Logistics Docu Final

BestlinkCollege of the Philippines
College of Information Technology

Novaliches, Quezon City
PROJECT STUDY 1
LOGISTICS 1
SUBMITTED BY:
Aurin, Darvey Jay C.
Blanco, Manilyn
Concepcion, Denzelle
Lucim, Ronie
Palad, Regine V.
MAY, 2017
SUBMITTED TO:
Mr. Rommel Constantino
(Project Study 1 Instructor)
CHAPTER 1
1.0 PROJECT BACKGROUND

Bestlink College of the Philippines
1071 Brgy. Kaligayahan, Quirino Highway,
Assets Management is a process of deploying, operating,
maintaining, and disposing of assets effectively. Assets are classified into
two, Current Assets and Property Plant Equipment (PPE). Current assets
include cash on hand or bank accounts receivables while PPE or Property
Plant Equipment is a Tangible and fixed assets like school facilities and
equipment. The Assets are managed by the President and each
department. After the budget process, they buy the goods of services
according to their needs. Then the old items that not be used will be
dispose. Disposal happened by pull out all the items that are subjected for
disposal in their records.
Procurement system allows you to control many things, Ensuring all
goods and services are acquired from the right suppliers by paying the
right price for the right quality and within the specified time. The
purchasing process is transparent and fully tracked through an auditable
trail of documentation and records, maintaining high ethical standards and
financial probity. Having a good procurement strategy and using the right
leverage increases flexibility while lowering fixed costs because capital is
a main amount driver for all airlines.
Warehouse management solutions are primarily tactical tools,
purchased and used by businesses to satisfy the unique customer
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demand requirements of their supply chain and distribution channel, when
the inventory and workload is larger than what can be handled manually,
with spreadsheets. Motivation to purchase generally comes from need to
support sales growth or improve performance, and occasionally both.
A warehouse management system is a software application that
supports the day-to-day operations in a warehouse. WMS programs
enable centralized management of tasks such as tracking inventory levels
and stock locations. WMS systems may be standalone applications or part
of an Enterprise Resource Planning system.
Maintenance or repair and overhauling is very important in the
airport. This is where they fix the damaged plane or some tools that is
used in the airline. It includes by performing daily inspections and
performs routine maintenance and clean-up of airport runways, taxiways,
airport grounds, perimeter fences, gates and related equipment for
compliance with federal, state, and general aviation airport rules and
regulations.
Air transport is a component of many logistics networks, managing
and controlling the flow of goods, energy, information and other resources
like products, services, and people, from the source of production to the
marketplace. Logistics involves the geographical repositioning of raw
materials, work in process, and finished inventories.In a general business
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sense, logistics is the management of the flow of things between the point
of origin and the point of consumption in order to meet requirements of
customers or corporations. The resources managed in logistics can
include physical items such as food, materials, animals, equipment, and
liquids; as well as abstract items, such as time and information. The
logistics of physical items usually involves the integration of information
flow, material handling, production, packaging, inventory, transportation,
warehousing, and often security.
1.1.1 Problem/Opportunity Description

Lack of Security most of the records in the departments
saved in spreadsheet or in paper form only so it is easy to
tamper, and logistics information needs to be confidential.
Miscommunication among departments the most common
problem of asset management. This kind of problem is a great
disadvantage.
Lack of updates in the evaluation asset reports not being
evaluated properly.
No proper bidding process bidders and bidding not filtered
properly to acquire right item.

Inflexible suppliers some suppliers may not meet the needs
of the company.
Rushed purchases some of the items dont go proper bidding
process.
Inaccurate Reports most of the reports of are very likely to
be incorrect.
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Item Tracking Difficulty difficulties in locating the necessary

item.
No detailed monitoring Unexpected lost cannot be
monitored easily. There is no information added once the
property repaired, or when the items are repaired, or who are
the persons used the particular item.
Equipment damage or losses Equipment are damaged or
losses because of no proper checking before receiving the
materials in other company.
Unorganized Location materials were stored in different
locations without systematic and orderly manner
Improper maintenance update one of the key problems of
maintenance information system is the provision of the raw data
input and the maintenance of up-to-date information.

Ignored maintenance some of the maintenance request or
reports is being ignored, or not notifying it directly to the
maintenance personnel.
No notification for equipments lifespan not knowing when
an item is already in its lifespan due.
1.1.2 Benefits
The company will secure all information and records
The proposed system will benefit them by lessening manpower
and man-hours.
Real time monitoring of everyday activities of the company.
Enhancing the serviceable life of building materials.
Ease the user of the system.
1.1.3 Goals
Secure records and not easy to access by an unauthorized
user.
Proper communication of departments by integration.
Accurate reports for the evaluation of the assets.
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Proper bidding process by choosing good suppliers.

Filtered suppliers that meet requirements.
Purchase goods or services, undergo proper purchasing.
Warehouse reports is updated thru real-time notifications and
updates.
Detailed monitoring of items.
Checking of item delivered and item received.
Organize storing of materials in warehouse.
An up-to-date reporting of every maintained item.
Notifying directly the system user.
Real-time notification of item lifespans.
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1.1.4 Stakeholders and Clients
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Stakeholders Description/ Participation

Company Give information about their business process
Logistic Logistic staff/s organize incoming and outgoing
Department freights.
He/she is a software engineer in charge of one or
Lead more software projects. Participate in project
Programmer activities including planning, implementation of
deliverables and quality control.

He/she is a professional in the field of project
management. Project Manager reports and receives
directions from sponsors. He/ she is managing,

Project
reviewing and prioritizing project work plans. He/ she
Manager
manage project team and recommend changes,
escalate issues and mitigate risks.

He/she is an IT professional who specializes in
analyzing, designing and implementing information

System
systems. Participate in project activities including
Analyst
planning, implementation of deliverables and quality
control.
He/she is the one who analyzes an organization
and designs its processes and systems, assessing
Business the business model and its integration with
Analyst technology. Participate in project activities including
planning, implementation of deliverables and quality
control.
He/she is an expert at creating effective information
Documents products traditionally known as documents.
LOGISTICS Specialist
PART 1 Participate in project activities including planning,
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implementation of deliverables and quality control.
Clients Description/ Participation

Give information about their business process
Company
Logistic Logistic staff/s organizes incoming and outgoing
Department freights.
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1.1.5 Enterprise Information System (EIS) Required Functionalities

Personalized Screen
Customize the appearance of the system depends on the
design that the developer will be creating.

Free Report Facilities
The system has a capability to desire or to select the report that
will be going to print of a user. In this way, the user can no
longer to print such a long information that it cannot be used by
the user.
Business Analytics
Use the data imported into the system to evaluate the business
process and to manage the transaction.

Work Flow
The workflow of the system is about the progression of step by
steps that comprise a work process, involve two or more
persons, and create or add value to the organization's activities.

Framework
Use the Java Language or NetBeans as platform programming
for business module of the system.
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1.2 PROJECT SCOPE

1.2.1 Objectives
To secure all information where all data records will be saved in
the database, so all datas coming will be stored and organized.

To secure all information where all data records will be saved in
the database.
It involves the maintenance of item or equipment. Such as
return, repair and lost. Monitor the information of property in the
database.
To generate accurate reports of canvassing/quotation.
To create an efficient process of purchasing items in different
companies.
To create an efficient process of storing materials in a
warehouse with a systematic and orderly manner.

To use QR code to easy know what is the item information.
1.2.2 Deliverables
Objective no.1:Make transaction in System
Project Description
Deliverable
Organize warehouse
Systematic storing materials in
Transactio
warehouse
ns Notification
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Objective no. 2: Security of Data and Information
Project Description
Deliverable
Report Audit Trail Users system logs, date, time,
s name/ user of the system on a specific day and
time can be viewed for security purposes.
Transaction Reports Track the users activity
in a day and what the user did.
Critical Reports reports of renewed and
disposed stocks.
Objective no. 3: Deliver data
Project Description
Deliverable
Stocks Viewing Real time detailed stock inventory.
Add/ Edit A functionality where can be added and
altered.
Viewing Real time update
1.2.3 Out of Scope
The system will not cover the following features:
Asset Management
Finance assets declaration.
Handling of contracts
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Procurement
Online access
Contacting the suppliers thru the module
Warehouse Management
Freight managing
Online requests and update
Maintenance, Repair and Overhaul
Managing of vehicles
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1.3 Project Plan

1.3.1 Approach and Methodology
The proponents used System Development Life Cycle
(SDLC) as the methodology in doing the proposed project.
Fig. 1.2.2 V Model Methodology
Coding
- Start coding the Java programming language in software
development where inputting the source codes into system to
compile into the final software program and start testing.
Unit Testing and Module Design
- Testing every parts of application to check its proper operation.
When having conflicts or errors, go back to Module Design to adjust
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the design and add, edit the design that will make the Unit Testing
success.
Integration Testing and Software Design
- Testing the integrations of database tables if succeed in inputting
and exporting data without errors. If having errors, edit the design
of software for changes on operation in database to software to
make the validation cleared.
System Testing and System Analysis
- Testing the System Flow for data process. Testing every transaction
to evaluate the system's compliance with the specified
requirements. If having some problems. Analyzing the system flow,
solving the problems of the system, studying the parts of system to
accomplish the purpose.
Acceptance Testing and Acquirement Gathering
- Testing to determine and evaluate if the system has met the
requirements specification. Verify if it is has met the required criteria
for delivery.If the requirements is not met, Acquirement gathering
on interviews, sessions, request for proposals to determine how
close match the needs of user.
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1.3.2 Project Timeline
Task Name Start Finish Duration

Group meeting (planning) 02/1517 02/15/17 5 hours
Group Meeting 02/22/17 02/22/17 1 day
(brain storming about
project)
Conduct a Research 02/24/17 02/25/17 4 days
Chapter 1 02/27/17 03/02/17 7 days
1.3.3 Success Criteria
When the proposed project already at its full functionality.
The project is considered a success if the systems is fully
functional and were able to cater transactions, generate
accurate reports and be able to use all of its functions properly.
When the proposed project is already implemented
The project will be successful if the proposed module is already
running and already being applied.
When the proponents already met the proposed project
goals and objectives
In meeting the projects goals and objectives, the
proposed module will becomes successful.
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1.3.4 Risk Management Plan
Risk Factors Probabilit Impact Risk

(H-M-L)
y Management
(H-M-L)
Action
Technical Risk Provides a
Cause of generator to
Low High
dust sustain the full
Machine
system or
system
provide a
requiremen
higher system
ts
requirements.
Financial Risk Saving money
Lack of Medium High
and have
finance to some
sustain the alternatives to
system get budget.
Time Risk Availability of
Personal the member to
Medium Medium
reason ensure that
Project
the project will
deadline
be done.
Files Risk Secured all
Back up Medium Medium
the
files information for
safety
purposes.
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1.3.5 Service Transition
Users Manual The users manual will be the guide
for the user to manipulate or operate the whole
system. It will give a systematic step on how to run
the application. The manual will be a big help to the
users who doesnt have any idea to work on the new
system environment.
Maintenance The proponents need to monitor the
functionalities and deliverables condition of the
system during the implementation process.

