Monitoring and Evaluation#2017

Evidence reporting (completeness, accuracy & Previous suspension or closure in the past
validity) 24 months Any other Negative NPO Monitoring finding from previous visits
Date of Financial
previous visit implications
X Completeness Accuracy Validity Which year Reason or finding (Amount) Nature of finding
Name of Field worker or (Mismanagement, Non-

1A Name of organisation Region Official yes or no yes or no yes or no compliance or other) Date Amount
1 Khayelihle day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
2 Marimba day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
3 Treasure day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
4 Happy Valley day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
5 Ayanda day care Ekurhuleni George Nkadimeng yes yes yes 2016 Non compliance N/A N/A N/A
6 My hope day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
7 Vulindlela day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
8 Refiloe day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
9 Together As One day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
10 Rainbow Bambino day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
11 Ekuthokozeni day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
12 Focas Community Development Ekurhuleni George Nkadimeng No No No none none N/A N/A N/A
13 Mpumelelo day care Ekurhuleni George Nkadimeng yes yes yes 2016 Non compliance N/A N/A N/A
14 Happy kids day care Ekurhuleni George Nkadimeng yes yes yes none N/A N/A N/A
15 Zamani creche and Pre-school Ekurhuleni George Nkadimeng Yes Yes Yes none none N/A N/A N/A
16 Future Kids Day Care and after Care Centr Ekurhuleni George Nkadimeng Yes No No No none N/A N/A N/A
Availability of
Business plan
details
Name of Field worker or
Name of organisation Region Official Yes or no
1 Khayelihle day care Ekurhuleni George Nkadimeng yes
2 Marimba day care Ekurhuleni George Nkadimeng yes
3 Treasure day care Ekurhuleni George Nkadimeng yes
4 Happy Valley day care Ekurhuleni George Nkadimeng yes
5 Ayanda day care Ekurhuleni George Nkadimeng yes
6 My hope day care Ekurhuleni George Nkadimeng yes
7 Vulindlela day care Ekurhuleni George Nkadimeng yes
8 Refiloe day care Ekurhuleni George Nkadimeng yes
9 Together As One day care Ekurhuleni George Nkadimeng yes
10 Rainbow Bambino day care Ekurhuleni George Nkadimeng yes
11 Ekuthokozeni day care Ekurhuleni George Nkadimeng yes
12 Focas Community Development Ce Ekurhuleni George Nkadimeng Yes
13 Mpumelelo day care Ekurhuleni George Nkadimeng yes
14 Happy kids day care Ekurhuleni George Nkadimeng yes
15 Zamani creche ad Pre-school Ekurhuleni George Nkadimeng Yes
16 Future Kids day care and after car Ekurhuleni George Nkadimeng No
If no then provide name &
Availability of Chairperson's surname of previous and Deputy If no then provide name & surname o
SLA details correlates current occupant Chairperson previous and current occupant
Previous Current
Yes or no Yes or no occupant occupant Previous occupant
yes yes yes
yes yes yes
yes yes yes
yes yes yes
yes yes yes
yes yes yes
yes yes yes
yes no Nokuthula MbuMpulukeng Mokoeyes
yes yes yes
yes yes yes
yes yes yes
No Yes Yes
yes no Mr. Selepe Mr. Mali(acting) yes
yes yes no Dintswalo Chauke
Yes Yes Yes
Yes No No
Comparison of board members with business plan vs SLA vs National database
If no then provide name & If no then provide name &
en provide name & surname of surname of previous and Deputy surname of previous and
vious and current occupant Secretary current occupant Secretary current occupant
Previous Current Previous
Current occupant occupant occupant occupant
yes yes
yes yes
yes yes
yes yes
yes yes
yes yes
yes yes
yes yes
yes yes
no Nosipho Peter Queen Pholoanyes
yes yes
Yes Yes
yes yes
David Phelelo yes yes
Yes Yes
No No
vs National database
no then provide name & If no then provide name & If no then provide name &
surname of previous and surname of previous and Additional surname of previous and
current occupant Treasury current occupant members current occupant
Current Previous Current Previous Current
occupant occupant occupant occupant occupant
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes mr.nkanyisa and.
Yes Yes
yes
yes
Yes Yes
No No
Confirm whether the treasurer is the same
person
Letter of National DSD

