Proposal Contents:

a. Management proposal discusses the company, its organization, its relevant experience
ant its management methods and control systems and describes the personnel proposed to
lead the project.
b. Technical proposal outlines the design concept proposed to meet the the clients needs
with special emphasis on the approach planned to resolve the most difficult technical
challenges by the posed by the project.
c. Cost proposal includes a detailed price breakdown, but often also discusses aspects of
inflation, contingencies and contract change procedures.

Project Planning Tools

Five phases in project management identified by the Project Management Institute (PMI)
1. Initiating the project includes the steps previously described and the preliminary
steps.
2. Planning includes refining the scope and scheduling.
3. Executing
4. Monitoring and controlling the progress is done on a continuous process with a
reporting process and a change process.
5. Closing the project includes obtaining the customer acceptance, final documentation
and a final report.

Scope Plan the Execute Monitor and Close

the Project the Plan Control Project
Project Progress
Fig. Structure in Managing a
Project

Three Essential Elements on Project Plan:

1. Scope
2. Schedule
3. Budget

1. Scope a statement that defines the boundaries of the project.

- It says what is going to be accomplished and what is not going to be done.
- Scope Statement is an essential element of any project.
- statement of work engineering term; scope management field.
- includes the problem or opportunity, goal, objectives, success criteria, assumptions,
risks, and obstacles.

Problem/opportunity statement is what the project addresses.

- This sets the priority of the project that
management addresses.
 Goal what you intend to do to address the problem or opportunity. It gives
purpose and direction to the project and defines what is to be done so that
everyone understands what is to be accomplished.
Objectives further defines the goal. They clarify the goal with more exact
boundaries for the project. Each objective statement should contain four parts:
Outcome what is to be accomplished.
Time frame the expected completion date.
Measure- metrics that will quantify success.
Action how the objective will be met.
Success criteria answer the question of what the project is going to accomplish
and will say when the project is done.
Assumptions, risks, and obstacles this will alert the project team or senior
management to any potential problems. They are hard to define but they need to
be discussed.
Scope creep refers to the incremental expansion of the scope of a project, which
may include and introduce more requirements that may not have been a part of the
initial planning of the project, while nevertheless failing to adjust schedule and
budget.