Warranty The proponents will have a form that will
help to determine the rules and guidelines about the
warranty process of the system.

Users Training The proponents will conduct a
training for the user to help them operate and
manipulate the new system. It would be a big help for
them to understand and learn more about the system
that they would use.
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1.3.6 Options Analysis
Researching on company knowing the process of the
system similar to the proposed project. It is the important to
consider which method will best balance the control project
cost and risk against achieving project objectives and
outcomes.
1.3.7 Technical Features
Operating System: Windows 7 or Higher

The proponents most used the Windows Operating System
in developing the proposed project.
Memory: 4.00 GB ram or Higher
The 4.00 GB capacity of laptop or computer is the
proponents used in developing the new system. The Java
NetBeans and Microsoft SQL Server 2014 might eat up a
huge amount of memory capacity of the desktop and thats
the reason why 4.00 GB memory is more appropriate for the
system.
Processor: Dual Core or Higher Specs Processor
The central processing unit (CPU) is the brain of the
computer. It handles all the instructions you give to the
computer, it is faster and better.

1.4 Project Organization and Staffing
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Role Names and Contact Responsibilities

Information
Lead Aurin, Darvey Jay C. He is responsible in creating
Programmer the front end and the back
end of the system.
He is responsible of the
Project Manager Concepcion, Denzelle planning, controlling,
John Q. facilitating, decision making.
He is responsible for knowing

the solutions of the problems
System Analyst Blanco, Manilyn M. given by the Business Analyst
throughout the system
making.
He is responsible in knowing
the problems pertaining to the
Business Analyst Lucim, Ronie D. researches about the
proposed module.
He is responsible in
Document Palad, Regine documenting all about the
Specialist making of the system.
1.5 Project Budget
Budget Item Description Budgeted Cost
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One Time Costs

Transportation Transportation for meeting place and Php.1000.00
conducting interview
Documentation Printing of Documentation in Chapter I Php. 50.00
Miscellaneous Pocket money for food or any Php. 500.00
pop-up expenses.
Total One-Time Costs Php. 1550.00
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CHAPTER 2
2.0 REVIEW OF LITERATURE

This chapter will provide a brief discussion of concepts, theories and tools
that the proponents used to determine the solution to problems. Therefore,
thorough reading and research must be done to obtain necessary information. It
is necessary for the proponents to have background and knowledge about the
different Industrial Engineering tools and techniques to help in conducting the
study.
2.1 Related Literature
2.1.1 ForeignLiterature
2.1.1.1 Pakistan International Airlines
The Government of Pakistan carried out a
comprehensive study on the reasons for corruption in
public procurement in Pakistan and made its
recommendations in the National Anti-Corruption
Strategy (NACS) Report published in 2002. The
NACS report describes various modes of corrupt
practices prevailing in public procurement and their
impact on the national economyIn order to address
these serious drawbacks in the public procurement
procedures, the National Anti-Corruption Strategy
(NACS) has prescribed the use of the World Bank /
Pakistan Engineering Council Procurement
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Procedures and Standard Bidding Documents. At the
same time it has also recommended specific
improvements in these procedures to enable them to
be transparent and discretion free. .On june 10 2005
Pakistan International Airlines signed a Memorandum
of understanding with transparency international
Pakistan (TI-Pakistan) in which it was agreed that PIA
along with TI-pakistan will work jointly on the
implementation of the recommendation of the
National Anti-corruption strategy for providing
systematic improvements in PIA for transparency in
its procurement procedures. That PIA would include
Transparency in all its dealing and incorporate the
necessary checks and balances in PIAs efforts to
reduce corruption. It was also agreed that the
integrity Pact which is an Integral Part of the
National Anti-corruption Strategy which was approved
by the Cabinet on 20th September 2002 & 5th October
2002 with its Implementation mechanism approved by
the President on 24th October 2002, would be a part
of all contracts award by the PIA.
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It is an established fact that the misuse of
discretionary authority, and the discriminatory
evaluation procedures can only be prevented by a
transparent procurement process and with the
participation of Civil Society.
PIA firmly believes that Transparency through internal
and external scrutiny is an essential element of
accountability and should be an inherent
characteristic of all processes and procedures, plans,
actions or decisions relating to Procurement.
http://www.piac.com.pk/pia_business/d_l/Procur
ement_Manual.pdf
2.1.1.2 Logisuite Corporation, 2017
The Cargo Warehouse Management (CWM)
allows you to effectively manage and control the flow
of cargo as it enters the warehouse. It transforms a
typical warehouse operation into a totally connected
logistics and fulfillment business. It's a comprehensive
warehouse management system which combines
powerful tracking and reporting features to manage
inventory, shipping, receiving, labor, rates, billing and
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much more. CWM can be used by warehousing
companies, freight forward and shipping companies to
receive goods at their docks, store them in the
warehouse, prepare withdrawal receipts, shipping
documents and keep control of their operations. The
module includes all of the options required to process
warehouse operations from beginning to end as well
as to generate invoices and transfer to various
accounting software for business financial
management and book-keeping applications.
Logisuite Corporation is a software company that
provides the highest quality and friendly software
solutions to the Transportation Industry. Since our
creation, our software was designed to be industry
oriented from the ground up. The industry-oriented
approach is reflected by our market focus, products,
service offerings, our customer support, and the talent
base we employ. We always stay on the cutting edge
of technology innovations to deliver state-of-the art
solutions to our clients.
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We understand that today is not only the software but
also the customer support that is critical to our
customers. Our goal is to build a relationship of trust
with our customers and that is why we provide our
customer with 24/7 support. If you are interested in
any of our products or services.
Logisuites mission is to become the preferred
logistics software provider in all areas of the logistics
industry by consistently exceeding our Customer's
expectations. Deliver the best possible reliable
software solutions to help our clients improve
customer service and business profitability.
We strive to be the trusted partner you can count on
every day. We do business with a set of values that
are at the core of our company. We will perform our
business by being ethically unyielding and honest.
Inspiring trust by being upfront with our customers
and taking responsibility for our actions.
Logisuite values your business and trust no matter if
you are a one-person company or a multi-million
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corporation. You will always be treated with respect,
professionalism and honesty.
http://www.logisuite.com/cargo-warehouse/ - This
website includes the CWM of logisuite company.
2.1.1.3 Trimble AllTrak
The Trimble AllTrak Asset Management
System is the one asset management solution
designed specifically to help contractors and tool crib
managers track construction asset usage and reduce
loss.
Contractors can manage asset acquisition and cost,
distribution and utilization, maintenance schedules,
and eventual retirement. With this information, they
can calculate return on investment and reduce the
costs of asset loss through theft or misplacement.
Take Control of Your Assets with Trimble AllTrak
With Trimble AllTrak you can:
Centralize and simplify management of equipment and tools
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Improve asset utilization and productivity
Minimize equipment rental costs
Reduce loss due to theft or misplacement
The Trimble AllTrak system leverages the wireless
connectivity and barcode or RFID scanning capabilities of
the rugged Trimble Nomad controller. Tool crib managers
can perform essential tool transactions such as check-in,
check-out, transfers and additions from anywhere with
increased speed and efficiency.
Asset and tool management can be a time consuming
and inaccurate process, with Trimble AllTrak employees are
able to easily and quickly manage what is going in and out of
the tool crib, warehouse, or truck with barcode or RFID
scanning technology while recording the transactions quickly
with Trimble AllTrak Mobile.
With the barcode scanning technology you can scan
the assets quickly while recording the transfer taking out the
manual recording of the transfer. RFID scanning technology
takes the speed of tool and asset transfers to a new level.
With RFID technology you no longer need to find the
barcode for scanning, as it passes the RFID scanner the
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transfer is recorded with just a click of a button on the
computer or Trimble AllTrak Mobile.
This advanced tracking information is particularly
useful for managing rental tools and equipment and
prorating costs. Users can set up visual and email reminder
alerts for rental return dates and track total rental cost versus
asset value ratios.
Trimble AllTrak reports gives decision-makers
accurate real-time information critical to identify inventory
that is underutilized, at the end of its life cycle, costing
money, or making money. Trimble AllTrak includes more than
20 standard queries that can filter data hundreds of
customizable ways.
http://www.trimble.com/construction/trimble-alltrak.aspx
- this site contains Trimbles asset management system.
2.1.2 Local Literature

2.1.2.1 NJS I.T Solution and Computer System
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Computerization has been a valuable tool for every
business and organization, especially for you.
Faster data processing, outright information and
electronic exchange of data and communication are
just some of its convincing benefits.
But a full computerized system is only useful when it
is available and working, thus maintenance is the key
to its efficiency.
NJS I.T. Solutions has long been in the information
and technology business, constantly researching to
be able to cope up with the latest in technology. With
our extensive computer and information technology
experience, we were able to help several companies,
cooperatives and businesses in maximizing their
computers and network infrastructures through an
extensive preventive maintenance system and other
I.T. related quality services.
A Computer Maintenance Service to ensure you with
on time and prioritized quality technical support. With
our in-depth knowledge of computer systems, we
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greatly believe that we would be able to help you in
maintenance of the most critical and important
aspects of your computer system.
NJS I.T. SOLUTIONS is TESDA certified and DTI
Accredited as Data Equipment and Service provider
with Accreditation Number NCR-A3-00279-07OM.
Contact us to learn more of the scope and details of
service of the Computer Maintenance Service.
We are a business solutions company that provides
enterprise insights, increased flexibility and great
value to all our clients.
We exceed the expectations of every client with the
development of appropriate business analytics, and
optimization of their systems processes, functionality
and operational efficiency.
We help businesses focus on their core competencies
with our outstanding technical consulting, and
aftersales support.
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We ensure that our clients receive the most effective,
hands-on and professional service with our dedicated
technical support teams.
We share our expertise to any type of business goal
with our extensive experience in both hardware and
software fields.
We believe that the success of every clients project
goals and implementations is about maximizing their
investments and cost efficiency in their business
processes.
http://njsitsolutions.com/about_us.php - this
website contains NJS Solution and Computer System