Date assessed SLA Assurance Website
Yes or no Yes or no Yes or no

20/02/2017 yes yes no
21/02/2017 yes yes no
22/02/2017 yes yes no
23/02/2017 yes yes no
27/02/2017 yes yes no
02/03/2017 yes yes no
02/03/2017 yes yes no
28/02/2017 yes yes no
07/03/2017 yes yes no
09/03/2017 yes yes no
09/03/2017 yes yes no
08/03/2017 No No no
13/03/2017 yes yes no
13/03/2017 yes yes no
14/03/2017 Yes No no
15/03/2017 No No no
Departmental Monitoring official
Name of Field worker or

Name of organisation Region Official Region
1 Khayelihle day care Ekurhuleni George Nkadimeng Ekurhuleni
2 Marimba day care Ekurhuleni George Nkadimeng Ekurhuleni
3 Treasure day care Ekurhuleni George Nkadimeng Ekurhuleni
4 Happy Valley day care Ekurhuleni George Nkadimeng Ekurhuleni
5 Ayanda day care Ekurhuleni George Nkadimeng Ekurhuleni
6 My hope day care Ekurhuleni George Nkadimeng Ekurhuleni
7 Vulindlela day care Ekurhuleni George Nkadimeng Ekurhuleni
8 Refiloe day care Ekurhuleni George Nkadimeng Ekurhuleni
9 Together As One day care Ekurhuleni George Nkadimeng Ekurhuleni
10 Rainbow Bambino day care Ekurhuleni George Nkadimeng Ekurhuleni
11 Ekuthokozeni day care Ekurhuleni George Nkadimeng Ekurhuleni
12 Focas Community Development Centre Ekurhuleni George Nkadimeng Ekurhuleni
13 Mpumelelo day care Ekurhuleni George Nkadimeng Ekurhuleni
14 Happy kids day care Ekurhuleni George Nkadimeng Ekurhuleni
15 Zamani Creche and Pre-school Ekurhuleni George Nkadimeng Ekurhuleni
16 Future Kids Day Care and After Care Centr Ekurhuleni George Nkadimeng Ekurhuleni
rtmental Monitoring official Responsible Field Worker
Name & Surname of Planned

Departmental Official Date of visit Service Provider Name of field worker
17/02/2017 Morobi foundations George Nkadimeng
03/03/2017 Morobi Foundations George Nkadimeng
10/03/2017 Morobi Foundations George Nkadimeng
10/03/2017 Morobi Foundation George Nkadimeng
Scheduling Actual on-site Visit
Appointment
confirmed with Unscheduled Confirmation of visit
Manager of NPO Visit planned signed by NPO Manager
Planned Date
of visit Yes or no Yes or no Date of actual visit Yes or no
17/02/2017 yes no 20/02/2017 yes
17/02/2017 yes no 21/02/2017 yes
17/02/2017 yes no 22/02/2017 yes
17/02/2017 yes no 23/02/2017 yes
24/02/2017 yes no 27/02/2017 yes
24/02/2017 yes no 02/03/2017 yes
24/02/2017 yes no 02/03/2017 yes
24/02/2017 yes no 28/02/2017 yes
03/03/2017 yes no 07/03/2017 yes
03/03/2017 yes no 09/03/2017 yes
03/03/2017 yes no 09/03/2017 yes
03/03/2017 Yes No 08/03/2017 Yes
10/03/2017 yes no 13/03/2017 yes
10/03/2017 yes no 13/03/2017 yes
10/03/2017 Yes No 14/03/2017 Yes
10/03/2017 Yes No 15/03/2017 Yes
Reason for no visit
Not given Change of

access Not available Address
Challenges/ Comments
on visits Yes or no Yes or no Yes or no
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
Reason for no visit
Any other reason
Details
z
RECORDS MANAGEMENT AND ACCO
Name of Field worker or Date of

