to their industrial training, they should consult or
contact their respective Internship Coordinator as per assigned.
12 Appendices
The following appendices are made available together with this guideline for students further
actions:
Page 15 of 30
Appendix A
Page 16 of 30
Appendix A
A3: Bachelor of Engineering (Honours) Electronic (Communication)
Dr Vijayapragas (vijayapragasm@acd.tarc.edu.my)
Page 17 of 30
Appendix B
Date:
Internship Coordinator
Industrial Training Committee
Department of Mechatronic Engineering
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College
Dear Sir/Madam
Letter of Indemnity
I hereby undertake at all times to comply with all Rules and Regulations and obey all lawful
instructions given to me during the period of my industrial training.
I shall indemnify and keep indemnified and save from all harms the Tunku Abdul Rahman University
College and the company which provided such industrial training, from all liabilities in Law or in
Equity arising from any personal injuries or loss that may be suffered by me or otherwise arising from
my own actions and/or omissions as the case may be.
I pledge that I will at all times during the period of such industrial training conduct myself in such a
manner as to uphold the good name of the University College and shall always subject myself to the
University Colleges Students Code of Conduct.
Yours faithfully,
_________________
(Signature of Student)
Date:
Note: Complete this form in DUPLICATE. One copy of this form will be sent to the company
providing the training.
Page 18 of 30
Appendix C
Date:
I wish to inform you that your son/daughter/ward in the Faculty of Engineering and Built
Environment, Tunku Abdul Rahman University College will be undergoing Industrial Training
scheduled for the period as stated above. This Industrial Training course is a requirement in order for
students to graduate from their Degree studies, it is an essential and integral part of the educational
programme conducted by the Faculty of Engineering and Built Environment and Built Environment.
I shall be grateful if you could return the Parents Acknowledgement Form below before
DD/MM/YYYY.
Thank you.
Internship Coordinator
Industrial Training Committee
Department of Mechatronic Engineering
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College
__________________________________________________________________________________
Internship Coordinator
Industrial Training Committee
Department of Mechatronic Engineering
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College
Dear Sir/Madam
Name: ......................................................................
Student Reg. No: .................................................
Programme: .....................................................
....................................................
Signature of Parent/Guardian
.............................................
Name (in BLOCK LETTERS)
Page 19 of 30
Appendix D
Date:
This document is given in support of the students application for a place of industrial training in your esteemed
organisation. The applicant is at present a student in the Bachelor (Honours) Degree programme.
It is the programme requirements that the students should obtain industrial training for the scheduled period as stated
above. We shall be grateful for your kind assistance in this matter. We believe that with the guidance and experience
of your esteemed organisation, our students will acquire practical skills so that they can integrate actual practice with
academic knowledge that they have learned.
Students are required to observe and comply with all the terms and conditions of industrial training as stipulated by
your company. For your information, all TAR University College students are covered by insurance during their
period of industrial training.
We would also like to inform you that our academic staff will be visiting your company during the industrial training
period. This visit aims to meet with the companys supervisor for feedback on the students development during the
industrial training. Such visit shall be arranged to the convenience of your company supervisors and our academic
staff. An academic staff will, in due time, contact your organisation to arrange for such visit.
Assessment of Industrial Training aims to evaluate the students work performance and their development of soft
skills. We would be grateful if the assigned supervisor would be able to sign their training diary weekly and to
complete the confidential report on trainee at the end of the industrial training period. These documents will contribute
to the students grade at the end of their industrial training.
We wish to thank you in advance for your kind support and cooperation. Should you require further clarification or
information, please do not hesitate to contact the relevant Internship Coordinator below via email.
Thank you.
Yours sincerely
Industrial Training Committee
Department of Mechanical Engineering
Faculty of Engineering
Tunku Abdul Rahman University College
..............
(To be filled in by student trainee)
Page 20 of 30
Appendix E
REPLY FORM
(Please send reply through EMAIL to student or internship coordinator before DD/MM/YYYY.)