2.1.2.2 AirAsia
In these days and in every industry there is
some negative and positive trends, airline industry
has limited customer so growth rate is not too high, so
AirAsia has to try to be winner between its
competitors. AirAsia offers flights with lower price that
other companies, but there are some companies that
also offer service by the same price such as Tiger
Airways and Firefly and also these companies provide
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service with the same level of AirAsia so, in this case
rivalry among existing competitor is quit high to
AirAsia
Success of industry can influenced by buyer so, those
companies offer better service to their customers are
winner of competition. AirAsia has lower price with
better services than others so it can be a good choice
for customer. Power of buyer is a quite high to
AirAisa.
Every industry has some suppliers these
suppliers have their own effect on the industry for
airlines. There are only two options Boing and Airbus.
All airline company have the same situation. Both of
them provide almost same standards aircraft and
hence switching to AirAsia is low. Moreover AirAsia
place order form Airbus to expend its routs to
international routes so power of supplier may be
reduced as Airbus's profit may be influenced by
AirAsia. Generally power of supplier is a quit
moderate to AirAsia.
In another way AirAsia is closed to government in
south Asia this helps AirAsia to open up and capture a
sizable market in south Asian countries.
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Government policy has limited new entrant so AirAsia
is already settled on the market.

If companies are to deliver value to their customers
they must understand where value is created and
where value potentially loses. Value chain put forward
by Michael E. Porter is help managers identify
activities which especially import for competitiveness
and for attainment of company overall strategy this
activity categorize in tow main activities 1: Primary
activity, 2: Supportive activity.

This procurement department must source raw
materials for the business and obtain the best price
for doing so. The challenge for procurement is to
obtain the best possible quality available (on the
market) for their budget.
https://www.slideshare.net/mariammana/task2-
tc644mariam-afsharp67787
2.1.2.3 Pambato Distribution
Cargohaus Inc. (CHI) implementated a new
Warehouse Management System in 2009.Although the
initiative consisted of implementing an off-the-shelf product
provided byINFOR Global Solutions, the differentiating
factor that made it unique from other global implementation,
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is that this is the first utilization of the software for a Customs
temporary storage/transit facility in the Philippines. As a
transit facility, there are certain requirements to align the
business processes with the controls and regulations
promulgated by the Bureau of Customs.

As one of five Customs public bonded warehouse
operating in the Ninoy Aquino International Airport that are
directly controlled by the Bureau of Customs, CHI is the first
transit facility that is compliant to the new e2M System in
that.
The interfaces to the On-Line Release System under
the new format andSOA architecture required by the Bureau
of Customs e2M System has already been built.

The Advance Shipment Notification (ASN) is already
in line with the XMLformat of the electronic manifest
submitted by the freight forwarders to theBureau of
Customs. The same electronic manifest is submitted to
Cargohausthrough the IDX Interface Gateway and saved in
the database as ASNs. Thismeans that CHI and BOC are
working on the same electronic manifest andcould be used
as cross-reference points for the generation of Overstaying
and Abandoned Goods Report.The receiving process is
mostly driven in an automated fashion because of
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theutilization of RF terminals which can be hand-held by the
personnel even on thewarehouse floor. Prior to this
implementation, the receiving process involved the use
ofpen, paper and clipboards to manually capture details of
the shipments from themanifest and shipping labels. The list
is then given to the data entry operator to register the receipt
of the goods inside the warehouse. With the current
implementation,shipping barcode labels attached to the
cartons are scanned by the RF terminals andtransmitted to
the server in real time. The effect is a cut-down in the
receiving process.by as much as 30 minutes per batch of
shipments. The cross-docking functionality of the software is
also taken advantage of for JIT shipments that requires
immediaterelease from the warehouse straight out of the
receiving area. This has not beenpossible under the old
warehouse management system because it required
allocatingthe shipments first to the storage compartments
and processing the picking andshipping like non-JIT
shipments.The automatic customer notification that was
incorporated in the system provided theimporters a means to
know the status of the release of shipments from the
warehouse.Prior to this implementation, Customer Service
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specialists call to regularly inform theclients of the shipment
status. The system is capable of automatically sending out
Proofof Release messages through SMS or email to the
importer immediately upon releaseof the goods to the
importers representative.
In addition to the automatic customer notification, CHI
also provides a web tracking facility through its website,
www.cargohaus.com, that allows its clients to view the
statusof the shipments via the Internet. It is accessible to the
public on a 24x7 basis andprovides dynamic and real-time
information on the shipment status from the time of itsreceipt
up to its release to the consignee.A billing estimation facility
allows our clients to generate in advance the billing
chargesthat they will incur upon release of the shipment from
the warehouse. This will enable the importer to allot the
corresponding funds needed to effect the release of cargoes.

http://www.cargohaus.com/content/warehouse-
management-system- this link provides the website of
Cargohaus Inc. about their Cargo Warehouse Management
System.
2.2 Related Studies

2.2.1 Foreign Studies
2.2.1.1 A Case Study of IBM Enterprise Content
Management, Sun Life Asia PH, 2012
LOGISTICS PART 1
Page 36
Based on the case study of Sun Life Financial group
of companies published on August 22, 2012, Sun Life Asia-
Philippines (Sun Life) is based in Manila, the Philippines,
and provides insurance products, investment performance
tools and asset management practices to individuals and
companies around the world. The company employs
approximately 600 people in the Philippines and contracts
with more than 3,200 advisors. Without automated systems
to handle application distribution or tracking to help manage
workloads, Sun Life experienced extremely long application
transmission times for new individual life insurance policies.
Applications were often transferred among geographically
dispersed customer centers, the head office and interoffice
units. Sales advisors repeatedly following up on the status of
their applications consumed as much as 50 percent of
underwriters time, yet the advisors remained dissatisfied
when there were no immediate answers. Responses to
inquiries were slow because accurate answers often
required searching for physical applications to see reviewer
or underwriter assessments. The frequency of inaccurate
responses usually increased during peak periods because
employees were burdened with heavy workloads and the
LOGISTICS PART 1
Page 37
company was forced to hire less experienced temporary
workers. Sun Life worked with IBM Business Partner Asian
Business Solutions, Inc. (ABSI) to implement a workflow
management system (WMS) for new business. The client
used key elements of the IBM Enterprise Content
Management solution, including IBM FileNet Business
Process Manager, IBM FileNet Content Manager and IBM
FileNet Capture software, to better capture and manage
documents, automate workflow and help ensure compliance
with established company practices.
The application process for individual life insurance
policies usually comprises six steps: encoding, speedy
review, underwriting, facilitating (with medical assessment),
policy printing and policy contract back-end review and
release. Before WMS, all these phases were handled
manually. After WMS, an application submitted by the sales
advisor is scanned at the point of receipt from any Sun Life
customer center nationwide and then electronically routed to
its designated processing points. The status of an
application and any additional requirements are sent to the
sales advisor at each stage of processing, freeing up
LOGISTICS PART 1
Page 38
underwriters time that would otherwise be spent answering
status inquiries from the field.
2.2.2.1A model for selecting a computerized maintenance
system, Anna GlarnerDepartment of Terotechnology
Phil, 2007
Maintenance used to be considered as a necessary and
unavoidable cost. Today companies have
increased their use of automation and mechanization, such
as robots, Alsyouf (2007). The size of
the production crew is reduced due to more automation. At
the same time the amount and
complexity of the maintenance work has increased. By
managing and controlling maintenance
instead of reacting when a machine failure occur
maintenance become more effective and
efficient. To be able to continue to improve maintenance,
leadership and control of the daily
maintenance has to be achieved. Having a maintenance
system and the process under control will
help to achieve intelligent and informed decisions and
thereby achieve optimized maintenance.
LOGISTICS PART 1
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By improving maintenance less downtime, better quality at
lower unit costs and higher
production rates are achieved, Cambell and Jardine (2001).
To have a well working maintenance organization it is
important to match resources to workload.
By doing this, agreed plant output shall be achieved at
minimum resource cost. By achieving a
well working maintenance organization the company needs
to have a resource structure, a
maintenance administrative structure and a work planning
system. Resource structure can be
workforce, spares, tools and information, their function,
composition, size and logistics. The
maintenance administrative structure can be a hierarchy of
work roles, where the authority and
responsibility for deciding when and how maintenance works
is ranked. A work planning system
defines the way the work is planned, scheduled, allocated
and controlled. The system should aim
at getting the right balance between the cost of planning the
resources and the savings in the
direct and indirect maintenance costs, Kelly (1997).
LOGISTICS PART 1
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According to Johansson (1997) a maintenance system can
be manual or computerized. It should
support:
1. Planning
When, how much and what resources are needed.
2. Doing
Preventive maintenance, corrective maintenance, modifying
etc.
3. Studying
Study the cost for maintenance and production stops, get
proposals for measures etc.
4. Learning
By repeating the cycle the work will improve.
2.2.1.2 A Case Sudy of Improving WMS of Einsco Company Inc.
by Camille Anne Cruz and ReyaEufemia de Ocampo,
Mapua Institute of Technology, 2009

