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Fare Course
Incorporating Travelport SmartPoint
Name : _____________________________
__________________________________________________________________
Table of Contents
Topic Page
Introduction 1
Starting Travelport Smartpoint AppTM 2
- Signing on and off the Galileo System 2
- Unlocking Your Sign-On 4
Window Layout 9
- Terminal Window 10
- Menu Bar 11
- Application Settings 12
- How to Create Quick Command 16
- Terminal Window Work Area 16
- Language Translations 17
Galileo Information System 27
Exercise 1 29
Working with Encode/Decode 30
Accessing Help 35
Ask Travelport 35
Itinerary Planning 36
- Air Availability 37
- Exercise 2 45
- Timetable 46
- Exercise 3 48
- Selling from Air Availability 49
- Checking Minimum Connecting Time 54
Building a Booking File 57
- Entering Name Field 59
- Entering Phone Field 67
- Entering Email Address 71
- Ticketing Field 72
- Ticketing Date Calculator 73
- Receive Field 74
- Ending Transaction 75
Retrieving Booking File 77
- Exercise 4 81
- Exercise 5 82
Working with Itineraries 83
- Direct Selling A Flight 84
- Open Segment 85
- Surface Sector 86
- Passive Segment 87
Dividing a Booking File 89
Exercise 6 93
Exercise 7 94
Passenger Servicing 95
- Mileage Membership 95
- Special Service Requirement 98
- Other Supplementary Information 105
- Advance Seat Reservations 107
__________________________________________________________________
Table of Contents
Topic Page
- Vendor Remarks 112
Exercise 8 113
Optional Field 114
- Review Booking File 114
- Notepad 116
- Itinerary Remarks 117
Exercise 9 119
Exercise 10 120
Queue 121
- Signing in to a Queue 124
- Working the Queue 125
- Queue Count Options 127
Status Codes and Advise Codes 128
- Updating Advice Code 129
Exercise 11 131
Past Date Booking File 132
Booking File History 134
Itinerary Print 140
Host Email 140
ViewTrip 145
Exercise 12 144
View PNR Functionality 145
Timatic 147
Electronic Travel Authority System 148
Good Practises 149
Galileo Fares 152
- International Fare Display 152
- North American Fare Display 157
- Fare Search Qualifiers 160
- Fare Display Summary 163
- Fare Display Commonly Used 164
- Fare Booking Class 166
Exercise 13 168
Fare Quote 169
- Fare Quote Status 172
- Fare Quote Modifiers 173
- Fare Quote Alternatives 174
- Fare Quote Best Buy 175
- Focalpoint Shopping 179
__________________________________________________________________
Introduction
This course will provide you with the knowledge and understanding of the Galileo
system so that you can provide your customers with a fast and efficient service.
Galileo is represented in 115 countries, and more than 470 airlines have signed an
agreement with Galileo, which means that their schedules and fares are displayed
on your screen. There are also approximately 57,000 hotel properties and over 23
car rental companies with whom reservations can be made, giving you the flexibility
to integrate air and land arrangements into one Booking File.
Course Length
This course is scheduled for 3 days from 9.30am to 6pm.
Course Objectives
At the end of the course you will be able to:
Sign on and off from the Galileo system and work with encode/decode
Plan an itinerary for your customers
Build a Booking File
Add optional Booking File fields
Work with Itineraries
Add servicing items to a Booking File
Divide and repeat a Booking File and interpret history
Manage Booking Files in queue
Access information in the Galileo Information System (GIS) and Timatic
Work with Galileo Fares
Fare Quote a Booking File
Obtain fares using Focalpoint Shopping
The action of signing onto Travelport Smartpoint AppTM will also sign the
user into Galileo DesktopTM
When you sign on for the first time with the password provided, the screen
response prompts you to enter a new password and also a keyword.
Use the tab key to move the cursor to the area marked NEW PASSWORD, and
type in your new password. This password must be between 7-10 characters,
and must contain both alpha and numeric characters.
Next, tab to the keyword field and input the provided keyword.
Once you have entered a NEW PASSWORD and KEYWORD, you will be asked
to verify the information by entering the information again.
Tab to the NEW PASSWORD field and re-enter your password and then do the
same with the given keyword.
Take the following step to sign off completely from the Galileo system.
Enter: SOF
Note: The Galileo system will prompt you to finish any incomplete Booking Files.
When you have entered your password and keyword, the system is ready for use.
For Client IDs which require emulation, another box will be launched to
indicate the corresponding PCC if needed. Cancel must be clicked not to
emulate.
Callout: Explanation:
1 Sign-on to 5 work areas completed and todays date. Area A
is immediately available by default.
2 Time and date of last sign on and identity of work station
3 Front page news which varies day by day
Please select cancel and then select Terminals to work on Galileo Desktop
or select one of the other buttons to work in Viewpoint.
By default, the Travelport Smartpoint AppTM window layout is composed of two basic
windows, the Terminal Window and the PNR Viewer. The Terminal window permits
to input formats easily by means of the command line on top and to obtain outputs to
interact according to functional needs. The PNR Viewer window constantly updates
the active Booking File in the work area.
If the Embed Smartpoint in Galileo Desktop option is selected the user will
need to press CTRL + F12 simultaneously to close Travelport Smartpoint
AppTM to see other Applications on the Desktop, if this option is not selected,
the user can move each window of Travelport Smartpoint AppTM
independently
Menu Bar
The Main Menu Bar drop down is composed of 8 elements: Application,
Terminal, History, Window, PNR, Search, Tools and Help.
Some menu items show a keyboard shortcut that can be used instead;
this is implemented in order to provide an alternative to using the mouse.
From this drop-down the agent can customize the appearance of the Terminal Window
In order to change the settings, the agent must select Save for the changes to take
effect.
This menu option allows the agent to manipulate the Terminal Window Tab
functionality. Add a new terminal window (belonging to the same work
area)., or delete a Window, Copy Information in the selected Window.
To navigate to a specific tab, the agent can either click on the tab or
use the shortcut Alt + 1, 2, 3,etc.
The tabs can be deleted by clicking on the X next to the tab name
or using ing the shortcut Alt + R. It is also possible to remove via
Main Application Menu -Terminal Remove Current Terminal
Tab.