Internship Coordinator
Industrial Training Committee
Department of Mechatronic Engineering
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College
P.O. Box 10979
50932 Kuala Lumpur
Dear Sir/Madam
_____________________________________________________________
Page 21 of 30
Appendix F
Tunku Abdul Rahman University College
Faculty of Engineering and Built Environment
Industrial Training Visit Report
Notes:
a. This form is to be filled in by the Internship Coordinator who make visit to the training company.
b. Please return the completed form to the respective Departmental In-Charge ONE week after the visit.
6. Are there any previous interns from TARUC? Yes / No (please circle)
7. Are there any employees who are previously graduated from TARUC? Yes / No
Page 22 of 30
Appendix F
Tunku Abdul Rahman University College
Faculty of Engineering and Built Environment
Industrial Training Visit Report
11. Challenges faced by training company or student trainee or any issue to highlight:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Specify reasons:
_____________________________________________________________________
_____________________________________________________________________
___________________________________ ______________________________
Name & Signature of Internship Coordinator Name & Signature of Student Trainee
Date: Date:
Page 23 of 30
Appendix G
Internship Coordinator
Industrial Training Committee
Department of Mechatronic Engineering
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College
P.O. Box 10979
50932 Kuala Lumpur
Fax No.: 03-4142 3166
_____________________________________________________________
_____________________________________________________________
Email: ____________________
Designation : _____________________________________________________________
Signature : _____________________________________________________________
Note: Please return the completed form to the above address within the FIRST week the trainee
reports for work.
.
Page 24 of 30
Appendix H
_______________________________________________
_______________________________________________
Designation: _______________________________________________
Signature: _______________________________________________
Date: _______________________________________________
_______________________________________________
Page 25 of 30
Appendix H
Always abide rules and Usually abide rules and Sometimes abide rules and Seldom abide rules and regulation
regulation at the workplace. regulation at the workplace. regulation at the workplace. at the workplace.
Always complete tasks on Usually complete tasks on Sometimes complete tasks Seldom complete tasks on time.
3. Work Attitude A3 CO3 PO8 time. time. on time.
Always maintain good and Usually maintain good and Sometimes maintain good Seldom maintain good and
professional work quality by professional work quality and professional work professional work quality by
conforming to standards. by conforming to standards. quality by conforming to conforming to standards.
standards.
Always contribute to the Usually contribute to the Sometimes contribute to the Seldom contribute to the effective
effective functioning of team. effective functioning of effective functioning of functioning of team.
team. team.
4. Teamwork A3 CO5 PO10 Always works independently Usually works Sometimes works Seldom works independently on
on assigned task, and seeks independently on assigned independently on assigned assigned task, and seeks for help
for help when needed. task, and seeks for help task, and seeks for help when needed.
when needed. when needed.
Page 26 of 30
Appendix H
Demonstrates excellent Demonstrates good logbook Acceptable standard of Poor organization of logbook &
5. Communication A3 CO4 PO9 logbook & report writing skill & report writing skill with logbook & report writing report writing skill with poor
where the organization and good command of English. skill with moderate command of English.
flow of contents is coherent command of English.
with excellent command of
English.
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
Note: Please return the completed form to the trainee under confidential cover for submission to the Faculty at the end of the industrial training period. Thank you.
Page 27 of 30
Appendix I
Monday
Date:
Tuesday
Date:
Wednesday
Date:
Thursday
Date:
Friday
Date:
Saturday
Date:
Page 28 of 30
Appendix
Appendix
J I
At
<Name of Company>
<Address>
Prepared By
<Name of Student>
<Programme of Study>
Kuala Lumpur
<Academic Session>
Page 29 of 30
Appendix K
At
<Name of Company>
<Address>
Prepared By
<Name of Student>
<Programme of Study>
Kuala Lumpur
<Academic Session>
Page 30 of 30