PROJECT PROPOSAL

ON SAFETY IN THE
INSTITUTION

MOI HIGH SCHOOL KABARAK

AMBROSE W. FWAMBAH &
BOX 10, 20157 KABARAK GEOFFREY KIPLANGAT MARITIM
0725 777449

(051) 343448
A PROJECT PROPOSAL ON
9 / 3 0 / 2 0 1 5SAFETY AT MOI HIGH

SCHOOL KABARAK
THROUGH THE
ESTABLISHMENT OF THE
SAFETY AND HEALTH
COMMITTEE
On Earth We Rise Page 0
 TABLE OF CONTENTS

INTRODUCTION . 2

BACKGROUND INFORMATION ... 2

JUSTIFICATION ... 3

WORKPLAN .. 4

REQUIREMENTS .. 5

PROJECT COST/ BUDJET 6

BASIC DEFINITIONS ... 7

CONCLUSION 9

On Earth We Rise Page 1

 INTRODUCTION

Any accident or incident can shut down a business/institution, disrupt its operations, causes

fatal injuries, cause environmental damage or threaten facilities financial standing. Emergency

response preparedness is a preventive strategy which will significantly reduce accidents/incidents,

though may not completely eliminate them. As Murphys Law puts it, If anything can go wrong

then at one time it will. Emergency preparedness is all about what if it happens? It is on this

basis, and also bearing in mind the vast infrastructural investment and the high number of staff and

students at Moi High School Kabarak that we suggest should that happen, there should be

necessary arrangements in advance so as to enable the victims and those who will respond to the

emergency in any way to react immediately, correctly and safely with the view of mitigating

effects and thus the need to establish the Safety and Health Committee to oversee such.

BACKGROUND INFORMATION

The Safety and Health Committee is a requirement to all branches of industry

including; care homes, schools, universities, information technology companies, the national

health service, leisure facilities and offices. The government of Kenya through Occupational

Safety and Health Act (OSHA, 2007) has made it mandatory that there should be safety and health

committee in all institutions and in any work place that regularly employs 20 or more people.

Moi High School Kabarak, like other institutions, has the corporate responsibility to

understand the effects that the institutions activities has on the students, teaching and non-

teaching staff and the environment and thus the well-being of the students and staff. With many

accidents and incidents in Kenyas learning institutions being reported each passing day largely

because of the young generation and their peer influences on one hand, and the terrorist attacks

and scares on the other, Moi High School Kabarak should never take for granted the need to take

On Earth We Rise Page 2

the step of setting up the safety committee which has so far been lacking in the institution to meet

these contemporary challenges.

JUSTIFICATION

Moi High School Kabarak comprises of the patron H.E President Daniel Toroitich Arap

Moi, the Executive Director Mr. Henry Kiplagat, the Principal Mrs. Elisheba Cheruiyot, over three

hundred staff and thirteen hundred students. It has modern buildings standing on several acres of

land which is also used for extensive farming with several heads of cows kept for dairy. The

institution plays a critical role in the society as it provides employment and prepares students to be

critical thinkers and vital channels for development in the country. There is therefore need for

emergency response plan and in essence formation of occupational health and safety committee

that will be charged with the responsibility of overseeing the safety of the people, and the large

infrastructural investment in this institution not to forget the environment.

On Earth We Rise Page 3

 WORK PLAN

ACTIVITY SEP OCT NOV DEC JAN FEB MARCH

DRAFTING/WRITING OF THE

PROPOSAL
SUBMISSION OF PROPOSAL

TO THE PRINCIPAL

PRESENTATION OF THE

PROPOSAL TO THE BOARD

FORMATION OF SAFETY AND

HEALTH COMMITTEE
INDUCTION/TRAINING OF

THE COMMITTEE
FIRST COMMITTEE MEETING

REQUIREMENTS

Key players in the emergency response team include;-

1. Institution management- it ensures that the institution at all times has an

emergency plan that is well rehearsed

2. Workers/staff/students- form part of the operation and emergency staff
3. Communities around and their leaders
4. Neighboring organizations and institutions
5. Police- they protect life, property and control traffic during emergencies
6. Health authorities- doctors, nurses, hospitals ambulances etc.

Resources

1. Equipment- Should always is in good working conditions and this includes; - all

types of fire extinguishers, first aid kits etc.