History
This menu option allows the agent to review the terminal
responses that have been displayed. Terminal Window Tab
functionality.
Window
This drop-down menu allows the agent to switch between the Terminal
Window and the PNR/Booking File Viewer window.
Search
This drop-down menu allows the agent to open a pop up box to search, Air,
Hotel, Cars and Fare Shopping.
Tools
This drop-down menu allows the agent to access Queue Count Options,
Replay entries and the calendar tool option.
Quick Commands
A new Quick CommandsTM option has been enabled in Travelport
Smartpoint AppTMin order to allow users to launch browser window content,
executable applications or Viewpoint dialogs by three very simple means:
Through a quick Terminal Command which will begin with a # and that is completely
defined by the user (i.e. for Notepad will be #NP by default).
3. Click Save.
A new Q button has been placed on the bottom bar of the Terminal Window
clicking on it displays the Quick Commands Configuration Tool Bar.
The following dialog window will display for the agent to setup their
system language preferences:
The Travelport Galileo and Apollo hosts are the choices available as
the primary languages. Galileo, Apollo, Worldspan, Amadeus, Sabre and
Abacus are available as the Secondary Cryptic Language options.
As an example:
Configuring Quick Access Buttons in the upper right hand corner of the PNR Viewer
window is a tool bar that can be used by the agent to refresh the window and to access
the Quick Access configuration toolbar.
Refresh
By Clicking on the R this will refresh the PNR/ Booking File in the PNR Viewer
Window
By Clicking in the P in the PNR Viewer Window this will print the current
PNR/ Booking File displayed.
Edit PNR
By clicking on the menu items, you will be able to create or edit parts of the PNR/Booking
File in a GUI. For example create/ Edit Customer information
When working with large PNRs, it might be useful to search for a specific
word within the current PNR. When found, the words will be highlighted in
the PNR Viewer window.
Zoom
Zoom level in the PNR Viewer can be adjusted in order to fit well in the screen.
On some PC configurations the resolution might not be optimal for a clear view of
the PNR; therefore agents should change this in order to have the PNR width
adjusted to the PNR Viewer window width.
Replay PNRs
This allows users to display a list of PNRs/ booking Files that they have
inspected previously, showing the record locator and lead passenger for
those bookings. When the user clicks on one item from the list, the PNR
/ Booking Files will be displayed in a PNR Viewer Window.
Shortcut Function
Alt+Down Arrow Go to the next interactive response from the response history.
ALT+C Copies the Terminal content as text and for the entire host
content. Example: do a HELP A and then use ALT+C
ALT+D Changes from the upper (1) to the lower (2) Terminal
Partition. If this keystroke is repeated, this sub-window is
zoomed in and out.
ALT+U Changes from the lower (2) to the upper (1) sub-window. If
this keystroke is repeated, this sub-window is zoomed in
and out.
GIS is structured like a book. It has an index containing a list of chapters, and each
chapter contains pages. You may not be able to display all pages listed as some of
the pages been withdrawn. Information displayed may vary in different markets and
locations
To display the GIS index to view the list of subjects and chapter numbers: GG
Many airlines have their own chapters in GIS which are not displayed in the index.
They use these to provide information about their services, procedures and special
promotions.
Note: Information is loaded directly into the system by the airline. Many Airlines
now direct you to their Web site, which is more up to date.
Format: Explanation:
GG Display index
GC 439 Display chapter number e.g. SMO SINGAPORE
GC 439/4 Display chapter and page
GC Redisplay current chapter
GP Redisplay current page
GC EK Display airline chapter (EK)
GC 506/1 Display Electronic travel authority system. (ETAS)
Format: Explanation:
Ans:
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Ans:
5. What is the entry to determine the work area you are in?
Ans:
6. How do you retrieve the main index for Galileo Information System?
Ans:
Ans:
Ans:
Ans:
Ans:
Cities / Airport
Format: Explanation:
.CDBRU
Points to note:
.CEFRANKFURT
Note: M to the left of Frankfurt indicates that the city has multiple airports.
Lands (countries)
Format: Explanation:
.LDSE Decode SE
Europe
Format: Explanation:
Regions
Format: Explanation:
Format: Explanation:
Airlines
Format: Explanation:
.ADSQ Decode SQ
You may use the Galileo system to locate the airport which is located nearest to a
particular town or city which does not have its own airport.
C*MAP/UNITED KINGDOM-WWWW
Format description:
Input: Description:
The system response indicates that Walsall is 20 miles from Birmingham airport
(BHX) and 38 miles from East Midlands Airport (EMA). Scroll down to view
additional towns/cities beginning with W.
Ans:
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There is a help facility within the Galileo system to assist you with system inputs and
formats. To access Help, type either HELP or H/ followed by the first letter of the
subject, the subject name or format. The following are some examples:
Format: Explanation:
ASK Travelport
From here access the Galileo on-line Formats guide, as well as questions and
answers relating to various Galileo products. If you cannot find the information
required, you can always ask a question!.
When the customer contacts you to make their initial enquiry, they may not be clear
about the type of journey they wish to make, whether it is by rail or air or road or
whatever. You must take control of the conversation and ask specific questions to
establish this information.
When you have established that their plans involve air travel, use the Galileo system
to check for flight schedules and availability of seats.
Objectives
Booking Guidelines
Throughout this class, you will be accessing the live Galileo system, and all
reservations that you make take space from a vendors inventory.
Smartpoint shows all classes of service offered in a single expanded display. There is
no need to remember complicated follow up entries.
Smartpoint uses standard Galileo entries to display availability, pricing and ticketing. In
addition all main displays are supported by highlighting.
More Flights link: Returns more air availability. ALT + M can be entered instead of
clicking with the mouse.
Note: clicking on the More Flights link does not remove the original 16 flights options.
The agent can scroll up and down to view all availability options that have been
displayed.
You may check flight availability in the Galileo system for 330 days from todays
date.
Entry: A13JANSINTYO
3 4 5 6 7 8 9 10 11 12 13 14
Callout: Explanation:
1 General availability from the Galileo system for the day of the week and
city pair requested for a 24 hour period.
2 Availability line number
3 Origin Airport
4 Transit Airport
5 Arrival Airport
6 Local Departure time
7 # indicates next day arrival
indicates arrival 2 days later
indicates arrival previous day
8 Local Arrival Time
9 @ This symbol next to the carrier code indicates that they are codeshare
flight operated by another carrier.