Name of organisation Region Official Verification
1 Khayelihle day care Ekurhuleni George Nkadimeng 20/02/2017
2 Marimba day care Ekurhuleni George Nkadimeng 21/02/2017
3 Treasure day care Ekurhuleni George Nkadimeng 22/02/2017
4 Happy Valley day care Ekurhuleni George Nkadimeng 23/02/2017
5 Ayanda day care Ekurhuleni George Nkadimeng 27/02/2017
6 My hope day care Ekurhuleni George Nkadimeng 02/03/2017
7 Vulindlela day care Ekurhuleni George Nkadimeng 02/03/2017
8 Refiloe day care Ekurhuleni George Nkadimeng 28/02/2017
9 Together As One day care Ekurhuleni George Nkadimeng 07/03/2017
10 Rainbow Bambino day care Ekurhuleni George Nkadimeng 09/03/2017
11 Ekuthokozeni day care Ekurhuleni George Nkadimeng 09/03/2017
12 Focas Community Development CenEkurhuleni George Nkadimeng 08/03/2017
13 Mpumelelo day care Ekurhuleni George Nkadimeng 13/03/2017
14 Happy kids day care Ekurhuleni George Nkadimeng 13/03/2017
15 Zamani Creche and pre primary schoEkurhuleni George Nkadimeng 14/03/2017
16 Future Kids Day Care and after careEkurhuleni George Nkadimeng 15/03/2017
ORDS MANAGEMENT AND ACCOUNTING SYSTEM
Availability Department SLA Availability of Quarterly Expenditure

with organisation Report Duly authorise
Approved Approved Correlation of

Programme Budget Records of submitted submitted QER
according to according to QER for the quarter to the department Programme/
SLA SLA under review vs QER onsite Centre Manager
Yes or no Yes or no Comments Yes or no Yes or no Yes or no

yes yes All supporting doc yes yes yes
yes All supporting
yes documents were supplied asyes
proof.All was in orderyes yes
yes All supporting
yes documents were supplied asyes
proof.All was in orderyes yes
No No The centre does no No yes No
Yes Yes The centre budgetYes yes No
Yes Yes All was in order Yes yes No
Duly authorised by signature Availability of Claim forms
Bookkeeper/ Submitted for Submitted for Submitted for

Treasurer Not signed Other Official month 1 month 2 month 3
Yes or no Yes or no Yes or no Yes or no Yes or no Yes or no

yes no yes yes yes yes
No No No No No No
No Yes Yes Yes Yes Yes
No No No No No Yes
Availability Overall
Progress Report efficiency
Ease of
Last six months access and
report submitted retrieval
Yes or no Poor or Good Comments

yes Good All the required supporting d .
No Poor N/A .
Yes Good all was in order
yes Good all was in order
PERSONNEL TRACKING AND MONIT

Name of organisation Region Official verification

15 Zamani creche and pre school Ekurhuleni George Nkadimeng 14/03/2017
16 Future Kids Day Care and After CareEkurhuleni George Nkadimeng 15/03/2017
SONNEL TRACKING AND MONITORING
Human resource Availability of claim

Management Policy forms
Does the
organisation have
a human resource Verification
policy and conducted with
procedures in latest claim form
Name of Centre Manager place information
Name & Surname Contact Details Yes or no Yes or no
Gloria Dhludhlu 741114046 yes yes

Fundiswa 847026388 yes yes
Mam dudu 731469240 yes yes
Nora Maluleke 118638637 yes yes
Thoko Dhlangamandhla 840831612 yes yes
Ms. Manana 762304584 yes yes
Margaret Mgoduka 836975312 yes yes
DL Thulo 847407831 yes yes
Zanele Nkosi 760237589 yes yes
Simangele Mabaso 794113273 yes yes
Elizah fihla 795361023 yes yes
Annah Dikeledi Zondo 072 3365 934 No No
Nomphumelelo Soga 728795701 yes yes
Duduzile 113820322 yes yes
Esther Nxumalo 083 7260 213 No Yes
Wandile Kumalo 079 616 2935 No Yes
Total number of all
personnel in the Each personnel If No, Reasons
programme physically verified provided
Absent, on leave
According to latest or not available Position
claim form Yes or no for the day vacant other reason
3 yes none none

5 yes none none
4 yes none none
9 yes none none
34 yes none none
13 yes none none
5 yes none none
5 yes none none
5 yes none none
4 yes none none
5 yes none none
6 yes-only 5 1 N/A N/A
7 yes none none
5 yes none none
8 yes None N/A
5 No none none
Departmentally "DIRECTLY"subsidised personnel e.g Social Work Post
Correlation of
directly subsidised
staff with SLA
Total number of
Total number of all directly
personnel in the subsidised
Comments programme personnel Yes or no
All was in order-No challenges 3 3 yes

