Excel* for Chemists: A Comprehensive Guide, Third Edition

by E. Joseph Billo
Copyright 2011 John Wiley & Sons, Inc.

Appendix H
Selected Shortcut Keys
by Keystroke
Key Applies to Action
arrow key Worksheet Move one cell in direction of arrow
arrow key Dialog box Move between options in a group of options
arrow key Object Move selected object in one-pixel
increments
arrow key Chart Move between elements in a group of chart
elements
arrow key Dialog box Move one character to the right or left in the
entry in an edit box (right/left arrows only)
arrow key Dialog box Move between options in a list box
(up/down arrows only)
Backspace Formula bar Delete character to the left of the insertion
point, or selected character(s)
Ctrl Worksheet Make a non-adjacent selection
Ctrl Worksheet When using AutoFill, copy a cell or range
rather than create a series
Delete Formula bar Delete character to the right of the insertion
point, or selected character(s)
Delete Worksheet Delete contents of selected cells
End Dialog box Move to the end of the entry in an edit box
End Formula bar Extend selection to last-used cell (lower-
right corner)
End Worksheet Toggle END mode on/off
Enter Worksheet, Enter data and move down one cell
Formula bar
Enter Dialog box Perform the action assigned to the default
button (usually the OK button)
Esc Dialog box Cancel and close the dialog box or shortcut
menu

693
694 Excel for Chemists

Key Applies to Action

Esc Worksheet, VBE Halt execution of a macro
Esc Formula bar Undo editing
Home Dialog box Move to the beginning of the entry in an edit
box
Home Formula bar Move insertion point to beginning
Home Worksheet Select cell in column A in same row as
active cell
Insert Worksheet Toggle between Insert and Typeover modes
Shift Worksheet Select multiple objects
Tab Dialog box Move to the next option
Tab Dialog box Move to the next input box
Tab Worksheet Move right one cell, or move to next
unlocked cell in a protected worksheet
Tab Worksheet Move to the next toolbutton (when toolbar
is active)
(space) Dialog box Perform the action assigned to the active
button, or select or clear the active check
box
Fl Worksheet Help
F2 Worksheet Begin Edit. Position the insertion point at
the end of the line
F3 Worksheet Display the Paste Name dialog box
F4 Worksheet Repeat
F4 Formula bar Toggle Absolute/Relative references
F4 VBE Display Properties window
F5 Worksheet Display the Go To dialog box
F5 VBE Run a macro
F6 Worksheet Move to the next pane in a split workbook
F7 Worksheet Display the Spell Check dialog box
F7 VBE Display Code window
F8 Worksheet Activate/deactivate Extend mode (then use
arrow keys)
F8 VBE Step through macro
F9 Worksheet Recalculate all sheets in all open workbooks
F9 Formula bar Calculate and display result of selection
Appendix H Selected Shortcut Keys by Keystroke 695

Key Applies to Action

F9 VBE Toggle breakpoint
F10 Worksheet Activate menu bar
Fll Worksheet Create a new chart that uses the current
selection
F12 Worksheet Display the Save As dialog box

Ctrl + (key) Applies to Action

arrow key Worksheet Jump to end of block of data in direction of
arrow
right/left arrow Formula bar Move to beginning of next element in
formula, in direction of arrow
right/left arrow Dialog box Move one word to the right or left in the
entry in an edit box
Backspace Worksheet Display active cell
Break VBE Halt macro execution
Delete Formula bar Clear from insertion point to end
Home VBE Jump to beginning of module
End Worksheet Select bottom right cell
End VBE Jump to end of module
Enter Worksheet Enter the contents of the formula bar in the
selected range (references are adjusted)
Page Down Worksheet Select next sheet in workbook
Page Down Dialog box Switch to next tab
Page Up Worksheet Select previous sheet in workbook
Page Up Dialog box Switch to previous tab
Tab Worksheet Move to the previous tool button (when
toolbar is active)
' (apostrophe) Worksheet Copy value or formula from cell above
(references are not adjusted)
(space) VBE Display global list of Methods and
Properties (with cursor on blank line)
(space) VBE Jump to end of next element in line of code
(space) Worksheet Select entire column
& Worksheet Applies outline border to the selected cells.
696 Excel for Chemists