10 Airline code and flight number
11 Booking class and seat availability
12 Equipment (aircraft) type
13 Link indicator
Note: indicates that the carrier has inside availability. The carrier is able
to identify where the request has come from and return the most up to
date and appropriate availability to the display.
14 E-ticketing indicator:
E indicates that e-ticketing permitted
X indicates that e-ticketing not permitted
Blank indicates that no information has been received from the airline
Outbound/Return Availability
Smartpoint enables agents to search for outbound and return flights in a single
transaction. In response to such a request, outbound and return availability displays are
shown using the upper and lower Terminal Partitions. Agents can book both the
outbound and return segments in a single entry or click on the booking class to sell:
Both screens show the Prior/Next Day toolbar to navigate forward or back and select
the quantity of passengers.
This will display the availability for 10th of May from BCN to MAD on the upper
partition and the availability for 15th of May from MAD to BCN on the lower partition.
Format: Explanation:
Flights shown in Galileo flight availability are displayed chronologically, but there are
sequencing rules. The Galileo system displays flights in the following sequence:
Direct flights
Transfer connections
Direct flights
A direct flight is a service that has the same flight number from origin to destination.
It may be non-stop, or it may route via other cities before it reaches its destination.
The number of stops made by a direct stopping flight is shown in the availability
display between the city pair. Refer to the following flight availability for travel from
Singapore to Washington
A transfer between flights of the same airline is referred to as an on-line transfer, and
a transfer between flights of different airlines is referred to as an interline transfer.
Refer to the following flight availability for travel from Singapore to Berlin.
Screen explanation:
Detail: Explanation:
Line 3 & 4 Transfer connection on LH to LH via Frankfurt
Ans:
2. What does the # after the departure time 1725 on line 2 refers to?
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Always input the intended date of travel as schedule are dependable on the seasons
and flight frequency may change.
Take the following step to display a timetable for flights from Singapore to Newark for
10 DEC
Entry: TT10DECSINEWR
2 3 4 5 6 7 8 9 10 11 12 13 14
Callout: Explanation:
Entry: TTEK349/19OCT
Ans:
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To book a segment, the agent simply clicks on the booking class to sell upon
availability display.
When your customer is transferring from one flight to another at a connecting city,
you must sell all relevant flights from the availability display.
Refer to the following flight availability display for travel from Sydney to Mumbai,
showing various connections.
Waitlisting Flights
Waitlisting is a system used within the airline industry when flights and booking
classes do not have seats available. It is quite common for passengers to cancel
confirmed seats prior to departure, so airlines maintain a list of passengers who wish
to be confirmed if seats become available.
If the status of the flight your passenger wants is waitlist only, when you make an
entry to sell seats, your passenger is waitlisted. If the airline is able to subsequently
confirm the seat, they advise you by changing the status code in the itinerary and
updating the Booking File.
The time required to transfer from one flight to another may vary depending on
whether a passenger is flying on an international or domestic flight, or whether he is
transferring from one airport to another, or from one terminal to another.
A minimum connecting time is agreed and published for each airport by IATA, and is
the shortest period of time that may be allowed to transfer between flights, taking into
account all factors. All transfer connections shown in a Galileo availability display
adhere to the published minimum connecting time.
You can be sure that flights offered as connections on an availability display adhere
to minimum connecting times, but when you build an itinerary over a connecting
point, you can check that the connecting time is valid.
Entry: @MT
**Validation is only applicable for Booked Itinerary with confirmed (HK) status
Format: Explanation:
@MT Validate all connections from an itinerary
@MT1-2 Validate a range of flight
@MT1*4 Validate two segments which are not consecutively
numbered.
Minimum connecting times may be checked in the Galileo system without reference
to an itinerary.
Use the formats below to check minimum connecting times when planning your
customers itinerary.
Take the following steps to display the minimum connecting time at Frankfurt for an
international flight arrival from London (LHR) on British Airways, connecting to a
domestic flight to Berlin on Lufthansa.
Entry: DCTFRA-ID
Format: Explanation:
Screen response:
Detail: Explanation:
Format: Explanation:
You may use the Galileo system to check the local time at any city in the world and
to determine the time difference with GMT/UTC.
Entry: @LTSYD
Screen response:
P - Phone
I - Itinerary
N - Name/s of passenger/s
T - Ticketing information
For new booking, launch the Customer information under the PNR and update the
name accordingly.
The Booking File must contain the names of all passengers for whom you are
making reservations. You must include infants, even though they do not occupy a
seat. A maximum of 99 passenger names may be included in a Booking File.
Point to note:
The passenger name that you enter into the Booking File must be exactly the
same as the name shown in the passengers passport.
When names are added into a Booking File, with the exception of infants, the
Galileo system makes an assumption that all passengers are adults. When
storing a fare in the Galileo Booking File previously, you would need to specify
the passenger type code to obtain the relevant discount on the adult fare.
It is now possible to add details of the passenger type code to the name field
which will simplify the fare quote process.
See H/PTC for a full listing of Passenger Type Codes used in the Galileo system
You may enter passenger names into the Galileo system individually, or combined
into one entry. Name field entries begin with N.
Cryptic Entry:
Entry: Explanation:
N.CASEY/GEORGEMR To enter a single adult passenger, Mr
George Casey
A child is defined as a person who has reached their 2nd birthday but not their 12th
birthday. When you add a childs name, include the title MSTR for a boy or Miss for
a girl.
Cryptic Entry:
Explanation: Format:
Points to note:
The age of the child is stored as a passenger type code, and the Galileo
system will quote an appropriate child fare at the time of fare quote.
To add other passengers name, click on the Add button and update the name field
accordingly and click save.
When child details are stored as a passenger type code, the Galileo system
automatically generates an SSR CHLD when you end the Booking File. This
transmits information to the airlines in the itinerary to advise that a child is travelling.
Enter the infant name, input the infants date of birth on the name remark field.and
check on the infant box.
The majority of airlines do not permit name changes to be made after a Booking File
has been ended. The name changes shown below are for corrections to names
before end transaction.
For amendments - Select then click on the Name tab. Select the Passenger
data you wish to update, modify and click Save.