Einsco Company Inc. (ECI) is one of the best-known
high-quality clothing brands in the Philippine casual jeans
wear that sells products under its signature brands FREEGO
Jeans and FG-the Revolution Denim Jeans nationwide.
Freego jean is a modern basic form flattering casual denim
wear for the young adult, ages 18-25, while FG is a lifestyle
LOGISTICS PART 1
Page 41
denim brand that offers an array of unique line of apparel
and accessories that appeal to male and female teens, ages
12-18. Einsco Company Inc. is a Filipino-owned apparel
company established in 1983 as Eivin Cottage Industry that
specializes in the design, manufacture, distribution, and sale
of apparel products for men and women. Throughout the
years, Einsco Company Inc. has imbibed in its culture a
tradition of high quality standard aimed towards delivering
total customer satisfaction. Every pair of jeans undergoes a
series of concept development, evaluation and testing to
conform to companys commitment in delivering product
excellence and customer satisfaction. In order to evaluate
the companys performance, McKinsey &Co's 7S Framework
is used for analysis. This provides a useful framework for
analyzing the strategic attributes of an organization. 2 The
company values are fundamental to their success. This
means that the employees share the same guiding values
that the company would strive for even it is demonstrably not
profitable. The companys core values are customer
satisfaction, excellence and integrity. The company believes
that the customers are integral to the companys success
because it is the ultimate source of income. If the company
LOGISTICS PART 1
Page 42
doesnt value the customers and give what they want, the
company may end up losing its business, thats why the
company pays attention, listens and understands its
customers for a better response. The company does better
and strives for excellence in every undertaking because the
only way to survive in a highly competitive world is to
perform excellence in the world. The company implies
reliability with its works in good intentions, true commitments
and upright actions. As long as these shared values are
applied, the company will employ teamwork and
camaraderie for the betterment of its performance. The
strategy of the company in operating its business is in
accordance with its integrated vision and direction of the
company, as well as the manner in which it derives,
articulates, communicates and implements that vision and
direction. The vision of the company is to be globally
recognized as the leading Philippine jeans wear company.
Their mission is to provide high quality engineered
fashionable jeans wear that conform to customers discerning
taste in fashion. Objectives of the company are to continually
earn high profit, prolong and expand its life in the business,
grow its market share and to be the number one in apparel
LOGISTICS PART 1
Page 43
industry. By doing so, the company gives importance of the
values in achieving their goals. In executing the companys
strategy, other forces outside the company that have an
impact to companys performance are considered. To date,
the company has 3 fourteen suppliers which offer big
discounts and long-term payments because of their good
relationship with one another. This can help the company to
provide low price for its products and gain cost competitive
advantage among rivals but in terms of style, the company
has low competitiveness with other brands. Another
important force model is the buyers; the company still lacks
the ability to meet the customers needs because of limited
resources in shipping the products. In order to achieve the
goals, proper arrangement of chain command is necessary
to have organization inside the company with regards to
management. An organizational structure shown in Figure
1.1 is provided for achieving target levels of organizational
performance. The arrangement of the organization is
according to its functions with specific job description. This is
done to divide the tasks accordingly and to perform
operation directed to companys vision. Each department
has its own specific tasks which are important to the
LOGISTICS PART 1
Page 44
companys operation in providing high quality products and
serve the customers with high satisfaction. Overlapping of
works between departments is avoided. However, within a
department, there may be an extension beyond of tasks if
one employee has filed a leave and one will cover that
employees tasks. Sometimes, the company replaces the
employee for a short time to cover all the tasks to be done
but the replacement must be capable of doing so.

However, compared to other areas, retail operation is loaded
with subsystems since it has numerous departments under
which may result to overlooked activities by the vice-
president. This may be a hindrance in improving the
performance of the company. To avoid encountering
problems, the company provides a policy wherein lawfully
actions should be carried out whenever necessary.
Employees that are proven guilty of committing wrong 4
actions are punished accordingly to control mischief and
misbehavior of the employees. If the person has been
charged of stealing and proven guilty, the person is
dismissed effectively. In the case of tardiness, employees
have only five offenses before dismissal. The policy is fair for
both sides and does not tolerate bad actions. In this way,
LOGISTICS PART 1
Page 45
employees can behave righteously for the betterment of the
company.
2.2.2 Local Studies

2.1.1.1 A Case Study of IBM Enterprise Content Management,
Sun Life Asia PH, 2012
Based on the case study of Sun Life Financial group
of companies published on August 22, 2012, Sun Life Asia-
Philippines (Sun Life) is based in Manila, the Philippines,
and provides insurance products, investment performance
tools and asset management practices to individuals and
companies around the world. The company employs
approximately 600 people in the Philippines and contracts
with more than 3,200 advisors. Without automated systems
to handle application distribution or tracking to help manage
workloads, Sun Life experienced extremely long application
transmission times for new individual life insurance policies.
Applications were often transferred among geographically
dispersed customer centers, the head office and interoffice
units. Sales advisors repeatedly following up on the status of
LOGISTICS PART 1
Page 46
their applications consumed as much as 50 percent of
underwriters time, yet the advisors remained dissatisfied
when there were no immediate answers. Responses to
inquiries were slow because accurate answers often
required searching for physical applications to see reviewer
or underwriter assessments. The frequency of inaccurate
responses usually increased during peak periods because
employees were burdened with heavy workloads and the
company was forced to hire less experienced temporary
workers. Sun Life worked with IBM Business Partner Asian
Business Solutions, Inc. (ABSI) to implement a workflow
management system (WMS) for new business. The client
used key elements of the IBM Enterprise Content
Management solution, including IBM FileNet Business
Process Manager, IBM FileNet Content Manager and IBM
FileNet Capture software, to better capture and manage
documents, automate workflow and help ensure compliance
with established company practices.
The application process for individual life insurance
policies usually comprises six steps: encoding, speedy
review, underwriting, facilitating (with medical assessment),
LOGISTICS PART 1
Page 47
policy printing and policy contract back-end review and
release. Before WMS, all these phases were handled
manually. After WMS, an application submitted by the sales
advisor is scanned at the point of receipt from any Sun Life
customer center nationwide and then electronically routed to
its designated processing points. The status of an
application and any additional requirements are sent to the
sales advisor at each stage of processing, freeing up
underwriters time that would otherwise be spent answering
status inquiries from the field.
2.2.2.1 A Case Study on the IDS Logistics, by Heidi Kate
Bonifacio, Rosa Rio Edillo and Rhoda Salas, DLSU
Manila, 2008
IDS Logistics (Philippines) is concerned with the
business of providing contract logistics, warehousing and
supply chain management services to customers throughout
the Philippines. The area of concern for this study would be
the Warehouse Department of IDS Logistics located in IDC
Bldg. E. Rodriguez Jr. Ave., Ugong Norte Quezon City (QC)
wherein various products of different principals like Proctor &
Gamble (P&G), Mandom, Gillette and 3M are stored.
LOGISTICS PART 1
Page 48
The inventory accuracy of the said warehouse was
not able to meet the 100% target set by Key Product
Indicators (KPIs) of the company indicating the occurrence
of variance costing the company a total of Php45,724,546.82
for negative variance due to the 656,785 units of
discrepancy found in the warehouse and the system records.
Using Why-Why and Failure Mode and Effects
Analysis (FMEA) to determine the root causes of incurring
variance from wrong pick which is further categorized into
three parts: wrong serve, wrong barcode and short/over
issuance. Evaluating each category, five causes were
identified namely: different locations assigned for specific
customers, inadequate pick list design, product placement
for pallet utilization, inadequate lighting and unfamiliarity and
confusion caused different bundling quantities of the
products.
The new system is proposed to address the identified
causes is composed of assignment of pickers to pick only on
one location (1601 or 1608), regulating /controlling the
method of releasing pick lists, redesigning the pick lists,
changing of layout and changing of lights.
LOGISTICS PART 1
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2.2.2.3 A Case Study of Warehousing Operations of NFA in
Batangas City by AngelitaPagcaliwagan, Melvin De
Leon, Francis Del Rio, Rey Ryan M. Flores, Darwin
Hornilla, Lyceum of the Philippines University, Batangas
City, 2015
The main objective of the study is to evaluate the
warehousing operation of National Food Authority (NFA)-
Batangas. The research is basically a descriptive type of
research that dealt with the warehousing operations of NFA.
Results showed that warehousing operation evaluation in
terms of inspection and quality control operation revealed
that the warehouse workers have an excellent level of
operation in maintaining the quality of products while the
common problem they have encountered in the operation
includes manual storing of the products, defective pallets,
and spoilage of the product being stored. The pallets were
not in good condition because the warehouse cant sustain
right temperature to prevent it from deterioration caused by
molds. Molds exist because the warehouse cannot maintain
the proper humidity required for such warehouse. Dull-
LOGISTICS PART 1
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looking rice batches indicate excessive drying or self-
heating. Birds waste invites pests that causes poor quality or
rejected rice products.

This study evaluated the warehousing operations
being adopted by the National Food Authority in Batangas
City, Philippines with respect to inspection and quality control
operation, storage operation and withdrawal operation; to
determine the problems encountered in the warehousing
operation; to test the significant relationship between the
warehouse operation and problems encountered and to
propose an action plan that can improve the warehousing
operations of NFA-Batangas.
Inspections are usually non-destructive. The results
are usually compared to specified requirements and
standards for determining whether the item or activity is in
line with these targets. Storage functions are usually an
extension of receiving department duties. The basic
functions of storage are the movement of products from the
dock area to a holding location, the recording of the location
and quantity, and the updating of storage records so that the
product can be found easily when it is needed. Withdrawal
operation is where the final steps are taken to prepare
orders for shipment via the requested mode of transit. Due to
LOGISTICS PART 1
Page 51
the problems encountered in the Warehousing Operations, it
may probably result to delays that will affect the companys
cost. Based on the data gathered during the study, there is a
high-performance evaluation rating in terms of storage and
withdrawal operation. And the problems encountered by the
employees are not factors that influenced the warehouse
operation of NFA-Batangas.
LOGISTICS PART 1
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2.3 Matrix
2.3.2 Foreign
Pakistan
Logisuite Trimble All Proposed
Features Internationa
Corporation Track System
l Airport
Real Time
Updates