Ctrl + (key) Applies to Action

* Worksheet Select block of data containing the active
cell (use numeric keypad)
- (minus) Worksheet Display the Delete... dialog box
+ (plus) Worksheet Display the Insert... dialog box
(period) Worksheet Move clockwise to the next corner of the
selection
/ slash) Worksheet Select all cells of the array containing the
active cell
: colon) Worksheet Insert current time
; semicolon) Worksheet Insert current date
[ Worksheet Select cells that are direct precedents of
cells in selection
] Worksheet Select cells that are direct dependents of
cells in selection
~ (tilde) Worksheet Toggle between values and formulas
0 Worksheet Hide column(s) containing selection
1 Worksheet, Chart Display the Format Cells dialog box
2 Worksheet, Chart Apply or remove Bold formatting
3 Worksheet, Chart Apply or remove Italic formatting
4 Worksheet, Chart Apply or remove Underline formatting
5 Worksheet, Chart Apply or remove Strikethrough formatting
6 Worksheet Toggle between displaying objects,
placeholders for objects or hiding objects
7 Worksheet Toggle display of Standard toolbar (Excel
2003 only)
8 Worksheet Toggle display of outline symbols
9 Worksheet Hide row(s) containing selection
A Formula bar Display the Formula Palette (the Insert
Function Step 2 dialog box) after typing a
function name in a formula
A Worksheet Select entire worksheet
B Worksheet, Chart Apply or remove Bold formatting
Formula bar
C Worksheet, Chart Copy
Formula bar
Appendix H Selected Shortcut Keys by Keystroke
Ctrl + (key) Applies to
D Worksheet
F Worksheet, VBE
G VBE
G Worksheet
H Worksheet, VBE
I Worksheet,
Formula bar
J VBE
K Worksheet
N Worksheet
0 Worksheet, VBE
P Worksheet
R VBE
R Worksheet
S Worksheet
T
U Worksheet
V Worksheet, VBE,
Formula bar
W Worksheet,
Formula bar
X Worksheet, VBE,
Formula bar
Y VBE
Y Worksheet, Chart
Z Worksheet, Chart
Fl Worksheet
Fl Worksheet
F2 Worksheet
F3 Worksheet
F4 Worksheet
F5 Worksheet
697
Action
Fill Down
Display the Find dialog box
Display Immediate window
Display the Go To dialog box
Display the Replace dialog box
Apply or remove Italic formatting
Display list of Methods and Properties for
selected object. With cursor on blank line,
display global list of Methods and
Properties
Display the Insert Hyperlink dialog box
New (Open a new workbook)
Display the Open dialog box
Display the Print dialog box
Display the Project Explorer window
Fill Right
Save the active workbook
Apply or remove Underline formatting
Paste
Close
Cut
Delete current line in a macro
Repeat
Undo
Display/Hide the Ribbon (Excel 2007/2010)
Display Startup Task Pane
Displays the Print Preview window
Display the Define Name dialog box
Close the active window
Restore window size
698 Excel for Chemists

Ctrl + (key) Applies to Action

F6 Worksheet Move to the next workbook active window
F7 Worksheet Move the window (use arrow keys)
F8 VBE Run to cursor
F8 Worksheet Re-size the window (use arrow keys)
F9 VBE Select statement to execute next
F9 Worksheet Minimize the window
F10 Worksheet Maximize the window
Fll Worksheet Insert an Excel 4 Macro sheet
F12 Worksheet Display Open dialog box

Shift+(key) Applies to Action

mouse click Chart Selects chart as an object. Can then use
arrow keys to move it, one point at a time.
arrow key Worksheet Extend selection by one row/column
arrow key Worksheet With END mode on, extend selection to end
of block in direction of arrow
right/left arrow Dialog box Select or unselect one character to the right
or left in the entry in an edit box
(space) Worksheet Select entire row
End Dialog box Select from the insertion point to the end of
the entry in an edit box
End Formula bar Extend selection from insertion point to end
of current line in formula
End Worksheet Extend selection to end of row
Enter Worksheet Enter data and move up one cell
Home Dialog box Select from the insertion point to the
beginning of the entry in an edit box
Home Formula bar Extend selection from insertion point to
beginning of current line in formula
Home Worksheet Extend selection to beginning of row
Home Worksheet With END mode on, extend selection to
last-used cell (lower-right corner)
Return Worksheet With END mode on, extend selection to last
cell in row
Tab Dialog box Move to the previous option
Tab Worksheet Enter data and move left one cell
Appendix H Selected Shortcut Keys by Keystroke 699