Cryptic Entry:
Explanation: Format:
For Deletion - Select , then click on the Passengers name to be deleted, click
Remove and click on Save.
Cryptic Entry:
Explanation: Format:
The majority of airlines do not permit name changes to be made after a Booking File
has been ended. Please obtain all relevant airlines approval, do highlight to the
carrier if the booking has been ticketed. The airline will advise if name change is
possible or new booking has to be created, otherwise booking may result in HX/NO
by carrier.
A) Name Change of 1-3 Characters (agent can do it on their own only once)
B) Name Change of more than 3 Characters (only GDS can perform the change
with the carriers authorisation)
Your agency phone number and your reference must be entered as the first phone
item in the booking file, and this is automatically transmitted to all airlines in the
Booking File for information purposes.
As remaining phone fields do not generate to the airlines other than the first one,
a follow-up OSI entry must be entered.
In addition, you should include home or business contact numbers for your
customers.
Note: These may also be transmitted to the airlines in the Booking File, depending
on the agreement that each airline has with Galileo.
On the Customer Information screen, click on the Contact tab and click on Add.
Complete the data and then click on Save.
The phone field in the booking file may be displayed as a separate entity if required.
Click on the *P on the tool bar.
Screen response:
For amendments - Select then click on the Contact tab. Select the Contact data
you wish to update, then click Save.
For Deletion - Select then click on the Contact tab, select the number to be
deleted and click Remove and click on Save.
The type of phone number is indicated by the letter before the asterisk in the entry.
The following are applicable:
Code: Identifies:
T Travel agency phone
H Customers home phone
B Customers business phone
E Customers email address
M Customers mobile
A Customers accommodation/hotel phone
F Fax
N No phone contact
Click on *EM
Note: The booking file will automatically be placed on queue 10 on the specified
date for the ticket to be issued. When the ticket is issued the field is automatically
updated to show the date and time of issue.
Click on the Ticketing tab, update the date and save accordingly.
Click on *TD
You may use the Galileo system to calculate a date for ticketing purposes and for
minimum and maximum stay requirements on an air fare.
Use the Ticketing Date Calculator to determine a date for fare or ticketing purposes.
Take the following step to subtract 30 days from 20 JAN to calculate the date for a
fare which has an advance purchase requirement of 30 days.
Entry: TAA/1JUN/30
Screen response:
Cryptic Entry:
:
Format: Explanation:
A received from field is required in a Booking File when it is originated, and also
each time it is retrieved from the Galileo system and subsequently amended. The
field should contain the name or reference of the person who gave you the
instruction to make the booking or to make any changes to it. The received from
field is stored in history.
Cryptic Entry:
Explanation: Format:
Note: Only one received from field is permitted in a Booking File. It is known as a
single item field.
The received from field in the booking file may be amended. The following is a
sample format:
Explanation: Format:
The received from field in the booking file may be displayed as a separate entity if
required.
Entry: RV
Screen response:
Entry: R
Screen response:
Ending Transaction
When you have completed the Booking File you must end transaction to store the
reservation details in the Galileo system.
When you end transaction the Galileo system checks that the following details are
correct:
If any of the details are incorrect, the system displays a message to indicate the
action you must take in order to end the Booking File satisfactorily.
To end transaction,
Entry: E
Screen response:
Points to note:
When a Booking File is ended for the first time, a unique 6-character record locator is
automatically assigned to it by the Galileo system.
If you wish to save data, and re-retrieve the Booking File immediately to continue
work on it
Entry: ER
Once you end transaction on a Booking File it is stored in the Galileo database.
There are various ways to subsequently retrieve the Booking File from the system for
review or further update.
Note: Although the booking may still be displayed on your screen it is no longer
"live" in your work area.
The Galileo system secures your Booking Files to your agency by using your office
pseudo city code. Other agencies are not able access your passengers bookings.
Those agencies that have more than one office location have a different pseudo city
code for each, but are group coded by the Galileo system. This allows you to
retrieve Booking Files from your own pseudo city, or any pseudo city (branch office)
with which your office is group coded.
Cryptic Entry:
Screen response
Points to note:
Each Booking File is numbered across the screen
X indicates a cancelled Booking File
To display the required Booking File, select the appropriate name and click
Points to Note:
Asterisk indicates that the carrier has acknowledged the sell. Please ensure
that for Sell Indicator under O and S, the asterisk * symbol is received next to
the sell indicator, only then can the seat be taken as confirmed.
You may see the vendor locator is received from TG for the above. At times, it
may reflect e.g. 1A which is from the Amadeus system which the carrier is
hosted on.
When you are creating or amending a Booking File, all reservations and details can
be ignored at any time before end transaction.
Important note: If you are originating a Booking File all details will be lost.
Entry: I
Screen response:
Entry: IR
1. Enter names for Mr Steve and Mrs Maria Johnson with the same surname.
Ans:
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6. Change 3rd phone field to SFO business contact 415 123 4567.
Ans:
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Choose any date 6 months onwards, reserve seats in economy class for
the following passengers basing on the itinerary indicated:
Bangkok to Singapore on Thai Airways. (Four days after arrival into Bangkok)
The travel agency is Four Travel and the telephone number is 63498440
Note : Please indicate the entry below in all training bookings before
END Transaction.
Cancelling Segments
Explanation: Format:
Cancel segment 2 X2
Cancel segments 2, 3, 4 and 6 X24.6
Cancel passive segment on line 3 @3XK
Use this entry to delete segments changed by the airline
to UN, NO or HX status.
Take the following step to sell 2 seats in Y class on Virgin Atlantic (VS) flight 7 on 8
December, from London Heathrow to Los Angeles.
Entry: 0VS7Y8DECLHRLAXNN2
Input description:
Input: Description:
0 Segment (sell)
VS7Y Flight number and booking class
8DEC Travel date
LHRLAX City pair (airport codes)
NN2 Request 2 seats
Note: Airport codes must be used in a direct sell entry.
Screen response:
Note: An open segment is included in when a fare is quoted, and a flight coupon will
be issued.
Enter an open segment in an itinerary to indicate that the passenger intends to fly
that sector, but has yet to make a reservation.
Refer to the following Booking File. The passenger is travelling on business and has
made reservations for transatlantic travel, but is unsure when he will fly from JFK to
LAX.