N/A 6 6 No
All was in order-No challenges 8 8 Yes
All was in order-No challenges 6 5 Yes
el e.g Social Work Post
Period of vacancy
Number of vacant - three months or
posts more
Total number of Designation of the

posts Vacant posts vacant post Date vacated yes or no
None None None None no

None None N/A N/A no
none None N/A N/A no
none None N/A N/A no
Total number
of all
personnel in Total number of Variance of Percentage of
the personnel not Subsidised vs Total Monthly salary bill vs
programme subsidised Unsubsidised Salary bill Total Monthly subsidy Dpt's subsidy
%
3 3 0 765.6 2640 29
5 5 0 3253.8 11220 29
4 4 0 2009.33 6990 28.75
9 9 0 4705.83 20460 23
34 34 0 4785 16500 29
13 13 0 5454.9 18810 29
5 5 0 4976.4 17160 29
5 5 0 3828 13200 29
5 5 0 4785 16500 29
4 4 0 3062 10560 29
5 5 0 4785 16500 29
6 6 0 12962 6450 50%
7 7 0 6699 23100 29
5 5 0 3689.4 23100 15.97
8 8 0 10250 4537.5 44%
6 1 5 8600 7100 83%
PHYSICAL VERIFICATION AND COUN

12 Focas Community Development cenEkurhuleni George Nkadimeng 08/03/2017
15 Zamani creche and Pre-school Ekurhuleni George Nkadimeng 14/03/2017
16 Future Kids Day care and after care Ekurhuleni George Nkadimeng 15/03/2017
CAL VERIFICATION AND COUNTING OF BENEFICIARIES
Service Certificate versus Actual number SLA versus Actual nu
Actual number of
beneficiaries Variance: Number of
counted and certificate vs Percentage beneficiaries as per
verified Actual occupancy SLA
Approved
number as per
Service Verified & counted
Certificate number %
24 24 0 100% 8
65 65 0 100% 34
21 16 5 76% 21
81 66 22 81% 81
50 50 0 100% 50
123 119 4 96.75% 57
55 55 0 100% 52
40 40 0 100% 40
50 54 4 108% 50
32 32 0 100% 32
50 50 0 100% 50
48 35 13 73% 48
70 70 0 100% 70
26 26 0 100% 26
55 63 -8 115% 55
97 53 44 55% 68
SLA versus Actual number Other benenficiary assessment
Actual number of Beneficiary

beneficiaries appropriate for Feedback from
counted and Variance: SLA vs Percentage the type of the recipients of
verified Actual occupancy programme service
Verified & counted

number % yes or no Poor or Good
8 0 100% yes Good
34 0 100% yes Good
16 5 76% yes Good
66 22 81% yes Good
50 0 100.00% yes Good
57 0 100% yes Good
52 0 100% yes Good
42 2 105% yes Good
54 4 108% yes Good
30 2 93.75% yes Good
50 0 100% yes Good
35 13 73% yes Good
70 0 100% yes Good
26 0 100% yes Good
63 8 115% Yes Poor
53 15 78% Yes Good
FINANCIAL MONITORING
O
v
e
r
a
l
l
r
i
s
k
r
a
t
i
Name of Field worker or nDate of
Name of organisation Region Official gverification

12 Focas Community Development CentEkurhuleni George Nkadimeng 08/03/2017
15 Zamani Creche and Pre primary schoEkurhuleni George Nkadimeng 14/03/2017
16 Future Kids Day Care and After care Ekurhuleni George Nkadimeng 15/03/2017
NCIAL MONITORING
Good Financial Planning
Budget Programme
projections relevance Separate ledger Costing Framework
If CF or BP exist, did the

Does the cash If the CF or BP NPO segregate the If CF or BP exist, is
flow (CF) or exist, is it relevant budget items to clearly the projections in line
budget projection to the approved distinguish the with the costing
(BP) exist programme Departmental items framework
Yes or no Yes or no Yes or no Yes or no
yes yes yes yes

yes yes yes yes
yes yes yes yes
yes yes yes yes
yes yes yes yes
yes yes yes yes
yes yes yes yes
yes yes yes yes
yes yes yes yes
yes yes yes yes
yes yes yes yes
No No No No
yes yes yes yes
yes yes yes yes
Yes Yes Yes Yes
No No No No