Shift+(key) Applies to Action

Fl Worksheet Help
Fl VBE Get Help on a selected VBA keyword
F2 Worksheet Insert or edit a Cell Comment
F2 VBE Display the Object Browser window
F3 Worksheet Display the Insert Function dialog box
F4 Worksheet Display the Find Next dialog box
F5 Worksheet Display the Find dialog box
F6 Worksheet Move to the previous pane in a workbook
that has been split
F8 Worksheet Toggle Modify Selection mode
F9 Worksheet Recalculate the active worksheet
F9 VBE Display Quick Watch window
F10 Worksheet Display a shortcut menu
Fll Worksheet Insert a new worksheet
F12 Worksheet Display the Save As dialog box

Ctrl + Shift+ (key) Action

arrow key Formula bar Select to end of block of data in direction of
arrow (inserts reference in formula)
arrow key Worksheet Select to end of block of data in direction of
arrow
right/left arrow Formula bar Extend selection, one term at a time
right/left arrow Dialog box Select or unselect one word to the right or
left in the entry in an edit box
End Formula bar Extend selection from insertion point to end
of formula
End Worksheet Extend selection to end of worksheet
(bottom right corner)
Enter Worksheet Enter an array formula in the selected range
Home Formula bar Extend selection from insertion point to
beginning of formula
Home Worksheet Extend selection to beginning of worksheet
(upper left corner)
700 Excel for Chemists

Ctrl + Shift+ (key) Action

Page Down Worksheet Select current and next sheet in workbook
Page Up Worksheet Select current and previous sheet in
workbook
Tab Dialog box Switch to previous tab
! Worksheet Apply Decimal number format (two decimal
places, thousands separator, minus sign for
negative numbers)
# Worksheet Apply Date number format (d-mmm-yy)
$ Worksheet Apply Currency number format (two
decimal places, negative numbers in
parentheses)
% Worksheet Apply Percent number format (no decimal
places)
& Worksheet Applies border to selection
_ (underscore) Worksheet Removes border from selection
( Worksheet Unhide rows
) Worksheet Unhide columns
* (asterisk) Worksheet Select block of data containing the active
cell
+ Worksheet Display the Insert dialog box
@ Worksheet Apply Time number format (hours and
minutes, AM and PM)
A
Worksheet Apply Scientific number format (two
decimal places)
{ Worksheet Select cells that are direct or indirect
precedents of cells in selection
} Worksheet Select cells that are direct or indirect
dependents of cells in selection
~ (tilde) Worksheet Apply General number format
"(quote) Worksheet Copy value from cell above
(space) Worksheet Select entire worksheet
Appendix H Selected Shortcut Keys by Keystroke 701

AIt+(key) Applies to Action

A Formula bar Insert placeholder arguments and closing
parenthesis after typing a function name in a
formula
F Worksheet Activate the Font list box
J VBE Display list of constants
0 Worksheet Select all cells with comments
P Worksheet Activate the Font Size list box
U Worksheet Expand/Collapse Formula Bar (Excel
2007/2010 only)
down arrow Dialog box Open the selected drop-down list box
Enter Formula bar Insert a line break
Backspace Worksheet Undo
' (apostrophe) Worksheet Display the Style dialog box
- (minus) Worksheet Display the Workbook Icon menu to
Maximize/ Minimize/Restore a window
;(semicolon) Worksheet Select only visible cells in the current
selection
= Worksheet Insert the SUM function in a cell
(letter) Dialog box Select the menu or dialog box option
indicated by the underlined letter
Fl Worksheet Create a new chart that uses the current
selection
F2 Worksheet Display the Save As dialog box
F4 Worksheet Close the active workbook
F8 Worksheet Display Macro dialog box
Fll Worksheet Toggle between Visual Basic Editor and
Excel

Ctrl + Alt + (key) Action

right/left arrow Worksheet Move between non-adjacent selections

Ctrl + Alt + (function key)

F9 Worksheet Recalculate all sheets in the active
workbook
702 Excel for Chemists

Ctrl + Shift + (function key)

F3 Worksheet Display the Create Names dialog box
F4 Worksheet Display the Find Next dialog box
F6 Worksheet Move to the previous workbook active
window
F12 Worksheet Display Print dialog box

Alt + Shift + (function key)

Fl Worksheet Insert a new worksheet
F2 Worksheet Display the Save As dialog box