Critical
Notificatio
n
Incoming
Reminder

QR Code
Reports
2.3.3 Local
NJS I.T Pambato Proposed

Features Air Asia
Solutions Distribution System
Real Time
Updates

Critical
Notificatio
n
Incoming
Reminder

QR Code
Reports
2.4 Synthesis
While the related studies and system above have different
features, and process each unique to its own needs the
LOGISTICS PART 1
Page 53
proponents proposed system collected all the relevant information
from these studies and apply all of these features to make the
proposed systems process superior to any existing system out
there.
LOGISTICS PART 1
Page 54
Chapter 3
A. Project Management Plan
1. Overview
This section describes a management summary. Air transport is a
component of many logistics networks, managing and controlling the flow of
goods, energy, information and other resources like products, services, and
people, from the source of production to the marketplace. Logistics involves
the geographical repositioning of raw materials, work in process, and finished
inventories.
2. Goal and Scope
2.1. Project Goals
The goal of this project is to provide the companys logistics a
computerized-system that handles asset management, procurement,
warehousing, and maintenance, repair and overhaul. And to minimize
paper works going paperless can save money, boost productivity, save
space, make documentation and information sharing easier, keep
personal information more secure, and help the environment.
LOGISTICS PART 1
Page 55
2.2. Project Scope

This project will consist of creating different modules of the sub-
system Logistics Part 1. The project will be completed by December,
2017. Modules of the sub-system are Asset Management,
Procurement, Warehouse Management and Maintenance, Repair and
Overhaul.
2.2.1. Included
The project consists mainly of the following:
Asset Management
Viewing of Assets
Declaring new Assets
Graphical reports of Asset
Procurement
Viewing of contact suppliers
Viewing of bidding items
Notification of payed items
Viewing of warehouse items
Real-time notification
Graphical reports of items in the warehouse
Adding new items in the warehouse
Viewing of under maintenance items or vehicles
Notification of items or vehicles need to repair
Item estimated lifespans
2.2.2. Excluded
The system will not cover the following features:
Asset Management
Finance assets declaration.
Handling of contracts
Procurement
Online access
Contacting the suppliers thru the module
LOGISTICS PART 1
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Freight managing
Online requests and update
Managing of vehicles
3. Organization
This section will describe all internal organization that will be affected and
involved by the result of this project.
3.1. Organizational Boundaries and Interfaces
Company the goal of the project is to improve productivity of
every staff handling the proposed systems and in that case
the companys profit may increase by lessening man-hours,
manpower and paperless in some transactions. The
beneficiary of this is the company itself.
Logistics Team one of the beneficiary of this project and
system is the logistics staffs and managers. They were the
main users of the proposed systems, it will also ease their
everyday transactions.
3.1.1. Resource Owners

The resource owners of the Logistics 1 project are the
following.
Name Responsibilities
Ms. Blanco, Manilyn The proponent and also the
resource owner of the Asset
Management and responsible for
systematic process of deploying,
operating, maintaining,
upgrading, and disposing
of assets cost-effectively.
Ms. Palad, Regine The proponent and resource
owner of the Procurement and
LOGISTICS PART 1
Page 57
responsible for procuring in the

companys logistics.
Mr. Aurin, Darvey Jay This proponent and resource
owner of the Warehouse
Management that can ensure
that a company ships and
receives vital stock in time for
replenishment on store shelves
or in manufacturing facilities.
Mr. Concepcion, Denzelle John The proponents and resource
and
owner of Maintenance, Repair
Mr. Lucim, Ronie
and Overhaul involves fixing any
sort of mechanical, plumbing, or
electrical device should it
become out of order or broken.
3.1.2. Receivers
Receiver of Deliverables Project Deliverables
Warehouse managers and Warehouse Management
staffs
Procurements managers and Procurement
staffs
Top Managers Asset Management System
Maintenance managers and Maintenance, Repair and
staffs Overhaul
Repair and Overhaul managers Maintenance, Repair and
and staffs Overhaul
3.1.3. Sub Contractors

The project is independent and dont have any sub-
contractors. Products, knowledge and services will be
exclusively provided by the project organization itself.
LOGISTICS PART 1
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3.1.4. Suppliers
The proponents and the project will not include any
suppliers as all of the resources, tools, equipments and
products are part of the projects deliverables and will be
provided by the proponents itself.
3.1.5. Cross Functions

Function Name Responsibility
Declaring and viewing
Asset Management Blanco, Manilyn
of assets
View and analyze
Procurement Palad, Regine
suppliers
Viewing, sorting of
Warehouse
Aurin, Darvey Jay warehouse
Management
information.
Concepcion, Viewing, adding and
Maintenance, Repair
Denzelle John and estimation of items
and Overhaul
Lucim, Ronie need to maintain.
3.1.6. Other Projects

Project Project Manager Dependency
Logistics Part 2 Ms. Tatad, Kristine This project is valuable
part of the Logistics 1
as it is the second half
of this project. And
some of the
information need to in
LOGISTICS PART 1
Page 59
their project.
3.2. Project Organization

Figure 3.2 Project Organization
3.2.1. Project Manager

Name Organizational Responsibility
Role
Mr. Denzelle Project He is the one whos
John Manager responsible in
Concepcion planning, oversee and
document all aspects
of the
specific project we are
working on.
3.2.2. Project Internal Functions

Function Name Description
Project Manager Concepcion, Responsible in
Denzelle John planning, oversee
LOGISTICS PART 1
Page 60
and document all

aspects of the
specific project we
are working on.
Responsible for
budgeting, and
Business Analyst Lucim, Ronie analyzing of
business aspects
during the project.
Responsible for
System Analyst Blanco, Manilyn analyzing of the
proposed system.
Responsible for the
Document
Palad, Regine documentation of
Specialist
the project.
Responsible for
design, coding and
Programmer Aurin, Darvey Jay
support for
proposed system.
3.2.3. Project Team

Name Availability Comment
Aurin, Darvey Always available None
Jay
Blanco, Manilyn Always available None
Concepcion, Always available None
Denzelle John
Palad, Regine Always available None
Lucim, Ronie Always available None
LOGISTICS PART 1
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3.2.4. Steering Committee

The following people are members of the Steering
Committee (SteCo) and are responsible for the authority
over the project:
Organization Name Comme

BCP BSIT Department Head Mr. Rommel Constantino The committee as
the entire Project
the Academic Y
2018.
BCP ACT Department Head Mr. Rico Bondoc The committee as
the Project Mana
the Academic Y
2018
BCP Instructor Mr. Joel Cajipe The committee as
the Information S
Development in
Year 2017-2018
4. Schedule and Budget

Logistics 1
Logistics 1
Project
Project
Project
Project Software
Software
Manageme
Manageme Analysis
Analysis Design
Design Developme
Developme Testing
Testing
nt
nt nt
nt
Requireme
Requireme
Business
Business Technical
Technical nt
nt Top
Top Level
Level Constructio
Constructio Module
Module
Planning
Planning Requireme
Requireme Requireme
Requireme Specificatio
Specificatio Design
Design n
n Testing
Testing
nts
nts nts
nts ns
ns
EIS
EIS System
System
Scope
Scope Integration
Integration
Functionalit
Functionalit Hardware
Hardware Use
Use Case
Case Architectur
Architectur Coding
Coding
Statement
Statement Test
Test
ies
ies e
e
Supplementary
Supplementary
Schedule
Schedule Software
Software Specs
Specs
LOGISTICS PART 1
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Reporting
Reporting
Risk Plan
Risk Plan Requirements
Requirements
4.1. Work Breakdown Structure
Figure 4.1 Work Breakdown Structure
LOGISTICS PART 1
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4.2. Schedule and Milestones

Milestones Description Milestone Planned
Criteria Date
M0 Start Project Identification 2017-01-19
The projects Identification of 2017-01-20
goals and scope project
was defined in stakeholders
project charter. and clients and
the construction
of project
proposal.
M1 Start Planning 2017-02-02
Plans for project Project plans 2017-02-03
resources are carefully
financial reviewed and
statements and verified,
meetings. resources
checked and
the
documentation
of project
M2 Start 2017-02-16
Execution
Execute the Project plans 2017-02-16
projects plans are carefully
and reviewed and
documentation verified,
of all project resources
requirements checked and
and monitor all the
LOGISTICS PART 1
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other project documentation

related of project
information.
M3 Confirm 2017-03-09
Execution
Plans and 2017-03-09
documents
reviewed and
stable.
M4 Start 2017-07
Organizing
Organize and
plan what
platform will be
use in the
project.
4.3. Budget
Category Budget for Period in PHP

M0-M1 M1- M2- M3-M4 M4-M5 M5-M6
M2 M3
Computer 15,00 0 0 0 0 0
0
Peripherals 2,000 0 0 0 0 0
Printing of Documents 0 0 0 250 250 250

Group Budget 500 50 500 500 500 500
0
Transportation 100 10 100 100 100 100
0
Food 300 30 300 300 300 300
0
Total 17,90 90 900 1,15 1,15 1,15
0 0 0 0 0
4.4. Development Process
LOGISTICS PART 1
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For this project the proponents use System Development Life Cycle
(SDLC) as the methodology in this project.
Figure 4.4 Development Process (V Model Diagram)
LOGISTICS PART 1
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4.5. Development Environment

Item Applied for Availability by
Methods
User Case Requirement capturing M1
Object-Oriented A programming technique M5
Programming mainly popularized by C+
+ and to be in Java.
SDLC(V-Model) V-Model demonstrates M2
the relationships between
each phase of the
development life cycle
and its associated phase
of testing.
Tools
NetBeans IDE used for Java M5
Microsoft SQL A relational database M5
Management management system.
Studio 2014
JDK Java development kit. M5
JRE Java run-time M5
environment.
Microsoft Windows Operating system that will M2
be mainly used.
Languages
Java Programming language M4
used for front end
development.
SQL is used to communicate M4
with a database
LOGISTICS PART 1
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4.6. Measurements Program

Type of Data Purpose Responsible
Changes in To quickly adapt for Project Manager
project any sudden changes
requirements in project deliverables
if certain risks are
found.
Performance To asses achievement Project Manager
Data of project
requirements.
Defects found To catch any bugs and Project Team
before M2 errors that will occur
during testing.
5. Risk Management
Risk Factors Probabilit Impact Risk Management

y (H-M-L) Action
(H-M-L)
Technical Risk Provides a generator
Cause of dust to sustain the full
Machine system Low High system or provide a
requirements higher system
requirements.
Financial Risk Saving money and

Lack of finance Medium High have some
to sustain the alternatives to get
system budget.
Time Risk Availability of the

Personal reason member to ensure
Project deadline Medium Mediu that the project will be
m done.
LOGISTICS PART 1
Page 68
Files Risk Secured all the