Take the following step to enter an open segment for travel from JFK to LAX with
American Airlines in Y class.
Entry: 0AAOPENYLAXNYCNO1
Screen response:
Explanation: Format:
Add a surface sector to your itinerary when your customer is travelling by road, rail or
sea between two cities.
Refer to the following Booking File. The passenger is flying to New York on a
business trip. She will then hire a car and drive to Los Angeles before flying back to
London.
Take the following step to add a surface sector between New York and Los Angeles.
Entry: Y
Screen response:
Points to note:
ARNK is an acronym for Arrival Not Known
The surface segment is placed automatically between segments 1 and 3
For example, your passenger may make reservations directly with an airline, but as
they have an account with your travel agency they want you to issue their ticket. In
order to issue a ticket in the Galileo system, there must be a Booking File.
Take the following step to enter a passive segment for 1 C class seats for TG414 on
line 3.
Entry: N1C1AK
(AK : Confirmed Passive / AL : Waitlisted Passive
/ AN : Requested Passive)
Screen response:
Points to note:
AK / AL / AN status identifies a passive status.
The segment could also be added to the booking file using a direct sell entry,
0TG414C10FEBSINBKKAK2
Before ending transaction, input airline vendor locator e.g. RL.XX*J8BH34
if the airline record locator is not in the booking file. (Replace XX with the
carrier code)
Any additional information, requests, changes or cancellations to the live
booking must be advised directly to the airline with which that booking is held.
Entry Explanation:
Entry Explanation:
Entry Explanation:
Y or 0A Surface segment
Entry Explanation:
Entry Explanation:
It is not possible to have different flight reservations for individual passengers in the
same Booking File, so those passengers that need something different must be
divided from the original Booking File.
The recommendation is that each Booking File should contain only one passenger
name, thus eliminating any need to divide a booking, but there are many occasions
when it is inevitable that more than one passenger is included in the same Booking
File.
The following procedure must be followed to divide out a passenger, and the division
must be completed before any changes are made to the flight reservations.
Divide procedure
Divide a passenger from a Booking File if changes are to be made to reservations for
one of the passengers only.
Jason and Jamie needs to change their travel plans, Jason is passenger item 2 and
Jamie is passenger item 3 in the Booking File.
Entry: DP2-3
Screen response:
Entry: R.JASON
Entry: F
Screen response:
Entry: R.JASON
5. End transaction
Entry: E
If the airline record locator is the same, do contact the airline to ensure that a
different airline record locator is returned before any amendments to the
booking as it may cause the cancellation of the entire reservation.
Do not attempt to modify the booking before the airline acknowledged the
split/divide booking with the new airline record locator in *VL as it may cause
the cancellation of the entire reservation.
The newly created Divided Bookings Exist field contains the appropriate name and
record locator of the other Booking File. You may click on the record locator to
retrieved the appropriate record.
Retrieve the Booking File created in Exercise 5 and make the following
amendments.
Choose any date 6 months onwards, reserve seats in economy class for the
following passengers basing on the itinerary indicated:
Mstr Alex Galileobrown (10 years old) and infant Miss Mary Galileobrown
(08JANYY)
The travel agency is Arrow Travel and the telephone number is 63498440
Note :
Please indicate the entry below in all training bookings before End Transaction
At the end of this module you will able to work with the following items in a Booking
File:
Mileage Membership
Special Service Requirements (SSR)
Other Supplementary Information (OSI)
Advanced Seat Reservations
Vendor Remarks
The number is transmitted to the airline when the booking is ended, and appropriate
mileage will be credited when travel takes place.
Click the button and select Customer Information, then click on the Mileage
Membership tab. Click on passengers name and select the airline follow by entering
the correct mileage number. If there is cross accrual input the applicable airline code.
After click add and ok to store the mileage membership into the booking file.
Many airlines offer joint membership schemes, and a customer who is a member
with one airline, can also accrue mileage when he flies with another. For example,
Emirates (EK) and Sri Lankan Airlines (UL) have a joint scheme.
Check joint membership agreements when you have different carriers in your
Booking File.
Entry: M SQ
Screen response:
Important Note :
Name/s in the booking must match the name in the Frequent Flyer account
exactly or it could result in the passenger not receiving the benefits they are
entitled to.
Mileage Membership data may not be changed. Existing information must be
deleted & new details added. Deletion will not be generated to airlines, agents to
contact airlines directly to remove the incorrect mileage data & advise correct
info.
Interactive Frequent Flyer Verification allows the participating airline to validate that
the Frequent Flyer number is correct for the passenger before the number is
stored in the Booking File and sent to the airline in the booking message. This will
ensure the passenger will always receive mileage credit for the flights, and will
eliminate associated passenger service issues.
For more information and participating carriers, you may refer to Ask Travelport Ans
ID 23256 - Where can I find FAQs regarding Interactive Frequent Flyer Verification
for agency and airline?
There are many types of SSRs that you may need to request for your customers.
Add an SSR to the Booking File to organise a service request for your customer.
Under the Special Service Request, click on passengers name and select the
appropriate SSR code and click on ADD.
Note: Entries must be segment and passenger related, otherwise the request will
automatically be transmitted to all airlines in the Booking File for all passengers.
** To request child meal on Lufthansa, the CHILD element and date of birth
has to be input and end transaction before retrieving and requesting the child
meal.
SSR Child
Generally, there is no entry to change an SSR item. You must delete the original
item, and re-enter a new one.
Under the Special Service Request, click on item you wish to delete. Once selected,
click on the Delete button and click OK.
Passengers contact
VIP
Ticket numbers (for some carriers)
Under the Other Service Information, select the appropriate vendor code and update
the OSI Field accordingly and click on ADD.
Under the Other Service Information, click on item you wish to modify. Update the
data in the OSI Field, click Modify and then OK.
Under the Other Service Information, click on item you wish to delete. Click Delete
button and then click OK.
Some airlines provide a seat availability map to allow you to select your seat
numbers, and others will only allow you to make a generic request.
Many airlines provide access to a seat availability map, identifying seat numbers
which are available to be assigned to your customer.
To check the seat characteristics for e.g. 31J, do a right click on the seat and go into
DETAILS.
For those airlines that do not offer a seat availability map, you can make a request
specifying a general seating area.