12 Focas Community Development CentEkurhuleni George Nkadimeng 08/03/2017
15 Zamani Creche and Pre primary schoEkurhuleni George Nkadimeng 14/03/2017
16 Future Kids Day Care and After Care Ekurhuleni George Nkadimeng 15/03/2017
NCIAL MONITORING
Availability of Bank Account Subsidy payment

bank statement verification tracking Late Payments tracking Finan
Correlation exist
Correct and - SLA Bank Can you trace the
latest bank account details periodic subsidy
statement versus bank payment on the
available or statement relevant bank Was the subsidy paid in the correct Total Quarterly
submitted account statement period income
Yes or no Yes or no Yes or no Yes or no Amount
yes yes yes yes(certain delays in weeks R 20,920

yes yes yes yes R 809,500
yes yes yes No late payments R 77,130
yes yes yes yes- R 84,000
yes yes yes yes-delays only in weeks R 91,800
yes yes yes yes-weeks only R 66,490
yes yes yes yes R 135,780
yes yes yes yes-only delays in weeks R 42,030
yes yes yes yes-weeks only R 79,200
No No No No R 78,620
Financial sustainability
Other sources Percentage of

Departmental of income subsidy vs total
Quarterly subsidy (Quarterly) income
Amount Amount %
R 7,920 R 13,000 37.86

R 33,660 R 79,290 29.8
R 20,970 R 18,900 52.59
R 61,380 R 39,225 61.01
R 49,500 R 760,000 6.11
R 55,019 R 41,634 56.92
R 51,480 R 25,650 66.74
R 39,600 R 19,900 66.55
R 49,500 R 34,500 58.93
R 31,680 R 29,680 51.63
R 49,500 R 42,300 53.92
R 47,520 R 18,970 71.47
R 69,300 R 66,480 51.04
R 25,740 R 16,290 61.24
R 54,450 R 24,750 68.75
R 67,320 R 11,300 86%
12 Focas Community Development Cenekurhuleni George Nkadimeng 08/03/2017
15 Zamani creche and Pre prmary schoekurhuleni George Nkadimeng 14/03/2017
Quarterly
Availability of Expenditure Subsidy payment Quarterly
bank statement Report (QER) tracking expenditure
Correct and latest Recalculated total

bank statement Submitted for Quarterly subsidy Total Quarterly quarterly
available or the quarter paid according to Expenditure expenditure
submitted under review bank statement according to QER according to QER
Yes or no Yes or no Amount Amount Amount

yes yes R 7,920 R 8,008.29 R 8,008.29
yes yes R 33,660 R 34,216.41 R 34,216.41
yes yes R 20,970 R 20,351 R 20,351
yes yes R 61,380 R 61,380 R 61,380
yes yes R 49,500 R 42,303 R 42,303
yes yes R 55,019 R 55,018.93 R 55,018.93
yes yes R 51,480 R 50,876.66 R 50,876.66
yes yes R 39,600 R 39,727 R 39,727
yes yes R 49,500 R 48,313.33 R 48,313.33
yes yes R 31,680 R 32,374.86 R 32,374.86
yes yes R 49,500 R 49,339.18 R 49,339.18
No No R 47,520 R 58,121.68 R 58,121.68
yes yes R 69,300 R 74,451 R 74,451
yes yes R 25,740 R 26,788.91 R 26,788.91
Yes Yes R 54,450 R 56,445.12 R 56,445.12
No No R 67,320 R 67,320 R 67,320
Costing
Unspent for the framework &
quarter SLA Deviation request
Is the
expenditure in
Percentage of line with SLA or Any deviation
Projected quarterly unspent amount to costing request submitted
unspent amount subsidy allocation framework by the NPO
Amount % Yes or no Yes or no