Back up files Medium Mediu information for safety
m purposes.
6. Sub Contract Management

Sub-contractor Sub-contracted Ref. to Sub-
Work contracting
Company Contact
Not applicable since no sub-contracting exist.
7. Communication and Reporting

Type of Method Frequency Information Participants/
Communication / /Schedule Responsible
Tool
Internal Communication:
Project meetings Casual Weekly Project Project Team
meeting problems,
change in
requirements,
dependencies
and status.
Sharing of project Social Everyday To share Project Team
data Medias document
progress of
every
modules
External Communication and Reporting:
Project Report Word Weekly Project status, Project Team
Docum progress,
ent forecast and
risk.
LOGISTICS PART 1
Page 69
8. Delivery Plan
8.1. Deliverables and Receivers
ID Deliverable Planned Delivery Date Receivers
D Passing Chapter 1 March 2, 2017 Mr. Rommel
1 Constantino
D Passing revision of March 9, 2017 Mr. Rommel
2 Chapter 1 Constantino
3 Constantino
4 Constantino
9. Quality Assurance
A Quality assurance is the end-to-end process of preventing
mistakes in products and services.
1. Test Phase
2. Test Condition
3. Input data
4. User action
10. Configuration and Change Management

Configuration Management
Configuration management (CM) refers to a discipline for
evaluating, coordinating, approving or disapproving, and implementing
changes in artifacts that are used to construct and maintain software
systems. An artifact may be a piece of hardware or software or
documentation. CM enables the management of artifacts from the initial
concept through design, implementation, testing, base lining, building,
release, and maintenance

Change Management
It refers to any approach to transitioning, individual, cans and
organization using methods include redirecting the use of resources,
business process, budget allocations, or other needed.
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The following are a few conditions for Change Management:

Delay in schedule: if the schedule is delayed, group will need to
have a new schedule reflecting the current situation and try to get it
approved.
Cost overrun: If the individual run out of money, individual will need
to re-estimate the cost to complete the project and get it approved.
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11. Security Aspects

Security aspect refers security that applicable in proposed system.
And it also applicable in documentation that involve in developing a
system. Using aspects, a system application involves a large number of
users.
Security Aspects Description / Impact
Preserving authorized restrictions on information access and

Confidentiality of
disclosure, including means for protecting personal privacy
Information
information. The unauthorized disclosure of information could
be expected to have a severe effect on organizational
operations, organizational assets, or individuals.
Guarding against improper information modification or

Integrity of
destruction, and includes ensuring information authenticity.
Information
Ensuring timely and reliable access to and use of

Availability of
information. The disruption of access to or use of information
Information
or an information system could also be expected to have a
severe effect on organizational operations, organizational
assets, or individuals.
Provides baseline for implementing security plans to protect

Risk Assessment
assets against various security threats. Definition of project
assets/ deliverables within the organization that needs
protection.
Security threats usually come from either human attacks or

Identifying Security
natural disasters. Human can attack the security maliciously
Threat and Method of
by cracking and hacking or; non-maliciously by performing
Attacks
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accidental error by some ignorant employees.
The User ID that is given shall be consistent with all systems

User Identity Policy
across the Airline Logistics. There should not be a need to
have multiple, different user IDs. The reason for this is to
ensure that all User Accounts can be reconciled with an
individual user and can be de-provisioned effectively when
the user is no longer at the organization.
It is vitally important that only the person, who should be

using the user account, should be the only user. If this is not
No Sharing of
strictly adhered to, the ability to audit individual actions will
Accounts Policy
be diminished. If a certain user account is misused, the
person to whom the account was issued must take sole
responsibility for those actions, regardless of who was
actually using the User Account at the time. The reason for
this is that in order to audit incidents there must be
confidence that the user account is used by the person it was
assigned to. User account is the only way to identify a person
from an action and trust must be maintained that the
relationship between the person and the account is unique.
A password is initially assigned to user after the user account

Password Policy
is successfully created. It must be changed periodically, must
be remembered at all times and must not be disclosed to
anyone including the administrator. Password is set to a
minimum of 8 alpha-numeric characters to 25 maximum
alpha-numeric characters. Special characters are allowed but
are not required. Password are salted and encrypted in the
database to avoid cracking.
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Administrator can enable/disable a user account if any

Account Lockout/
anomalies are spotted on the audit trails or reported within
Suspension
the organization.
12. Abbreviations and Definitions

D1-D5 Deliverables 1 -5
M1-M5 Milestone 1- 5
PHP Philippine Peso
HR Human Resources
SteCo Steering Committee
SDLC System Development Life Cycle
SQL Structured Query Language
IDE Integrated Development Environment
13. References
Doc. [1] <Asset Management Module Project Charter>
Doc. [2] <Procurement Module Project Charter>
Doc. [3] <Warehousing Module Project Charter>
Doc. [4] <Maintenance, Repair and Overhaul Module Project Charter>
14. Revision
Revision ID Page(P) Description Date
Chapter(C)
1 C1 Project Charter 2017-03-02
2 C2 Related Studies 2017-03-23
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B. EIS Development (Enterprise Information System)

B.1. System Requirements
Section 1: Purpose
The purpose of this document is to specify the overall
system requirements that will govern the system development and
implementation. . The document will also establish initial security,
training, capacity and system architecture requirements, as well
as, system acceptance criteria agreed upon be the project sponsor
and key stakeholder.

Section 2: General System Requirement
2.1. Major System Capabilities
System must be available 24 hours per day
All modules under the EIS functionalities system must
be available 24 hours per day. Allowing the head managers
to alter or view data without delay.
System must be running real-time
All modules that are included in the EIS functionalities
system must run on real-time basis. Any sudden changes in
information are expected to be updated automatically without
refresh. Allowing the head managers to view real-time data.
System must be accessible on LAN computers
User management system must be accessible on
LAN-based computer for local-based transactions.
2.2. Major System Conditions
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Specify major system assumptions and conditions. The

conditions may limit the options available to the designer/developer.
- System must use MS SQL Server 2014

- System must have report using Jasper report.
- System must use only by a Logistics Staff.
2.3. System Interfaces

- Not applicable at this phase
2.4. System User Characteristics

User Function Location Device Used
Asset Managers Asset Top Managers Computer
Management Department
Module
Procurement Procurement Logistics Computer
Managers and Module Department
Staffs
Warehousing Warehousing Warehousing Computer
managers and module Department
staffs
Maintenance Maintenance, Maintenance Computer
managers and Repair and Department
staffs Overhaul module
Section 3: Policy and Regulation Requirements

3.1. Policy Requirements
RA 10173 Data Privacy Act
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According to the Constitution, the Republic Act No. 10173 is
an act protecting individual personal information and
communications systems in the government and the private sector,
creating for this purpose a national privacy commission and for other
purposes. The Airline Management System totally adheres to the
Data Privacy Act by providing security policies stated in the Security
Requirements of this document.
RA 8293 Intellectual Property Code of the Philippines
According to the Constitution, this policy protects patents,
trademarks, and other forms of intellectual property. The law is
enforced through a body established by the law: the Intellectual
Property Office, or IPO, and its various branches. Copyright
implementation is done with the coordination of the IPO and the
Copyright Division of the National Library of the Philippines. The Bus
Transportation Management System particularly the EIS
Functionalities System protects its right for intellectual property. Any
unauthorized use, distribution of the system as well as the source
code is hereby prohibited.
3.2. Regulation Requirements

The company must have licensed or approval to use from the
developers of this system.
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Letting unauthorized person to use this system will be punished

according to the contract and policy requirements.
Section 4: Security Requirements

Security Requirements Description
Availability of Ensuring timely and reliable access to and use
Information of information. The disruption of access to or
use of information or an information system
could also be expected to have a severe effect
on organizational operations, organizational
assets, or individuals.
Integrity of Information Guarding against improper information
modification or destruction, and includes
ensuring information authenticity.
Confidentiality of Preserving authorized restrictions on information
Information access and disclosure, including means for
protecting personal privacy information. The
unauthorized disclosure of information could be
expected to have a severe effect on
organizational operations, organizational assets,
or individuals.
Risk Assessment Provides baseline for implementing security
plans to protect assets against various security
threats. Definition of project assets/ deliverables
within the organization that needs protection.
Identifying Security Security threats usually come from human
Threat and Method of attacks or from natural disasters. Human can
Attacks attack the security maliciously, by cracking and
hacking or; non-maliciously by performing
accidental error by some ignorant employees.
User Identity Policy The User ID that is given shall be consistent with
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all systems across the Bus Transportation

Management EIS. There should not be a need
to have multiple, different user IDs. The reason
for this is to ensure that all User Accounts can
be reconciled with an individual user and can be
de-provisioned effectively when the user is no
longer at the organization.
No Sharing of Accounts It is vitally important that only the person, who
Policy should be using the user account, should be the
only user. If this is not strictly adhered to, the
ability to audit individual actions will be
diminished. If a certain user account is misused,
the person to whom the account was issued
must take sole responsibility for those actions,
regardless of who was actually using the User
Account at the time. The reason for this is that in
order to audit incidents there must be
confidence that the user account is used by the
person it was assigned to. User account is the
only way to identify a person from an action and
trust must be maintained that the relationship
between the person and the account is unique.
Account System Administrator can enable/disable a user
Lockout/Suspension account if any anomalies are spotted on the
audit trails or reported within the organization.
Section 5: Training Requirements

This section will describe the requirements for users of
Airline Management System. The tools, materials and other
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requirements may be provided by the client or the project
organization depending on the agreement of both parties.

Visual elements
The actual training presentation includes graphics, videos,
tables and other visual tools to reinforce important concepts.

Hands-on access to software
Users will be trained by actual usage of the system. In
accordance with the user manual, user will be instructed step-
by-step on how to use the software according to their user role.