Entry: S.S2/NA
Input description:
Input: Description:
S. Function identifier
S2/ Segment number and
mandatory separator
NA Seat characteristics, no smoking
aisle
(NW No smoking window)
Screen response:
Click the button and select Assign/Edit Seat Assignment to view the seat
map and click on the segment and passenger accordingly. Click on the new
preferred seat and click on Save and Close. Received and End Transaction.
Explanation: Entry:
The Booking File will automatically be placed on queue for you to action.
You are also able to add an outgoing Vendor Remark to generate an outgoing
message.
Add a vendor remark to your Booking File to send a message of a general nature to
an airline e.g. when the airline record locator is not received for a divided booking.
Entry Description:
V. Function identifier
Axx Airline code
FREE TEXT Mandatory asterisk and free text
message
Note: When you send free format text to an airline, write all text using the full
spellings or use AIRIMP abbreviations contained in Ask Travelport ID 15611
Deleting a Vendor Remark
Explanation: Entry
Choose any date 6 months onwards, reserve seats in economy class for
the following passengers basing on the itinerary indicated:
Include a Name Remark to show and advise in OSI that Mstr Galileoblack
H is 5 years old.
The travel agency is Four Travel and the telephone number is 63498440
Note : Please indicate the entry below in all training bookings before
END Transaction.
Review Booking
Notepad
Itinerary Remarks
Review Booking
Follow up actions that you have to take with your customer may be entered in the
review booking field. The review booking field reminds you what you need to do in
the future concerning your customers booking, such as issuing hotel vouchers or
booking car hire.
The Booking File will automatically be placed on queue on the specified date to
remind you to take the required action.
Note: The review booking field should not be used as a reminder to issue a ticket,
and a future ticketing date should be entered in the ticketing field, T.TAU/..
Click the button and select Booking file Remarks, then click on the Review BF
tab. Click on ADD and update the relevant data, then click Save. It will default to
Queue 12, unless you override it with your personal Queue number.
When using the notepad function, type the entry in free text in the way that you
would usually write a note to yourself or a colleague. In this way, you and your
colleagues will have a record of actions taken in a booking file.
Notepad entries can be added as a simple free text messages, or they can be
grouped into categories for display purposes by using secondary qualifiers for
various items such as car hire or hotel accommodation.
Click the button and select Booking file Remarks, then click on the Notepad
tab. Click on ADD and update the relevant data, then click Save.
Historical Notepad:
Itinerary Remarks allows you to add free format information to your customer's
itinerary. They will display in ViewTrip and in Enhanced Itinerary.
You may add, change or delete remarks from a Booking File at any time before you
issue the itinerary. You are permitted a maximum of 70 characters for each
item. The Galileo system responds with an asterisk. Unassociated Remarks print at
the bottom of your customer's itinerary, and Associated Remarks print below each
relevant segment.
Click the button and select Booking file Remarks, then click on either the
Associated tab or Unassociated tab.
For Associated remarks, click on the itinerary to be associated and click ADD.
Update the Remarks text and then click Save.
Choose any date 6 months onwards, reserve seats in economy class for
the following passengers basing on the itinerary indicated:
Mr Galileolim See Wei , Mdm Galileolee Ai Mei and infant Mstr Galileolim
Wei Xiang (20 SEPYY)
Put under itinerary remarks field that you had quoted adult fare at
SGD1800.00 and infant fare at SGD480.00 return ticket excluding taxes.
Note : Please indicate the entry below in all training bookings before
END Transaction.
Choose any date 6 months onwards, reserve seats in economy class for
the following passengers basing on the itinerary indicated:
The Travel Agency is Arrow Travel and the telephone number is 63498440
Note : Please indicate the entry below in all training bookings before
END Transaction.
The queue system allows you to sign into and out of queues, place Booking Files on
a queue and perform various maintenance functions on the Booking Files currently
on queue.
Programmatic Queues
Programmatic queues hold messages sent by airlines, car, train, cruise, hotel, and
leisure travel companies about changes you need to make to Booking Files.
The following table lists the majority of available programmatic queues, their
associated number, and the types of Booking Files they contain.
Enter: QPB
Managing Queues
You can manage work to be done on Booking Files by performing various queue
counts. In addition, you can list the Booking Files in a queue. These functions are
important factors in increasing office productivity.
Display a queue count to see a total count of Booking Files on queue within your
pseudo city.
Click the button and the number of Booking Files on queue will be displayed.
2
4
3
Screen description:
Callout: Explanation:
You must monitor queues frequently, because replies from airlines and vendors are
received constantly.
To work Booking Files within a specific queue, just click on the Queue number and
the first Booking File in the queue is displayed.
Screen response:
Screen response:
The Booking File is removed from queue and the next Booking File is automatically
displayed on screen for appropriate action to be taken.
You may work Booking Files on the queue in the following way:
Action: Format:
Sign out of Queue and ignore the current Booking File. QXI
When you have selected the Queue Count Option from the Tools menu, the
screen below will be shown and from here you can assign up to three QuickView
Queues, and also assign the frequency in minutes of the polling of these
queues. Once set these queue count options will remain until the Queue Count
Options are subsequently changed.
Once these are saved the queue is highlighted at the bottom of the screen, initially in a
red bubble with the total bookings that are on each queue displayed within the red
bubble.
From here the record locator from within the queue can be clicked on to
display the booking in the PNR viewer open.
Vendors use advice codes to advise you of the change of status of a booking, and a
status code may indicate whether a flight reservation is confirmed, waitlisted, or on
request. It is also is used to confirm a seat request or an SSR item.
When you receive an advice from a vendor you should advise your customer of the
change and update the Booking File to show the status of the flight.
HX Cancelled by airline XK
KK Confirmed from request HK
KL Confirmed from waitlist HK
NO No action taken XK
TK Schedule change on a confirmed HK
flight
TL Schedule change on a waitlisted HL
flight
TN Schedule change on a requested HN
flight
UC Unable to confirm XK
UN Unable to confirm, flight not XK
operating
US Unable to accept sale, have HL
waitlisted
UU Unable to confirm, have waitlisted HL
When you have advised your customer of relevant changes, the advice code must
be updated in the Booking File with a change entry. The following are sample
entries.
Flight changes
Advice codes to advise of a change of flight status may be updated with the following
entries.
SSR items
Advice codes to advise of change of status for an SSR item may be updated with the
following entries.