R 109.93 1.39 yes no
R 788 2.34 yes no
R 307.11 1.46 yes no
R 235.90 0.38 yes no
R 34,320.02 69.33 yes no
R 1,411.07 2.56 yes no
R 960.72 1.87 yes no
R 539.50 1.36 yes no
R 632.86 1.28 yes no
R 332.11 1.05 yes no
R 760.49 1.54 yes no
R 1.93 0.004 yes no
R 5,834.74 8.42 no no
R 11,534.00 44.81 no no
R 326 0.6 No no
R 899.95 1.34 No no
12 Focas Community Development cenEkurhuleni George Nkadimeng 08/03/2017
15 Zamani creche and Pre-Primary schEkurhuleni George Nkadimeng 14/03/2017
16 Future Kids Day Care and After Car Ekurhuleni George Nkadimeng 15/03/2017
Unspent for the Expenditure item
quarter Deviation request being deviated
Any deviation
request Capital item such
Projected quarterly submitted by the Submission date as vehicle,
unspent amount NPO of the deviation Nutrition Personnel costs equipment, etc
Amount Yes or no date Yes or no Yes or no Yes or no

R 109.93 no none no no no
R 788 no none no no no
R 34,320.02 no none no no no
R 1.93 No N/A no no no
R 326 No none no no no
R 899.95 No none No No No
Deviation approval
Is the deviation
approved by
Department in Date of the
other writing by Regional Regional task
expenditure item Director team meeting
Yes or no Yes or no Date

no no none
no no none
no no none
no no none
no no none
no no none
no no none
no no none
no no none
no no none
no no none
no no none
no no none
no no none
no no none
No No none

12 Focas community Development CentEkurhuleni George Nkadimeng 08/03/2017
15 Zamani creche and Pre primary sch Ekurhuleni George Nkadimeng 14/03/2017
16 Future Kids Day Care and After Car Ekurhuleni George Nkadimeng 15/03/2017
NCIAL MONITORING
Availability of supporting docum

Availability of all expenditure items e.g invo
bank statement leases, etc
Correct and
latest bank
statement
available or Not available
submitted Cash withdrawals at all
percentage to R10,000 or more - HR(3)

Month of quarterly or 10% of subsidy or
Yes or no Amount of cash withdrawal subsidy more - HR(3) High risk
Amount Month % Yes or no

yes R 7,280 oct/nov/dec 91.92 no
yes R 20,700 oct/dec 98.71 no
yes R 49,500 oct 100 no
yes R 36,000 nov/dec 65.43 no
Yes R 15,840 oct/nov 33.33 yes
Yes R 52,950 oct/nov/dec 97.25 no
No R 67,320 oct/nov/dec 100 no
Validity of
supporting
Valid invoice
documents
should have Date,
Name of Supplier,
Address, Contact
Details,
Availability of supporting documents for Registration No,
all expenditure items e.g invoices, Description of
leases, etc Items and amount
Some
Some invoices are All invoices
available All available No valid invoice valid are valid
Medium risk Low risk High risk Medium risk Low risk
Yes or no Yes or no Comments on Availability Yes or no Yes or no Yes or no

no yes All in order and properly secure no no yes
no no N/A no yes no
yes no All was in order no yes no
yes no All was in order no yes no
Correlation of
supporting
documents
No transactions Some transactions All transactions

correlates with correlates with correlates with
supporting supporting supporting
documents documents documents
High risk Medium risk Low risk
Comments on Validity Yes or no Yes or no Yes or no

All in order.No challenges no no yes
The bakery slip does not have all tno yes no
All in order.No challenges no yes no
All in order.No challenges no yes no
Comments on
Correlation
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
All was in order
The Centre buy their.
All was in order
All was in order
All was in order
All was in order
15 Zamani creche and preprimary schooEkurhuleni George Nkadimeng 14/03/2017
Type of assets
Assets procured procured with
with Departmental Departmental
funds funds
Did the NPO

receive any funds
to procure If yes, which
anykind of asset financial year Equipment Vehicle Material other
Yes or no Yes or no Yes or no Yes or no Yes or no

no no no no no
no no no no no
no no no no no
no no no no no
no no no no no
no no no no no
no no no no no
no no no no no
no no no no no
no no no no no
no no no no no
No No No No No
no no no no no
no no no no no
No No No No No
No No No No No
Registration of
Asset Register assets Utilisation of assets
Does the NPO

maintain an
updated asset
register and all Did the NPO Confirm whether
assets are register the assets assets are utilised
recorded in the name of the solely for the
accordingly organisation approved activities
Yes or no Yes or no Yes or no

yes yes no
yes yes no
yes yes no
yes yes no
yes yes no
yes yes no
yes yes no
yes yes no
yes yes no
yes yes no
yes yes no
No No No .
yes yes no
yes yes no
No No No
No No No
Name of Field worker or Overall risk Date of
Name of organisation Region Official rating verification
Khayelihle day care Ekurhuleni George Nkadimeng low risk 20/02/2017
Marimba day care Ekurhuleni George Nkadimeng low risk 21/02/2017
Treasure day care Ekurhuleni George Nkadimeng low risk 22/02/2017
Happy Valley day care Ekurhuleni George Nkadimeng low risk 23/02/2017
Ayanda day care Ekurhuleni George Nkadimeng low risk 27/02/2017
My hope day care Ekurhuleni George Nkadimeng low risk 27/02/2017
Vulindlela day care Ekurhuleni George Nkadimeng low risk 28/02/2017
Refiloe day care Ekurhuleni George Nkadimeng low risk 28/02/2017
Together As One day care Ekurhuleni George Nkadimeng low risk 07/03/2017
Rainbow Bambino day care Ekurhuleni George Nkadimeng low risk 09/03/2017
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COMPLIANCE DOCUMENTS
Quarterly Expenditure
Registration certificate
Six Monthly Progress
Quarterly Projections
Letter of Assurance
Quarterly cash flow
Audited Financial
Health Cerfificate
NPO Certifcate
Business Plan
Claim forms
Constitution
projections
Statement
Reports
Subsidy
Report
Payment
SLA
confirmation

x x x x x x x

x x
No Yes Yes Yes Yes Yes Yes Yes Yes No No No Yes

Monitoring and Evaluation#2017

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Monitoring and Evaluation#2017

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Evidence reporting (completeness, accuracy & Previous suspension or closure in the past

Name of Field worker or (Mismanagement, Non-

Letter of National DSD

Yes or no Yes or no Yes or no

Name of Field worker or

Name & Surname of Planned

Not given Change of

Any other reason

Name of Field worker or Date of

Availability Department SLA Availability of Quarterly Expenditure

Approved Approved Correlation of

Yes or no Yes or no Comments Yes or no Yes or no Yes or no

Bookkeeper/ Submitted for Submitted for Submitted for

Yes or no Yes or no Yes or no Yes or no Yes or no Yes or no

Yes or no Poor or Good Comments

Name of Field worker or Date of

1 Khayelihle day care Ekurhuleni George Nkadimeng 20/02/2017

Human resource Availability of claim

Name & Surname Contact Details Yes or no Yes or no

Gloria Dhludhlu 741114046 yes yes

3 yes none none

All was in order-No challenges 3 3 yes

Total number of Designation of the

None None None None no

Name of Field worker or Date of

Service Certificate versus Actual number SLA versus Actual nu

Actual number of Beneficiary

Verified & counted

1 Khayelihle day care Ekurhuleni George Nkadimeng 20/02/2017

If CF or BP exist, did the

Yes or no Yes or no Yes or no Yes or no

yes yes yes yes

Name of Field worker or Date of

1 Khayelihle day care Ekurhuleni George Nkadimeng 20/02/2017

Availability of Bank Account Subsidy payment

Yes or no Yes or no Yes or no Yes or no Amount

yes yes yes yes(certain delays in weeks R 20,920

Other sources Percentage of

R 7,920 R 13,000 37.86

Correct and latest Recalculated total

Yes or no Yes or no Amount Amount Amount

Amount % Yes or no Yes or no

Amount Yes or no date Yes or no Yes or no Yes or no

Yes or no Yes or no Date

Name of Field worker or Date of

Availability of supporting docum

percentage to R10,000 or more - HR(3)

Amount Month % Yes or no

Yes or no Yes or no Comments on Availability Yes or no Yes or no Yes or no

No transactions Some transactions All transactions

High risk Medium risk Low risk

Comments on Validity Yes or no Yes or no Yes or no

Did the NPO

Yes or no Yes or no Yes or no Yes or no Yes or no

Does the NPO

Yes or no Yes or no Yes or no

Quarterly cash flow

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