report cards Page 1 of 5

report cards
Wright-Evans, Sharon
Sent: December 20, 2012 2:43 PM
To: Elementary Vice-Principals - EVP; Babington, Bret E; Braunsch, Winifred E; Broome, Barbara J; Bruneel, Karyn; Bruneel, Michael R;
Carabott-Lee, Jo-Anne; Cocurullo, Peter; Coulter, Judith M; Cunning, Doris; Curridor, Ron J.; Desjardins, Judith A; D'Oria, Tony;
Fowlie, Frederick; Gardi, Lisa; Giampa, Maria G; Gillies, Jeffrey C; Glazier, Michael; Gowdy, Patrick; Greco, Dawn M; Gregory, Sean;
Hamzo, Mary Lynn; Hanna, Marlene; Holbrough, Kelly; Janozeski, Gregory P; Kusch, Kevin; Lavereau, John E; Lewis, Joan; Lisowyk,
Andre; Looby, Laurel; Marentette, Annette; Marrinan, Ginette; McConney, Anthony; McHardy, Angela; McMurray, Grant; Nathoo,
Barbara; Parent, John; Pizzuti, Gabriel; Romeo, Vince; Santandrea, Mark; Scholtes, Robert; Schulert-Quenneville, Susanne; Smith-
Hillier, Gerarda; Terpstra, Suzanne; Vanderhyden, Paula; Verlaan, Anne Marie
Cc: Peri, Emily M; Quinn, Christopher; Bezzina, Joseph F; Boughner, Michelle; Gillies, Sharon; Cybulski, Dympna R; James, Frances M;
Vandeven, Linda; Weston Tourigny, Lisa; Specht, Michele M; Slaght, Pam; Hutcherson, Siobhan

Helloall

Asrequested,pleasereviewthefollowingandsharewithyoustaff.

Asreportcardwritingtimeapproaches,pleasenotethefollowingkeypointsinlightofourrevised
Assessment,EvaluationandReportingProceduredocument:

Compilationofstudentreportcardsisacollaborativeprocessbetweenteachers,systempersonnel
andtheschoolsadministrativeteam.Teachers,inconjunctionwiththeschoolprincipaland/or
viceprincipalwillcreatedetailedreportsthatprovidestudentsandparentswithmeaningful
information.

1. LearningSkillsandWorkHabits

ThehomeroomteacherwillcompletetheLearningSkillsandWorkHabitssection,with opportunity
forinputfrom,andcollaborationwith,itinerant/rotaryteacherswhereappropriate.Allsixlearning
skillsandworkhabitsaretobereportedonusingthelettersymbols:E,G,S,orN.

Commentsshouldfocusonthelearningskillsmostrelevanttothechild,i.e.thosethatstandoutas
obviousstrengthsorthosemostneedingimprovement,and/orthosethathavebeenafocusof
instructionduringtheterm.Atleastthreelearningskillsandworkhabitsshouldbereferencedin
thecommentsforboththeTerm1andTerm2reportcards.Commentsaretobestructured
accordingtothefollowingformat:
Identifyastrengthbasedononeormoreofthelearningskillsandworkhabits;

useinformationgatheredfromobservations,conversations,andstudentproductsto share
specificexamplesofwhatthestudenthasdonetodemonstratehis/herstrength;

identifyoneormoreofthelearningskillsandworkhabitsasanareaforimprovementand
basedonthisarea,commentonnextstepsbothfortheclassroomandathome.

2. DeterminingOverallGrades

Whendeterminingastudentsoveralllevelofachievementforaterm,theteacherwillgive
considerationtosufficientevidencegatheredoverthecourseofthetermineachofthefour
achievementchartcategorieswithemphasisonthemorerecentandmostconsistentlevelof
achievementasoutlinedbelow:

https://sn2prd0202.outlook.com/owa/?ae=Item&t=IPM.Note&id=RgAAAAB4XFYKxmw... 3/14/2013
report cards Page 2 of 5

https://sn2prd0202.outlook.com/owa/?ae=Item&t=IPM.Note&id=RgAAAAB4XFYKxmw... 3/14/2013
report cards Page 3 of 5

https://sn2prd0202.outlook.com/owa/?ae=Item&t=IPM.Note&id=RgAAAAB4XFYKxmw... 3/14/2013
report cards Page 4 of 5

Oncetheteacherhasusedtheirtrackedstudentachievementdatatodetermineanoveralllevelof
achievementforeachcategory,theachievementchartmustbeconsultedasafinallens.The
overalllevelofachievementmustmatchthecorrespondingqualifierintheachievementchart.(i.e.
level1limited,level2some,level3considerable,level4thorough,highdegree)

Frequencyandlevelofassistancearenottobeusedtodetermineastudentslevelofachievement.

3. MeaningandUseofR

ThecodeRrepresentsachievementthatfallsbelowlevel1andisusedwhenreporting
studentachievementontheProvincialReportCardsinGrades1to8.Thissignalsthat
additionallearningisrequiredbeforethestudentbeginstoachievesuccessinmeetingthe
subject/gradeorcourseexpectations.Italsoindicatestheneedforthedevelopmentof
strategiestoaddressthestudentsspecificlearningneedsinordertosupporthisorher
successinlearning.

InGrades1to8,studentswithanIndividualEducationPlan[IEP]whorequiremodifiedor
alternativeexpectationsandbeginningEnglishlanguagelearnerswithmodified
expectationswouldveryrarelyreceiveanR.

ParentswillbeinformedwellbeforethereportingperiodifanRisplannedtobeused.

4. MeaningandUseofI

ForGrades1to10,thecodeImaybeusedwhentrackingand/oronastudentsreport
card,includingthefinalreportcard,toindicatethatinsufficientevidenceisavailableto
determinealettergradeorpercentagemark.ThecodeImaynotbeusedforGrades11
and12.

Forthereportcard,teacherswillusetheirprofessionaljudgementtodeterminewhenthe
useofIisappropriateandinthebestinterestsofthestudent.Forexample,teachersmay
finditappropriatetouseIwhenevidenceofastudentsachievementisinsufficient
becausethestudenthasenrolledintheschoolveryrecentlyorbecausetherewereissues
orextenuatingcircumstancesbeyondthestudentscontrol,suchasprotractedillness,that
affectedhisorherattendanceand/orabilitytoprovidesufficientevidenceofachievement
oftheoverallexpectations.Itmayalsobeappropriate,whendespiteallproactive
measuresandbestefforts,studentshaveincompleteassignmentsforevaluation.

5. SubjectSpecificReporting

Thechartonpage30oftheproceduredocumentprovidesaguidetospecificreporting
requirementsforeachsubject.

Commentsareto:
uselanguagethatparents/guardianswillunderstand;
provideparents/guardianswithpersonalized,clear,andmeaningfulfeedback;
helpparents/guardiansunderstandhowtheycansupporttheirchildrenathome.

Commentsshouldbepersonalizedsothatthey:

https://sn2prd0202.outlook.com/owa/?ae=Item&t=IPM.Note&id=RgAAAAB4XFYKxmw... 3/14/2013
report cards Page 5 of 5

Reflecttheachievementchartcategoryorsubjectstrandinwhichthestudenthas
strengthsand/orareasforimprovement;
Refertospecificsdemonstratedbythestudentwhenvalidatingstrengths;
Refertospecificactionsforthestudentbasedontheirlearningstyle,needs,etc.when
commentingonnextsteps.

Ifteachershaveanyquestions,ProgramDepartmentstaffareavailableforclarificationand
assistance.

Sh aro n

SharonWrightEvans
SuperintendentofEducation
LondonDistrictCatholicSchoolBoard
5196632088,Ext.40009
5196365003

https://sn2prd0202.outlook.com/owa/?ae=Item&t=IPM.Note&id=RgAAAAB4XFYKxmw... 3/14/2013