Advice codes to advise of change of status for a seat request may be updated with
the following entries.
You can add an end of queue marker which prompts you when you have looked at
every booking on that particular queue. If the queue marker is not used the first
booking remaining on queue will be redisplayed.
Action: Format:
Ans:
Ans:
3. What is the entry to place Booking File at the bottom of the Queue?
Ans:
4. Once flight is confirmed (KK, KL) from waitlist, what is the format to action
the confirmation for segment 3?
Ans:
5. If a Booking File do not require any actions and can be removed from the
queue. The entry is
Ans:
Ans:
Ans:
Booking Files become past date 24 hours after their last travel date, and can only be
retrieved up to 13 months after their last travel date. It is not possible to retrieve a
Booking File beyond 13 months.
1) Enter: PQ/R-N7L2ZI
Note: Record locators are recycled after a Booking File has been purged. If there is
more than one past date Booking File with the same record locator a multiple name
list will be displayed.
If the Booking File is less than 60 days old it will be queued immediately to the
General Queue Q1 category PD. If the Booking File is more than 60 days old or too
large, it will be queued to the same queue for retrieval after 24 hours.
4) To retrieve the Booking File when it has dropped into Past Date Queue.
Enter: Q/1*CPD
History tracks both agency and vendor activity, and you can examine history for filed
fare and ticketing activity when tickets and itineraries have been issued in the Galileo
system.
The most recent changes appear at the top of the history display after the
original creator lines, and each line of information is preceded by a history
code.
The first five lines of the display show details of the original creation of the Booking
File. The subsequent history follows, and the most recent is at the top. As and when
an item is added to history, it is identified by a credit line (CRDT) and a history
code. The Received Field is automatically stored. Relevant data appears above the
CRDT line.
A history code precedes each item in Booking File history to identify the action that
has been taken.
Itinerary history
CODE EXPLANATION
AS Added segment
XS Cancelled segment
CODE EXPLANATION
AES Added Estimated Total for hotel accommodation or for car hire
AG Added SSR
AN Added Name
CG Changed SSR
CO Changed OSI
DA Data Added
DM Data Modified
XR Changed routing
DN Divided Name
Action: Format:
Print long itinerary TKPDID
CTRL B
Print Screen
HOST EMAIL
To email an itinerary to your customer from Focalpoint, you must end an retrieve the
Booking File, and add a Received From field before you make the final entry to send
the email.
On the Customer Information screen, click on the Contact tab and click on Add.
Complete the data and then click on Save.
Response:
When the entry is made to end the Booking File and issue an Email for Phone Field
item number 2, an entry is programmatically added to the Notepad Field to indicate
several things.
Example:
NOTE-
2. H**EMAIL24/02 AN 30OCT 0943Z
Once the Email has been sent out from the server, the Notepad remark will be
deleted. All deletions of the Email Notepad remark will appear in History of the
Galileo Booking File.
You can use ViewTrip to view your air, car and hotel reservations made by your
travel agent in the Galileo or Apollo system.
You must enter your six character reservation number (record locator) and last
name.
You may use the following formats to vary the information displayed in a ViewTrip
record using NotePad entry in your booking file :
Retrieve the Booking File created in Exercise 10 and make the following
amendments.
Mr Gary Galileo is not able to travel and need to cancel off his trip; Ms
Jane Lim is going as per schedule.
View PNR allow subscribers to view existing PNRs directly within the airlines system
using the airline vendor locator (VLOC).
View PNR is available on the Galileo system for all markets for the following airlines:
Note: You are not able to add new requests or make any amendments using this
product. It is simply a tool which enables you to view details of Galileo created
PNRs to ensure that the Carriers PNR and Galileo Booking File are in synch.
Itinerary
Name
Ticket Number
Airport Fax (AP FAX) which includes SSRs and OSIs
Enter: @@xx/VIEWPNR;
(replace XX with the vendor code)
e.g. @@SQ/VIEWPNR;
Response:
1.1TEST/GALILEOMS
SWI1GSQD8TC/795E/SG/SIN 28OCT MH5LA8
1 SQ 860 Y TH 30NOV SINHKG HK1 0830 1215 Y @SG1G $
TKT-1 G28OCTSWISQ 000RM 61899004207120
AP FAX-S1 SSRSPMLSQPN1 NO BEEF
2.S1 SSRNSSWSQHK1
GEN FAX-OSISQ CTCT SIN GALILEO 62230253
>?
Enter
>@@1G
To access the above by just separting the TI with a dash (-) & continue with the data
Screen 1:
Screen 2:
Please take note that the address should not have # preceding the unit number, just input
as e.g. 10-08.
Under Telephone, the COUNTRY is 0065 for Singapore and AREA to enter as 0000.
If the ETA has already been issued and you wish to correct data, you must open the
history screen. Enter: TIETAH
If the request was made more than 7 days ago for a V or BS ETA, or 30 days for a
BL ETA, you cannot retrieve the
transaction and it cannot be reversed. You must request a new ETA.
Dos
1. Use Carrier Specific Display for airline host availability e.g
A10FEBSINMNL*PR
3. A NOREC or REJECT can occur if the agent cancel and rebook in the same
transaction. Agents are advised to cancel the unwanted segment, end
transact, re-retrieve the booking and rebook the new flight.
4. A REJECT can occur if the agent cancels the unwanted KL segment and
action a confirmation @2HK at the same time. Agents are advised to cancel
the unwanted KL segment, end transact, re-retrieve the booking and action
the wanted KL segment.
5. If need to remove passive segments, use the XK function e.g. @1XK or @1-
4XK.
9. Airlines remind agents not to reuse dead PNR to rebook flights, it may cause
sell message being rejected or no record at airline system. Airline may refuse
to render help on such situations.
10. On bookings where passenger had started travel, before doing any change
contact airline to check if the airline has taken control of the booking. This is to
avoid airline not receiving the messages and result in no record at airline
system.
12. Check that passengers name is correct and meets the airline requirement
(e.g. correct form of payment,
3 Days Basic Reservations and Fares OCT 2012 Page 150
FOID etc) before sending for ticket issuance.
For E-ticket, check that the maximum name characters by carriers, please
refer to GC*439/1 for more info.