2. Water- be readily available and adequate
3. Safety warning signs and notices

On Earth We Rise Page 4

 4. All types of protective clothing
5. Personnel- who also form the safety and health committee,
- To have representation from both the management and the working staff:- management

side to include the principal or his/her appointed representative preferably his/her deputy who will

also be the chair of the safety committee in the institution

- Staff/workers representatives to reflect departmental and gender balance
- Students:- who are trained to work as emergency marshals

PROJECT COST/BUDGET

ITEM COST PER YEAR IN (KSHE)

TRAINING OF COMMITTEE 150,000/=

MEMBERS (ONCE)
PURCHASE OF PROTECTIVE 450,000/=

CLOTHING
PURCHASE AND SERVICING OF 1,000,000/=

FIRE EXTINGUISHERS
SOURCING OF VARIOUS SAFETY 100,000/=

WARNIG SIGNS AND NOTICES (ONCE)

CONDUCTING OF FIRE DRILLS 100,000/=

(ONCE PER YEAR)

COMMITTEE MEMBERS 200,000/=

On Earth We Rise Page 5

 BECNHMARKING

IN OTHER PLANTS ON SAFETY

(ONCE PER YEAR)

TOTAL 2,000,000/=

BASIC DEFINITIONS

Before a detailed discussion of health and safety issues can take place, some basic

occupational health and safety definitions are required:-

(a) Fire drill also called fire practice is a mock emergency done by deliberately setting

up a fire or any scare, with the knowledge of only a few occupants done as a practice of what

people must do in order to escape safely from a building. It is basically a test of peoples

knowledge on how to evacuate buildings in an orderly and timely manner in the case of

emergencies such as fires, gas leaks and bomb threats.

(b) Health the protection of the bodies and minds of people from illness resulting from

the materials, processes or procedures used in the workplace. The borderline between health and

safety is ill-defined and the two words are normally used together to indicate concern for the

physical and mental well-being of the individual at the place of work.

(c) Welfare the provision of facilities to maintain the health and well-being of

individuals at the workplace. Welfare facilities include washing and sanitation arrangements, the

provision of drinking water, heating, lighting, and accommodation for clothing, seating (when

required by the work activity), eating and rest rooms. First aid arrangements are also considered as

welfare facilities.

(d) Occupational or work-related ill-health is concerned with those illnesses or

physical and mental disorders that are either caused or triggered by workplace activities. Such

On Earth We Rise Page 6

conditions may be induced by the particular work activity of the individual or by activities of

others in the workplace. The time interval between exposure and the onset of the illness may be

short (e.g. asthma attacks) or long (e.g. deafness or cancer).

(e) Environmental protection These are arrangements to cover those activities in the

workplace which affect the environment (in the form of flora, fauna, water, air and soil) and,

possibly, the health and safety of employees and others. Such activities include waste and effluent

disposal and atmospheric pollution.

(f) Accident defined by the Health and Safety Executive as any unplanned event that

results in injury or ill health of people, or damage or loss to property, plant, institution, materials

or the environment or a loss of a business opportunity. Other authorities define an accident more

narrowly by excluding events that do not involve injury or ill health.

(g) Near miss is any incident that could have resulted in an accident. Knowledge of near

misses is very important since research has shown that, approximately, for every 10 near miss

events at a particular location in the workplace, in or accident will occur.

(h) Dangerous occurrence is a near miss which could have led to serious injury or loss

of life. Examples include the collapse of a scaffold or a crane or the failure of any passenger

carrying equipment. These occurrences needs to be reported to committee

(i) Hazard and risk a hazard is the potential of a substance, activity or process to cause

harm. Hazards take many forms including, for example, chemicals, electricity and working from a

ladder. A hazard can be ranked relative to other hazards or to a possible level of danger.

A risk is the likelihood of a substance, activity or process to cause harm. A risk can be

reduced and the hazard controlled by good management. It is very important to distinguish

between a hazard and a risk the two terms are often confused and activities such as construction

On Earth We Rise Page 7

work are called high risk when they are high hazard. Although the hazard will continue to be high,

the risks will be reduced as controls are implemented. The level of risk remaining when controls

have been adopted is known as the residual risk. There should only be high residual risk where

there is poor health and safety management and inadequate control measures.

CONCLUSION

The formation of the Safety and Health Committee at Moi High School Kabarak will be a

great indicator of the institution in compliance of government policies on safety (Occupation,

Safety and Health Act, 2007) and the seriousness the school management takes on its

responsibilities on the safety and health of the staff and students. It will come up with the Safety

Policy which can be used as evidence of the institution against any liability in the event of any

claims. It will also help in reducing risks and hazards in places of work and hence the well-being

of staff and students.

On Earth We Rise Page 8