Technical Equipment
If the training area is not on the actual site, the training must
have the complete technical equipment in order to train users
efficiently.
Section 6: Initial Capacity Requirements

6.1 Normal Transaction
Module No. of Est. No. of Level Frequency
Users Transaction
Asset 5 150 Low Daily

management
Procurement 5 20 Low Frequent
Warehousing 20 300 Medium Daily
Maintenance, 10 50 Low Daily

Repair and
Overhaul
6.2 Seasonal Peaks
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Module No. of Est. No. of Level Frequency

Users Transaction
Asset 5 300 High Daily

management
Procurement 5 40 Medium Frequent
Warehousing 20 600 High Daily
Maintenance, 10 100 High Daily

Repair and
Overhaul
Section 7: Initial System Architecture

System Architecture Tools Description
Data Platform
MSSQL 2014 Relational Database
Management System.
Software
Netbeans 8.1 or above IDE for developing in Java
language.
Hardware Specifications
Hard Disk 1 Terabyte in memory.
Programming and Scripting Languages
Java language Language will be used in
developing the proposed
systems.
Operating System and Network Tools
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Microsoft Windows Main operating system to be
use.
Section 8: System Acceptance Criteria

This section will identify criteria and conditions that a
software product must satisfy to be accepted by a user, customer,
or in the case of system level functionality, the consuming system.

Hereby specified system acceptance criteria that must be attained
before the acceptance of the end product:
4.1. Functional Criteria

The new system passed the unit, system and integration tests.
System testing and integration testing ensures that the
application works correctly in the server environment and with the
other enterprise systems it might be interacting with.
The new system passed the quality assurance tests.
The new system will be accepted if the system adheres to the
standards, procedures and policies stated in the Quality Assurance
stated in the Project Plan.
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4.2. Non Functional Criteria

The systems proposed is not working according to the project.
The proposed system didnt pass the quality assurance tests.
The new system didnt pass the unit, system and integration tests.
4.3. Performance Criteria
If specific performance is critical to the acceptance of a user

story, it should be included. This is often measured as a group
response time for the maintenance and operation of the system and
should be spelled out as a threshold.
Section 9: Current System Analysis
Section 10: References

Section 11: Glossary
Database- is a collection of information that is organized so that it

can easily be accessed, managed, and updated.
Hardware- is the physical parts or components of a computer.
Integrated Drive Electronics (IDE) is a standard electronic

interface used between a computer motherboards data paths or
bus and the computers disk storage devices.
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MS SQL - Microsoft SQL Server is the high-performance relational

database engine from Microsoft for its Windows Servers and
development tools.
Random Access Memory (RAM) is the place in a computing

device where the operating system, application programs and data
in current use are kept so they can be quickly reached by the
devices processor.
Report to describe statement in detail an event, situation usually

as a resort of observation.
Software -the programs and other operating information used by a

computer.
Storage the retention of retrievable data from the database into

the system.
System Requirements are often used as a guideline as opposed

to an absolute rule.
System Interface - is a shared boundary across which all sub

modules of the system exchange information.
Section 12: Document Revision History
Revision/ Pages/Chapter Description Date

Individua
l
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B.2. Software Requirement Specification
Section 1: Purpose
The purpose of the Software Requirement Specification is to
describe the business requirements in detail. This document will
establish the application business requirements, business
processes, functional and data requirements. Upon completion of
this document, this document will be used for designing the
application.
Section 2: Business Requirement
2.1. Define Business Requirements
2.1.1. Business Area A
Priority 1: Must Have
Warehouse sorting and location

Asset management
Maintenance check, repair and overhaul
Procurement
Analytical reports
Integration
Transaction Reports
Audit Trail
Priority 2: Nice to Have
Online modules or PHP
2.1.2. Business Area B
Priority 1: Must Have
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Integration of modules
Priority 2: Nice to Have
Mobile application for module
2.2. Business Process Model
2.2.1. Business Process Definition
The EIS of Logistics 1 starts in login were the user
need to log the accounts to start a process as an employee.
In this EIS the source of process is the Logistics Team,
processes facilitate the relationships between production
and the movement of products. Specifically, logistical
processes should address many of the aspects of
production, including time, costs and quality. When a
company successfully coordinates these logistical
processes, the company can track the process through
production, consumption, storage and disposal. A functional
logistical process also relies on the proper geographical
location of all assets within the organization.
2.2.2. Business Process Flow
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Figure 2.2.2 Business Process Flow
2.3. Functional Requirements
2.3.1. Functions
Asset Management Module
Real-time monitoring.
Proper disposal of depreciated assets.
Detailed monitoring.
Purchased items monitoring.
Procurement Module
Track supplier information
Reports of canvas and quotas
Automatic estimation of the cost
Warehouse Management Module
Secure all information
Track items in the warehouse
Generate accurate reports
Notify the user
Maintenance, Repair and Overhaul Module
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Frequent Checking of the engine

Maintenance checking of facilities
2.3.2. Inputs
Asset Data
Appreciated and Depreciated Data
Procurement Module
Contacts of suppliers
Legitimate suppliers
Items details
Under maintenance details
Items repaired
2.3.3. Operation
Declaring of new assets

Setting of assets that depreciate and appreciate
Generate asset reports
Procurement Module
Check legitimate suppliers
Contact old and new suppliers
Sorting of new and old items
Checking of items
Generate reports of the items in the warehouse
Maintenance checking of facilities
Declaring of disposable items
2.3.4. Outputs
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All assets of the company

Graphical reports
Print reports
Procurement Module
New items bought or sell
Legitimate suppliers
Graphical reports
Printing reports
Repaired items
Items in disposal reports
2.3.5. Use Case
Figure 2.3.4 Use Case Diagram
Section 3: Data Management Requirement
3.1. Archive/Purge Requirements
Data Description Archive Purge
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Asset Data This data is being saved in Asset data Unable

the database for the that is 10 to
retrieval of asset years old will remove
information. be archive in
the database.
Procurement This data is being saved in Data need to Unable
Data the database for the be manually to
retrieval of contacts archive by remove
information of suppliers. the user.
Warehouse This data is being save in Data that is 5 Unable
Data the database for the years old will to
information of items in be archive in remove
warehouse. the database
or manually
archive by
the user.
Maintenance This data is being save in Data that is 5 Unable
Data the database for the years old will to
information of maintenance be archive in remove
and repaired facilities or the database
items. or manually
archive by
the user.
Log Reports This data is being save to Data that is Unable
know who logged in the 10 years old to
proposed system. will be remove
archive in the
database.
Transaction This data is being save to Data that is Unable
Reports know the transaction of the 10 years old to
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user created. will be remove

archive in the
database.
3.2. Audit Requirement
The following in information that see in the table is
requirements of creating audit report for based:
Phase Description
Audit preparation consists of everything
Audit preparation that is done in advance by interested
parties, such as the auditor, the lead
auditor, the client, and the audit program
manager, to ensure that the audit
complies with the clients objective.
It consists of activities including on-site
audit management, meeting with the
Audit auditee, understanding the process and
performance system controls and verifying that these
controls work, communicating among
team members, and communicating with
the auditee.
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The report should provide correct and
Audit reporting clear data that will be effective as a
management aid in addressing important
organizational issues. The audit process
may end when the report is issued by the
lead auditor or after follow-up actions are
completed.
Audit follow-up The audit is completed when all the
and closure planned audit activities have been carried
out, or otherwise agreed with the audit
client.
3.3. Conceptual Data Model
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Figure 3.3 Conceptual Data Model Diagaram.
3.3.1. Table Names and Description
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Asset Management
Object Name Description
Asset Data Adding of new asset data.
Appreciated Declaring of appreciation value of an
Asset asset.
Depreciated Declaring of depreciation value of an
Asset asset.
Procurement
New Suppliers Adding of new suppliers information.
Bid Data Under bidding items will be recorded.
Item Data New items information in the database.
Maintenance Information of items, facilities,
details equipment and vehicles that is
undergoing of maintenance.
3.3.2. Integrity Constraints
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Asset Management
Object Name Data type Null Not null

Asset ID1071 Brgy.Integer
Kaligayahan, Quirino Highway,
Asset Type Varchar
Serial Number Varchar
Description Varchar
Brand Varchar
Purchased Date
Date
Purchased Varchar
Cost
Status Varchar
Department Varchar
Procurement
PO # Integer
PO Date Date
Vendor ID Varchar
Vendor Name Varchar
PO Status Varchar
Delivery Date Date
Terms Varchar
Remarks Varchar
Item No. Integer
Item Name Varchar
Item Category Varchar

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Item Code Varchar
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Section 4: Reporting Requirements
This section defines different requirements for report, make
clear to the proponent all parts that need to write or create a
reporting.
Requirements Description
Reporting Purpose Why is the report needed?
Reporting Requirement Who is requesting the reporting output?
Audience
Reporting Owner Who is the nominated person accountable prod
the reporting output?
Reporting Documentation What documentation exists for this reporting pro
Identified the dependencies Pre-requisites the other, that need to be satisfie
before the report can be prepared.
Related Business Processes Identify other existing processes impact by the
delivery of the report.
Other Information and Notes Include any further information that you conside
relevance.
Section 5: References

Section 6: Glossary
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Analytical Report offer both information and analysis, but they
also include recommendations.
Archive collection of historical documents or records providing
information about a place or group of people.
Business process- is a collection of linked tasks which find their
end in the delivery of a service or product to a client.
Business Requirements are the critical activities of an
enterprise that must be performed to meet the organizational
objectives while remaining solution independent
Integrated Drive Electronics (IDE) is a standard electronic
interface used between a computer motherboards data paths or
bus and the computers disk storage devices.
Analytical reports it is a data that are using graphical
representation using plots and charts.
PHP (Hypertext Preprocessor) is an HTML embedded Web
scripting language.
SRS (Software Requirements Specification) is a description of
a software system to be developed.
Use case is a methodology used in system analysis to identify,
clarify and organize system requirements.
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Section 7: Document Revision History
Revision/ Pages/Chapter Description Date

Individua
l
Section 8: Appendixes
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B.3. Software Design Specification
Section 1: Introduction
The System Design Specification (SDS) is a complete
document that contains all of the information needed to develop the
system. Unlike the SRS, the target audiences of this document are
the implementation and testing teams, so the SDS should be
written at a more technical level.

It merely sets up guidelines showing what is required. Within
each section of each document, students are encouraged to use
their past experience and organizational abilities to come up with
the best method of describing their particular system.
1.1. Purpose
Section 2: Data Model Design
Section 3: Process Model Design
Section 4: Create/Read/Update/Delete/(CRVD) Matrix
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Sub-Module Create Read Update Delete

Warehouse Functional Functional Functional Non-
Management functional
Asset Management Functional Functional Functional Non-
functional
Procurement Functional Functional Functional Non-
functional
Warehouse and Functional Functional Functional Non-
Overhaul functional
Section 5: Detailed Design
5.1. User/Batch/Report Interface Design Overview
5.2. User Interface Navigation Hierarchy
5.3. User Interface Functional Screen/Report/Batch Process
5.4. Other Interface
Section 6: Technical Architecture
6.1. System Architecture
6.2. Technical Architecture Diagram
6.2.1. Class Diagram
6.2.2. Object Mapping
6.2.3. Component Diagram
6.2.4. Interface Control Document
6.2.5. Sequence
6.3. System Development/Testing Environment
6.3.1. Development Environment
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Name Specification Description

Java NetBeans IDE Front-End The proponents will use
8.1 the Java NetBeans IDE for
the front -end in the
proposed system to have
a better outlook and
performance
Microsoft Server Back-End The proponents use the
SQL 2014 MS SQL Server for the
back-end in the proposed
system for security
purpose
Random Access 6GB To store information and
Memory can allow the laptop or
computer to do more
things at once
Processor AMD A4-6300 For the enhancement of
APU performance, reduced
power consumption and
more efficient
simultaneous processing
of multiple tasks
Graphics 2048mb For the visual images or
designs on some surface
on the system.
System Type 64-bit (x64) Is the compatibility of the
running system in the
system type to be able to
run the system without
problem
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Hard Drive 320 GB The storage space of the

proponents used in the
development of the
proposed systems.
6.4. Quality Assurance Testing Environment
6.4.1. Unit Testing
6.4.2. Integration Testing
6.4.3. Functional Testing
6.4.4. System Integration Testing
6.4.5. Regression Testing
6.4.6. User Acceptance Testing
6.4.7. User Acceptance Environment
Section 7: Requirement Traceability Matrix
Logistics Functional Non-Functional

Mobile Application X
Personalized Screens
Analytical Reports
Free Reporting Format
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Work Flow
Import/Export Facility
Enable/Disable
Search/Adding
Information
Generate Reports
Section 8: Reference
Document no. Document Title Date Author
Section 9: Glossary
CRUD (Create, Read, Update and Delete) are the four basic
functions of persistent storage.
SDS (Software Design Specification) it contains specific
information about the expected input, output, classes and
functions.
UI (User Interface) - is everything designed into an information
device with which a person may interact.
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B.4. Test Specification and Procedure
1. Scope
The scope of Logistics 1 is to test the system functions regarding
on the Asset Management, Procurement, Warehouse Management, and
Maintenance, Repair and Overhaul modules. This is to clarify the system
functionalities that the group declared in the documentation.
1.1. System Overview
The purpose of Logistics 1 project is to enhance, develop,
improve and compass more of the existing and provide functionalities
that the client needs in the project.
1.2. Overview
Testing Scenarios Procedures to the system contains the
scope, documents and test procedures. It provides a detailed
description of each test scenario and the requirements for the system.
Each requirement to testing procedure in the system includes the
unique identification or user ID and specifies the functionality of the
system. The test procedures describe the step by step procedures of
testing scenario and expecting the possible and impossible result of
the system.
1.3. Performance Testing
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The performance testing is based on the system unit that the
clients used, proponents or project team requires. There are four
performance techniques to test the proposed system.
1.3.1. Load Testing
The simplest form of testing to understand the
behavior of the system. The main parameter focus is the
response time. This testing must determine whose people are
logged in to the system
1.3.2. Stress Testing
This type of testing find the limitation and capacity of
the system and also determine the current workload of goes
well above the expected maximum.
1.3.3. Soak Testing
Also, known as endurance testing determines the
availability test and run for a longer duration of the proposed
system
1.3.4. Spike Testing
This type of testing is to verify the stability of the
system.
1.4. Security Test and Evaluation
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Develop tests and test them to ensure they work correctly.
Some tests require test data

Test rerun/expected results problem
Organize tests for maximum efficiency and automate
Execution and recording of results as much as
possible
Classical Security Testing Method
Validate tests with Designated Accrediting Authority or
Designee if possible prior to certification/acceptance
testing
Store tests in a test library for future use (e.g., new
releases of software, patch testing, new systems)

Retain test results for auditors
Some tests require test data
Test rerun/expected results problem
1.5. System Compatibility Testing
Compatibility is a non- functional testing to ensure customer
satisfaction. It is to determine whether your software application or
product is proficient enough to run in different browsers, database,
hardware, operating system, mobile devices and networks.
Application could also impact due to different versions, resolution,
internet speed and configuration.
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Hardware It is to check the application software

compatibility with the different hardware
configurations.
Network It is to check the application in different

network like 3G, Wi-Fi or Lan
Operating System It is to check if application is compatible with

the different Operating System like Windows,
Linux and Mac.
Forward Testing of the application or software in new

Compatibility Test or upcoming versions.
2. Referenced Documents
2.1. Regulatory References
2.2. Department of Commerce Document References
2.3. Project Specific Document References
2.4. Commercial Document References
3. Test Specifications and Procedures
Login Testing
Interface Testing
Unit Testing
Integration Testing
Validation Testing
Test Record Keeping
Test Tools and Environment
3.1. Features to be Tested
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Verify log in functionality with right username and password.

Not able to verify if the Username and password was wrong.
Able to verify wrong username and password
Adding of data needed in modules.
Designation of assets, materials, and repairs.
Appointing of Schedules of repairs .
Monitoring in maintenance.
Integration working properly.
Able to logout.
3.2. Features Not to be Tested
3.3. Approach Refinements
There are no changes to the testing approach that was defined
in the Logistics Part 1 Test plan.
3.4. Feature Pass/Fail Criteria
Criteria Description
Critical Any condition found in the

proposed project the possibility
of causing injury or harm to the
life or safety of the user of the
product or others in the
immediate vicinity of its use.
Major Affecting the products

marketability and sale-ability or
adversely affecting its required
budget allocation.
Minor The proposed project did not
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meet the user or clients

system functionalities and the
client was requesting for
another functionality in the
system.
3.5. Input Specifications
3.6. Output Specifications
3.7. Environmental Needs
3.7.1. Hardware
The group is consists of five members and two

members has their very own laptop and desktops that has
been used for making this project.
Processor AMD A4-4000 3.7ghz & Intel Core 2 Duo
2.53ghz
Memory Minimum of 4 Gigabyte RAM
HDD 100 to 500 Gigabyte
External Storage Flash drive (Minimum 8gb) and
External Drive (500gb)
Router (internet connection) Router / LAN / WLAN
3.7.2. Software
Operating System - Windows 7 64bit

Programming Application Netbeans IDE 8.1
Database MsSQL server 2014
Documentation Microsoft Word 2013
Photo editing Adobe Photoshop CS6 and MsPaint
3.7.3. Other Needs
LOGISTICS PART 1
Page 110
3.8. Test Specifications and Procedures
Step Operator Action Expected Results

1 Login into the system User will be able to login the
main screen of the system
2 Dashboard Panel Dashboard panel can be
viewed by the user.
3 Asset Panel Asset Panel can be access by
the user.
4 Procurement Panel Procurement panel can be
access by the user.
5 Warehouse Panel Access the warehouse panel
smoothly.
6 Maintenance Panel Maintenance module can
access by the user.
Appendix A Acronyms and Abbreviations
Appendix B Requirements or Use Case to Test Allocation Matrix
LOGISTICS PART 1
Page 111

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BestlinkCollege of the Philippines

College of Information Technology

Aurin, Darvey Jay C.

Mr. Rommel Constantino

(Project Study 1 Instructor)

1.0 PROJECT BACKGROUND

Assets Management is a process of deploying, operating,

maintaining, and disposing of assets effectively. Assets are classified into

include cash on hand or bank accounts receivables while PPE or Property

equipment. The Assets are managed by the President and each

disposal in their records.

Procurement system allows you to control many things, Ensuring all

purchasing process is transparent and fully tracked through an auditable

trail of documentation and records, maintaining high ethical standards and

leverage increases flexibility while lowering fixed costs because capital is

a main amount driver for all airlines.

Warehouse management solutions are primarily tactical tools,

purchased and used by businesses to satisfy the unique customer

demand requirements of their supply chain and distribution channel, when

with spreadsheets. Motivation to purchase generally comes from need to

support sales growth or improve performance, and occasionally both.

A warehouse management system is a software application that

supports the day-to-day operations in a warehouse. WMS programs

enable centralized management of tasks such as tracking inventory levels

and stock locations. WMS systems may be standalone applications or part

of an Enterprise Resource Planning system.

Maintenance or repair and overhauling is very important in the

used in the airline. It includes by performing daily inspections and

performs routine maintenance and clean-up of airport runways, taxiways,

airport grounds, perimeter fences, gates and related equipment for

Air transport is a component of many logistics networks, managing

marketplace. Logistics involves the geographical repositioning of raw

materials, work in process, and finished inventories.In a general business

of origin and the point of consumption in order to meet requirements of

customers or corporations. The resources managed in logistics can

include physical items such as food, materials, animals, equipment, and

liquids; as well as abstract items, such as time and information. The

logistics of physical items usually involves the integration of information

flow, material handling, production, packaging, inventory, transportation,

warehousing, and often security.

1.1.1 Problem/Opportunity Description

problem of asset management. This kind of problem is a great

properly to acquire right item.

Item Tracking Difficulty difficulties in locating the necessary

maintenance information system is the provision of the raw data

input and the maintenance of up-to-date information.

reports is being ignored, or not notifying it directly to the

Proper bidding process by choosing good suppliers.

1.1.4 Stakeholders and Clients

Stakeholders Description/ Participation

Lead more software projects. Participate in project

Programmer activities including planning, implementation of

deliverables and quality control.

management. Project Manager reports and receives

directions from sponsors. He/ she is managing,

escalate issues and mitigate risks.

analyzing, designing and implementing information

and designs its processes and systems, assessing

Business the business model and its integration with

Analyst technology. Participate in project activities including

planning, implementation of deliverables and quality

Documents products traditionally known as documents.

Clients Description/ Participation

1.1.5 Enterprise Information System (EIS) Required Functionalities