13. For carriers which are able to do a VIEWPNR please check the airline
booking after you have divided a booking to ensure it has been split correctly.
DONTs
1. Do NOT cancel and rebook the same flight in same transaction.
4. Do NOT sell segment on a DEAD PNR, create a separate booking file for the
itinerary.
e.g. Booking has been HX by the carrier SQ. .
5. Do NOT create booking file or send OSI/SSR item when the flight is close to
departure time.
10. Do NOT create PNR with all open date segment, at least one segment with
date.
13. Do NOT issue ticket after ticketing deadline expired although booking still
showing in bookng file, as it may be in the airlines queue for robotic
cancellation.
When checking availability, each booking code represents a different cabin class or
fare type. On all flights a variety of fares are offered. Highest fares which are flexible
are termed normal fares. Those which are lower and less flexible are special fares.
Within each of these categories, there are different types of fares. The general
features of the most frequently seen fare types are listed below. These are general
guidelines, and restrictions of each fare may vary, depending on the route flown. The
rules of each fare should be checked and passengers advised of any restrictions.
Galileo Fares provides fare displays with the following neutrality features in common:
Fares are displayed in strictly low-to-high order with round trips assessed
at their half-value
The basic input to display fares from one city to another is the city pair and date of
travel, which may be entered in any order.
For example:
FDSIN14FEBFRA
FDSINFRA14FEB
FD14FEBSINFRA
Enter: FD14FEBSINFRA
Response:
2
3
-- indicates no advance
purchase period applies
@@ indicates no rules held
07 indicates minimum number
of days in advance that
ticket may be purchased
Enter: FD14FEBNYCMIA
Response:
2
3
Search qualifiers may be input in any order, and may be used in two ways:
FD14AUGPARPAR-RTW Display the available Round the World fares (RTW) from
Paris
FDLONPAR10NOV06/BA Display fares for historical date. Carrier and Year must
be included in the format. From Q1 2007, up to 1 year in
the past will be available in the historical
database. Previous to that, only 90 days were available.
Search Qualifiers
RTW or CTF Journey type (Round The World or Circle Trip Fares)
/2 Display half round trip in NUCs for all round trip fares
The system default displays adult fares. The passenger type code qualifier may be
used to display fares for other passenger types. Below are some of the commonly
use. (H/PTC)
ADT Adult
GRP Group
LBR Labourer/worker
STU Student
Format: Explanation:
Follow-up entries may be made after a Fare Display to determine the correct class of
service that must be booked for a different carriers participating in an international
itinerary or using IATA published fares. An RBD or Reservations Booking Designator
is a letter code assigned by an airline to a filed fare. There may be one or more RBD
for a filed fare depending on the airlines requirements. The RBD is the main tool that
an airline uses to maintain seat inventory for fares sold.
Below is an example of primary and secondary RBD information from a fare display.
In the above case if you were looking for the class of travel on Alaska Airlines (AS)
you would use M or H class. There is no need to check the secondary information
as it is already supplied in the primary.
Ans
2 What is the entry to display a one way child fare for Singapore to
Perth on Qantas Airways?
Ans
Ans
Ans
Ans
6 What is the entry to display the seaman fare from SIN to BOM on
9W?
Ans
Ans
Ans
8b From the above fare display SINAKL on SQ, how do you check if
there are any flight restrictions?
Ans
Fare quote qualifiers may be used to override any or all of these assumptions.
Example:
To quote : FQ/CTG
Response:
Input: R.PAX+ER
Response:
Response:
C System-generated fare.
G Guaranteed
FQ + Modifiers
Must Break MB
Only Break OB
No Stopover X
Stopover O
* The TE-00 function will return a fictitious 'fare' which must be ignored
* Q-surcharge is not considered into as tax break.
Once the required fare has been selected it must be manually filed.
FQA is not applicable for itineraries falling entirely within the USA, Canada,
Puerto Rico and the US Virgin Islands.
Example:
To quote : FQA/CTG
Response:
Once the required fare has been chosen it must be manually filed and end
transaction for it to be store in the Booking File.
Fare Quote Best Buy allows you to request fares for the applicable aircraft cabin or
class of travel. It is available for international journeys and also for journeys within
North America.
Entry
Points to note:
It is good practice to include the plating carrier with your entry, and when an itinerary
includes a departure from an airport in the USA, you must include the plating carrier
in order to calculate any passenger facility charge.
Response:
FQBB quote the lowest fare available for an itinerary and the FQBB response also
supplies agents with a clickable FQBBK to make the booking final step more
dynamic.
Entry: Explanation:
Entry: Explanation:
Focalpoint Shopping entries can be used to search for alternative pricing and
itinerary options for the same dates and destinations as booked.
To quote : FS
Response
Itinerary Option refers to the number of unique itinerary patterns returned for each
request. The same fare may be available with several different itinerary options.
Callout Explanation:
To display the fare rules for pricing option 1, click on <<RULES>> and then click on
the city pair under the COMPONENT.
Response:
The original flights have been cancelled and the new FQ will be stored.
When used together, pricing modifiers must be specified first and separated from
availability modifiers using ++ as a separator.
Pricing modifiers
All pricing modifiers that are currently available with fare quote functionality, FQ,
FQBB, FQBC, FQBA and FQA may be used with Focalpoint Shopping.
Entry: Explanation:
Enty: Explanation:
Entries examples
Entry: Explanation:
To obtain a variety of different pricing and routing options for a prospective itinerary.
Refer to the following example for travel from London to Madrid, travelling 01 June,
returning 08 June.
Enter: FSLON01JUNMAD08JUNLON
As with a booked itinerary Focalpoint Shopping returns pricing and itinerary options.
This example has 30 different prices available, but 59 different itinerary variations.
Enter: FSLON01JUNDXB08JUNLON++/EK/-BUSNS
This search is for Business class fares only with Emirates. When no booking is held,
the first option returned is also for the cabin requested. (In this case Business)
Entry: Explanation:
Note:
When you make shopping requests regardless of availability, the results returned to
the screen do not include the FSK book option.
Pricing modifiers
Entry: Explanation:
Entry: Explanation:
Itinerary modifiers
Entry: Explanation:
If you use both pricing and availability modifiers, you must precede the first pricing
modifiers with a single +. The first availability modifier must then be preceded by a
double ++.
Entry: Explanation: